Final Copy of RFP Questions_13 March 2020.xlsx
XLSX spreadsheet 22 KB Posted
- Attached to
- Special Operation Forces (SOF) C-130 Precision Strike Package (PSP) Technical Documentation Project (TDP) Federal contract opportunity
- Solicitation number
- FA8509-20-R-0004
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Attachment 2 28 April 2020.pdf | ||
| FA850920R0004_______0004.pdf | ||
| FA850920R0004_______0003_03 April 2020.pdf | ||
| Attachment 2 Revised 03 April 2020.pdf | ||
| Attachment 2 20 March 2020.pdf | ||
| FA850920R0004_______0002 20 March 2020.pdf | ||
| Attachment 8 20 March 2020.pdf | ||
| Attachment 10_Updated19March2020.pdf | ||
| Attachment9Revised17March2020.xlsx | XLSX spreadsheet | |
| Attachment2Revised17March2020.pdf | ||
| Attachment 11 17 March 2020.pdf | ||
| Attachment10Revised17March2020.pdf | ||
| FA850920R0004_______0001_18 March 2020.pdf | ||
| Attachment1Revised17March2020.pdf | ||
| Attachment 3.pdf | ||
| Attachment 2.pdf | ||
| Attachment 1.pdf | ||
| Attachment 7.pdf | ||
| Attachment 5.pdf | ||
| Attachment 4.pdf | ||
| Attachment 10.pdf | ||
| Attachment 8.pdf | ||
| Attachment 6.pdf | ||
| FA850920R0004.pdf | ||
| Attachment 9.xlsx | XLSX spreadsheet |
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Sheet2
| Question | |||||
| Number | Question | File | Para. | ||
| Reference | Government Answer | ||||
| 1 | Is process diagram shown in appendix A intended to show workflow in accordance with TMCR? As it currently reads, it would seem to conflict with the TMCR. | Attachment 1/PWS | Appendix A | The Government has reviewed the Appendix A and TMCR and has determined that there is no conflict. | |
| 2 | Attachment 10, Part B states a delivery format of E. In the legend, there is no format E. In the RFI, format E was for IETM. Is this the case in this TMCR? | Attachment 10/TMCR | Part B | This has been removed from the TMCR. | |
| 3 | In Attachment 10, Part B the following statement is made; “Initial Review and Pre-Integration review of changes provided in the IETM Data Entry Tool (IDET) shall be delivered as soon as the task meets the requirements outlined in paragraphs 6.1.2. and 10.1.1.1. of this TMCR.” | ||||
| These paragraphs do not exist in Attachment 10. Can you please give direction to ensure that we meet those requirements? | Attachment 10/TMCR | Part B | This has been removed from the TMCR. | ||
| 4 | Attachment 10 Paragraph 11 describes Routine TO Sustainment. PWS Paragraph 1.1 describes sustainment Configuration Management. The majority of the PWS and TMCR describe equipment modification technical manual development. Does the government have an approximate percentage of each type of work expected since each type of work requires different labor categories? | Attachment 10/TMCR | Par. 11 | The Configuration Management referenced in PWS Paragraph 1.1 specifically refers to the Offeror's internal process for establishing and maintaining consistency between requirements on each task order issued under the contract. Please see PWS paragraph 4.3.2 "Source Data Configuration Management" for the Government's requirement. The intent of Subfactor 1 (Management Plan) and Subfactor 2 (Awardable Capabilities Task) is to evaluate each Offeror's approach to performing the updates to the technical manual documentation. |
Offeror shall identify any assumptions to its individual technical approach to the Sample Task as related to the required subfactor elements.
| 5 | PWS Paragraph 1.1, first sub-bullet states "This PWS defines the specialized engineering and technical services the contractor shall provide in support..." Is there a defined role for the specialized Engineer? | Attachment 1/PWS | Par. 1.1 | There is no defined role for specialized engineering. It is the offeror's responsibility to identify the appropriate and applicable labor required to complete the subsequent task orders that will be issued under this IDIQ. |
| 6 | PWS Paragraph 1.1, second sub-bullet states the services include "update the PSP drawings" among a list of services "per the Technical Manual Contract Requirements (TMCR)." There is no engineering guidance in the TMCR, is there some other guidance/requirement for updating drawings? If drawings are to be updated, will the Gov't be providing a CDRL for Product Drawings/Models and Associated Lists? | Attachment 1/PWS | Par. 1.1 | There is no defined role for specialized engineering. It is the offeror's responsibility to identify the appropriate and applicable labor required to complete the subsequent task orders that will be issued under this IDIQ. |
If drawings are required to be updated, then the Government will provide the necessary data and guidance to complete the updates for that specific task order. There should be no actual updates to the propietary drawings which will be inccorporated into the TOs.
| 7 | Page 2 of Attachment 2, Instructions to Offerors Section 4 states, “A cover page should be used to clearly mark the volume number, title, solicitation identification, and the offeror’s name, and will be included in the total page count” but the same section of the same document also states, “The page limitation for Volume II, Written Technical Proposal, is 65 pages. The page limitation includes any charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, etc., but excludes any cover page, table of contents or list of acronyms (if utilized).” Can the government clarify whether or not the cover page is included in the page count? | Attachment 2/Section L | Page 2, Sect. 4 | The cover page will be excluded from the page count. Section L will be updated to reflect this change in the forthcoming solicitation amendment. | |
| 8 | Page 2 of Attachment 2, Instructions to Offerors Section 7 states, “The Offeror shall submit both volumes in electronic format, using recordable CDs.” But there are 3 volumes indicated in this proposal – the Completed RFP, The Written Technical Proposal, and the Cost/Price Proposal. Can the government clarify that all 3 volumes are to be submitted as 1 hard copy and 2 electronic/CD copies? | Attachment 2/Section L | Page 2, Sect. 7 | This typographical error will be corrected in Section L via RFP amendment. Offerors are to comply with the instructions provided in L-900, II.A. | |
| 9 | Page 2 of Attachment 2, Instructions to Offerors Section 7 states, “When submitting proposals and attachments via email, file suppression utilities to include but not limited to zip files shall not be accepted” but other areas of the solicitation indicate a hard copy and Electronic/CD copy submittal. Can the government clarify that an email submission is allowed or not allowed for this proposal? | Attachment 2/Section L | Page 2, Sect. 7 | In accordance with Section L-900, II.B.6, submission of the initial proposal packages via electronic mail[…]will not be accepted. Initial proposal packages shall either be mailed or hand-delivered. The sentence referenced in this question will be removed from the RFP Section L in the forthcoming Amendment. | |
| 10 | Page 2 of Attachment 2, Instructions to Offerors Section 2 states, “the offeror shall provide an electronic copy of the completed RFP, technical proposal, and cost/price proposal in Word format” but Section 7 of the same document states, “The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2010, MS Office Excel 2010, MS Office Project 2010, and MS Office Power Point 2010, as applicable.” Can the government confirm what format(s) the volumes are to be submitted in for the electronic copies? | Attachment 2/Section L | Page 2, Sect. 7 | This sentence will be revised to specify a Microsoft Office format, with the exception of the completed RFP which can be submitted in an Adobe format. | |
| 11 | Page 2 of Attachment 2, Instructions to Offerors Section 2 states, “Print shall be single spaced, Times New Roman, and shall be 12 point font throughout, with one exception. Arial 10 point font may be used only for drawings, diagrams, and/or supporting illustrations.” Can the government confirm that they would like Arial font for supporting illustrations and not Times New Roman? | Attachment 2/Section L | Page 2, Sect. 2 | Confirmed. | |
| 12 | Page 2 of Attachment 2, Instructions to Offerors Section 2 states, “Hyperlinking will not be allowed within the proposal.” Can the government confirm or deny that linking figure/table references to figures/tables within the proposal itself is allowed? | Attachment 2/Section L | Page 2, Sect. 2 | In accordance with the instructions provided in Section L, hyperlinking of any kind is not allowed within the proposal. | |
| 13 | TMCR and CDRL A002 conflict on minutes delivery date requirements. Does the TMCR take precedence over the CDRL in this case? | Attachment 10/TMCR | |||
| Attachment 10/A002 | The TMCR and CDRL A002 represent two separate minutes deliveries. Please follow the delivery instructions as specified in each document separately. | ||||
| 14 | CDRL A004 makes multiple references to the attached TM-86-01Q. While the TMCR is typically marked as TM-86-01_, it contains no such markings/references. Should we assume the TMCR is the document referenced? | Attachment 10/A004 | This has been updated. | ||
| 15 | Attachment 9, Pricing, has a tab labeled Sheet 2. Neither the instructions in Attachment 9 nor the Instructions to Offerors mention what this sheet is for. Can the Gov’t please clarify what the offerors should do with this sheet? | Attachment 9/Pricing | The Government details the two separate sheets in Section M, paragraphs, II.D.1.C and II.D.1.D. Attachment 9 will be updated to include a naming convention for the appropriate Tabs. | ||
| 16 | PWS references [CDRL 004, TM-86-01N] in paragraph 4.4.2 and 4.4.3. There is no TM-86-01N in this RFP. Does this reference refer to the TM-86-01Q listed in CDRL A004? | Attachment 1/PWS | |||
| Attachment 10/CDRLs | 4.4.2, 4.4.3 | This has been updated. | |||
| 17 | There is no cutoff for updating the technical manuals to the latest change. This is typically stated in the TMCR as the offeror is responsible for updating deliveries to the latest TO change release until acceptance of the Verification Delivery minutes and closure of all action items. Can the government provide clarification on this? | Attachment 10/CDRLs | TMCR | No updates will be made to the technical manuals after verification is made. | |
| 18 | TMCR Paragraph 11.2 is missing. Paragraph 11.3 is listed twice. Are there requirements missing that should be considered in those paragraphs? | Attachment 10/CDRLs | TMCR Par 11.2 and 11.3 | This has been updated. | |
| 19 | PWS states "The Government will provide access to AC-130 Gunship equipment as required for technical order development, certification and verification to be performed by the Contractor under this contract. This will be specified as appropriate under each individual order." This seems to imply offeror would travel to the government's equipment location. Is this a correct assumption? | Attachment 1/PWS | 3.2.1 | There is no travel requirement on this contract. | |
| 20 | Attachment 10/TMCR Para 10.3, it states “TO verification shall be conducted where the aircraft is being modified and the AF team will require access to the aircraft”. Para 14.3 States the TCTOs and technical manuals will undergo kit proofing by the offeror. Question 12 from the Q&A for RFI indicate that the contractor will not travel. Was this information meant to be updated for the RFP? | Attachment 10/CDRLs, | |||
| Attachment 1/PWS, RFI Q&A | TMCR Par 10.3 and 14.3, PWS Par 4.1.1, RFI Q&A No. 12 and 13 | The USG will be providing verification at the aircraft. The kit-proofing sentence will be struck for the TMCR in the forthcoming RFP Amendment. | |||
| 21 | Will certification be supported by technicians that will assist with engagement of the equipment/aircraft and performance of newly developed tasks/steps in the technical manuals in accordance with TO 00-5-3, Certification Process and TMCR certification? | Attachment 1/PWS, | |||
| Attachment 10/CDRLs | PWS Par. 4.4.1, TMCR Par 10.2 | Yes. | |||
| 22 | Would the government be receptive to utilization of a different proposal format that would allow the Awardable Task as an attachment to the RFP since the Awardable Task format is dictated by the TMCR? If providing the Awardable Task as an attachment is not acceptable, will guidance be provided that makes the Awardable Task an exception to the proposal format guidance? | Attachment 2/L-900 | |||
| Proposal Format | Offerors are instructed to comply with the proposal format specified in Section L-900. The cited page limit of 65 pages includes Subfactor Two - Awardable/Capability Task, which is a specific element of Volume II Written Technical proposal. Deviations from this format will result in a non-responsive proposal. | ||||
| 23 | The Service Bulletin (Attachment 7) affects the 105MM GWS Pressure Seal. TO 1C-130(A)W-4-94-1 (Attachment 4) Does not contain any 105MM GWS installation information. Is a more current version of this manual available with the 105MM GWS installation incorporated? | Attachment 4 - Technical Manual TO 1C-130(A)W-4-94-1 | |||
| Attachment 7 - Service Bulletin SVB101601-02-A | This is the most current manual incorporating the 105MM GWS installation. | ||||
| 24 | Some of the answers to the Q and A presolicitation that could have possibly updated the TMCR and PWS seem to have been left out of the updated RFP. Should the answers from the Q and A's take precedence over what is in the solicitation? | N/A | Offerors are instructed that the official solicitation takes precedence. | ||
| 25 | On multiple CDRLs, Blocks 10-13 don’t accurately state the required delivery dates/frequency. For example, the Status Report (CDRL A001) and IPMR (CDRL A005) should be by the 15th of each month. Could the Gov’t please review and update the CDRLs? | Attachment 10/CDRLs | This has been updated. | ||
| 26 | Is a contractor facility presence required by the awardee at/or near Robbins AFB GA and/or Wright Paterson AFB OH throughout the course of contract performance? | N/A | No. | ||
| 27 | Is there an incumbent, currently under a single contract, performing the tasks required by this RFP? | N/A | No. | ||
| 28 | In what native formats will the GFI be provided to the successful awardee? | N/A | GFI will be furnished in PDF. | ||
| 29 | How many task orders does the Government anticipate? | N/A | At this time, the Government does not have a firm quantity of orders to be issued under this contract vehicle. | ||
| 30 | What is the ceiling value of the contract? | N/A | Note 2 on Page 3 of the RFP states the "maximum" value of $4,000,000.00. This is also considered the contract ceiling. | ||
| 31 | Is this effort for 1920 or 2080 hours? | N/A | There is no hourly requirement for the contract as a whole. Task orders will be generated and issued as requirements populate. | ||
| 32 | Section L (II.A.4) says, “The page limitation includes any charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, etc., but excludes any cover page, table of contents or list of acronyms (if utilized).” Section L (II.A.4) then goes on to say, “A cover page should be used to clearly mark the volume number, title, solicitation [sic] identification, and the offeror’s name, and will be included in the total page count.” | ||||
| QUESTION: Are cover pages / binder covers included in final page counts in Volume I and Volume II? | Section L (II.A.4) | Cover pages and binder covers will not be included in the final page counts for all Volumes. | |||
| 33 | REF Section-L.II.A.2: …’ the offeror shall provide an electronic copy of the completed RFP, technical proposal, and cost/price proposal in Word format.’ … | ||||
| QUESTION: Is the contractor expected to convert the completed RFP and cost/price proposal from their respective PDF and EXCEL formats into Word before submission? | Section L (II.A.2) | No. The completed RFP may be submitted in its native PDF format and the Cost/Proposal Volume submitted in its native Excel format. Additional clarification will be provided in Section L, II.A.2 in the forthcoming Amendment. | |||
| 34 | REF: Section L.II.A.2 & 4: … (2)- ‘Each volume within the proposal notebook shall be separately tabbed and identified.’ (4)- ‘The printed Completed RFP, Technical, and Cost/Price Proposal must be bound in a three-ring loose leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover page should be used to clearly mark the volume number, title, solicitation identification, and the offeror’s name, and will be included in the total page count. The same identifying data should be placed on the spine of each binder.’ | ||||
| QUESTION: Does the Government expect one (1) binder with the three (3) volumes tabbed or three (3) binders with one (1) volume in each tab to be submitted? | Section L (II.A.2 & 4) | The Government has no preference with regards to the number of binders submitted. The language in Section L will be updated to state binder(s) instead of binder or notebook to allow offerors flexibility in proposal organization. | |||
| 35 | REF: Section-M.II.C.2: … ‘Subfactor One, Management Plan: (Offeror must address all paragraphs and subparagraphs). | ||||
| QUESTION: Does the parenthetical reference “(Offeror must address all paragraphs and subparagraphs)” refer to the 1-3 sub-criteria listed in Section L II.C.2 and Section M II.C.2 and will the Management Plan be evaluated strictly on the 1-3 sub-criteria listed? | Section-M.II.C.2 | Yes. | |||
| 36 | REF: Section-M.II.C.2… Subfactor Two, Awardable/Capability Task: (Offeror must address all paragraphs and subparagraphs) | ||||
| QUESTION: Does the parenthetical reference “(Offeror must address all paragraphs and subparagraphs)” refer to the 1-7 sub-criteria listed in Section L II.C.2 and Section M II.C.2 and will the Awardable/Capability Task be evaluated strictly on the 1-7 sub-criteria listed? | Section-M.II.C.2 | Yes. | |||
| 37 | Document Discrepancy: |
a. CDRL A006 says “Quality Program Plan”,
b. Solicitation, Pages 9, 15, 20 say “Quality Program Plan”
c. PWS para 5.9 says both “Quality Control Plan” and “Quality Management Plan”.
QUESTION: Are these different documents or are they one in the same? CDRL A006
RFP 9, 15, 20
| PWS 5.9 | Language incorporated into the PWS para. 5.9 matches the DID. The contractor will be held accountable for the deliverables as specified in the PWS paragraph and CDRL A006. | |||
| 38 | PWS para 3.2: Will there be multiple sources of contractor data requiring the PIA? | PWS 3.2 | The PIA referenced in this PWS paragraph will be addressed as needed on each individual task order. | |
| 39 | Solicitation, pages 9, 15, 20 and PWS paragraph 4.2 references PWS paragraph 5.9.4. There is no such paragraph; should be 5.9. | RFP pg. 9, 15, 20 | ||
| PWS 4.2, 5.9.4 | Concur that 5.9 is the appropriate citation; the RFP and PWS references will be updated. | |||
| 40 | PWS 3.2.2, 3.3.2, 3.3.3 – Will the contractor possess GFP or will the contractor only have access to GFP (per 3.2.1)? | PWS 3.2.2, 3.3.2, 3.3.3 | These paragraphs will be shown as reserved as no Government Furnished Property (GFP) is going to be provided. | |
| 41 | Reference CDRL A001 and PWS 4.6.1: Block 10 thru 1 state see Blk 16. Block 16 references to timeframe after completion of review minutes. Normally this the associated with the Data Acquisition Document (DAD) and is used to support a monthly status report as referenced in PWS 4.6.1. | |||
| Question: Can the government confirm that the current comment is correct or update Blk 16 as it refers to Block 10-13 with the correct information for first delivery and monthly reports? | CDRL A001 | |||
| PWS 4.6.1 | This has been updated. | |||
| 42 | Reference Solicitation: In the solicitation there was no DOL wage determination (WD) provided. Since services for technical writers will be required and the estimated value of the contract is over $2500 it would seem that the Service Contract Act would apply. | |||
| Question: Is it the Government determination that the SCA does not apply and therefore no wage determination is required? If it does apply, can the government please provide the applicable DOL WD? | RFP | SCA does not apply to this effort as the services are professional in nature. | ||
| 43 | Reference TMCR section 6 and 16: These sections stated that CGM—4 files are required for illustrations being delivered. |
Question 1: If raster art is received as source, are we required to make it vector in order to meet requirement of cgm4 source delivery under this contract, and for the awardable task for the proposal?
| Question 2: Are we to update all illustrations in the TO or only the ones being modified or developed? | TMCR | Sect. 6 and 16 | Yes. The offeror needs to make the change from raster to vector. The offeror is required only to update illustrations associated with the change/update in the manual or book. |
| 44 | Reference the SVB page 8: Drawing, SK115265-3 is not included as part of the SVB PDF. | ||
| Question: Is that intentional or an oversight? If oversight could you, please provide? | SVB | Page 8 | The drawing has been provided as Attachment 11 to the RFP Amendment. |
File details come from the government source that posted it. Updated .