FINAL_DRAFT_SEATS_Section_L.pdf

Section L

Draft

Palletized Seating System for the KC-46

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

I. General Instructions

The offeror's proposal must include all data and information requested by this Information to Offerors

(ITO) and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Statement of Work (SOW), Contract Data Requirements List (CDRL), and

Model Contract. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the

Government's requirements but, rather, shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the offeror's proposal.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

The proposal acceptance period shall be 180 days. The offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid through this date.

In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. The Government will destroy extra copies of such unsuccessful proposals, unless the offeror requests otherwise within 10 days of contract award.

II. General Information

a. Point of Contact

The Procurement Contracting Officer (PCO) is the sole point of contact for this acquisition.

Offerors shall address any questions or concerns they may have to the PCO. Written requests for clarification may be sent or emailed to the PCO and Contract Specialist at the address listed below:

Procuring Contracting Officer Contract Specialist

Attn: William F. Ping Attn: Devon Banks

Telephone: 937-656-9324 Telephone: 937-656-9375 william.ping.2@us.af.mil devon.banks@us.af.mil http://farsite.hill.af.mil/vffara.htm mailto:william.ping.2@us.af.mil mailto:devon.banks@us.af.mil

b. Debriefings

The PCO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505.

Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing.

However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The PCO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

c. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale as well as the remedies the offeror is asking the PCO to consider as related to the omission or error.

d. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities

(FedBizOpps) website at https://www.fbo.gov/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

e. Communications

Exchanges of source selection information between Government and offerors will be controlled by the PCO. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 &

3.104” in the Subject line. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit source selection information via encrypted email, you will need to contact the

Buyer/Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange Public PKI key credentials. To insure the process is working correctly, send a test encrypted message first (without including any source selection information).

f. Electronic Offers

The content and page size of electronic copies must be identical to the hard copies. Use separate files to permit rapid location of all portions, including sub factors, exhibits, annexes, and attachments, if any. If files are compressed, the necessary decompression program must be included. In the event that hard copies and electronic copies of a proposal are submitted and if there are any discrepancies between the hard copies and the electronic copies of the proposal, the http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vffara.htm https://www.fbo.gov/ hard copies will be used for evaluation. The electronic copies of the proposal shall be submitted in accordance with the following:

III. Proposal Submission, Due Date and Organization

a. The proposal process shall be in accordance with Clause 52.216.22 Indefinite Quantity of the

Federal Acquisition Regulation (FAR), Indefinite Delivery, Indefinite Quantity contract. Each

Offeror shall submit proposals both electronically and by hard copy to the Contracting Officer and the Contracting Specialist in a format readable by Microsoft (MS) Word 2013, Adobe

Acrobat X Pro, MS Excel 2013, and MS-Power Point 2013, as applicable. The Offeror’s hard copy proposal package shall include one “original” paper format copy, and one (1) additional paper copy. In the event of any discrepancies between the electronic and paper proposal copies, the submitted “original” paper copy shall take precedence. The Contractor shall submit proposals for consideration no later than TBD pm (Eastern Standard Time), TBD 2016, for this RFP. Only one (1) proposal may be submitted, per company, in response to this requirement. Proposals received after the date/time specified will not be evaluated. Proposals shall be addressed to the

Contracting Officer and mailed or delivered to:

AFLCMC/WKCK

ATTN: William F. Ping, Contracting Officer

2590 Loop Road West

Building 558, Room 211, 211.16

Wright-Patterson AFB, OH 45433-5769

b. The proposal shall include the following:

1. Cover Letter that provides the following information:

i. Contract Number

ii. Small Business Status/Categories as appropriate

iii. Company primary and alternate points of contact with email, phone and facsimile number

iv. CAGE Code

v. DUNS number

vi. A statement that your company understands the requirements specified in the

Statement of Work (SOW) and will meet the performance standards and requirements therein.

vii. A statement that your company does or does not take exception to any of the requirements of the SOW or terms/conditions of this contract.

2. A spreadsheet to provide proposed pricing to support the requirements in the SOW, utilizing the provided spreadsheet (RFP Attachment X).

3. Technical Proposal

4. Cost/Price Proposal

5. Past Performance Volume

c. Proposal Format:

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x

11 inches, not including foldouts. Pages shall be single spaced. Except for the reproduced sections of the solicitation document, the font shall be Times New Roman and the text size shall be no less than 12 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1- inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses to engineering notices (ENs). These limitations shall apply to both electronic and hard copy proposals.

(b) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 12 point. These limitations shall apply to both electronic and hard copy proposals.

VOLUME VOLUME TITLE COPIES

PAGE

LIMIT DUE DATE

N/A COVER LETTER

1 original and 1 hard copies/1 electronic copy

I Technical

1 original and 1 hard copies/1 electronic copy

II Cost/Price

1 original and 1 hard copies/1 electronic copy

No page limit

III Past Performance

1 original and 1 hard copies/1 electronic copy

IV. Proposal Content

By responding to this RFP, an offeror is affirming that the offeror’s solution will meet ALL the requirements stated in the SOW; however, the Government does not require the offeror to address each task identified in the SOW in the response -- the contents of the proposal shall only address the evaluation criteria in the Basis for Award in Section M of this RFP and as detailed below.

a. Technical Volume

Technical Volume should be specific and complete in every detail. The proposal should be prepared simply and economically, providing straightforward concise delineation of capabilities to satisfactorily perform the requirements. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical sub factors defined in the Basis for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these factors and sub factors. No dollar costs/prices are to be included in your

Technical proposal volume.

Factor 1: Technical –

Sub-factor 1: Pallet Interface

The offeror’s proposal must provide a final design data package to include dimensional drawings to show it is dimensionally identical to a 463L cargo pallet, and that it will interface with the existing KC-46 cargo restraint system as well as existing applicable

USAF material handling equipment.

Sub-factor 2: KC-46 Pallet weight and Center of Gravity

The offeror’s proposal must provide results of a weight test of a fully loaded seat pallet to include all passengers with a maximum weight of 250 pounds each, personal bags for each passenger weighing no more than 10 pounds, EPOS (emergency passenger oxygen system), floatation device, and bridge plate). The offeror’s proposal also must include calculations for the Center of Gravity of the fully loaded pallet.

Sub-factor 3: Production/Delivery Quantities and Schedules

The offeror’s proposal must provide a description of their manufacturing process to include off the shelf seat pallet components, anticipated lead times for seat pallet components that are not off the shelf, as well as manufacturing lead times. The description should include all milestones to describe the time required to build and deliver four 12-seat pallets and 2 10-seat pallets within the required timeframe, followed by the delivery of sixteen 12-seat pallets and ten 10-seat pallets within their required timeframe. Additionally, the description should include all milestones to describe the time required to build and deliver an additional nineteen 12-seat pallets and twenty-four

10-seat pallets apportioned in the remaining IDIQ time period.

Factor 2: Past Performance

The offeror’s proposal must provide specific and complete Past Performance citations.

The Past Performance proposal is limited to 10 pages. Legibility, clarity and coherence are very important. Past Performance will be evaluated for recent, relevant and overall performance acceptability.

Recent -- Submit contracts on-going or completed in the past five (3) years as of the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

Relevant -- Submit information on recent contracts that you consider most relevant in demonstrating your ability to perform the proposed effort. Also include information on recent contracts performed by each of your teaming partners and significant subcontractors that you consider most relevant in demonstrating their ability to perform the proposed effort. Include rationale supporting your assertion of relevance.

Performance Acceptability -- Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for relevant past efforts and contracts (similar in scope and magnitude of effort and complexities this solicitation requires). In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous calls, etc.

Factor 3: Price

All pricing information shall be addressed in the Contract Documentation volume, or in

Section B of the Schedule of the RFP. Information shall be limited to Contract Line Item

Number (CLIN), SubCLIN, or ELIN-level pricing, including unit and extended pricing, as specified in Section B of the RFP.

In the pricing matrix (RFP Attachment XX), provide unit pricing based on the number of

Palletized Seating Systems ordered. Also, provide pricing for each Firm Fixed Price

(FFP) CLIN identified for the initial period of performance.

Total Evaluated Price (TEP): The TEP will be calculated using the attached Pricing

Matrix. The TEP will consist of the price calculated using the estimated quantities provided in the Pricing Matrix.