R1001_Atch_14_-_Proposal_Receipt_Checklist_14Nov17R1.pdf

SOURCE SELECTION INFORMATION – SEE FAR 2.101 and 3.104

PROPOSAL RECEIPT CHECKLIST

14 November 2017

Offeror:

Proposal Preparation Instructions - General

# RFP

Provision Requirement IAW RFP

Yes/No Comment

1. L.TBD Proposal Due Date/Time - [Insert date/time required] Method of proposal submission: [mail, electronic, hand carry, courier, etc.] Proposal received by: [name] on [date/time].

2. L.2.5 Proposal Submission Media Required - [paper, electronic via FedConnect, facsimile, etc.]

3. L.4.4.1.5 Language and Currency: [English and U.S. dollars]

4. L.2 Offer Expiration – 180 days after receipt

Offered expiration time or date:

5. L.3.8 Restriction on Disclosure and Use of Data - Proposal is marked with the following legend for those proposal pages the offeror does not wish to disclose to the public or are to be used by the Government for evaluation purposes only:

1. Mark the title page with the following legend:

―This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of—or in connection with—the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use information contained in this data if it is obtained from another source without restriction.

The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets].‖

2. Mark each sheet of data it wishes to restrict with the following legend:

―Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.‖

6. L.3.9 Electronic Proposal Files – Electronic files are formatted correctly [Adobe Acrobat 6.0 (PDF) or higher/Word 2003 or higher/Excel 2003 or higher/PowerPoint 2003 or higher]

7. L.4 Proposal Volumes and Number of Copies Volume I - Executive Summary: [number originals/ number copies/ number CD-ROM] Volume II - Technical l: [number originals/ number copies/ number

CD-ROM]

Volume III - Past Performance: [number originals/ number copies/ number CD-ROM] Volume IV - Price: [number originals/ number copies/ number CD-ROM] Volume V – Contract Documentation: [number originals/ number copies/ number CD-ROM]

8. L.3.3 Page Size - Page size is 8.5 x 11 inches, not including foldouts.

9. L.3.3 Page Margins - Page margins shall be a minimum of one inch at the top and bottom, and ¾-inch side margins. Two columns of text per page and use of bold-faced type are acceptable.

10. L.3.3 Type Size and Font - Graphs, tables and spreadsheets, where necessary, must be 8 point or larger Times New Roman font type. All other text must be 12 point (or larger), single-spaced with a double space between paragraphs, and using Times New Roman font type.

11. L.3.3 Foldouts - Foldouts may only be used for large tables, charts, graphs, diagrams and other schematics, and not for pages of text. Foldouts of charts, tables, diagrams or design drawings shall not exceed 11 x 17 inches. Foldout pages must fold entirely within the volume. Foldout pages count as one page.

12. L.3.5 Cross-Reference Matrix - A Cross-Reference Matrix which correlates the proposal by page and paragraph number to Sections C, L, and M must be included.

Volume I – Executive Summary

Provision Requirement IAW RFP

Yes/No Comment

13. L.4.1 Cover Letter - The cover letter includes the following:

1. Solicitation number.

2. Formal name and address of the offeror; proposed subcontractors, all joint venture members, and all limited liability company members, as applicable; and Dun & Bradstreet LTD number for each of the above entities.

3. Names, addresses, titles, telephone and facsimile numbers, and e-mails of persons authorized to sign the offer and negotiate on behalf of the offeror in connection with this solicitation.

4. A statement that the offeror grants to the Department of the Air Force and its authorized representatives the right to examine, for purposes of verifying the information submitted, those books, records, documents, and other supporting data that will permit adequate evaluation.

14. L.4.5 Standard Form (SF) 33, Solicitation Offer and Award - The SF 33 is fully completed including:

1. Acknowledge RFP Amendments – [number amendments issued.]

2. Signature - Executed by an authorized representative of the offeror.

15. L.4.5.3 Cost/Fee/Price - Estimated cost/fee/price proposed for each period of performance/transition period/line item/option. [Specify which apply.]

16. L.4.5.5.3 Payment Address - Contractor payment address provided, if different from the offeror’s address on the SF 33.

17. L.4.5.

5.1

Responsible Corporate Official - Individual designated that is the responsible corporate official.

18. L.4.5.

Recognition of Performing Entity - All entities designated that are proposed to perform work under the contract that are a part of the proposal upon which any contract award would be based, including subcontractors, joint venture members, parent(s), and LLC members.

19. L.2 Representations and Certifications

1. Complete and current annual representations and certifications available at the Online Representations Application (ORCA) website at http://orca.bpn.gov.

2. Complete representations, certifications and other statements of the offeror, submitted and signed by an authorized representative of the offeror, including the following major areas:

a. Organizational Conflicts of Interest (OCI)

i. Offeror represented it did not have any OCI, or Offeror disclosed it did have a potential OCI and disclosed the nature of the OCI.

[Note: The representation of any potential OCI by the offeror will require review by Counsel and the Contracting Officer. In addition, the Contracting Officer must consider any other potential OCI information available outside the proposal, not disclosed by the offeror.]

b. Facility Clearance - Offeror provided its Department of the Air Force Facility Code or its Department of Defense (DOD) commercial and government entity (CAGE) code, if one has been assigned.

c. Certificate Pertaining to Foreign Interests/Foreign Ownership, Control, or Influence (FOCI) - Offeror does not have a DOD CAGE code; and therefore, the offeror provided the information related to FOCI on SF 328.

[Note: The information contained in this representation and certification can be extensive depending on the degree of foreign interests related to the offeror. This submission should be initially reviewed by a specialized advisor to assure sufficient information is included in order to perform the necessary FOCI review.]

3. Do any of the offeror’s representations and certifications, from either the on-line representations/certifications, or the representations/certifications submitted with the RFP, require any action by the Contracting Officer?

20. L.4.5.4 Exceptions and Deviations

1. No exceptions or deviations to the terms of the contract or the RFP provisions.

2. If the offeror took exceptions to the terms of the contract, the exceptions are explained.

Volume II – Technical Proposal

Provision Requirement IAW RFP

Yes/No Comment

21. L. 3.1 Page Limitations

1. Overall Volume II limitation: 60

Actual pages submitted:

22. L.3.4 Cost Data - Cost data is to be excluded from the technical proposal. Labor hours may be addressed in the technical proposal, but the cost of the labor hours should be addressed in Volume IV, Price. Has cost data been excluded from the technical proposal?

23. L.4.2.4 Technical Approach

1. Does the proposal address each of the areas of the technical approach required by the RFP? [List areas required.]

2. Does the proposal address each area of the Performance Work

Statement as required by the RFP? [List areas required.]

24. L.4.2.3 Organization - Does the proposal address each of the areas required by the RFP? [List areas required. For examples, see below:]

1. Organizational chart;

2. Listing of subcontractors;

3. Identification of areas of work to be performed by each entity;

4. Roles and responsibilities;

5. Full-time equivalents by organization and skill mix;

6. Contractual relationship between the offeror and each entity proposed;

and

25. L.4.2.4.1 Experience – [List information required to be provided by offeror. See below for examples. If specific areas are listed for experience, in addition to referencing relevant experience, list those areas.]

1. Did the offeror provide experience for each entity proposed to perform work, e.g., prime, subcontracts, LLC members, etc?

2. Did the offeror relate the experience to the work to be performed under the contract by that entity?

3. Did the offeror provide experience on [Insert required number.] contracts?

4. If the offeror is a newly formed entity without any experience, did the offeror provide experience for the parent(s) or LLC members?

Volume III – Past Performance

26. L.4.3 Past Performance – [List information required to be provided by offeror.

See below for examples.]

1. Did the offeror provide a complete Past Performance Information Form for each entity proposed to perform work, e.g., prime, subcontracts, LLC members, etc?

2. Did the offeror provide past performance on the same contracts that are provided under experience?

3. Did the offeror transmit the Past Performance Questionnaire to the client references for submission directly to the Department of the Air Force?

4. For Government contracts, did the offeror provide the Past Performance Questionnaire to both the technical contact and the Contracting Officer?

Volume IV – Price Proposal

Provision Requirement IAW RFP

Yes/No Comment

27. L.3.1 Format - Has the offeror provided costs in the format required by the RFP, including any cost templates, schedules, exhibits, worksheets, etc?

28. L.3.9 Electronic Media - Has the offeror provided the cost information in the required electronic media, including any required computational programs, e.g., Microsoft Excel?

29. L.4.4 Consistency with Section B - Are the total proposed costs in Volume III consistent with the offer in Section B, including costs for each period of performance/transition period/line item/option?

30. L.4.4.1.5 Year Cost - Are costs provided as required by the RFP in [Specify actual year or fixed year.] year costs?

31. L.4.4.1.4 Cost Elements - Are costs broken out into cost elements, e.g., labor, indirect rates, subcontract costs, other direct costs, etc.?

32. L.4.4.1 Basis of Estimate - Has the offeror provided its basis of estimate, including assumptions, estimating methods, etc.

33. L.4.4.1.3 Supporting Documentation - Has the offeror provided the location and point of contact for supporting documentation? [Note: This is pertinent if an audit is to be performed.]

34. L.4.4.6 Defense Contract Audit Agency (DCAA) and Administrative Contracting Officer (ACO) - Has the offeror provided the name of the cognizant DCAA office and the ACO?

35. L. 4.4.2 Accounting System - If required, did the offeror provide a description of the accounting system it proposes to use? Has the accounting system been determined acceptable by an independent auditor?

36. L.2 Teaming Agreement - If the offeror is a part of a teaming arrangement (joint venture, LLC or other type teaming arrangement) the teaming agreement(s) was provided with the proposal?

Additional Comments: