PWS_Inventory_Managment_16_Dec_2014.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

INVENTORY / RECORDS MANAGEMENT / SUPPLY

SERVICES

Aerospace Maintenance and Regeneration Group (AMARG)

Davis-Monthan Air Force Base, Arizona

Ogden Air Logistics Complex

12/16/2014

TABLE OF CONTENTS

SECTION 1 – Description of Services

SECTION 2 – Scope

SECTION 3 – Background

SECTION 4 – Contractor Requirements

SECTION 5 – Service Summary

SECTION 6 – Reporting Requirements

SECTION 7 – Government Furnished Property (GFP)

SECTION 8 – Government Shared Property (GSP)

SECTION 9 – Hours of Operation

SECTION 10 – Employee Conduct

SECTION 11 – Orientation / Transition Plan

SECTION 12 – Phase Out Plan

SECTION 13 – Quality Systems Plan

SECTION 14 – Government Observations

SECTION 15 – Safety Requirements

SECTION 16 – Security Requirements

SECTION 17 – Data or Network Security

SECTION 18 – Training

---------------- – Definitions

APPENDIX A – ACRONYMS AND ABBREVATIONS

APPENDIX B – APPLICABLE REGUALTIONS, MANUALS AND SPECIFICATIONS

APPENDIX C – INDUSTRIAL SAFETY REQUIREMENTS

1. Description of Services

1.1 The purpose of this service contract is to manage daily inventory transactions and pro-vide records management for AMARG Aircraft Asset Visibility System aircraft parts

(Referred to as “C03” assets throughout this PWS) and Special Tooling/Special Test

Equipment (ST/STE) items for the 309 th

Maintenance Wing, Aerospace Maintenance and Regeneration Group (AMARG) located at Davis-Monthan Air Force Base, (AFB).

Additionally, this service contract will provide personnel to support supply operations the 309 SPTS Squadron, AMARG. These services are considered non-mission essen-tial.

2. Scope

2.1 The contractor shall provide the necessary labor and supervision to provide inventory, records management, and supply support services for C03 assets, and ST/STE items.

These services include electronically processing daily inventory transactions including receipts, issuances, shipping documents, and disposal, and inventory updates into vari-ous Government data systems.

3. Background

3.1 AMARG is the primary storage location for DoD aircraft excess to current operational mission requirements, and the primary long-term storage site of DoD owned ST/STE.

AMARG currently stores approximately 50K removed aircraft parts, and 300K pieces of ST/STE for various aircraft.

3.2 The AMARG Storage Account contains stock listed parts removed from specific serial numbered aircraft in storage at AMARG. Parts are packaged and stored in the AMARG supply warehouse system. Items inventoried within this account are considered part of the aircraft from which they were removed and are not visible in any DoD asset report-ing system. All AMARG storage account parts remain obligated to the particular air-craft serial number from which they were removed.

3.3 AMARG maintains aircraft asset visibility information in the AMARG Business Sys-tems. Parts removal records are established at the time aircraft arrive for storage. The aircraft is examined, records reviewed, and parts noted as missing are recorded on the

AMARG Form 22, Missing or Removed Item List, for all parts removed from the air-craft. These removals include classified items, highly pilferable items, life support kits containing drugs or explosives and shelf life or other items subject to deterioration in the extreme desert heat. Subsequent reclamation parts removals (Form 44 Removals) are also recorded and become part of the negative inventory for each aircraft. This neg-ative inventory record accounts for parts known to be missing from the aircraft at the time of arrival at AMARG and for all subsequent parts removals.

3.4 Special Tooling items are non-stock listed items, consisting of dies, jigs and items of a specialized nature, and their use is limited to the development and production of par-ticular supplies. AMARG assists the Weapon System ST/STE manager in the receipt, movement, storage and disposal of ST/STE, and must maintain an accurate asset control and inventory of ST/STE by quantity, location, contract, contractor, and acquisition value of ST/STE in storage, and maintain the recorded history of receipts, utilization, and disposal of ST/STE. The Air Force System of Record for Special Tooling/Special

Test Equipment is AFEMS. ST/STE data remains in AFEMS throughout the storage period, and are removed only after Weapons System ST/STE manager authorizes dis-posal of the asset, and AMARG receives certificate of destruction. The AMARG Busi-ness System, MAXIMO is utilized to manage the ST/STE inventory transactions and preventative maintenance schedule.

4. Contractor Requirements

4.1 C03 and ST/STE – Building 7328

4.1.1 The contractor shall accurately enter inventory data transactions into Govern-ment Data systems examples which include: Air Force Equipment Management

System (AFEMS), AMARG Business System MAXIMO, the electronic Tool-ing Information Management System (eTIMS) used for Navy ST/STE, Material

Asset Management Application (MAMA), and other Department of Defense

(DoD) automated equipment information systems.

4.1.2 The contractor shall be familiar with and be able to utilize standard Government supply data systems such as the Defense Information Systems Agency (D043) and Federal Logistics Data (Fed LOG) systems as research tools for applicable codes and to insure data accuracy.

4.1.3 The contractor shall organize, file, and maintain C03 and ST/STE supply trans-action records in a standard records configuration organized by (a) customer,

(b) mission /design /series (MDS) or type /model /series (TMS). All hardcopy records will be organized, archived, labeled and filed for future reference.

4.1.4 The contractor shall accurately process data transactions in MAXIMO and

MAMA for Production Work Order Requirements (PWR) and to support in-ventory operations / requirements.

4.1.5 The contractor shall maintain and annotate files with minimal errors providing easy and timely retrieval/location of material. The contractor shall provide ef-ficient file management to minimize filing backlogs and delays in locating doc-uments.

4.1.6 The contractor shall provide assistance to internal and external Government cus-tomers such as item managers, program managers, storage depot personnel, and other commercial organizations requiring assistance with stored / inbound as-sets, supply issues, and inventory inquiries.

4.1.7 The contractor shall conduct in depth searches for information pertaining to complex and/or unusual supply transactions. The contractor shall ensure data integrity and consistency by cross-referencing various data systems for both newly entered and historical data.

4.1.8 The contractor shall perform resolve inventory problems by researching patterns of transaction errors and failures in supply databases and publications and co-ordinate or route findings and solutions to appropriate Government Representa-tive (GR).

4.1.9 The contractor shall process AMARG Form 22, C03 Removed Item Listings re-sulting from aircraft inductions and reclamations. The contractor shall accu-rately process C03 parts removal or issue transactions (data loads/updates to

Maximo system) within one (1) business day of receiving the AMARG Form

22.

4.1.10 The contractor shall accurately complete, track, file and manage shipping docu-ments for outbound C03 assets. Documents include: Forms DD 1149 or DD

1348.

4.1.11 The contractor shall receive documents for, and log in Government Bill of Lad-ings (GBL) for Inbound ST/STE shipments account for government and con-tractor shipments of ST/STE arriving at and shipping from AMARG.

4.1.12 The contractor shall organize and standardize variety of incoming inventory rec-ords for supply actions including: ST/STE government bills of lading, produc-tion work orders, work control documents (WCD), reports, receiving, and dis-position documents, and other significant documents containing historical data.

4.1.13 The contractor shall scan/electronically file, appropriately name, and transfer the data files in the 309 AMARG Electronic Records Management (ERM) data base. Scanners will be Government-provided as part of Government Provided

Office Space (refer to paragraph 8.1).

4.2 Additional Requirement - The contractor shall possess DoD supply experience includ-ing extensive knowledge of supply operations, governing supply regulations, policies, procedures, and instructions in order to provide inventory and records management ser-vices for specialized or unique supplies, urgent and critical shortage equipment and parts which require unusual degrees of protection in storage.

4.3 309 SPTS – Buildings 7408, 7428

4.3.1 The contractor shall accurately process various supply transactions into the

Enterprise Solution – Supply (ES-S). Examples of transactions include: issue requests, Due-In From Maintenance (DIFM) updates, item record and part number loads, and MICAP verification, processing lateral shipments, and simi-lar standard supply system transactions.

4.3.2 The contractor shall perform research and processes reports using various web-based Government logistics data systems. Examples of these systems in-clude: Air Force Supply Central Database (AFSCDB) Discoverer (Query and

Analysis system), D043, Fed LOG, Federal Logistics Information System Web

Search (Web FLIS), Enhanced Technical Information Management System

(ETIMS), Logistics Installations and Mission Support Enterprise View (LIMS-

EV), and DoD Emall.

4.3.3 The contractor shall maintain Bench Stock, Shop Stock, Operating Stock, and

Work Order Residue IAW applicable directives.

4.3.4 The contractor shall research requested items not available through normal supply channels, and prepare Government Purchase Card (GPC) requests for approval/ordering.

4.3.5 The contractor shall ensure items being turned-in to supply are properly pre-pared for shipment, tagged, and identified.

4.3.6 The contractor shall attend, participate, and provide supply status / information at Production Planning Team (PPT) and Production (Tier) meetings. The con-tractor shall update applicable Microsoft Power Point Presentations slides with the most current information for production meetings.

5. Service Summary (SS)

SS

Number Performance Objectives

PWS

Paragraph Performance Threshold

The contractor shall organize, file, and maintain supply transaction records in a standard records configuration organized by (a) customer, (b) mission /design

/series (MDS) or type /model /series

(TMS)

4.1.4

No more than two (2) deviations from applicable guidance per month

The contractor shall provide assistance to internal and external customers, storage depots, and other organizations requiring assistance with stored / inbound assets, supply issues, and inventory inquiries

4.1.7

No more than two (2) customer complaints during Period of Per-formance (POP)

The contractor shall analyze, interpret, categorize, and annotate supply actions performed on printed hardcopy records and electronically input into appropriate data systems.

4.1.1 , 4.2.1

No more than two (2) deviations from applicable guidance per month

The contractor shall provide CDRLs in-formation and follow reporting timeline requirements as specified in each CDRL

6.3

No more than two (1) deviation from applicable CDRL require-ment per quarter

The contractor shall report contractor la-bor hours required for performance of services provided no later than 31 October of each calendar year

6.0 – 6.1.3

Acceptable if there are no devia-tions within the task order period of performance.

6. Reporting Requirements

6.1 Annual Reporting Requirement

6.1.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Tool Support via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil

6.1.1.1 The Unit Identification Code (UIC) code is F0FGNX

6.1.2 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which ruins 1 October through 30 Sep-tember. While inputs may be recorded anytime during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.

6.1.3 Uses and Safeguarding Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and con-tract number associated with the data. User Manuals: Data for Air Force ser-vice requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army

CMRA link at http://www.ecmra.mil

6.2 Status Report

6.2.1 The contractor shall provide a monthly status report. The report shall in-clude status and progress regarding concerns, issues, roadblocks, etc.

Examples include: progress on identified deficiencies, project status, completion dates, manpower issues, as well as contractor accomplish-ments. (CDRL A001)

6.2.2 The contractor shall include an updated Employee Roster with the month-ly status report which identifies employees name, skill level, and security clearance. The report shall include notice of contractor absences due to extended leave, vacations etc. The contractor shall also include a con-tractor POC and contact information for employee related questions.

(CDRL A001).

http://www.ecmra.mil/ http://www.ecmra.mil/

6.2.3 The Contractor shall include an annual report of the Total Case Incident

Rate/Days Away, Restricted or Transferred (TCIR/DART) rates. Con-tractors are required to provide from their OSHA 300 information in the

TCIR/DART report by 15 January of each year to the CO/COR. (CDRL

A001).

6.3 Contract Data Requirements List (CDRL)s:

A001 Status Report Monthly/ As Required

A002 Orientation / Phase Out Plan As Required

A003 Quality Plan One time w/revisions

7. Government Furnished Properties (GFP)

7.1 There is no GFP for this contract. However, the contractor shall be responsible for safeguarding government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured.

8. Government Shared Property

8.1 The contractor shall have access to the necessary facilities, computers, telephones, scanners, workspace, required for the specific contract, and any property or equipment provided to the contractor will be returned to the using organization in the same condi-tion as received, other than normal wear and tear after the completion of the contract.

8.2 The Government will provide suitable workspace to the contractor to perform tasks as outlined in the Performance Work Statement. The Government retains the authority to modify or realign facilities and space provided to the contractor based on current Air

Force guidelines for space utilization, mission, and personnel requirements. The Gov-ernment will provide advance notification to the contractor before facilities realignment.

9. Hours of Operation

9.1 The contractor is responsible for designating work hours for their employees but at a minimum shall be available as required by the Government. AMARG Normal duty hours are Monday through Friday - 0700 to 1530 Mountain Standard Time (No Day-light Savings Time). Contractor employees are susceptible to shift changes and will be provided notification of the effective date. The contractor shall provide sufficient staff-ing to support the Government during swing shift hours when required.

9.1.1 With the changing of the seasons, AMARG may change their normal hours of operation to 0600 to 1430.

9.1.2 Swing shift hours currently are 1430 to 2300.

9.1.3 Unless otherwise required by the Government, the contractor shall not have ac-cess to Government facilities to work federal holidays. If the holiday falls on

Sunday, it is observed on Monday. If the holiday falls on Saturday, it is ob-served on Friday.

9.1.4 Due to the nature of daily requirement transactions, the contractor shall ensure services are continued in the event of extended contractor employee absences or extended vacations.

10. Employee Conduct

10.1 Any contractor employee shall be summarily and immediately removed from or denied access to any government property, facility, and installation at the sole discretion of government authority if that authority determines such action is necessary to protect or preserve government property, safety, and security.

11. Orientation Period

11.1 The contractor shall submit within 10 days upon award of contract, an orientation plan that will demonstrate how personnel and equipment will be utilized through the orienta-tion period and a method to ensure performance, which will include phase-in timelines.

The plan shall also include the number and position of titles of personnel to be on site for the orientation period. (CDRL-A002) The purpose of the orientation plan is to demonstrate how the contractor shall meet the intent of the following:

11.1.1 Observation of work accomplished by contractor or government employees and become thoroughly familiar with work requirements.

11.1.2 Completion of the security requirements identified in this PWS.

11.1.3 Completion of documentation and requests during the orientation period for ap-plicable National Agency Checks.

11.1.4 Completion of the development of necessary work plans and procedures based on PWS requirements.

11.1.5 Obtaining ID and Common Access Cards (CAC) for applicable employees. (re-fer to 17.4 in this PWS)

12. Phase-Out Plan

12.1 The contractor shall prepare a phase out plan for Government approval, to allow for an orderly changeover at the conclusion of the contract. The incumbent con-tractor shall cooperate to the extent required to permit a changeover to the suc-cessful contractor or organic personnel with no disruption to government services.

The phase-out plan shall be turned in to the CO/COR ninety (90) days prior to contract end. The phase-out plan shall address how the incumbent contractor will provide familiarization to the next contractor or organic personnel (CDRL-A002).

13. Quality Plan

13.1 The contractor shall establish and provide a Quality Plan to ensure the requirements of this contract are provided as specified. It should include identifying methods used to detect, report, track, and resolve process problems and trends. It should also include a point of contact to interface with the Government and provided NLT ten (10) days prior to period of performance start. . (CDRL-A003)

13.2 The contractor shall make appropriate modifications to the Quality Plan as required by process changes or government guidance which affects current contractor processes.

13.3 The contractor’s Quality Plan shall comply with the minimum quality management sys-tems elements specified in the American National Standards Institute (ANSI)/American

Standards Organization (ASO)/International Standards Organization (ISO) family of standards.

14. Government Observations

14.1 The Government will periodically evaluate the contractor’s performance through in-spections IAW with FAR 52.246-4 Inspection of Services.

15. Safety

15.1 The contractor shall comply with Occupational Safety and Health Act (OSHA) (Public

Law 91-596) and OSHA Standard 29 CFR 1910, 1926, for the protection of their em-ployees. The Air Force is part of the OSHA Voluntary Protection Program (VPP).

Contractors are required to familiarize themselves with the requirements of VPP. In-formation on VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html.

http://www.osha.gov/dcsp/vpp/index.html

15.1.1 The contractor shall conform to the safety requirements contained in the contract which includes the wearing of appropriate Personal Protective

Equipment (PPE). Examples of PPE include reflective belts and steel-toe footwear. All required PPE will be furnished by the contractor. PPE must meet or exceed standards in OSHA 29 CFR 1910, as well as AFI

91-203, Chapter 14.

16. Security Requirements

16.1 The contractor shall comply with DOD, Air Force, and Davis-Monthan AFB security requirements that pertain to this contract. Contractor personnel shall possess and main-tain a SECRET clearance to comply with the Air Force facility requirements. Contrac-tor employees shall possess a valid SECRET clearance prior to the period of perfor-mance (POP).

16.2 Contractor employees shall identify themselves by wearing government-issued ID badges displayed above the waist at all times while on government installations.

16.2.1 Davis-Monthan Security Office requires that contractors replace / renew their government issued contractors badges

16.3 Lost badges shall be reported to the AMARG Security Officer, (520) 228-8051, within one working day of loss. All Davis-Monthan AFB badges shall be turned in to AMARG

Security Officer (520) 228-8051.

16.4 Base Access / Common Access Cards:

16.4.1 The contractor shall ensure contractor employees who require computer / net-work access obtain a Government-issued Common Access Card (CAC) for ac-cess to the installation and Air Force information systems. Contractor employ-ees must maintain their CAC eligibility for the duration of the contract, and failure to maintain CAC eligibility will result in CAC revocation.

16.4.1.1 The contractor site manager for AMARG shall coordinate all requests and issues pertaining to CAC cards with 309 AMARG Security Office.

16.5 Should a security violation occur:

16.5.1 The contractor shall record and report to the AMARG Security manager, 520-

228-8051, 4851 S. Wickenburg Ave. Bldg. 7615, Davis-Monthan AFB, AZ

85707, and to the Administrative Contracting Officer (ACO) or designated rep-resentative within one hour, all available facts relating to the security incident.

16.5.2 The contractor shall take reasonable and prudent action to establish control of the scene to prevent further violation, and to preserve evidence until released by proper authority.

16.5.3 The contractor shall cooperate fully and assist government personnel if the gov-ernment elects to conduct an investigation of the violation.

16.6 Security Training:

16.6.1 Contractor employees who have access to Davis-Monthan Air Force Base, gov-ernment facilities, or critical information shall be trained on Operations Securi-ty (OPSEC), and security education and motivation within 90 days after initial assignment of the contract IAW AFI 10-701 Para. 4.1-4.2.

16.6.2 Contractor employees shall be trained and attend refresher sessions in the areas of Counterintelligence and Critical Information. Operations Security (DLAI

5200.13, DLA Operations Security (OPSEC) Program, Enclosure 3, OPSEC

Planning Guidance), and Classified Material/Clearance (DLAI 5200.12, Infor-mation Security Program, Chapter 11, Standards for Storage and Handling

Classified Material) IAW AFI 10-701.(Complete reference in Appendix B)

17. Data or Network Security

17.1 The contractor shall be responsible to meet security requirements for access to the base network.

17.2 For those contractor employees who require government computer access only, a Na-tional Agency Check with written Inquiries (NACI) must be accomplished through the government.

17.3 Contractor employees shall complete Network User Licensing Computer Based Train-ing (CBT) per AFI 33-115 Volume 2, paragraph 5.4.

17.4 Contractor employees requiring a government provided e-mail account shall annually complete the Information Assurance Awareness training. Interim access may be grant-ed by Designated Approving Authorities only after submission of the NACI and favora-ble finger print determination has been received by the applicable security manager.

The contractor shall provide required fingerprint cards.

17.5 Contractor personnel shall read and comply with AFI 33-119 (Chapter 3) and related

AF supplements prior to receiving a government e-mail account and annually thereafter.

(Complete reference in Appendix B)

17.6 Contractors who no longer need network or AIS access shall report within 3 business days to the 309 AMARG Security Office and the Functional System Administrator

IAW AFI 31-501 and related AF supplements. (Complete reference in Appendix B)

18. Training

18.1 The contractor shall ensure contractor employees attend / complete annual requirements for mandatory Government training. Mandatory training may be classroom and/or in-tranet web-based. Contractor shall ensure mandatory training is completed within timeframes designated by the government.

18.1.1 The contractor shall ensure that contractor employees complete mandatory train-ing for issuance of CAC cards IAW AFI 31-501 and related AF and local sup-plements.

18.1.2 The contractor shall ensure that contractor employees complete mandatory class room training for AMARG specific data systems such as MAXIMO.

Definitions:

1. Deviation: A deviation is defined one instance of not complying with written Air Force, AFMC, OO-ALC & AMARG instructions, policies, and guidance or an instance of not provid-ing a deliverable on or before the designated timeframe.

2.

APPENDIX A

ACRONYMNS AND ABBREVATIONS

ACO Administrative Contracting Officer

AF Air Force

AFI Air Force Instruction

AFMC Air Force Material Command

AFMCI Air Force Material Command Instruction

AMARG Aerospace Maintenance and Regeneration Group

ANSI American National Standards Institute

ACO Administrative Contracting Officer

ASO American Standards Organization

CA Contract Administrator

CAC Common Access Card

CBT Computer Based Training

CM Contract Manager

CDRL Contract Data Requirements List

CMO Contract Management Office

CMRA Contractor Manpower Reporting Application

CO Contracting Officer

COR Contracting Officer Representative

DART Days Away / Restricted or Transfer Rate

DOD Department Of Defense

DRMO Defense Reutilization and marketing Service eFEMS Facility Equipment Maintenance System

FOD Foreign Object Debris/Damage

GSA General Services Administration

HAFB Hill Air Force Base

HAZMAT Hazardous Materials

HMMS Hazardous Materials Management System

IAW In Accordance With

ISO International Standards Organization

NAC National Agency Check

NACI National Agency Check with written Inquiries

OJT On the Job Training

OO-ALC Ogden Air Logistics Complex

OPSEC Operations Security

OSHA Occupational Safety and Health Act

PAMS PMEL Automated Management System

PPE Personal Protective Equipment

PWS Performance Work Statement

QAE Quality Assurance Evaluator

RCRA Resource Conservation and Recovery Act

SS Service Summary

SSBI Single Scope Background Investigation

TCIR Total Case Incident Rate

TCM Tool Control Manager

TMDE Test Measurement and Diagnostic Equipment

UIC Unit Identification Code

VPP Voluntary Protection Program

APPENDIX B

APPLICABLE REGULATIONS, MANUALS AND SPECIFICATIONS

The contractor shall perform in accordance with all such referenced directives, regulations, manuals, pamphlets, instructions, and other guidance as may be revised, supplemented, or amended at the government’s discretion. The contractor shall implement all revisions, supple-ments or amendments that result in no change in contract price. Any identified increase or de-crease in cost performance shall be forwarded to the ACO for approval.

Publication/Instruction Title Date of Document Applicable Reference

AFMCI 23-111 Reclamation of Air

Force Property 9-Feb-12 Chapter 10 and 11

AFMAN 23-110 USAF Supply Manual Latest Version Volume 3, Chapter 9, Sec-tion 9E

AFMAN 33-363 Records Management

Program Latest Version All Chapters

AF MANUAL 37-139, Records Dispo-sition Schedule (RDS) Latest Version Section 21

AFI21-101 AFMC Supplement 1 Air-craft and Equipment Maintenance Man-agement

Latest Version Chapter 19 and 20

AMARGI 21-109 Air Force Depot

Maintenance Activity Group Facilities

And Equipment

Latest Version Chapters 3 and 4

AFH23-123 Material Management Ref-erence Information Latest Version All Chapters

AFMAN 23-122 Material Management

Procedures Latest Version All Chapters

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

APPENDIX C

SAFETY, FIRE PROTECTION AND HEALTH SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

TYPE WORK: TOOL SUPPORT

Hill Air Force Base (HAFB), Utah

And

Aerospace Maintenance and Regeneration Group (AMARG) Air Force Base (AFB) at

Davis-Monthan, Arizona

PREPARED BY:

Roger Hoffmann, OO-ALC/SE, DSN 777-3972

Jeffery D. Harder, 309 AMARG/CC-SE, DSN 228-8560

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

In context with AFMC Acquisition Reform initiatives, contract language will now focus on ensuring safety objectives are met through contractor risk management rather than the traditional method of providing specific government guidance for risk elimination. With this new “performance-based” language, the government will provide the contractor with areas of concern (Protection of govern-ment personnel and property) and the contractor will be free to meet those objectives in a manner that is consistent with corporate standards. The contractor will implement a safety program plan that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan and corresponding site specific checklist that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract. The Safety Plan and checklist will be approved by OO-ALC/SE (Safety

Office) (copy for joint approval by 309 AMARG/CC-SE) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with gen-eral industrial operations and the process for ACO approval of operations and changes at these spe-cific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC Safety (Phone (801) 777-3972) who in turn will notify 75

ABW/SEG ((801) 777-3333) or OO-ALC Operations Center ( (801) 777-3238), or the Hill AFB

Command Post (777-3007) after normal duty hours, and the designated Government Representa-tive, i.e., the ACO, PCO, or QAE within one (1) hour of all mishaps or incidents at or exceeding

$2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the gov-ernment is wholly or partially reimbursed. This notification requirement shall also include physio-logical mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC Safety. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

1.1. (AMARG Specific) The contractor shall notify AMARG Control ((520) 228-8777) on all mis-haps (injury & damage) who in turn will notify 309 AMARG/CC-SE ((520) 228-

7110/8363/8512/8560) during and after normal duty hours, and the designated Government

Representative, i.e., the ACO, PCO, or QAE within one (1) hour of all mishaps or incidents.

This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the

GR, who will forward it to 309 AMARG/CC-SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. Ensure government contract lease agreements determine convening authority prior to executing the contract/lease agreements, and that all contracts ensure the following, IAW AFI 91-204, paragraph

2.4.6:

The contractor will support and comply with the safety investigation and report requirements of

AFI 91-204

A record of all mishaps involving Air Force resources will be entered into the Air Force reporting system

A record of mishaps involving other DoD resources will be forwarded to the involved agencies

When a mishap involves a contract managed by DCMA, DCMA safety personnel will review the final safety report and send their response to HQ AFSC

3. Ensure contract/lease agreements for aerospace vehicles state: The Air Force is responsible for the investigation of mishaps involving aerospace vehicles. The Air Force is authorized to investigate mishaps involving non-accepted Air Force aerospace vehicles (Non-delivered vehicles for which the government has accepted responsibility; DD Form 250. Material Inspection and Receiving Re-port, HAS NOT been executed).

4. If requested by authorized government personnel (ACO, PCO, QAE, safety representative, Fire De-partment, and Security Forces), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investi-gators.

C. General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

Follow all applicable federal, USAF, state, and local safety directives outlined in Section II below.

Ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken.

Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the

Explosive Clear Zone. This training will be provided by the 355 FW Safety Office and the 309

AMARG/ADWSO.

For emergencies on AMARG contact AMARG Control ((520) 228-8777) to report any emergency.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

Demonstrate a management commitment to employee safety and health

Identify applicable rules and regulations

Identify the roles and responsibilities of Management, Supervisors, Employees and Safety Coordinator

Identify work to be performed and location of expected operations

Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel

Include a work hazard analysis of the worksite and operations to be performed to include baseline haz-ard identification and required control measures

Identify employee safety and health training requirements and the documentation process

Include emergency response plans and procedures that relate to protection of government personnel and property

Include a workplace inspection frequency, to include the identity of the individual responsible for con-ducting the inspection

Include hazard reporting procedures and identify individual(s) responsible for the correcting identified hazards

Identify first aid and injury procedures

Identify procedures for accident reporting and investigation

Identify the process for tracking controlled hazards in contractors work area

Provide a facility description to include the electrical wiring and fire protection systems (i.e., fire sup-pression, fire detection, fire extinguishers, fire walls, etc.), required equipment and any other items neces-sary to fulfill the elements referenced below for the protection of government personnel and property. The contractor’s safety plan shall meet or exceed the referenced standards below.

The authorized Government Representative (OO-ALC and/or 309 AMARG Safety Offices) shall approve the contractor’s procedures within the Health and Safety Plan as meeting the intent of the below referenced standards, with the exception of Mishap Notification /Reporting Procedures, which are outlined in Section I, paragraph B of this Appendix C.

Element/Requirement Referenced Benchmark

Contract Safety *AFPAM 91-210 Para. 6

Mishap Notification/Reporting Appendix C, Section 1B

*AFI 91-204 Para. 4.9

Facility Fire Protection NFPA 13, 70, & 72

NFPA 409/410

*AFI 91-203, Para. 6.2.4.5, 6.2.9, 6.2.10, 6.2.11, 6.2.12 6.2.15 and 6.2.17

*Follow web link to obtain direct access to these documents http://www.e-publishing.af.mil/shared/media/epubs/AFPAM91-210.pdf http://www.e-publishing.af.mil/shared/media/epubs/AFI91-204.pdf http://www.e-publishing.af.mil/shared/media/epubs/AFOSHSTD91-501.pdf