Performance Work Statement

Attachment 1

FA8201-08-R-0031

PERFORMANCE WORK STATEMENT

FOR

GROUNDS CONTRACT at

HILL AIR FORCE BASE

UTAH

23 JULY 2008

Reviewed:

Quality Assurance Program Coordinator

Date

Functional Commander

APPROVED:

Contracting Officer

TABLE OF CONTENTS

TABLE OF CONTENTS

Page

I. Description of Services

II. Service Summary

III. Government Furnished Property and Services

IV. General Information

V. Appendices

Appendix A – Standard Estimated Workload Data

Appendix B – Minimum Estimated Workload Data

Appendix C – Map

Appendix D – Definitions

Appendix E – Pesticide Application Information

Appendix F – Base Plant List

Appendix G – Irrigation List

Section I

DESCRIPTION OF SERVICES

“This requirement is not an inherently government funciton.”

1.0 Scope of Work. The contractor shall provide all personnel, equipment, tools, supervision, and other items including supplies, chemicals, necessary equipment and services necessary to ensure that grounds maintenance is performed at Hill Air Force Base in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance in accordance with this PWS. The contractor shall accomplish all grounds maintenance tasks identified in this PWS and all Appendices in order to meet the requirements and the Service Summary (SS). “The Grounds Maintenance Management Guidelines” established by the Professional Grounds Management Society which can be found at www.pgms.org/pgmspublications.htm shall be adhered to. All work performed by the contractor shall be performed in accordance with all applicable laws, regulations, standards, instructions and commercial practices. The contractor shall provide a cost for two levels of service:

a. Standard: Acres outlined in Appendix A.

b. Minimum: Acres outlined in Appendix B.

The project manager shall possess at least 4 years applied experience. The project manager shall also have experience in the climate and terrain similar to Hill Air Force Base.

1.1 Maintain Enhanced and Improved Grounds. The contractor shall provide services identified below for all enhanced and improved grounds as identified in Appendix C.

1.1.1 Mow Enhanced and Improved Grounds. Grass clippings shall be removed or mulched when visible after mowing. The contractor shall maintain grass height within the below listed recommended ranges. The height is a guideline for a neat and professional appearance. All enhanced and improved grounds shall look well manicured at all times. Enhanced areas include the Hobson House (1118), buildings 120, 180, 1102, 1106, 1110, and 1114, the east side of building 849. Improved areas are all other areas with established lawns.

Enhanced

2 to 4 inches

Improved

2 to 4 inches

1.1.2 Edging. Sidewalks, driveways, curbs, patios, pavilions and other concrete or asphalt edges located in the enhanced and improved grounds areas shall be edged to maintain a neat and professional appearance. Edging shall include removal of vegetation from cracks in sidewalks, driveways, and curbs within .5 inch of the edged surface and to a depth of 2.0 inches. All edging shall maintain an even contour with the edge surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting. Grass, vegetation and dirt from edging operations shall not be left on paved surfaces. This work involves approximately 344,000 linear feet of sidewalks, driveways, and curbs.

1.1.3 Trim. Grass, weeds and vegetations shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles on improved and enhanced grounds. Trimming height shall match surrounding area grass height standards. This task involves all enhanced and improved grounds as shown in Appendix C. All areas shall be trimmed concurrent with mowing. Litter, trash or other debris shall be picked up and disposed of properly during trimming operations. Damage to trees and shrubs from trimming shall be repaired by the Contractor at no additional cost to the government. If a plant should die or become unhealthy due to damage, the contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days of noticed damage.

1.1.4 Irrigation. All enhanced and improved areas shall receive sufficient amounts of water, as necessary, to present a uniform green color without browning or barren areas resulting from lack of water. The contractor shall provide watering hoses and portable watering devices for irrigating areas that do not have sprinkler systems.

1.1.5 Remove Leaf and Tree Debris. The contractor shall ensure that no leaves, limbs, pinecones, pine straw, other loose tree debris, trash and other foreign objects will be visible in the enhanced and improved areas so that the area presents a neat and professional appearance. The heaviest leaf and tree debris removal workload occurs in November and runs through the end of March. The contractor shall dispose of leaves and tree branches at the compost site or wood recycle area located on Hill AFB. Contractor shall police grounds at all times when working in an area.

1.1.6 Repair Damaged Areas. The main purpose of lawn renovation is to replace or repair grass in improved areas to maintain good appearance on an as-needed-only basis. Areas damaged by contractor vehicles or insect/diseases shall be sodded to meet the standards of surrounding areas. Other than lawn, areas shall be repaired to match the surrounding area.

1.1.7 Dead Tree Removal. Dead Trees that pose potential safety hazards are to be immediately removed once they are verified by the QAP. Trees that do not pose a safety hazard should be replaced as needed.

1.1.8 Maintain Rock Beds and Mulched Areas. All rock beds and rockscapes, on the installation shall be maintained completely free of all vegetative matter using mechanical, manual, and/or chemical methods. Dyes will be used to enhance and track application. Buildings 15, 120, 180,849 (East side), 1295 (mulched areas), also the common areas of building’s 1102, 1106, 1110, 1114, and 1118, Cedar Lane at intersection of M Street, South Gate flowerbeds, West Gate and Roy Gate flowerbeds, shall be maintained by the contractor to present a neat and professional image.

1.1.9 Perform Pest/Weed Identification and Control. During performance of grounds maintenance services, identify pest weeds and perform pest weed control. The contractor shall develop weed and Integrated Pest Management Plan (IPM) for approval. The IPM plan will require approval by the MAJCOM Pest Management Consultant (PMC) prior to implementation and is subject to the contracting officer’s approval. The contractor’s IPM plan shall establish the strategy and methods for conducting a safe, effective, and environmentally sound pest weed management program. Treatment of pest weeds that may damage any portion of grounds shall be in accordance with federal and state regulations, DoDI 4150.7, DoD Pest Management Program dated 22 April 1996, and AFI 32-1053, Pest Management Program dated 1 April 1999. The contractor shall furnish the Environmental Controls Supervisor with labels and Material Safety Data Sheets (MSDS) for all pesticides used on Hill AFB. Utah State certified personnel should only apply pesticides. The contractor shall provide copies of Utah State pesticide applicator certification to the Environmental Controls section, Building 859 (777-4427) prior to applying pesticides. The contractor shall inform the base environmental office (777-6917), of all spills immediately and shall be responsible for clean up and hazardous waste disposal. The contractor shall provide data on daily pesticide usage as outlined in Appendix E to the Environmental Controls section.

1.2.0 Chemical Applications. The estimated work shall include three (3) applications on approximately 117 acres for common lawn areas. All applications shall be made when weather conditions permit desirable results (no rain predicted within 72 hours). Contractor shall avoid paved areas when spraying or applying granular chemicals. Should any chemicals be placed on paved areas, they shall be swept/hosed off onto the lawn by the contractor prior to leaving the work site. If initial application does not produce effective results because of improper mixtures or application rates, contractor shall re-apply to treated areas at no additional cost to the government. Each area treated shall be flagged immediately following application to identify areas to base personnel and flags shall be left in place 24 hours and then removed. Any chemicals shall be applied by Utah State certified personnel. The Contractor will add colored dye to mixture for identification and inspection purposes. The following chemicals are approved for use on HAFB: Krovar, Oust, 2-4-D, Round Up, Fusilade 2000, and Reward. Any other chemicals must be approved prior to arriving on base in accordance with Para 4.5.

1.2.0.1 First Application The first application in ratios in accordance with manufactures recommendations, shall include control of annual and broadleaf weeds (2, 4-D, Dicamba, and MCPP, minimum rate unless conflict exists with manufacturers label) and a pre-emergent herbicide (applied at highest recommended label rate) prior to weed seed germination. The application shall also include nitrogen.

1.2.0.2 Second Application The second application will be fertilizer and broadleaf weed control. This application shall include nitrogen (minimum rate of 1 pound per 1000 square feet) and potassium (minimum rate of .5 pound per 1000 square feet). This application shall be between 1 July and 15 July, weather permitting.

1.2.0.3 Third Application The third application shall consist of adequate fertilization and broadleaf control. This application will include nitrogen (minimum rate of 1 pound per 1000 square feet) and potassium (minimum rate of .5 pound per 1000 square feet). This application shall be completed between 15 September and 15 October, weather permitting.

1.2.1 Aerate Soil. Aerate soil once per year, on all lawns in enhanced and improved grounds areas as indicated in Appendix C.

1.2.2 Maintain Semi-improved Grounds. Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles. Trimming height shall match surrounding area grass heights, this will cover MAMS I and II, also all burms on Flightline and POL fuel farm.

1.2.3 Mow Semi-Improved Grounds. Grass cutting shall be accomplished on approximately 3,870 acres of semi-improved grounds. Grass on airfield areas shall be maintained between 7 and 14 inches to meet Bird Aircraft Strike Hazard (BASH) standards. The grass shall not be shorter than seven inches in height to prevent dust and debris on the airfield, and the grass shall never be more than 14 inches in height to prevent bird habitation. All damage by the Contractor to government property (to include facilities, fences and equipment, etc.) due to performance of mowing operations shall be repaired or replaced by the Contractor at no additional cost to the government within 15 days after identifications and/or notification. The Contractor shall maintain grass on semi-improved grounds as set forth below:

Semi-Improved (include Little Mt.)

4 to 10 inches

Semi-Improved MAMS I and II 4 to 10 inches

Airfield

7 to 14 inches

1.2.4 Airfield Light Fixtures. The contractor shall ensure that a 15-foot diameter circle of closely mowed grass/no-grass area is maintained around each fixture. Weeds and grass in the pavement areas on the airfield shall be removed mechanically and maintained chemically to include airfield and taxiway lights and the debris removal. All damage by the Contractor to government property (to include facilities, fences and equipment, etc.) due to performance of mowing operations shall be repaired or replaced by the Contractor at no additional cost to the government within 15 days after identifications and/or notification.

1.2.5 Airfield Coordination. The Contractor shall coordinate all activities on the airfield by contacting Airfield Management. Flight-line drivers training must be completed prior to operating vehicles or mowers on the flight line. All employees working on airfield grounds shall be required to have an AF Form 483, Competency Card (flight-line driver’s license) with them at all times. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. No equipment will be left unattended while working in these areas. The Contractor shall be responsible for insuring that all foreign objects and debris produced by ground maintenance is cleared off of all taxiways, runways, over-runs and aircraft parking aprons.

1.2.5.1 Bird. Bird(s) following or attracted to the mowing operations, shall immediately be reported to the Chief of Airfield Management representative, i.e., Base Operations, via the “ramp net.” When required by the airfield manager, due to imminent bird hazards, the contractor shall move to a different location on the airfield or cease operations and remove mowing equipment from the airfield environment.

1.2.6 Airfield Tower Communications. When operating near runways, overruns and taxiways, the Contractor shall be radio-equipped to maintain constant two-way radio contact with the control tower and Airfield Management. The Contractor shall maintain contact with the control tower when operating on or within 150 feet of the runway. The Contractor shall provide all communication equipment required for this contract. The government shall provide the transceiver frequency to the Contractor. All equipment shall be VHF type with a minimum five-mile range and shall have private line capability. The Contractor will be responsible for any changes to radio types that the base makes in the course of this contract, i.e., frequency changes. The Contractor shall respond immediately to the directions of the Air Traffic Control Tower Personnel.

1.3 Emergency, Special Events, and Over and Above Services

1.3.1 Emergency and Special Event Services. Upon notification by the contracting officer, the contractor shall perform emergency or special event grounds services required in areas covered under this contract; to include erosion, clean-up of trees, limbs and debris in aftermath of storms, drought situations, Hill AFB Air Shows or Distinguished Visitor Visits. Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the contracting officer and government evaluator and initiate emergency services. Upon receiving direction by the contracting officer, contractor personnel shall begin emergency work within two (2) hours. The contracting officer will notify the contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event. During air shows, the contractor will be responsible for extra services two (2) weeks prior to the air show event day as directed by the CO and QAP. The contractor will also be responsible for collecting trash for the duration of the air show and until all trash is disposed of.

1.3.2 Over and Above. The Contractor shall perform additional work not anticipated in the original scope of the project under the Over and Above area. There may be an estimated 1500 additional labor hours applied to this area within the contract. When requested by the government to develop a cost estimate for additional work, the Contractor shall supply an estimate within three (3) workdays. The Quality Assurance Person (QAP) or Functional Director (FD) will review the estimate and decide if the work is to be accomplished. If the work is to be accomplished the Contractor and QAP / FD will consult to arrive at an acceptable completion time.

1.4 Maintain Trees/Shrub/Hedges

1.4.1 Trimming/Pruning. Contractor shall prune trees in enhanced, improved, and semi-improved areas on a 3 to 5 year pruning cycle. Pruning shall be accomplished in accordance with industry (ANSI Z133.1 - 1994) standards. Class II medium pruning shall be used in general on all trees. Class IV pruning shall be used only for lifting, removal, and/or cutback of branches that conflict with normal traffic or safety / security in the vicinity of the trees and shrubs. Minimum safety clearance is 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, and 4 feet from buildings. Other trees shall be pruned on an as-required basis to provide safety, clearances and/or to prevent structural damage. Topping and de-horning shall not be permitted. The Civil Engineering Exterior Electric shop will perform trimming/pruning when working near high voltage lines where specialized training and equipment are required. Shrubs, small trees, and other plants shall be maintained according to the American Society of Landscape Architect's standards. They shall be pruned as required to maintain their natural growth characteristics. Shrubs and small trees shall be trimmed and pruned to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Broadleaf evergreens and flowers beds shall be pruned annually or as required maintaining clearances of minimum of 3 inches from buildings, sidewalks, or other obstructions to match grass height standards. Trees and shrubs that become diseased and die shall be removed, disposed of properly and replaced with like or similar type trees and shrubs. All tree stumps shall be ground below surface or completely removed and the area shall be repaired and replanted during the soonest appropriate season.

1.4.2 Maintain Bedding and Planted Areas. Plant, fertilize, water, edge, eliminate weeds, maintain mulch, and repair or replace damaged plants in shrub and plant beds in all existing enhanced and improved areas. All weeds shall be removed or eradicated manually or mechanically, but not chemically. The following flowerbeds shall be annually planted by the contractor in the Spring, Summer and Fall with appropriate seasonal flowers to present a full and colorful appearance at all times; South Gate, West Gate, and Roy Gate, Building’s 15, 120, 180, 849, common areas of building’s 1102, 1106, 1110, 1114 and 1118.

1.5 Maintain Irrigation System. The contractor shall be responsible for the complete management, operation, and maintenance of all water control devices and irrigation systems to include the Maxi-Comm specific system components. The contractor shall ensure that the systems are in good working order and in operating condition at all times. All areas will be watered to present a uniform green color. The contractor is responsible for all sprinkler system components up to but not to include the outlet side of the backflow preventer on culinary water systems and up to but not including the sprinkler system isolation valve on secondary water systems. The contractor shall winterize all irrigation systems to prevent freezing/damage during the dormant season. The contractor shall work with the utility shop personnel to ensure watering schedules, pressures and amounts are correct to conserve water while providing green, healthy lawns. After normal business hours of operation, the Civil Engineering Shop will respond to emergencies (i.e. sprinkler system leaks, breaks, etc.), isolate the problem areas, and notify the contractor personnel the next normal business day of problem areas that need repair. The contractor will be solely responsible for all irrigation equipment and irrigation systems as a whole.

1.5.1 Installation of Irrigation Systems. Prior to installation, system should be approved by applicable Operations Flight craftsmen and maintenance engineers to ensure operability, feasibility, energy conservation, and maintainability.

1.5.2 Water Conservation. During times the base is in water conservation, the contractor shall provide personnel during evening hours to manually water areas without automatic irrigation systems. Approximately 1 May through 15 Oct.

1.6 COMPOSTING OPERATIONS

1.6.1 Material Receiving/Storing. The contractor shall maintain a raw material storage area at

The composting site. The contractor shall move materials and form windrows using contractor furnished equipment. Once an adequate volume of material has accumulated to allow efficient processing of the material, composting activities need to be scheduled and conducted. The storage of compost materials shall be maintained to maximize compost production. However, grass clippings must be put into windrows within 24 hours after collection to avoid potential odor problems. Contractor personnel shall follow good housekeeping practices in the receiving/stockpiling area to prevent nuisance conditions and maintain an aesthetic site appearance. Additionally, the contractor shall control entry to the compost site to prevent unauthorized access and dumping. The materials targeted for composting include leaves, horse manure/straw, and grass clippings. Materials prohibited from the composting process include hazardous waste or waste contaminated with poly-chlorinated biphenyl’s (PCBs), and wastewater sludge. Before including new materials into the composting process (for example, paper, cardboard, etc.), the QAP must approve the proposed materials to prevent legal or environmental problems. The contractor shall empty horse manure out of the pit located at the horse stables estimated twice per month.

1.6.2 Additive Material. Contractor shall provide any required additives to maintain optimum degradation rates. If necessary, fertilizers, urea, or other sources of nitrogen may be used to adjust the Carbon to Nitrogen (C/N) ratio to the desirable range and adjust the pH. However, caution will be used to keep from creating a surplus of nitrogen that could result in ammonia odor problems. If odor problems arise, lime may be used to control odors and pH.

1.6.3 Measuring and Mixing. The purpose of measuring and mixing the compost material is to balance the C/N ratio and to evenly distribute moisture throughout the windrow. Mixing is particularly important at Hill AFB because of the high nitrogen content contained in grass clippings and horse manure--thus a relatively high potential for odor problems. Composting conditions are achieved when raw materials are measured and mixed to achieve a carbon to nitrogen (C/N) ratio ranging from 25:1 to 40:1. The contractor shall try to achieve this C/N ratio by following the recipes. Some recipes approved for current use, which should provide the desired C/N ratio, include:

Three (3) parts grass clippings to one (1) part leaves and foliage

Four (4) parts horse manure to one (1) part leaves and foliage

Three (3) parts grass with one (1) part horse manure with one (1) part leaves and foliage

1.6.4 Windrow Construction. Anticipate constructing up to three windrows. These windrows shall be as large as possible within equipment limitations. The windrows shall be approximately five feet high, 17 feet wide, and 200 feet long with a 10-foot open alley between for access. Upon constructing the windrows, room needs to be maintained to allow equipment access and the necessary turning area. Rows will be turned to the bare ground so as to get proper ventilation, and decomposition.

1.6.5 Method of Aeration—Turning Frequency. Aeration of the pile will be accomplished with natural movement of air through the porous windrow. To maintain the aerobic conditions, the contractor shall turn and/or fluff the windrows using either a tow behind, rotary drum windrow turner or a front-end loader--as directed by the Contract Functional Manager. Turning frequency depends on degradation rates, temperature, moisture content, and material porosity. At a minimum, materials shall be turned within 24 hours after placing the windrows and weekly thereafter until the compost enters the curing stage. At the direction of the Contract Functional Manager, turning frequency may be based on composting parameters such as temperature. An anticipated scenario would require the contractor to maintain windrow temperatures within 140F 160F over a seven-day temperature to kill weed seeds, pathogens and fly larvae. However, after the consecutive seven-day level has been attained, the windrow will be turned whenever temperatures exceed 140F or when temperatures drop below 90F. Because decomposition rates are greatest at the start of the process, the turning frequency may decrease with windrow age. Also, high nitrogen mixes, such as lawn clippings or manure, may require more frequent turning.

1.6.6 Monitoring. Degree of monitoring will be reduced as adequate decomposition of the organic material proceeds. Operating experience will be valuable in refining the monitoring program. Sampling of the windrows in random locations is required to maintain proper conditions. Additionally, known problem areas will require follow-up sampling when appropriate.

1.6.7 Temperature. Windrows shall be monitored with the goal of maintaining temperature within the range of 140F to 160F for a consecutive seven-day period following the initial construction of the windrow. These temperatures will destroy most pathogens, weed seeds, and fly larvae in the composting materials. As composting progresses, heat output will decrease and slow the process. Therefore, if temperatures begin to drop lower and approach 140F before the seven day consecutive period is completed, the windrows should be doubled up to maintain elevated temperatures.

1.6.8 pH Levels. Compost shall be maintained in the range of pH 6.5 to pH 7.5. This pH range is necessary to provide a favorable environment for biological growth and to ensure that the finished compost will not adversely affect plant growth. Chemical additives may be added, with the approval of the Contract Functional Manager, to maintain the pH within the desirable range.

1.6.9 Moisture. Moisture control is important for maintaining optimum biological degradation rates and for controlling dust emissions from the site. The contractor shall strive to maintain moisture content between 45% and 60% with an optimum level of 50%. It is essential to maintain the moisture content within this range so beneficial bacteria and fungi can recolonize the compost after the peak heating period.

1.6.10 Oxygen. Maintaining the oxygen content at or above 5 percent will be critical to keep the material from going anaerobic, which could produce undesirable nuisance conditions such as odor and improperly composted material. Methods need to be developed to assess oxygen content at the Hill AFB composting site. In the meantime, it can be assumed that a turning frequency of at least once per week will provide sufficient windrow aeration.

1.6.11 Curing. The last step of the composting process, curing, is a less active composting stage where decomposition slows and the compost develops the characteristics of the desired end product. The contractor shall maintain a curing area to store compost an additional two months subsequent to its ultimate distribution. The use of this area will be dictated by the need for processing space in the windrow area. If volume and space allow, it would be cost effective to cure the compost in the windrow area.

1.6.12 Composting Process Duration. Depending on material quality and composting conditions, it is expected that the composting process in the windrows can be completed within a one to four month period. Curing of the compost depends on the intended use of the final product; however, curing is expected to take an additional two months. Monitoring results and proactive operational efforts can be used to keep the composting process on schedule. This may mean more, or sometimes less, activity is necessary to achieve the desired objectives.

1.6.13 Troubleshooting. With careful monitoring of the composting process, problems shall be identified early so the corrective actions can be performed.

1.6.14 End-Use. Compost facility is expected to produce products for a variety of uses on Hill AFB. These uses include the following: landscaping using composted material and soil amendments for landfills, low nutrient soils, and housing resident garden plots. Finished compost must contain no sharp inorganic objects and must be sufficiently stable that it can be stored or applied to land without creating a nuisance, environmental threat, or a health hazard. To stay within the guidelines for a compost facility and avoid being classified as a solid waste disposal facility, at least 50 percent of the annual composted volume must be used within one year. Additionally, no raw or composted material should remain on-site for more than two years.

1.6.15 Special Weather Precautions and Procedures. The special weather precautions and procedures to be used are primarily related to winter and summer operations. During cold, winter operations the windrows will be maintained as high as feasible, given equipment constraints, to retain heat. For extreme cold conditions, windrows may be combined into large static piles to help retain heat and maintain microbial activity. During summer conditions, additional moisture may be needed to maintain the desired moisture conditions while continuing to turn the windrow.

1.6.16 Record-Keeping and Administration. The contractor shall maintain data records in addition, the contractor shall maintain and keep on site or at an approved location any deviations from the approved operational plan, and training and notification procedures.

1.6.17 Density Data. The density of organic materials depends on the compacting and moisture content of the material. Commonly reported densities for materials targeted for composting at Hill AFB are listed in Table 1. Density data is useful to estimate weight from volume data, or the reverse.

Table 1. Assumed density of organic wastes (lbs/yd3).

1.6.18 Reporting. The contractor shall report quarterly to the Contract Functional Manager the following minimum information: Facility name; period covered; volume or weight of raw materials received; volume or weight of final product provided to customers; monitoring results; and training programs or procedures completed.

1.7 WOOD Chipping/Hauling

1.7.1 Perform Wood Chipping and Hauling. Contractor shall perform chipping and hauling of all wood collected in the execution of this contract and wood disposed of at landfill/wood site by other Hill AFB contractors and organizations. The contractor shall haul, grind, and shred all materials. The tub grinder provides initial mixing and size reduction at the landfill/wood site. The contractor shall be required to strip all foreign material (i.e. nuts, bolts, metal, etc.) from all wood products prior to any grinding taking place. The contractor shall be required to push all wood to within reach of the tub grinder. The contractor shall provide bins to dispose of all foreign material. The contractor shall haul all foreign materials to an approved off-base facility. To minimize dust from grinding operations, operators shall process materials through the tub grinder soon after collection so that the natural moisture content of the materials will help suppress dust emissions. In the event that materials are not processed through the tub grinder shortly after collection, operators shall add water to the materials before placing them in the grinder to minimize dust. The contractor shall grind this material and stockpile it for use on base landscaping projects or transport all ground/shredded materials not used for landscaping projects to an area designated by the Contracting Officer or QAP. Workers must use good housekeeping practices while accumulating and using this material

1.7.2 Materials from the Hill AFB Golf Course. The contractor is not required to collect materials from the Hill AFB golf course. (However, after coordinating with the grounds contractor, golf course personnel will periodically transport woody materials (limbs, wood, etc.) to the landfill/wood site).

1.7.3 Materials from other Hill AFB Contracts. Periodically, contractors at Hill AFB shall remove woody materials such as trees, limbs, and lumber while performing construction and demolition work. Collecting and transporting these materials to the landfill/wood site shall be the responsibility of the contractor removing these materials, and not the contractor conducting landfill/wood site operations. The landfill/wood site operators are responsible for accepting woody materials and rejecting undesirable materials (oversized tree debris, etc.). The CFM will provide direction if questions arise regarding whether or not to chip a certain material.

1.8 Perform Snow/Ice Removal

PRIORITY I – COMMON AREA SIDEWALKS AND PATHWAYS

(1)Walkways from parking lot 1 East to hangar 225 and maintenance areas.

(2)E Street from Wardleigh way to 11th street.

(3)South Gate Drive to Base Operations.

(4)West from South Gate Drive on 6th, 11th to Truck gate.

(5)Sidewalks leading to Airman’s dining hall.

(6)All sidewalks and walkways at the Hill AFB Museum and Chapel.

PRIORITY II – COMMON AREA SIDEWALKS AND PATHWAYS

(1)Common area handicap ramps.

(2)Bus stops.

(3)Personnel walkways to Fire Departments.

(4)Stairways to Bldg. 1102.

(5)Tunnel entrances and exits under South gate Drive and walkways leading to Bldg. 507.

(6)Reception centers at South Gate and West Gate.

(7)POE Conference Center; Bldg. 1295.

(8)All stairways from upper to lower 1200’s buildings.

(9)Running Track from Centennial Park around Pond 3, to 6th Street.

1.8.1 Basic. The Contractor shall accomplish snow and ice removal from main sidewalks. The building monitors are responsible for icicles, steps and sidewalks up to 75 feet from the building. The contractor shall ensure a pathway of 4 feet wide is free of snow accumulation, piles, or drifts by removing all snow and ice from sidewalks, steps, bus stops, entrance ramps, the tunnel under South Gate Drive (bldg. 10512), and the paved Par Course Track around Centennial Park, south of the Hospital, around Pond 3 to 6th Street. Snow removal operations shall begin when accumulation reaches two (2) inches, or within one (1) hour after snowfall stops. Operations shall begin in Priority one (1) and proceed through Priorities two (2) and three (3) using Priority listing from QAP. After snow and ice are removed in all areas, adequate salt or sand must be applied to combat slippery conditions for pedestrians. This may require multiple snow/ice removals each day. When snowfall is heavy or accumulations become excessive, the contractor must place excess snow in accumulation points designated by the QAP.

1.8.2 Child Development Center. The contractor shall accomplish snow and ice removal to maintain snow/ice free sidewalks to all entrances, between parking lots and entrances, and all sidewalks in the playground area from 0500-1800 normally five (5) days per week (Monday-Friday) and the Second Saturday of each month.(Unless otherwise notified).

1.9 Police Grounds for Litter. The contractor shall perform general litter patrol in all enhanced, improved and semi improved areas 7 days a week, 12 months a year: Identified in appendix C, grounds map. Responsibilities shall include, but not be limited to, the removal and disposal of all natural debris, (tree limbs, dry brush, rodent habitats, etc.), and man made debris. Dispose of all debris at an off-base location shall be done in accordance with existing local, state, and federal regulations.

1.10 Maintain Military Family Housing. MFH will be maintained by Boyer Military Family Housing Maintenance

1.11 Grounds Service Schedules. The contractor shall submit a copy of all Grounds Service schedules to the QA prior to contract start and on an annual basis thereafter or as required. Additionally, copies of all revised schedules shall be provided by contractor to Government QA’s two (2) weeks prior to implementation.

SECTION II

SERVICE SUMMARY (SS)

2.1 Service Summary (SS). The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

SS #1

Maintain Enhanced and Improved Grounds

Grass is maintained within proper height for its area. Sod does not need to be replaced. Sod is healthy and looks well maintained.

SS #2

Maintain Bedding and Planted Areas

Trees, plants, hedges, flowers, flourish and do not need to be replaced. They have adequate drainage and mulch. They do not show any sign of disease or pests and appear healthy. They are pruned properly and in a timely manner. They are trimmed properly. Bedding is mulched and free of weeds, grass, and debris. Fertilizer and soil amendments are applied. Soil is aerated.

SS #3

Maintain Irrigation System

Irrigation system functions properly.

SS #4

Composting Operations

Perform composting operations as outlined in PWS.

SS #5

Wood Chipping/Hauling

Collect and haul all wood to the established collection point and grind the material. Contractor shall ensure all foreign matter is removed prior to grinding.

SS #6

Perform Snow/Ice Removal

Snow and ice is removed and does not accumulate. Paved areas are safe for the vehicle or pedestrian traffic intended. Areas have adequate de-icing material for the conditions.

SS #7

Police Grounds for Litter

Ensure areas are free of natural and man-made debris at all times.

SS #8

Air Show/DV Visits

Air shows and Distinguished Visitor events are accomplished in accordance with the Statement of Work.

SS #8

Over and Above

Perform additional work not in the original scope of contract.

SS #8

Chemical Applications

Apply 3 applications on all common lawns.

2.2 Quality Control The contractor shall develop and maintain a quality control program to ensure grounds maintenance services are performed in accordance with commonly accepted commercial practices and services identified in this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan (QCP) shall be submitted to the contracting officer for review and feedback. The plan shall be submitted no later than the pre-performance conference. The QCP shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and the correction of deficiencies as required.

2.3 Quality Assurance. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The QAP shall inspect by observing actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The QAP will use the contractor’s work schedule or modified version thereof, as the basis to record surveillance results. Routine inspections will be documented on a locally developed form. This report will be provided to the contractor for comment/corrective action and returned to the QAP within five (5) calendar days of receipt. Results of the surveillance then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the QAP will initiate and provide the Contracting Officer a DD Form 2772, Contract Discrepancy Report (CDR) for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

2.4 Surveillance Methods

2.4.1 Periodic Surveillances. This method requires the QAP to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic surveillances will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.4.2 Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the QAP.

2.4.3 Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the Contracting Officer.

2.4.4 Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.5 Periodic Progress Meetings. The Contracting Officer, Functional Commander, QAP, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed, opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.5.1 The minutes of these meetings will be reduced to writing, signed by the Contracting Officer and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

SECTION III

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Facilities. The government will provide office and storage space in Building 919 (approximately 1200 sq ft), open paved storage space of approximately 36000 sq ft. Additionally, the contractor may use the government equipment wash rack located in the heavy equipment and grounds maintenance yard to clean vehicles and equipment only. No disposal of Hazardous Material / Hazardous Waste is allowed in the wash rack. The contractor shall ensure the wash rack is clean and free of debris after each contractor use. Discrepancies with the wash rack equipment shall be immediately reported to the QAP. No alterations to the office space or other facilities shall be made without specific written permission from the functional commander and the CO as coordinated and approved via the Civil Engineer work order, AF Form 332. In case of alterations necessary for compliance with OSHA, such permission shall not be reasonably withheld. The Contractor shall return the office space to the government in the same condition as received, excluding fair wear and tear (as determined by the government) and approved modifications.

3.1.1. Housekeeping in all government provided facilities is the responsibility of the contractor. The contractor shall ensure daily, weekly and periodic cleaning of assigned buildings maintains a clean, neat and orderly appearance. Cleaning of windows and stripping/waxing/polishing of office area floors is to be accomplished semi-annually.

3.2 Government Furnished Supplies and Equipment. None, other than those listed in this section.

3.3 Government Furnished Utilities. The Government will furnish electricity, water and sewage service as necessary for accomplishment of work in accordance with this contract.

3.3.1 Utility Conservation. The Contractor shall adhere to all base level utility conservation practices or requirements. The Contractor shall be responsible for operating under conditions that prevent waste of utilities.

3.4 Telephone Service. The Government shall only provide base and local commercial telephone service. Long distance service, if desired, shall be at the contractor’s expense.

3.5 Security, Fire and Medical Services. The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

3.6 Refuse Collection and Disposal. The Contractor shall use their own bulk containers to dispose of trash or refuse generated from accomplishment of services detailed in this PWS. The contractor shall adhere to all base level recycling programs to include disposal of lawn, yard, tree waste as specified in paragraph 1.1.5.

3.7 Mail Service. The Contractor shall be responsible for coordinating with the US Postal Service for the delivery of mail to the Contractor's facility or post office box.

4. General Information

4.1 Hours of Operation. The contractor shall perform the services required under this contract during the following hours. The contractor is not required to perform services on Federal Holidays.

4.1.1 Standard Base Hours. Normal hours of operation are 0700-1530, Monday through Friday, during the months of April-October and 0500-1700, seven days a week, if applicable during November-March, excluding federal holidays. (Special requirements may need to be made for Child Development snow removal as noted in section 1.8.2.) The Contractor may find it necessary to deviate from the normal base hours of operation, to ensure timely completion of work under this PWS at no additional cost to the government.

4.2 Federal Holidays.

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first work day following the holiday observance.

4.3 Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.4 Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. The contractor shall comply with all requirements and procedures IAW FAR 5353.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference. Any individual not being able to acquire badging, shall not be allowed on the installation. Also, the contractor must obtain access to Hill AFB computer system.

4.5 HAZMAT The government (HAZMAT personnel) will inventory all chemicals that the Contractor brings on to HAFB or any property under the control of HAFB. Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

4.5.1 Spill Response. The Contractor will be briefed on HAFB spill response procedures at the pre-performance conference. The Contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations, in the event that it is necessary to utilize government material, equipment or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the government for all associated costs.

4.6 Hazardous Material/ Waste Management. The Contractor will be briefed on HAFB Hazardous Material / Waste Management Plan at the pre-performance conference.

4.7 Hazardous Material Handling. The Contractor shall have approval from the base HAZMART section prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require MSDSs. The Contractor shall identify these materials and products on Air Force Form 3952 Chemical/Hazardous Material Authorization Request, Process Identification Form, and Shop Disposal Form. The Contractor shall provide one copy of the MSDSs for each item to HAZMART section for review prior to any chemicals being brought onto HAFB.