TM-86-01P.pdf

TM-86-01P 9 Dec 2014 1

Data Call GUEE-15-012

Prepared by Stephen Putnam/406 SCMS/GUEE (478) 222-3764/06/09/2015

Air Force Technical Manual Contract Requirements (TMCR) for

X-RAY EQUIPMENT, IND

NSN 6635-01-523-5766RN

(Program/Modification/Military System)

ATTACHMENT , TO CDRL SEQUENCE NUMBER , EXHIBIT

REQUEST FOR PROPOSAL/CONTRACT:

Date: 9 June 2015

Technical Manual/Technical Order requirements contained herein have been cleared for use by OMB Paperwork Reduction Project No.

0704-0188.

SECTION 1. TECHNICAL ORDER (TO) PROGRAM REQUIREMENTS

1. TMCR Tailoring (T). This TMCR has been tailored by the program office, including the associated tables, matrices and Specification/Standard Interface Records (SIRs). The Contractor may recommend and submit, in writing additional tailoring to the TO Manager Agency/Agent (TOMA) and Procuring

Contracting Officer (PCO) for consideration. The tailored TMCR shall be attached to the CDRL for TO delivery, and shall be included in the proposal as a separate exhibit, referenced in the proposal SOW.

2. TO Program Scope (T). The Contractor may recommend additional Section 2 tailoring to the list of new TO types (Table 1) and source data and TO updates (Table 2) required to support the X-Ray

Equipment, IND program’s objectives.

3. Commercial Manuals. Contractors shall recommend the use of existing commercial manuals to the maximum extent possible without impairing program support objectives. All proposed commercial manuals are subject to government review and approval.

NOTE: Government activities will use MIL-PRF-32216, Evaluation of Commercial Off-The-Shelf

(COTS) Manuals and Preparation of Supplemental Data, as a guide for review and acceptance of all recommended commercial manuals.

3.1. All commercial manuals shall be delivered with either unlimited data rights or as a minimum, Government Purpose License Agreement (attachment 4), to allow the AF to electronically store, print, distribute and decollate the commercial manual to allow for printing.

3.2. Approved COTS Manuals shall be delivered with an Identifying TO Publication Sheet, IAW

MIL-PRF-32216 (attachment 3). All PDF files of commercial data shall be non-password protected to allow the AF to decollate the manual for printing.

3.3. If the recommended COTS data is found to be insufficient after review by the government, the contractor shall prepare supplemental data for the COTS manual as required IAW MIL-STD-38784.

If the COTS data cannot be supplemented sufficiently the contractor may be tasked to develop new

TM data IAW the applicable TMSS listed in Section 2 Table 1.

4. Technical Manual Specifications and Standards (TMSS) Tailoring. N/A

4.1 (T). N/A

4.2 (T). N/A

5. Subsequent TO/Data Requirements. N/A

6. TO Development. N/A

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6.1 (T). N/A

6.2 (T). N/A

6.3 (T). N/A

7. TO Numbering. Contractors shall notify the government of manuals which require TO numbers. TO numbers are not required for manuals to be used exclusively by the Contractor’s own personnel. Re-quests for new TO numbers shall be submitted to the TOMA utilizing the TO numbering worksheet.

(Attachment 2)

8. Data Rights (T). N/A

9. Classification, Distribution, Destruction, Disclosure, and Export Control Notices. Offerors shall place the below statements on the title page of each new technical manual.

DISCLOSURE NOTICE - This information is furnished upon the condition that it will not be released to another nation without the specific authority of the Department of the Air Force of the United States, that it will be used for military purposes only, that individual or corporate rights originating in the information, whether patented or not, will be respected, that the recipient will report promptly to the United States, any known or suspected compromise, and that the information will be provided substantially the same degree of security afforded it by the De-partment of Defense of the United States. Also, regardless of any other markings on the document, it will not be downgraded or declassified without written approval of the originating United States agency.

DISTRIBUTION STATEMENT B - Distribution authorized to U.S. Government Agencies Only (Proprietary Data) (xx XXX xxxx). Other re-quests for this document shall be referred to 406 SCMS/GUEE, Robins AFB, GA 31098. Questions concerning technical content shall be referred to WR-ALC/GRVEA.

WARNING - This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et seq.) or the Export Administration Act of 1979, as amended, Title 50, U.S.C., App. 2401 et seq. Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25.

HANDLING AND DESTRUCTION NOTICE - Comply with distribution statement and destroy by any method that will prevent disclosure of contents or reconstruction of the document.

10. TO Quality (T). The contractors’ shall ensure TOs prepared are: a) technically accurate and safe;

b) written to a scope and depth of coverage sufficient to support the operations and maintenance con-cepts, and c) properly classified and marked with export control and distribution limitation statements.

10.1(T). N/A

10.2. Guidance Conference (T). Working through the TOMA, the contractor shall co-host and par-ticipate in an Initial TO Guidance Conference for this effort to be held within 60 calendar days after award of contract. The Technical Order Status and Schedule (TOSS) will be formalized at this con-ference. The contractor shall present a briefing on their interpretation of the basic contract, SOW, CDRLs, Data Item Descriptions (DIDs), MIL-SPEC, MIL-STD, SIRs, this document and the planned preparation and delivery of the TOs and related data.

10.3. In-Process Reviews (T). N/A

10.4 TO Delivery Requirements for In-Process Reviews (T). N/A

10.5. TO Certification. N/A

10.6. Verification Support. N/A

10.5.1. Verification of IETMs. NA

10.7. TO Prepublication Reviews (PPR) (T). N/A

10.8. Technical Data Assessment (TDA) (T). N/A

10.8.1. SGML TO Data. N/A

10.8.2. S1000D TO data. N/A

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10.8.3. Error Resolution. N/A

11. TO Delivery. TO file delivery requirements are located in Section 2 Table 3 of this document.

11.1. SGML Tagged Files (T). N/A

11.2. SGML Tagged Files for Use with the eTO Viewer. NA

11.3. Interactive Electronic Technical Manuals (IETM)(T). NA.

12. Source Data Maintenance. N/A

13. TO Maintenance. N/A

14. Schedules. N/A

15. Time Compliance Technical Orders (TCTOs) (T). N/A

16 PROGRAM SPECIFIC REQUIREMENTS.

A. The Offeror shall develop and deliver Commercial Off-the-Shelf (COTS) technical manuals cov-ering the Operating Instructions, Service or Maintenance and Illustrated Parts Breakdown (IPB) to support the X-Ray Equipment, IND program’s objectives.

B. In-Process reviews (IPRs) shall be conducted by the government for all COTS data submitted and evaluated IAW MIL-PRF-32216.

C. All electronic PDF files delivered on this project shall be non-password protected and allow un-limited access to view, print and decollate the data from the files.

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SECTION 2. TM TYPE AND DELIVERY REQUIREMENTS

NOTES:

Mark the TM Type Selection Tables indicating the applicable TO types and related specifications.

PART A – (NEW DEVELOPMENT) TM TYPE SELECTION TABLES.

TABLE 1

TMSS REQUIREMENTS FOR THE (X-RAY EQUIPMENT, IND) Program

(System/Component)

Title or Type of Manuals Specification Required

1. Commercial Manuals (Evaluate according to MIL-PRF-32216)

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TABLE 2

SUSTAINMENT/MODIFICATION UPDATES TM TYPE SELECTIONS

NOT APPLICABLE

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TABLE 3 - TM DELIVERY REQUIREMENTS

FOR X-RAY EQUIPMENT, IND

(System/Item)

NOTES:

For Paper media delivery indicate required quantity

For all other media types indicate (Y)es or (N)o

TCTO requirements are specified in the contract vehicle approving the TCTO.

If “Other” is selected, define media type and quantities: ________________

DELIVERY SCHEDULE

Event Number of days data required prior to event

In Process

Review(s)

(30 Days)

Verification

( Days)

Prepublication

Review

( Days)

Final TO

Distribution

(30 Days)

Enter physical mailing address, electronic delivery location or web access point

406 SCMS/GUEE

ATTN: Stephen Putnam

235 Byron Street, Suite 19A

Robins AFB, GA 31098-1670

Paper/ 2

SGML/ N

IPDF /Y

XML /N

Other/N

Paper/

SGML/

IPDF /

XML /

Other/

Paper/

SGML/

IPDF /

XML /

Other/

Paper/ 2

SGML/ N

IPDF /Y

XML /N

Other/ N

Final delivery due 30 days prior to production hardware delivery to USAF.

Paper/

SGML/

IPDF /

XML /

Other/

Paper/

SGML/

IPDF /

XML /

Other/

Paper/

SGML/

IPDF /

XML /

Other/

Paper/

SGML/

IPDF /

XML /

Other/

IPDF /

XML /

Other/

Paper/

SGML/

IPDF /

XML /

Other/

Paper/

SGML/

IPDF /

XML /

Other/

Paper/

SGML/

IPDF /

XML /

IPDF /

XML /

Other/

Paper/

SGML/

IPDF /

XML /

Other/

Paper/

SGML/

IPDF /

XML /

Other/

Paper/

SGML/

IPDF /

XML /

Total Paper Copies Required: 2 2

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SECTION 3. SPECIFICATION/STANDARD INTERFACE RECORDS (SIRS)

NOT APPLICABLE

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ATTACHMENT 2

REQUEST FOR TECHNICAL ORDER NUMBER

1. *PRIME SYSTEM APPLICATION (If Applicable or N/A)_______________________________

2. *CONTRACT NUMBER/ PURCHASE REQUEST (PR) NUMBER: _____________________

3. *MISSION DESIGN SERIES/NOMENCLATURE (Name Of Equipment) __________________

4. *FEDERAL STOCK CLASS:_______________________________________________________

5. *PART NUMBER(s):______________________________________________________________

6. *NSN/FSN: (or temp NSN) __________________________________________________________

7. *PUBLICATION TYPE (Opn & Maint with IPB, Overhaul, WUC, IPB, LOAP, etc.)

8. *SUGGESTED TECHNICAL ORDER NUMBER:_____________________________________

9. *RECOMMENDED TITLE OF MANUAL (Leave Blank if Classified) ____________________

10. *CLASSIFICATION OF MANUAL: ________________________________________________

11. *CLASSIFICATION OF TITLE: ___________________________________________________

12. *KIND OF EQUIPMENT (Airborne / Ground / Not Applicable):___________________________

13. *TEST EQUIPMENT? Yes / No

14. PROGRAM ELEMENT CODE (PEC): ________________________________________________

15. LEAD COMMAND: _______________________________________________________________

16. DOES MANUAL EXIST FOR SAME/SIMILAR EQUIPMENT? Yes / No

17. EXISTING MANUAL TO NUMBER: _________________________________________________

18. COMMERCIAL OFF THE SHELF (COTS) ITEM: Yes / No

19. CONTRACTOR INFORMATION: (If Applicable)

a. NAME OF VENDOR: _____________________________________________________

b. ADDRESS: _____________________________________________________________

c. MANUFACTURER'S CODE: ______________________________________________

d. POINT OF CONTACT: ____________________________________________________

20. FOREIGN MILITARY SALES (FMS) YES ___ NO ____ (If YES, complete item 20)

20. COUNTRY CODES (For CSTO/FMS manuals): (See TO 00-5-19) __________________________

21. COMMENTS:______________________________________________________________________

* = Mandatory Fields

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Attachment 3

MIL-PRF-32216

PUBLICATION NUMBER

PUBLICATION DATE

IDENTIFYING TECHNICAL PUBLICATION SHEET

FOR COMMERCIAL MANUAL

(Supersedure note, or other special notes, if any)

1. PURPOSE: This technical publication is issued for the purpose of identifying and authorizing the following commercial manual for (Army)(Navy) (Marine Corps) (Air Force) (Defense Logistics Agency)

(as appropriate) use.

MANUFACTURER: (Name and address)

PURCHASE ORDER OR CONTRACT NO.

REQUISITION NO. (if furnished by the contracting activity)

EQUIPMENT: (Type, model, part number, nomenclature, Federal Item Name, serial numbers.)

NATIONAL STOCK NUMBER (ff furnished by the contracting activity.)

TITLE: (Operating Instructions, Maintenance Instructions, Parts Lists, as appropriate)

ADDITIONAL IDENTIFICATION: (if any) Volumes, Parts, etc.

DATE: (if any)

2. ADDITIONAL COPIES: Additional copies are available from _______________ (Contracting activity will furnish information, but if no information is furnished, this paragraph will be omitted and the following paragraph moved up into its place.)

3. AUTHORITY NOTICE, DISTRIBUTION STATEMENT, DISCLOSURE NOTICE (as applicable, in accordance with MIL-M-38784).

FOR UNCLASSIFIED MANUALS

NOTICE: Reproduction for non-military use of the information or illustrations contained in this publication is not permitted. The policy for military reproduction is established for the Army in AR 38-4, for the Navy and Marine

Corps in OPNAVINST 5510.1, and for the Air Force in AFPD 34-1.

FOR CLASSIFIED MANUALS

NOTICE: This material contains information affecting the national defense of the United States within the meaning of the Espionage Laws, Title 18, U.S.C., Section 793 and 794, the transmission or revelation of which in any manner to an unauthorized person is prohibited by law.

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Attachment 4

Sample Government License Agreement

Contractor’s Letter Head Date

From: Company Name

To: 406 SCMS/GUEE

235 Byron St., Suite 19A

Robins AFB, GA 31098-1670

Subject: Government License Agreement

NAME OF CONTRACTOR assigns to the U.S. Government under contract XXXXX-XX-X-XXXX, Government License Rights, which allow for the electronic storage, use, printing, release and/or disclo-sure of the technical data contained herein. These rights extend to U.S. governmental agencies only and may not to be sold, disclosed or otherwise provided to any other entity/entities outside of the U.S. Gov-ernment without written permission from the Original Equipment Manufacturer (OEM). This license shall remain in effect for as long as the equipment cited in the technical manual remains in service and under government control and usage, after which this license is revoked.

Signed and dated by the contractor

Sample: Unlimited Rights GPLA

NAME OF CONTRACTOR assigns to the U.S. Government under contract XXXXX-XX-X-XXXX, Unlimited License Rights to, use, modify, reproduce, release, perform, display, or disclose technical data for (xxxxx enter hardware item or PN). This license shall remain in effect for as long as the equipment cited in the technical manual remains in service and under USG control and usage, after which this li-cense is revoked.

Signed and dated by the contractor

(NOTE: Limited Rights license may be tailored to include FMS customers if OEM has no objections.)