Draft_RFP_Questions_and_Answers_(2).docx

RDIF Draft RFP Questions and Answers; Document 2

1) Paragraph 3.7 of RFP Section L states that “Graphic Presentations including tables are subject to the same font size and spacing requirements and shall have spacing and text that is legible.” May graphics contain text other than Times New Roman, size 12, single space as long as the text remains legible?

The final RFP will contain language that will allow a different set of formatting rules for tables, charts, graphs and figures. The size requirement for tables, charts, graphs, and figures will be size 10.

2) Limiting the page count to 15 pages collectively for both sample and live task that includes the technical approach, a staffing plan, personnel resumes associated with each individual task will be challenging. Suggest removing resumes from the page count.

Resumes have been removed from the page count. The final RFP will state this.

3) From Draft RFP Attachment 6 paragraph 6.1 what is provided as Group A and Group B (GFE) system?

The sample task on the final RFP is changing and will contain a more detailed specification.

4) Will the final RFP sample & live task order specify what will be provided as GFE (other than listed in base contract) and GFI (IAW para 10 of PWS).

Yes, the final sample and live task orders will identify GFE and GFI if there is GFE or GFI that is unique to the sample/live effort. Keep in mind that the equipment in the RDIF facility is referenced in draft RFP section C, and that equipment will be used in the sample & live task orders if the place of performance is the RDIF Wright Patterson facility.

5) Test activities are not addressed in the sample task SOW except for CDRL A012 and A013 (Installation Test Procedure & Installation Test Report). What are the Test events delineated in the Cottonmouth T-1 Schedule and who is responsible?

The sample task on the final RFP is changing. If test activities are required more detail will be provided.

6) Can the Government provide the distinct SCA Occupation Code for each of the non-exempt labor categories listed in Attachment 3 RDIF Price Matrix.

It is the Offeror’s responsibility to classify employees appropriately to the work the employees are performing.

7) The nature of prototyping when combined with the availability of only a Firm Fixed Price contract type may place unknown/unacceptable risk on the contractor depending on individual task order requirements. Will the Government discuss how this concern might be addressed? It may be in both the Government and contractor’s best interest to allow for availability of cost type contracts at the task order level.

When the RDIF accepts a project, it divides the project into differing phases. Each phase of the project is awarded as a separate task order. After the first phase of a requirement is completed, the Government assesses the results/data/deliverables and develops the requirements documents for the next phase. By taking a phased approach, specific task order requirements for labor, materials, travel, and data are developed which results in reasonable contractor risk and provide the contractor with the greatest incentive for efficient and economical performance.

8) Should Section B Clause B028 Contract Type: Firm Fixed Price (FEB 1997) (TAILORED) read “TIME AND MATERIALS” as the clause states the labor and material indirect and profit rates are fixed not the pricing of the entire Task Order The contract type is correctly identified as Firm-Fixed Price in Section B, Clause B028. The phased approach to defining task order requirements makes it possible for the contractor to anticipate costs or to accurately estimate the extent of the work. For task order pricing, the contractor will develop its fixed price by multiplying the hours it expects a project to take for each labor category by the respective rate established with the IDIQ contract. The labor costs will be added to the material costs which are established by multiplying the anticipated price of materials by the material over/profit rate established at the IDIQ contract. Consider the following simplistic example:

After reviewing the detailed requirements documents for a specific task order, the contractor believes the work will take 50 hours of electrician II work, 10 hours of electrician supervisor work. The contractor will also be required to furnish materials, and the contractor has obtained price quotes identifying material costs at $1,500. The hourly rate established with the IDIQ for electrician II work is $30/hr and the hourly rate established with the IDIQ for the electrician supervisor work is $40/hr and the material markup (overhead/profit) is 20%. The contractor will be paid $1,500 for the electrician II work and $400 for the electrician supervisor work, regardless of the number of hours actually worked. The contractor will also be paid $1,800 for the materials ($1,500+20%) regardless of the actual price of the materials.

Because the price is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract, this is considered a firm-fixed price contract.

9) What, if any, are the anticipated required contractor provided facilities as a condition of the RDIF award?

Contractor provided facilities are not necessarily a condition of RDIF award. While place of performance will be specified with each task order, typically work that can be performed within the RDIF, must be performed within the RDIF. If the project requires capabilities that exceed the RDIF’s capabilities, the contractor is still required to perform, but it may use its own facilities or satisfy the requirement through subcontracting.

10) What are the anticipated Government provided seats/personnel work locations for the contractor on the Government installation?

During task order performance, contractor personnel will be located on the RDIF shop floor using the Government equipment provided in the RDIF Equipment List referenced in RFP Section C. The Government does have six workstations with computers available for contractor use during task order performance. One of those computers has Solidworks loaded on it. The RDIF equipment list will be updated with the final RFP to show the availability of the computers.

11) How do the Government provided seats/personnel work locations relate to the capabilities specified in PWS paragraphs 5.2, 5.3, & 5.4 if at all (i.e. which capabilities are allocated seats on site)?

The RDIF Equipment List provides all the equipment that is in the RDIF facility that may be used by contractor personnel. PWS paragraphs 5.2, 5.3, & 5.4 contain broad descriptions of the types of activities that the contractor will be expected to perform to support RDIF. When task order requirements are solicited, the contractor, as part of its technical proposal will identify whether the RDIF Equipment can be used. This technical proposal will be reviewed by the Government. If RDIF Equipment cannot generate the specific outputs that the Government desires, the contractor would be required to perform offsite or subcontract.

12) Discrepancies were noted between the labor categories in Attachment 3 - RDIF Price Matrix, and the RDIF Labor Category Qualifications referenced in RFP Section C.

The Government contracts team is aware of the discrepancies, and is working to ensure that each labor category on the RDIF Price matrix is listed in the RDIF Labor Category Qualification document.

Please note that the RDIF Price Matrix is being simplified for the final RFP.