Attachment 2.pdf

L-900. INSTRUCTIONS TO OFFERORS

I. Proposal Format

A. General: The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. Offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the Request for Proposal (RFP) may cause their proposal to be determined not eligible for award. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission.

Offerors are required to be registered in the System for Award Management (SAM) at the time an offer is submitted in order to comply with the annual representations and certifications requirements unless otherwise excepted in accordance with FAR 4.1102(a). Offerors shall submit only one proposal for the Special Operations Forces/Personnel Recovery (SOF/PR) Precision Strike Package Technical Documentation Project (SOF/PR PSP TDP) as the Government will review only one proposal per offeror. Proposals received are subject to the requirements specified in FAR 52.212-1, unless otherwise tailored in the Addendum to the solicitation. Proposals must be received by AFLCMC/WIUKA, 235 Byron Street, Suite 19A, Robins, AFB, GA 31098 Attention: Amanda Ragan or Robianna Reeves, no later than the date and time specified in Block 8 on the face page of the RFP.

B. Communications: Exchanges of source selection information after submission of the intial proposal packages between Government and offerors will be controlled by the Procuring Contracting Officer (PCO). Email may be used to transmit such information, only if the email can be sent encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, offeros must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Buyer/PCO indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To ensure that process is working correctly, send a test encrypted message first (without including any source selection information).

Otherwise, source selection information will be transmitted via direct mailing.When submitting source selection information via email, file suppression utilities, to include but not limited to zip files, will not be accepted.

II. Volume Organization

A. General: Proposals shall be submitted to the Government in 3 separate volumes as set forth below:

Proposal Organization Volume Volume Title Copies

Paper/Electronic Page Limit

Volume I Completed RFP (including Total Compensation Plan)* 1/2 N/A

Section 1 Completed RFP Volume II Written Technical Proposal** 1/2 65 Factor I Technical Rating Subfactor One Management Plan Subfactor Two Awardable/Capability Task Volume III Cost/Price Proposal** 1/2 N/A

* Page limit for Total Compensation Plan is reflected below (See; paragraph B.3.).

** The Completed RFP, Technical, and Cost/Price proposal information shall be submitted in written form (1 copy) and CD-R or DVD-R (write once/read only) (2 copies) that are “closed” so that no further writes can be made to the media.

INFORMATION--SEE FAR 2.101 and 3.104 FOR OFFICAL USE ONLY. CD-R/W or DVD-R/W media types are not acceptable. Media must be virus scanned by the offeror prior to submitting to the Government.

In addition to the page limitations set forth above, proposal volumes shall comply with the following format:

1. The sealed package used to submit the proposal package must show the time and date specified for receipt. Each volume shall be marked with the RFP number and the offeror’s name and address, point of contact information (telephone number and e-mail address), and the number of the Volume, i.e. I, II, III, etc. Proposals shall be in the English language and all monies shall be proposed in United States dollars.

2. Print shall be single spaced, Times New Roman, and shall be 12 point font throughout, with one exception. Arial 10 point font may be used only for drawings, diagrams, and/or supporting illustrations. Paper size be 8 1/2” X 11”, excluding any drawings, diagrams, and/or supporting illustrations, spreadsheets, etc. Charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets shall not be greater than 11” X 17”, but must fold within the page size specified, shall not exceed 11” X 17”, and shall count as one (1) page. Pages printed on one (1) side shall count as one (1) page, and pages printed on both sides count as two (2) pages. Each volume within the proposal notebook shall be separately tabbed and identified. Margins shall be no smaller than 1 inch and each page within a volume shall be numbered consecutively. Elaborate formats, bindings, and/or color presentations are not desired or required.

In order to verify the spacing, font, font size and margins utilitzed, the offeror shall provide an electronic copy of the completed RFP, technical proposal, and cost/price proposal in Word format. Hyperlinking will not be allowed within the proposal. The proposal shall not be supplemented by a package or reference documents.

3. Each volume shall contain a glossary of all abbrevations and acronyms used, and with an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

4. The page limitation for Volume II, Written Technical Proposal, is 65 pages. The page limitation includes any charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, etc., but excludes any cover page, table of contents or list of acronyms (if utilized). Charts, graphs, or spreadsheets may be on fold-out pages, but must fold within the page size specified, shall not exceed 11x17 inches, and shall count as one (1) page. Pages printed on one

(1) side shall count as one (1) page, and pages printed on both sides shall count as two (2) pages. Offerors are cautioned that any pages that exceed the page limitations shall not be read but shall be removed and, at the discretion of the PCO, either be retained in the contract file without being considered in the evaluation, or, sent back to the offeror. The printed Completed RFP, Technical, and Cost/Price Proposal must be bound in a three-ring loose leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover page should be used to clearly mark the volume number, title, solictation identification, and the offeror’s name, and will be included in the total page count. The same identifying data should be placed on the spine of each binder. Be sure to apply all appropriate markings included those prescribed in accordance with FAR 52.215-1(e), Restrictions on disclosure and use of data, and FAR 3.104-4. Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

5. Each page containing proprietary information should be so marked.

6. Submission of the initial proposal packages via electronic mail or oral presentations will not be accepted. Initial proposal packages shall either be mailed or hand-delivered. Offerors are cautioned that Warner Robins Air Logistics Complex has visitor control procedures requiring individuals not affliliated with the installation to obtain a visitor pass prior to entrance. Some delay should be anticpated when hand-delivering proposal packages. Offerors should allow for sufficient time to obtain a visitor pass and arrive at the specified office PRIOR to the time specified for the receipt of proposals.

7. The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate on each CD the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. The Offeror shall submit both volumes in electronic format, using recordable CDs. Each volume shall be in a different directory on a CD. If files are compressed, the necessary decompression program muast be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2010, MS Office Excel 2010, MS Office Project 2010, and MS Office Power Point 2010, as applicable. When submitting proposals and attachments via email, file suppression utilities to include but not limited to zip files shall not be accepted. In the event that hard copies and electronic copies of a proposal are submitted and if there are any discrepancies between the hard copies and the electronic copies of the proposal, the hard copies shall be used for evaluation.

B. Volume I, Completed RFP

1. General: Volume I, Completed RFP shall consist of the completed and signed RFP, to include any amendments issued, with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFP.

2. Joint Venture Arragements: If a joint venture arrangement exists for this acquisition, the offerors shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission.

3. Total Compensation Plan: The total compensation plan required by FAR 52.222-46 shall be submitted as a part of Volume I and shall be no more than 20 pages. The plan shall set forth salaries and fringe benefits proposed for professional employees and include supporting information to enable the Government to review the proposed salaries and fringe benefits in accordance with FAR 52.222-46. Note: The compensation plan pertains to the offeror only. However, if a populated joint venture is formed (a joint venture in which the employees are employed by the joint venture itself and not by any individual joint venture partner), the joint venture must submit the total compensation plan for the joint venture. If an unpopulated joint venture is formed, each individual joint venture partner must submit its own total compensation plan.

C. Volume II, Written Technical Proposal

1. General: The responsibility for providing a well-prepared and fully supported technical proposal lies solely with the offeror. The written technical proposal shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror’s technical proposal. Statements of the nature that the offeror understands, can or will comply and meet the solictation requirements, or which merely paraphrase the specification or parts thereof are considered inadequate. Phrases such as “Standard procedures will be employed” or “Well known techniques will be used” are also inadequate and unsatisfactory. A proposal which does not address all of the proposal requirements described in the following sections will be considered unsatisfactory due to insufficient information to evaluate and may be a basis for eliminating the proposal from further consideration.

2. Format and Specific Content: The following information shall be provided in the written technical proposal and will be evaluated to assess technical acceptability in accordance with Section M-900, Evaluation Basis for Award. The written technical proposal shall address each of the following Subfactors to describe the offeror’s proposal approach to performing the requirements set forth below for each Subfactor as defined in Section L-900, Instructions to Offerors and Section M-900 Evaluation Basis for Award. Based on the RFP requirements, the offeror shall provide a technical approach with supporting rationale and assumptions to meet the requirements specified.

Excluding those assumptions already identified in the Awardable/Capability Task (RFP Attachments 4, 5, 6, 7 and 8), the offeror shall identify their assumptions to meet the requirements of the Awardable/Capability Task. The offeror shall not assume Government services or equipment are avaiable unless otherwise stated in the Awardable/Capability Task. It is understood that the offeror’s proposal is based on the offeror’s assumptions. The responses to the Subfactors, including the Awardable/Capability Task, will be evaluated for the technical factor.

Subfactor One, Management Plan: (Offeror must address all paragraphs and subparagraphs) This subfactor is met when the offeror’s response demonstrates an adequate narrative and process to the following:

1. Processes and procedures for selecting team members.

2. Procedures for internal team communication and monitoring of team member activities.

3. Approach to recruit, hire, train, and retain employees capable of supporting the scope of the Precision Strike

Package Technical Documentation Project Performance Work Statement (PSP TDP PWS) (RFP Attachment 1).

Technical Factor Instructions for Subfactor Two Awardable/Capbility Task: This Awardable/Capability Task provides an outline of technical data support services similar to those that will be completed at the delivery order level. This Awardable/Capability Task is to be in accordance with the Performance Work Statement (PWS) and all applicable, regulations, specifictions, and standards. Offerors will provide updated Technical Orders (TOs)(Attachment 4, 5, and 6) from the Source Data (Attachment 7) provided using the Technical Manual Certification Requirement (TMCR)(Attachment 8).

Subfactor Two, Awardable/Capability Task: (Offeror must address all paragraphs and subparagraphs) This sub-factor is met when the offeror’s response demonstrates adequate:

1. Knowledge of technical data and engineering data sustainment processes to include an adequate Completed Data Package as identified within the Awardable/Capability Task (RFP Attachment 4, 5, 6, 7, and 8).

2. Knowledge of technical data and engineering data sustainment, modification and acquisition processes, necessary to complete the requirements of the PSP TDP PWS (RFP Attachment 1) in its entirety and the Completed Data Package (RFP Attachment 4, 5, 6, 7, and 8).

3. Ability and understanding to produce accurate data within the parameters of the attached Technical Manual Certification Requirement (TMCR), (RFP Attachment 8). This element includes analysis of accuracy in format and data.

4. Comprehensive management and communication structure to support team activities with minimal Government intervention for the Awardable/Capability Task (RFP Attachment 4, 5, 6, 7, and 8).

5. Labor skills mix and hours required to effectively and efficiently accomplish each task for the Awardable/Capability Task (RFP Attachment 4, 5, 6, 7, and 8).

6. Quality assurance process which will detail plans to address any and all typical quality assurance discrepancies as well as preventative quality deficiency measures (RFP Attachment 4, 5, 6, 7, and 8).

7. Development of an Intergrated Master Schedule (IMS) will be accomplished. (RFP Attachment 4, 5, 6, 7, and 8).

D. Volume III, Cost/Price

1. General Instructions

a. The offeror shall submit cost and pricing information in Volume III. The offeror shall complete the Precision Strike Package (PSP) Technical Documentation Project (TDP) Pricing Spreadsheet (Attachment 9) and the Awardable Task Pricing Spreadsheet (Attachment 9) in addition to Schedule B in the RFP. If discrepancies between RFP Attachments and Schedule B arise, the prices in the RFP Attachments will take precedence.

b. Proposed unit/CLIN prices shall be rounded to the nearest whole dollar. If any proposed unit/CLIN price does not meet the required rounding, the Government will round that unit/CLIN price to the nearest whole dollar. The Government adjusted unit/CLIN price will become the offeror’s proposed amount.

c. Data beyond that required by this instruction shall not be submitted. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

d. Compliance with these requirements is mandatory and failure to comply may result in rejection of the proposal.

e. In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient data avaiable to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional cost or pricing data.

f. In accordance with DFARS 215.371-3, cost and pricing data may be required in the event only one offer is received. If no exception in FAR 15.403-1(b) applies, the cost and pricing data shall be certified.