Attach_A_-_Final_Palletized_Seats_Section_L.pdf

SECTION L

PALLETIZED SEATING SYSTEM FOR THE KC-46

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

I. General Instructions

The offeror's proposal must include all data and information requested by this Information to

Offerors (ITO) and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Statement of Work (SOW), Contract Data

Requirements List (CDRL), and Model Contract. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the offeror's proposal.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

The proposal acceptance period shall be 180 days. The offeror shall make a clear statement in

Section A of the proposal documentation volume that the proposal is valid through this date.

In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. The Government will destroy extra copies of such unsuccessful proposals, unless the offeror requests otherwise within 10 days of contract award.

II. General Information

a. Point of Contact

The Procurement Contracting Officer (PCO) is the sole point of contact for this acquisition. Offerors shall address any questions or concerns they may have to the PCO.

Written requests for clarification may be sent or emailed to the PCO and Contract

Specialist at the address listed below:

Procuring Contracting Officer Contract Specialist

Attn: William Ping Attn: Devon Banks

Telephone: 937-656-9324 Telephone: 937-656-9375 william.ping.2@us.af.mil devon.banks@us.af.mil http://farsite.hill.af.mil/vffara.htm mailto:devon.banks@us.af.mil

RFP# FA8601-16-R-6726 Section L

Instructions, Conditions, and Notices to Offerors

b. Debriefings

The CO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

c. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error.

d. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business

Opportunities (FedBizOpps) website at https://www.fbo.gov/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

e. Communications

Exchanges of source selection information between Government and offerors will be controlled by the CO. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information

– See FAR 2.101 & 3.104” in the Subject line. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit source selection information via encrypted email, you will need to contact the Buyer/Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange Public PKI key credentials. To insure the process is working correctly, send a test encrypted message first (without including any source selection information).

f. Electronic Offers

The content and page size of electronic copies must be identical to the hard copies. Use separate files to permit rapid location of all portions, including sub factors, exhibits, annexes, and attachments, if any. If files are compressed, the necessary decompression program must be included. In the event that hard copies and electronic copies of a proposal are submitted and if there are any discrepancies between the hard copies and the http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vffara.htm https://www.fbo.gov/ electronic copies of the proposal, the hard copies will be used for evaluation. The electronic copies of the proposal shall be submitted in accordance with the following:

a. Electronic storage media shall be submitted in one of the following formats:

CD or DVD. Do not submit on flash drive, CD-RW, or DVD-RW.

b. Documents shall be submitted in a format readable by Microsoft (MS) Word 2010, MS Excel 2010, MS Project 2010, MS PowerPoint 2010, and Adobe Acrobat XI.

c. PDF Document: When submitting PDF files, do not submit any documents in PDF format copied as images. All PDF files must be created in such a way to enable the text search and copy functions in Adobe Acrobat

d. Past Performance Information: Offerors must electronically submit their Past

Performance Volume using the Past Performance Information (PPI) tool. The instructions for using the tool are under Section L, Attachment G. Hard copies of the pages which are submitted electronically shall be included in the hard copy of the past performance volume subject to the limitations outlined in this solicitation.

III. Proposal Submission, Due Date and Organization

a. The proposal process shall be in accordance with Table 1 below. Each hard copy proposal package shall include one “original” paper format copy, marked appropriately.

The Contractor shall submit proposals for consideration no later than 2:00 pm (Eastern

Standard Time), 31 October 2016, for this RFP. Only one (1) proposal may be submitted, per company, in response to this requirement. Proposals received after the date/time specified will not be evaluated. Proposals shall be addressed to the Contracting Officer and mailed or delivered to:

AFLCMC/WKCK

ATTN: William Ping, Contracting Officer

2590 Loop Road West

Building 558, Room 211, 211.18

Wright-Patterson AFB, OH 45433-5769

b. The proposal shall include the following:

I. Executive Summary that provides the following information:

a. Contract Number

b. Small Business Status/Categories as appropriate;

A. If proposing a teaming arrangement, please provide specific details and rationale as to how compliance with FAR clause 52.219-14(c)(2) would be achieved, including specific details regarding teaming arrangements, etc. If subcontracts/teaming arrangements are to be used, provide anticipated percentage of effort to be subcontracted and whether small or large businesses will be used. Teaming and/or subcontracting arrangements should be clearly delineated and previous experience in teaming must be provided.

c. CAGE Code

d. DUNS number

e. A statement that your company understands the requirements specified in the

SOW and will meet the performance standards and requirements therein.

f. A statement that your company does or does not take exception to any of the requirements of the SOW or terms/conditions of this contract.

II. Technical Proposal

III. Cost/Price Proposal, to include a spreadsheet to provide proposed pricing to support the requirements in the SOW, utilizing the provided Pricing Matrix (RFP, Attachment B).

IV. Past Performance Volume (if applicable)

As a separate attachment to the proposal, offerors (that are not a small business concern) shall submit a Small Business Subcontracting Plan IAW FAR 52.219-8, FAR

52.219-9 (Alternate II), DFARS 252.219-7003, and AFFARS 5319.704. This Small

Business Subcontracting Plan will be reviewed for responsibility. If an offeror participates in the DoD Comprehensive Subcontracting Test program specified in

DFARS 252.219-7004, they shall provide a copy of their approved comprehensive plan which shall suffice for the Small Business Subcontracting Plan. IAW FAR 52.219-9(c), failure to submit, and negotiate if required, a subcontracting plan acceptable to the

Contracting Officer shall make the offer ineligible for award of a contract.

c. Proposal Format:

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single spaced. Except for the reproduced sections of the solicitation document, the font shall be Times New

Roman and the text size shall be no less than 12 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1- inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals.

(b) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size.

Foldout pages shall fold entirely within the volume, and count as a single page.

Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 12 point. These limitations shall apply to both electronic and hard copy proposals.

TABLE 1 – PROPOSAL ORGANIZATION

VOLUME VOLUME TITLE COPIES PAGE LIMIT

I Executive Summary 2 Paper Copies

1 Electronic Copy 10 pages

II Technical 2 Paper Copies

1 Electronic Copy 25 pages

III Cost/Price 2 Paper Copies

1 Electronic Copy No page limit

IV Past Performance 2 Paper Copies

1 Electronic Copy

Page limit based on the number of pages generated by the PPI Tool

IV. Proposal Content

By responding to this RFP, an offeror is affirming that the offeror’s solution will meet ALL the requirements stated in the SOW; however, the Government does not require the offeror to address each task identified in the SOW in the response -- the contents of the proposal shall only address the evaluation criteria in the Basis for Award and as detailed below.

a. Technical Volume

Technical Volume should be specific and complete in every detail. The proposal should be prepared simply and economically, providing straightforward concise delineation of capabilities to satisfactorily perform the requirements. Legibility, clarity and coherence are very important.

Your responses will be evaluated against the Technical sub factors defined in the Basis for

Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these factors and sub factors. No dollar costs/prices are to be included in your Technical proposal volume.

Factor 1: Technical

Sub-factor 1: Pallet Interface

The offeror’s proposal must provide a final design data package and drawings for the pallet base detailing the interfaces with the KC-46 cargo restraint system.

Sub-factor 2: KC-46 Pallet weight and Center of Gravity

The offeror’s proposal must provide results of a weight test of a fully loaded seat pallet to include all passengers with a maximum weight of 250 pounds each, personal bags for each passenger weighing no more than 10 pounds, EPOS

(emergency passenger oxygen system), floatation device, and bridge plate). The offeror’s proposal also must include calculations for the Center of Gravity of the fully loaded pallet.

Sub-factor 3: Production/Delivery Quantities and Schedules

The offeror’s proposal must provide a description of their manufacturing process to include anticipated lead times for seat pallet components as well as manufacturing lead times. The description should include all appropriate milestones to describe the time required to build and deliver four 12-seat pallets and 2 10-seat pallets within 120 days after award.

Factor 2: Past Performance

Offerors must use the instructions in the RFP Package, Attachment G for their electronic proposal submittal of relevant past performance contract information using the PPI tool. The offeror’s proposal must provide specific and complete

Past Performance citations. Legibility, clarity, and coherence are very important.

Past Performance will be evaluated for recency, relevancy, and overall performance acceptability.

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past relevant contracts.

(Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor)

Recent -- Submit contracts on-going or completed in the past three (3) years as of the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

Relevant -- Submit information on recent contracts that you consider most relevant in demonstrating your ability to perform the proposed effort. Also include information on recent contracts performed by each of your teaming partners and significant subcontractors that you consider most relevant in demonstrating their ability to perform the proposed effort. Include rationale supporting your assertion of relevance.

Performance Acceptability -- Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for relevant past efforts and contracts (similar in scope and magnitude of effort and complexities this solicitation requires). In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous calls, etc.

Factor 3: Price

All pricing information shall be addressed in Cost/Price Volume III, of the proposal. Information shall be limited to Contract Line Item Number (CLIN), SubCLIN, or ELIN-level pricing, including unit and extended pricing, as specified in Section B of the Model Contract.

Data beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

In the Pricing Matrix provided (RFP, Attachment B), please read the instructions under Tab 1, Instructions, of the Pricing Matrix and provide unit pricing based on the number of Palletized Seat Systems ordered.

The TEP will be calculated using the attached Pricing Matrix. The TEP consists of the sum of CLINs 0001-0003 and the estimated ordering quantities provided by the Government multiplied against the quantity pricing provided by the contractor.

In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR

15.403-1 apply, the offeror shall be required to submit additional cost or pricing data.

All dollar amounts provided shall be rounded to the nearest dollar.

http://farsite.hill.af.mil/vffara.htm