FA8224-15-R-0023 _Amend_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to make corrections to the solicitation:

-Adds FAR clauses 52.222-41 and 52.222-43

-Makes corrections to Sections L and M (idenitf ied in each section)

-Makes corrections to Section J attachment, PWS (identif ied in the PWS)

-Adds Section J attachement for the Total Evaluated Price (TEP) Worksheet

1. CONTRACT ID CODE PAGE OF PAGES

J 1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Jan-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA8224-15-R-0023

X 9B. DATED (SEE ITEM 11)

14-Jan-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Jan-2015

CODE

OL:H/PZIM

PZIMA EMILY POGUE

6038 ASPEN AVE B1289 UP

HILL AFB UT 84056-5805

FA8224 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA8224-15-R-0023

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

52.222-41 Service Contract Labor Standards MAY 2014

52.222-43 Fair Labor Standards Act And Service Contract Labor

Standards - Price Adjustment (Multiple Year And Option

Contracts)

MAY 2014

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Performance Work

Statement (PWS)

21 16-DEC-2014

Attachment 2 CDRL A001 Status

Report

1 16-DEC-2014

Attachment 3 CDRL A002 Orientation

Report

1 16-DEC-2014

Attachment 4 CDRL A003 Quality Plan 1 16-DEC-2014 to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Performance Work

Statement (PWS)

21 16-DEC-2014

Attachment 2 CDRL A001 Status

Report

1 16-DEC-2014

Attachment 3 CDRL A002 Orientation

Report

1 16-DEC-2014

Attachment 4 CDRL A003 Quality Plan 1 16-DEC-2014

Attachment 5 Total Evaluated Price

(TEP) Worksheet

1 27-JAN-2015

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

SECTION L

INSTRUCTIONS TO OFFERERS

Inventory / Records Management / Supply Services

Revision 1, dated 27 January 2015

Changes are highlighted in yellow

1. Proposal Preparation Instructions

1.1. This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with (IAW) the Federal Acquisition Regulation (FAR) 15.101-2.

Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability.

1.2. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including all stated terms, conditions, representations, certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The Offeror shall submit all exceptions within 14 days of the release of the solicitation. The response shall consist of four (4) separate volumes; Volume I - Price, Volume II - Technical, Volume III - Past Performance; and Volume IV - Contract Documentation.

2. Program Structure and Objectives

2.1. The Government intends to award one contract for the Inventory/Records Management/Supply Services requirement. However, the Government reserves the right to award no contract if the Source Selection Authority (SSA) determines it is in the Government's best interest. The SSA will consider the Government's expected volume of work, available funding, adequate competition, and the availability of best value proposals. If the Government determines to not award the contract the Government is not liable for the costs incurred. The Government intends and reserves the right to award a contract without discussions therefore, it is imperative that offerors submit its best pricing and proposal terms initially. However, if during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision.

2.2. Budget and Funding Information – DMAG funding will be obligated at the task order level for the basic contract award and option periods, when and if exercised by the government.

3. General Instructions

3.1. This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal must include all data and information requested and must be submitted IAW these instructions. Any offeror who submits an incomplete package may be considered non-responsive and eliminated from the competition. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS), Contract Data Requirements Lists (CDRLs), Model Contract and Solicitation.

3.2. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall NOT simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of its facilities and experience, and will base its evaluation on the information presented in the offeror's proposal.

3.3. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

3.4. IAW FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

3.5. Point of Contact – The Contracting Officer (CO) and the contract negotiator are the sole points of contact for this acquisition. Address any questions or concerns you may have to the CO and contract negotiator. Written requests for clarification may be sent to the CO and contract negotiator at the address below:

AFSC/OL:H/PZIMA

Attn: James Jaramillo, Contracting Officer

6038 Aspen Ave, Bldg. 1289 Upstairs

Hill AFB, UT 84056 james.jaramillo@us.af.mil

3.6. Debriefings – The CO will promptly notify Offerors of any decision to exclude them from the competitive range, whereupon they may request a debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

3.7. Discrepancies – If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO and the contract negotiator in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

3.8. Electronic Reference Documents – All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fedbizopps.gov offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

3.9. Oral Presentation – Oral presentations will not be allowed.

3.10. Amendments to Solicitation – If this Request for Proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this request by signing and returning the front page of each amendment with its proposal.

3.11. Submission, Modification, Revision, and Withdrawal of Proposals – Proposals and modifications to proposals shall be submitted in both paper and electronic media to the Point of Contacts (POCs) in Paragraph 3.6 of this document, and showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

http://www.fedbizopps.gov/

3.12. Organization, Number of Copies, and Page Limits

3.12.1. The title page of each volume must show the following:

3.12.1.1. Solicitation Number

3.12.1.2. Name, address, telephone and facsimile numbers, and e-mail address of the offeror.

3.12.1.3. Volume number and name (i.e., Volume I, Price) and copy number (i.e., Original, Copy 1, Copy 2, etc.).

3.13. The offeror shall prepare the proposal as set forth in the Table 1 – Proposal Organization.

The titles, contents and page limits of the volumes shall be as defined in the tale. Each volume identified in the table shall be separately bound in a three-ring, loose-leaf binder. The contents of each proposal volume are described in the Section L paragraph noted in the table below.

3.14. Table 1 - Proposal Organization

VOLUME

Section L Paragraph Number

VOLUME TITLE COPIES PAGE LIMIT

I 4.0 Price Original plus 1 Hardcopy, and 2 CDs

Unlimited; “Pricing Assumptions limited to 2 pgs.”

II 5.0 Technical Original plus 1 Hardcopy, and 2 CDs

III 6.0 Past Performance Original plus 1 Hardcopy, and 2 CDs

Unlimited

IV 7.0

Contract Documentation

Original Hardcopy 1 Hardcopy, and 2 CDs

Unlimited

3.15. Page Limitations – Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and (for paper copies) will be shredded. Page limitations may be placed on responses to Evaluation Notices (ENs).

The specified page limits for EN responses will be identified in the ENs to the offerors. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, glossaries, and those noted in the Proposal Organization Table as unlimited.

3.16. Pricing Information – All pricing information shall be addressed ONLY in the Price Volume.

3.17. Cross Referencing

3.17.1. Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted.

3.17.2. The offeror shall fill out the page (Pg.) column of Table 2 – Cross Reference Matrix in the format below, indicating information as it relates to the Section L – Instructions to Offerors, and Section M - Evaluation Factors for Award, PWS CLIN numbers and CDRL references found therein. This shall be included in the Technical Volume (Volume II).

Table 2 –Cross Reference Matrix

Cross Reference Matrix

Section L Section M PWS paragraph Vol TAB Pg.

4.2.1 2.2.2, 2.2.4, 2.2.5 N/A I 1

4.2.1.1 2.2.2, 2.2.4, 2.2.5 N/A I 1

4.5 2.2.2, 2.2.4, 2.2.5 N/A I 1

5.4.1.1 2.4.1.1

4.1.1, 4.1.2, 4.1.3, , 4.3.1, 4.3.2, 4.3.3 & Appendix B

II 1

5.4.1.1 2.4.1.2

4.1.1, 4.1.2, 4.1.3, , 4.3.1, 4.3.2, 4.3.3 & Appendix B

II 1

5.4.2.1 2.4.2.1.

4.1.1, 4.1.2, 4.1.3, , 4.3.1, 4.3.2, 4.3.3 & Appendix B

II 2

5.4.2.1 2.4.2.2. 16.1 II 2

6.1 3.1. N/A III 1

6.2 3.1.1. N/A III 1

6.3 3.1.2. N/A III 1

7.1 4.1. N/A IV 1

7.2 4.1. N/A IV 1

7.3 4.2. N/A IV 2

7.4 4.2 N/A IV 3

7.5 4.3. N/A IV 4

7.6.1 4.4. N/A IV 5

7.6.2 4.5. N/A IV 6

3.18. Indexing

3.18.1. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

3.18.2. Include an indexed list of Tables and Figures.

3.18.3. Glossary of Abbreviations and Acronyms – Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for its respective volumes.

3.19. Page Size and Format

3.19.1. A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5 x 11 inches, shall not include any foldouts, and shall be printed on both sides. Sheets shall be double-sided which will count as two pages. Except for the reproduced sections of the solicitation document, the text shall be Times New Roman and font size shall be no less than 12 points and lines shall be single spaced. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top, bottom, and both sides. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to Evaluation Notices (ENs). These limitations shall apply to both electronic and hard copy proposals.

3.19.2. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size.

Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10 point; however, tables shall be used sparingly and shall not be used in place of text. Tables and Charts will not count against the page count. These limitations shall apply to both electronic and hard copy proposals.

3.20. Binding and Labeling – Each volume of the proposal should be separately bound in a three-ring loose-leaf binder, which shall permit the volume to lie flat when open. Staples shall not be used. The outside of each binder shall include a cover sheet, clearly marked as to volume number, title, original or copy number, solicitation identification and the offeror's name. The same identifying data should be placed on the spine of each binder. All unclassified document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

3.21. Electronic Offers – The content and page size of electronic copies must be identical to the hard copies. In the event there is a discrepancy between the hard copy and electronic copy, the hard copy shall take precedence. For electronic copies, indicate on each CD the volume number and title. Use separate files for each volume to permit rapid location of all portions of the proposal, including sub-factor required plans, exhibits, annexes, and attachments, if any.

The offeror shall submit Volumes I - IV in electronic format, using read only CDs (i.e. CD-R).

Re-writable CDs (i.e. CD-RW) shall NOT be used. Each volume shall be on a separate CD. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal, as applicable, shall be submitted in a format readable by Microsoft

(MS) Word 2010, MS Excel 2010, and MS-Power Point 2010, or in a “word searchable” PDF format. However, the Cost/Price volume tables and charts shall be in MS Excel 2010 format.

Word documents – Set “save as type” to “Word Document (*docx)” only. Excel spreadsheets – Set “Save as type” to Microsoft Excel Workbook (*xlsx).” PowerPoint presentation – Set “Save as type” to “Microsoft PowerPoint 2010 Presentation (*.pptx).”

3.22. Distribution – The "original" proposal shall be identified. Proposals shall be addressed to the CO and contract negotiator and mailed or hand-delivered to:

AFSC/OL:H/PZIMA

Attn: James Jaramillo, Contracting Officer

6038 Aspen Ave, Bldg. 1289 Upstairs

Hill AFB, UT 84056 james.jaramillo@us.af.mil

4. VOLUME I – FACTOR ONE - PRICE

4.1. General Instructions - The pricing criteria will be: (1) Completeness, (2) Reasonableness, (3) Balance, and (4) Total Evaluated Price (TEP) as defined in FAR 52.212-2 – Evaluation -- Commercial Items of the RFP which will be assessed from the information provided in this volume. Offerors shall review FAR 52.212-2 – Evaluation -- Commercial Items criteria to ensure the minimum requirements are met.

4.2. Total Evaluated Price – TEP

4.2.1. Offerors shall input into proposed firm fixed prices in the TEP Worksheet, Section J Attachment 5. A no bid or an omitted price may result in an incomplete price submission. The TEP is for evaluation purposes only, however all proposed rates are contractually binding.

4.2.2. Submit a copy of the completed TEP worksheet in the Price Volume (Volume I) in Microsoft Excel (non PDF format).

(Note: paragraphs 4.1 and 4.2 are added and subsequent paragraphs are renumbered accordingly)

4.3. Cost or Pricing Information Requirements – IAW FAR Subparts 15.402, 15.403-1(b) and 15.403-3(a), “information other than cost or pricing data” may be required to support price reasonableness. If, after receipt of proposals, the CO determines that there is insufficient information available to determine the reasonableness of the proposed pricing the offeror shall be required to submit additional information other than cost or pricing data. If, during the source selection process, the CO determines that adequate competition no longer exists, then cost and pricing data may be required.

4.4. Rounding - All dollar amounts provided shall not extend beyond two decimal places.

4.5. Pricing Assumptions - Summarize all significant pricing assumptions, scope limitations, and qualifications of the Price proposal. IAW with Table 1 – Proposal Organization, pricing assumptions shall not exceed two pages.

4.6. Estimating Techniques and Methods - When responding to the Price Volume requirements in the solicitation, the offeror may use any generally accepted estimating technique (such as bottoms-up rate buildups using current, factual cost information, or commercially available or mailto:james.jaramillo@us.af.mil in-house developed parametric models, etc.) to develop its proposal. Provide a summary description of your standard estimating system or methods.

4.7. The Data CLIN is to be left blank for all years because they are Not Separately Priced line items.

4.8. Submission – Submit the price proposal in Microsoft Word and Microsoft Excel worksheets as appropriate. Word documents and Excel spreadsheets must be editable and NOT password protected. Each CD-R shall be clearly labeled. The paper and electronic copies shall be clearly identified. PDF files are NOT acceptable for the price proposal.

5. VOLUME II – FACTOR TWO – TECHNICAL

5.1. General – The Technical Volume shall be specific and complete. Legibility, clarity and coherence are important. Offerors’ responses will be evaluated in accordance with Section M of the solicitation. Using the instructions provided below, provide, as specifically as possible, the actual methodology you would use for accomplishing/satisfying the Technical Subfactors and all requirements found in the PWS. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. It is necessary, however, to describe how you will accomplish/satisfy the requirements and specifically how that capability will be used for this effort. Do NOT merely reiterate the objectives or reformulate the requirements specified in the solicitation. There will be no reference to rates or price in this volume.

5.2. Adequate Responses - It is imperative that the offeror fully describe and provide detail as to how the offeror shall meet the sub-factor requirements. Do not merely copy and paste, rephrase or restate the objectives or reformulate the requirements specified in the solicitation.

Evidence which clearly demonstrates and supports the offeror’s claims is essential. The absence of such evidence may result in a technically Unacceptable proposal.

5.3. Volume Organization – Volume II – Technical shall be organized according to the following general outline:

1. Table of Contents

2. List of Table and Drawings

3. Glossary

4. Sub-Factor One – Staffing Operational Plan

5. Sub-Factor Two – Experience

5.4. Factor Two - Technical

5.4.1. Sub-Factor One: Staffing Operational Plan

5.4.1.1. The offeror shall submit a proposal that demonstrates a methodology or plan which includes techniques and procedures required to provide qualified personnel with the appropriate skill level IAW the related PWS paragraphs and Appendix B. Proposal must address each PWS element referenced in Section M. If sub-elements are found in the PWS under that section they must only be addressed if specified by paragraph number.

5.4.2. Sub-Factor Two: Experience

5.4.2.1. The offeror shall submit a proposal that describes and demonstrates successful experience in providing, recruiting, and maintaining a fully-trained and skilled workforce, to include possessing and maintaining required security clearances.

6. VOLUME III – FACTOR THREE – PAST PERFORMANCE

6.1. Offerors shall submit recent and relevant contracts (maximum of three contracts) as defined below. Subcontracting may be included; the offeror shall include contract number and prime contractor. If this is a first time joint venture, each party to the joint venture must provide a list of past relevant contracts (maximum of three). The Government will consider this information, along with information obtained from other sources (e.g., Past Performance Information Retrieval System (PPIRS), customer interviews, etc.).

6.2. Recency is defined as performance less than three years old from the date of the RFP. The

Government will not consider performance on contracts or task orders where performance was concluded more than three years prior to this solicitation’s issue date.

6.3. Relevancy is defined as work that involves similar types and complexities of services described in the RFP. For subcontracting and contracting teaming arrangements also include information on the portion of work performed by the offeror that is considered most relevant in demonstrating the ability to perform the proposed effort.

6.4. Offerors may address any past performance problems or issues that the Government may identify and explain corrective action taken and current status. The Government will consider this information in determining the offeror’s past performance rating.

6.5. An offeror’s failure to address performance problems or issues within this volume does not preclude the Government from using such information in determining a past performance rating.

7. VOLUME IV – CONTRACT DOCUMENTATION

7.1. Provide all Volume IV Contract Documentation in the prescribed format identified in Table 1.

7.2. Model Contract and Solicitation Representations and Certifications – The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror’s proposal shall include a signed copy of the Model Contract, Solicitation, and completed Sections A through K.

7.2.1. Section A – Solicitation and Model Contract Form: Complete blocks 17a, 17b, 28, 30a, 30b, and 30c. Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept. Complete blocks 12, 13, 14, 15, 16, 17, and 18 of the Solicitation Section A, of the SF 33. Signature by the Offeror on the SF 33 constitutes an offer, which the Government may accept.

7.2.2. Section B – Services and Prices. Supplies or Services and Costs or Prices: Do not input pricing information in Section B of the Model Contract and Solicitation. All required prices shall be proposed in the TEP Worksheet Section J Attachment 3 5 – TEP Worksheet.

7.2.3. Section I – Contract Clauses

7.2.4. Section K - Representations, Certifications, and other Statements of Offerors - Complete representations, certifications, acknowledgments and statements. Offeror must have filled out an online FAR provision 52.204-8 Annual Representations and Certifications (May 2014), Online Reps and Certs at http://www.sam.gov. Offeror shall ensure certification as a small business under North American Industry Classification System (NAICS) 812332 541990.

(Note: the following paragraphs 7.3 thru 7.5 are added and subsequent paragraphs are renumbered accordingly)

7.3. Ability to obtain resources – Offerors shall submit acceptable evidence its company possesses adequate financial resources to perform the contract. This information will be used as part of the CO’s determination of responsibility IAW FAR Subpart 9.104.

7.4. Offerors shall submit its Total Case Incident Rate (TCIR) and Days Away, Restricted and Transferred (DART) rates, or, injury and illness rates for the past three years. For newly formed entities or other offerors that do not possess three years of consecutive recording data, submit this information for the time period it or they possess. The offeror may also submit other comparable data from a recognized agency, such as workers compensation, insurance rates, etc., for the same time period as well.

7.5. Plans Required by Regulation or Policy – Offerors shall submit the following plan IAW applicable FAR, Defense Acquisition Regulation Supplement (DFARS), and PWS Sections.

These plans shall be placed in individual binders that are subtitled (e.g., Volume IV, Contract Documentation). Provide copies in the formats and quantities identified in Table 1 – Proposal Organization.

7.5.1. Safety Plan – Offerors shall submit a Safety Plan IAW Appendix C of the PWS.

7.6. Exceptions to Solicitation Requirements – Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award.

Offerors should clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 3 – Solicitation Exceptions.

Table 3 – Solicitation Exceptions

SOLICITATION

Document

Page/ Paragraph

Requirement/ Portion

Rationale

PWS, Model Contract/Solicitation, ITO, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement will not be met

7.7. Other required information

7.7.1. Authorized Offeror Personnel – Provide the name, title, e-mail address and telephone number of the company and division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually.

Also, identify those individuals authorized to negotiate with the Government.

7.7.2. Company and Division Address, Identifying Codes, and Applicable Designations

– Provide company and division’s street address, county and facility code; CAGE code, DUNS code, and size of business (large or small).

7.8. Contract teaming arrangements – All subcontractors, teaming partners or joint venture partners shall be identified in this volume. All written arrangements and letters of intent must be signed by all parties and included as well. Offerors are cautioned that the Government will evaluate the past performance of all subcontractors, teaming partners, or joint venture partners. The offeror shall submit a consent letter executed by each subcontractor, teaming partner or joint venture partner authorizing release of adverse past performance information to the offeror so the offeror can respond to such information (Section J Attachment 6 - Sample Consent Letter). For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance (Section J Attachment 7 - Sample Client Authorization Letter).

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

EVALUATION FACTORS FOR AWARD

SECTION M

EVALUATION FACTORS FOR AWARD

Inventory / Records Management / Supply Services Revision 1, dated 27 January 2015 Changes are highlighted in yellow

1. Basis for Contract Award

This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2, as supplemented. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the Technically Acceptable Offeror with the lowest evaluated price, satisfactory past performance and whose proposal conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by Section L of this solicitation. The Government intends to award without discussions. Therefore, each initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if determined necessary by the Source Selection Authority.

1.1. Number of Contracts to be Awarded

The Government intends to select one contractor for the performance of Logistics Support Services. However, the Government reserves the right to award no contract if the Source Selection Authority determines that it is in the Government’s best interest considering the expected volume of work over the period of the contract, available funding, the need to sustain adequate competition, the quality of proposals and prices submitted, and the availability of best-value proposals following completion of evaluations of the proposals received.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/15.htm#P25_3805

1.2. Rejection of Unrealistic Offers

The Government may reject any proposal that is evaluated to be unrealistic in terms of program commitments, including contract terms and conditions, or unrealistically high or low in price when compared to Government estimates, such that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program.

1.3. Correction Potential of Proposals

The Government will consider, throughout the evaluation, the "correction potential" of any proposal uncertainty. The judgment of such "correction potential" is within the sole discretion of the Government. If an aspect of an Offeror's proposal not meeting the Government's requirements is not considered correctable, the Offeror may be eliminated from the competitive range.

EVALUATION CRITERIA

2. Evaluation Factors and Subfactors

The Government will evaluate for acceptability the factors and subfactors below:

- Factor One – Price

- Factor Two – Technical o Subfactor One – Operational Plan o Subfactor Two – Experience

- Factor Three – Past Performance

2.1. Evaluation Methodology

2.1.1. A price evaluation will be performed for all Offerors in accordance with Section 2.2 and proposals will be ranked from lowest to highest price based on a Total Evaluated Price

(TEP).

2.1.2. Next, a technical and past performance evaluation will be performed beginning with the lowest priced Offerors. Evaluations will cease when the first three (3) proposals are found technically acceptable; and receive a satisfactory past performance rating. Only those Offerors determined to be technically acceptable with a satisfactory past performance rating, either initially or as a result of discussions, will be considered for award.

2.1.3. Award will be made to the lowest evaluated priced proposal meeting the acceptability standards for the non-cost factors.

2.2. Price Factor

2.2.1. The pricing criteria used for evaluation are (1) completeness, (2) price reasonableness, (3) Total Evaluated Price (TEP), and (4) balance.

2.2.2. Completeness – The Government will review the pricing submissions for completeness and compliance with Section L of the RFP. Incomplete price submissions will NOT be evaluated and the proposal may be eliminated from the competition.

2.2.3. Price Reasonableness – The Offerors price proposal will be evaluated using one or more of the techniques defined in FAR 15.404-1 (Proposal Analysis Techniques). Generally, adequate price competition will satisfy the criteria for price reasonableness.

2.2.4. Total Evaluated Price (TEP) – The TEP will be calculated as the sum of the proposed prices for the base period and all options (including FAR clause 52.217-8, Option to Extend Services). To determine the price for the period covered by FAR clause 52.217-8, the

Government will include in the TEP a price for a 6-month period using the CLINs the Offeror proposes for Option Year 4. The TEP will be used for evaluation purposes only;

evaluation of options shall not obligate the Government to exercise such options. The TEP is for award purposes only and is not contractually binding; however, all prices that comprise the TEP are contractually binding and thus all prices must be populated. An omitted price may result in proposal elimination.

2.2.5. Unbalanced Pricing – Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of price analysis techniques. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or subline items. Offers that are determined to be unbalanced may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

2.3. Technical Factor

2.3.1. The Technical Volume will be evaluated for acceptability in accordance with the criteria set forth in this section. The Offeror’s Technical Volume must convey to the Government that the Offeror is capable, possesses adequate technical expertise and experience, possesses sufficient resources, and is able to plan, organize, and use those resources in a coordinated and timely fashion to meet the needs of the Government. The Government will evaluate the Offeror’s Technical Volume to ensure that each requirement in the PWS is addressed adequately. The Technical Volume shall explain how the contractor will accomplish/satisfy the requirements. The Technical Volume shall NOT simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet the requirements in the PWS. If an Offeror rephrases/restates the PWS, their Technical Volume will be unacceptable.

2.3.2. The Government Technical Evaluation Team will evaluate the technical proposals on a pass/fail basis, assigning one of the ratings in the table below. Only those proposals determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. The proposals shall be evaluated against the Technical Subfactors and all requirements found in the PWS.

Rating Description

Acceptable The proposal meets specified minimum requirements necessary for acceptable contract performance.

Unacceptable The proposal fails to meet specified minimum requirements necessary for contract performance. Proposals with an unacceptable rating are not awardable.

2.4. Subfactors: The proposals shall be evaluated against the following subfactor criteria:

2.4.1. Subfactor One: Operational Plan (Acceptable/Unacceptable). The proposal is technically acceptable when it demonstrates a clear methodology/plan, which includes the techniques and procedures required to accomplish efficient inventory management, records management, and supply service functions.

2.4.1.1. The Operational Plan is acceptable when the offeror provides a level of detail that outlines the procedures that will meet the performance objectives IAW PWS paragraphs 4.1.1, 4.1.2, 4.1.3, 4.3.1, 4.3.2, 4.3.3, and compliance with applicable regulations and manuals (Appendix B).

2.4.1.2. The Operational Plan is acceptable when the offeror provides a level of detail and supporting documentation to clearly demonstrate: (A) an explicit understanding and effective approach to all contractor management aspects of this requirement, and (B) that the plan is realistically achievable.

2.4.2. Subfactor Two: Experience (Acceptable/Unacceptable). The proposal is technically acceptable when it demonstrates relevant experience and knowledge of DoD supply operations, governing supply regulations, policies, procedures, and instructions in providing the services IAW PWS paragraphs 4.1.1, 4.1.2, 4.1.3, 4.3.1, 4.3.2, 4.3.3 and Appendix B.

2.4.2.1. Proposals will be evaluated based on offeror’s demonstrated successful experience, which is defined as two cumulative years of experience (does not need to be two consecutive years). The two years of successful experience can be met via a subcontractor or a joint venture that meets the above definition of experience.

2.4.2.2. Experience is acceptable when the offeror demonstrates in detail a minimum of two years’ experience in providing, recruiting, and maintaining a fully-trained and skilled workforce, to include possessing and maintaining required security clearances.

3. Past Performance Factor (Favorable/Unfavorable).

3.1. Past performance information will be gathered from offeror submissions and Government databases (e.g., Past Performance Information Retrieval System (PPIRS), customer interviews, etc.). Only recent and relevant past performance information will be considered.

3.1.1. Recency is defined as performance less than three years old. The Government will not consider performance on contracts or task orders where performance was concluded more than three years prior to this solicitation’s issue date.

3.1.2. Relevancy is defined as work that involves similar types and complexities of services described in the RFP. For subcontracting and contracting teaming arrangements also include information on the portion of work performed by the offeror that is considered most relevant in demonstrating the ability to perform the proposed effort.

3.2. Past performance will be rated on an “Acceptable” or “Unacceptable” basis using the following ratings.

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below).

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability or unacceptability, “unknown” shall be considered “Acceptable.”

4. Contract Documentation

4.1. This volume will be reviewed for completeness.

(Note: paragraph 4.1 is added and subsequent paragraphs have been renumbered accordingly)

4.2. The offeror’s proposal shall include a signed copy of the Model Contract and Solicitation, Sections A through K, signed amendments to the solicitation (if any), and all other information required by FAR 52.212-1 Instruction to Offerors (ITO) - Addendum “Contract Documentation.”

An incomplete package may be excluded from the competitive range.

4.3. The proposal shall contain evidence of adequate financial resources. Acceptable evidence normally consists of a commitment or explicit arrangement that will be in existence at the time of contract award, to acquire the needed materials, equipment, personnel and other resources necessary to sustain operations.

4.4. Total Case Incident Rate (TCIR) and Days Away, Restricted and Transferred (DART) rates, or, injury and illness rates should be equal to or lower than the most recently published Bureau of Labor Statistics (BLS) national average for North American Industry Classification System (NAICS) 336413 541990. For offerors that do not possess three years of consecutive recording data, submit this information for the time period you do possess. Other comparable data from a recognized agency, such as workers compensation, insurance rates, etc., for the same time period is also acceptable.

4.4.1. Safety Plan will be reviewed for compliance with applicable Clauses, regulations and PWS requirements.

Note: The following paragraph is removed: “ 4.5. Small Business Subcontracting Plan will be reviewed for compliance with applicable Clauses and regulations.”

4.5. Exceptions to Solicitation Requirements – Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award.

5. Discussions

5.1. It is the Government’s intent to award without discussions; therefore, it is imperative that Offerors submit their best terms initially. However, if during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, Offeror responses to Evaluation Notices

(ENs), and the Final Proposal Revisions (FPRs) will be considered in making the source selection decision.

6. Pre-Award Survey

6.1. The Government may conduct a pre-award survey (PAS) as part of this source selection. Results of the PAS (if conducted) will be evaluated to determine each Offerors’ capability to meet the requirements of the solicitation.

7. Solicitation Requirements, Terms and Conditions

7.1. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

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