Solicitation_Q_and_A_10_Sep_2026 (2).pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER (AFMC)

HILL AIR FORCE BASE UTAH

Questions and Answers

Notice ID FA820126R0020

HILL AFB SIMPLIFIED ACQUISTION OF BASE ENGINEERING REQUIREMENTS (SABER)

Below are the questions received regarding the aforementioned solicitation that is currently active on SAM.gov. This is currently a live document that will be updated with any and all questions received for this solicitation. The final day for email inquiries for this solicitation is 25 September 2026 at 4:00pm MDT. Once the final question has been added to this document it will no longer be considered a live document. Notice of this change will be stated below.

Current Document Status: Live Document as of 10 September 2026 at 11:00am MDT

Final Document: 25 September 2026

Are offerors required to be 8(a) with a bona fide office in UT?

o As a result of the contiguous state rule, offerors with a Bona Fide Place of Business (BFPB) in Arizona, California (Fresno, Orange County, and Sacramento Counties Only), Colorado, Idaho, Montana, Nebraska, Nevada, New Mexico, Oregon, South Dakota, Utah, and Wyoming are eligible to propose without re-establishing a BFPB;

However, we would like to highlight Section 6.1, 6.2, and 6.5 of the SABER 2027 SOW which identifies prime contractor positions with mandatory in-person response requirements of 60 minutes or less.

What is the overall range of task orders amounts?

o Task orders have a minimum of $500. There is no maximum task order amount but

SABER orders typical range is from $50,000-$5,000,000. On rare occasions, task orders have exceeded $5,000,000.

What is the correct date for proposal due dates? The 1442 and Section L list two separate dates.

o The correct proposal due date is, 14 October 2026. This change will be made on the 1442.

Section L Page 10 Section 3.0.11.4 Proposal Organization Table 1 states that the page limit for the Past Performance Proposal is “3 pages per submission”. Can the Government clarify if that means 3 pages per highlighted contract, for a total of 9 pages?

o The intention is for 3 pages per highlighted contract for a total of 9 pages.

Will the Government consider allowing contractors to provide CPARS and Surveys received on their highlighted contracts along with their proposals? If so, would the Government allow these documents to be excluded from the page count.

o The government intends to review CPARS for past performance. If the offeror chooses to include additional CPARS or Surveys on their highlighted contracts, these documents will be counted in the page count.

Can the Government clarify that an 8(a) business that has already received a formal written determination from SBA that its local office has been approved as a bona fide place of business does not need to reapply for that determination if that determination remains valid?

o If the offeror’s bona fide place of business remains valid, they do not need to reapply for a new determination.

Can you confirm that the conceptual drawing is still required with the proposal and identify where it belongs. Should it be placed in Volume II under Subfactor 1, submitted as a separate attachment outside the four volumes, or handled another way?

o Section L 3.0.11.4 states that seed project material submittals do not count against page limits. The AF3000 should be used to list submittal attachments, and the attachments should be placed in Volume II under Subfactor 1.

Should the conceptual drawing be transmitted on an AF IMT 3000, or submitted as a standalone drawing with the AF IMT 3000 used only for material items?

o The conceptual drawing should be listed on the AF IMT 3000 and submitted as a separate attachment. Given that the conceptual drawing is listed in Section 1 of the seed project SOW, consider it as a material item.

Section M requires material submittals plus a detailed narrative describing how they meet the equipment requirements of the SOW. Section L, Paragraph 5.2.1.1 does not reference a narrative. Can you confirm whether a narrative is required under the Material element?

o A narrative is required and Section L will be updated to reflect a requirement for a narrative.

Section L directs offerors to the items identified in Seed Project SOW Section 1 Required

Submittals. Section M directs offerors to all items identified in Seed Project SOW Section 1.

Can you confirm the two are intended to have the same scope, and identify which items are required with the proposal?

o The two have the same scope. Section 1 of the Seed project describes general requirements and includes drawing/material submittals. The language in Section L will be updated to match Section M.

Table 1 excludes "Seed Project Material Submittals" from the 50-page Technical Volume limit. Can you confirm whether the conceptual drawing and any required narrative fall within that exclusion, and advise whether drawings may be submitted on 11 x 17 sheets given the 8.5 x 11 page size requirement in Section L?

o The conceptual drawing and required narrative are excluded from the 50-page limit. You may submit drawings on a sheet size other than 8.5 x 11 to include 11 x 17.

What is the “bid price” dollar amount for purposes of FAR clause 52.228?

o The bid price dollar amount is $3,000,000 and will be updated in the solicitation/contract clause.

Does the Bid Guarantee apply to the seed project, or will the Government require another form of bond for the seed project?

o The bid guarantee will apply to the seed project and bonding, $5M (single) and

$20M (combined) will also apply. The seed project will be conducted like a standard SABER task order.

• The following are all related:

• The Solicitations Notice ID on SAM and in PIEE is listed as FA820126R1004. However the solicitation documents (ie. 1442 and Amendment) do not show a “1” in the last four digits of the solicitation. The 1442 and Amendment list the solicitation # as FA820126R0004. Can the Government confirm what the correct Notice ID is?

• Amendment 0001 is not listed in the original SAM notice for this acquisition. The

Amendment has been posted under an entirely new link which means that contractors who are “following” the original link will not be notified of this Amendment.

• Amendment 0001 has not been posted in PIEE for FA820126R1004. Is Amendment

0001 posted under a different or new acquisition in PIEE? If not, is it the Government’s intent to post the Amendment in PIEE?

• Amendment 0001 states that there will be an updated Attachment+13+Section M

Evaluation Factors 19AUG26 but we don’t see it with the other updated documents.

Could the Government please provide us with Attachment+13+Section M Evaluation Factors 19AUG26 ?

• Amendment 0001 states that the solicitation number is changing from

“FA820126R00040001” to “FA820126R00040002”. Each bidder’s bonds will reference a solicitation number. If that number keeps changing until the submission, bidders will/could submit an incorrect bond. To ensure that correct bonds are submitted for the Government’s purposes, we feel that it’s important to keep the solicitation number consistent. Can the Government allow us to use the solicitation number without the four-digit Amendment addition at the end of it for consistency purposes? And after the Government clarifies if the solicitation number is “FA820126R1004” or

“FA820126R0004”?

• The Government recognizes that solicitation and amendments numbering have been confusing. Solicitation FA820126R1004 has been cancelled and Solicitation FA820126R0020 has replaced it to allow for clarity in the numbering. All amendments to this date, attachments, and questions and answers have been incorporated and updated. A new due date has been put into place, allowing offerors time to make adjustments to their proposals. All proposals are due November 5, 2026 at 4:30 pm MST.

• May offerors submit an IDIQ contract as a past performance reference, including representative task orders performed under that IDIQ, or does the Government require or prefer individual stand-alone contracts or task orders as past performance submissions?

• You may choose to submit an IDIQ contract as your past performance reference. Submitting a task order may be more effective as you can show more specific performance on a project. Either way, CPARS will be used to evaluate past performance.

• Can you clarify the specific information required for each past performance submission and whether the Government requires a particular form or format? If no prescribed format is required, can you confirm that offerors may provide the required information in their own narrative or table format?

• The requirements for past performance submissions are less than 3 pages per submission, addresses recency and relevancy requirements, and meets the requirements established in Section L, 3.2. An offeror may choose to provide the required information in their own narrative or table format if it meets the above requirements.

• Section L, Volume IV – Contract Documentation, requires a bid guarantee in the amount of 20 percent of the bid price. Can you confirm whether the 20 percent bid guarantee is calculated based upon the offeror's Seed Project bid price, rather than the evaluated price or potential value of the overall SABER IDIQ contract?

• Bid guarantee of 20% is based on the seed project bid price. In general, the bid guarantee is based on task order prices rather than the overall contract value.

• The solicitation documents currently available to the offeror include an SF 30 identified in Block 2 as Amendment No. 0002. Please confirm whether Amendment 0001 was previously issued and, if so, where offerors may obtain a copy so that all required amendments can be properly acknowledged with the proposals?

• There were clerical errors with the initial solicitation. A new solicitation which supersedes the previous one and all amendments has been issued. The new and most current solicitation # is: FA820126R0020

• Will the Government permit prospective subcontractor representatives to attend the scheduled September 15, 2026 site visit in addition to the offeror’s designated attendees?

• If subcontractor attendance is not permitted at the scheduled site visit, will the Government provide an opportunity for prospective subcontractors to visit the project site separately at a later date, prior to the proposal due date?

• Subcontractors are not permitted to attend the 15 Sep site visit due to group size limits; however, the government will allow subcontractors to schedule walks after the initial site visit and prior to proposal due date.

• Can the Government please clarify what they consider acceptable evidence of adequate financial resources?

• Adequate evidence of financial resources will include an evaluation of your representations and certifications as well as your bid guarantee on the seed project.

• Under the performance capabilities it has competition listed for several northwestern states, but a Utah location is not mentioned; is it assumed that competition also include Utah.

Yes, competition also includes Utah.