Industry_Day_Questions_and_Answers.pdf

Industry Day Questions and Answers

Question: Do Paint and Corrosion Control Facilities currently exist at any of the Main Operating Locations? If so, would we be allowed to utilize them?

Answer: No, there are no refurb facilities at the MOBs.

Question: Do FAA Part 145 Certified Repair Stations (CRS) currently exist at any of the Main Operating Locations? If so, would we be allowed to utilize them?

Answer: No, there are no FAA Part 145 repair stations at the MOBs.

Question: Place of Performance – Current MOBs are identified in the RFI as Joint Base (JB) Andrews AFB, Scott AFB, Ramstein AB, Germany, and a Forward Deployment Location (FDL). Aircraft at JB Andrews AFB are planned to transfer to Scott AFB in FY19 and contract award is planned for 2020.

a. Question: For purpose of proposal development and pricing, should the Contractor plan one (1) or two (2) CONUS MOBs?

a. Answer: The Contractor will propose the CONUS MOBs separately as each CONUS MOB will have its own SubCLIN under the base operations CLIN. This will enable the Government to order those SubCLINs as required. At this time, the plan is to have two MOBs are Scott AFB and Andrews AFB. Due to the uncertainty of the closure of Andrews, the Government is contemplating keeping Andrews as a SubCLIN to provide an option to order if necessary.

b. Question: How far in advance will the USAF provide any specific details on FDL (i.e.

dates, duration, frequency, number of aircraft, etc.)?

b. Answer: USAF will provide specific details as they are pertinent and available and make every effort to allow 60 calendar days for the contractor to stand up operations.

Question: Are there any mandatory Small Business Enterprise set-asides? If so, please provide specifics (i.e. percentage, dollar amount, etc.).

Answer: A final decision has been made and this acquisition will be a 100% (total) small business set aside.

Question: What is projected date for retiring C-21 fleet? Do you have a phased schedule for retiring by aircraft by location?

Answer: Currently, retirement is expected in 2030. This date could change to either push retirement out or to retire earlier. There are no plans in place for scheduling the phase out of aircraft.

Question: Will the replacement aircraft for the C-21 fleet go under this contract as a Task Order and do you have a schedule for their induction?

Answer: No, this would be a new or different program under a separate acquisition/contract.

Question: Will the USAF reimburse Contractor for Contractor owned parts and spares at expiration of CLS contract if C-21 fleet is retired at that time?

Answer: No.

Question: Are C-21 aircraft already removed from service available to Contractor for salvage of serviceable parts to support the existing fleet?

Answer: At this time, aircraft are available at AMARG for cannibalization, but these aircraft have had parts removed and are expected to be disposed of in the next few years

Question: RFI Base Operations section states the Government contemplates implementing multiple SubCLINs for Base Operations that provide a range of aircraft for each location instead of a fixed number on one SubCLIN. What is the anticipated Period of Performance (PoP) for the proposed SubCLINs? Contractor assumes these SubCLINs will have same PoP as the Contract CLIN(s). Will these SubCLINs be priced as FFP CLINs as a part of the base contract or separate task orders?

Answer: The anticipated ordering period for the proposed SubCLIN will be one year. The SubCLIN will typically have a one year PoP when ordered on a task order. The plan is to have the base contract ordering period be in line with the PoP of the task orders. The SubCLINs will be priced on the base contract and orders will be placed via task order.

Question: Proposed contract PoP is ten (10) years – 2-year base with eight 1-year Option CLINs. Would the USAF consider a 5-year base with one 3-year and one 2-year Option CLINs?

Longer base contract duration will provide Contractor with greater opportunity to recover anticipated capital investment for parts, spares, Support Equipment, Test Equipment, etc.

Answer: The contract is anticipated to be an Indefinite Quantity Indefinite Delivery (IDIQ) under FAR 16.504. The Government would order the CLINs needed within the ordering period on task order(s). After the minimum is ordered IAW FAR 16.504(a), the Government is not required to order any other services. (Note: The Government plans on ordering more than the minimum, but providing this information to help explain why a 5 year base is no benefit). A 5-year base year is no benefit to the contractor because the Government can order whatever services are needed as long as the minimum is satisfied. The only action a 5-year base precludes on an IDIQ contract is the Government exercising options ever year. The Government plans on a base period will be 16 months with eight 1-year options and one 8-month option for a total of 10 years. This is different than the base period published in the Sources Sought Synopsis and Requests for Information.

Question: Will USAF provide a complete list of all Avionics Systems installed in C-21A? Also, a list of configuration variations for each tail number (if any)?

Answer: The Government can provide a list of avionics systems used on the C-21A.

Question: PWS - Section 1.32 NOTE. The follow-on Contractor shall in the presence of a Government representative perform a Joint Inventory of the GFP. Question – Does Government intend for follow-on Contractor to perform a C-21A fleet configuration audit to baseline fleet configuration as part of the transition period?

Answer: The Government does not require a fleet configuration audit.

Question: Are incumbent workforce employees currently under a CBA? If so, will the incumbent provide other Offerors a copy of the CBA for review?

Answer: Incumbent workforce employees are under a CBA at Scott AFB, IL and Joint Base Andrews AFB, MD. The Government plans on providing of the CBA at RFP.

Question: PWS - Section 1.33.7. What is contractor responsibility for security and protection of aircraft at crash site(s)?

Answer: This will not be the contractor responsibility as this is an AF asset and any crash site will be handled by AF Safety

Question: PWS - Section 1.33.7. What is contractor responsibility for transport and repair of crash damaged aircraft?

Answer: This will be handled on a case by case basis and negotiated per event.

Question: The spare parts usage posted on FBO was for the period 4/1/14 to 6/30/18, however the flying hours were not provided from this time just aircraft, and total averages. To establish parts usage per flying hour, it requires the actual total flying hours for the period of 4/1/14 to 6/30/18, will the government provide this information on FBO?

Answer: The Government will provide actual flying hours information on Federal Business Opportunities with the RFP.

Question: There is an ongoing avionics upgrade for the C-21A fleet INW at this time.

Will it be completed by Jan 2021?

Provide a listing of all part numbers that are being removed from the aircraft.

Provide a listing of the part numbers and quantities that are being installed per aircraft.

Is there a warranty for all newly installed avionics installed during the upgrade, if so what is the warranty by part number and does it continue with a different CLS provider?

Will the USAF provide any spare avionics components for the use of the CLS provider for this upgrade?

Are there any new avionics testers needed for the new avionics suite, if required please provide part number unless USAF provided.

Answer: This modification will be finished before this prospective contract is awarded. The Government will make every effort to provide part numbers removed and part numbers installed.

We will not provide it by tail number because all aircraft should have the same configuration by contract award. There are warranties with these avionics and the Government will only provide limited military specific parts as spares.

Question: From the Industry Day PowerPoint on slide 11 referencing engines it states “The only authorized over and above charges will be related to causes outside contractor’s control” and on slide 24 the slide has “Firm-Fixed-Price (FFP), Over and Above CLINS of which depot maintenance is the first one. Is the USAF intent for the engine MPI and CZI to be FFP O&As, or is the inspection only FFP and then everything that is on condition would be an O&A?

Answer: Inspection and repair of engines will be accomplished on FFP Per Occurrence CLINs.

The Government is still considering what will constitute an over and above charge.

Question: On the engines what is the USAF intent to capture high cost time changes such as impellers, or disks, will they be as an O&A or will the contractor be required to include these high cost items in the MPI and CZI costs? If the USAF requires the contractor to price these components in the FFP, all time change data from all engines will be required to be available for potential offerors.

Answer: All time change items should be captured in the offeror’s proposal

Question: On the CLINS for the depot strip and paint are any defects noted after the stripping to be considered O&As or is the strip and paint price to be all inclusive?

Answer: Since corrosion occurrence and severity cannot be anticipated, any corrosion found after strip would be over and above.

Question: On slide 23 of the Industry Day briefing it talks to Southwest Asia Deployment as a FFP, however without the details of the location, items such as host country labor laws to include holidays, and mandatory overtime requirements, residency requirements, Foreign Clearance Guide requirements and customs costs on imported goods, cannot be adequately estimated. Will the USAF use a plug number for this FFP item and negotiate the actual costs when the offeror has been informed of the location and special conditions?

Answer: This will be a FAR Part 12 (commercial) acquisition and under FAR 12.207, the only authorized contract types are Firm Fixed Price, Time and Material and Labor Hours. Time and Material and Labor Hours are not applicable to the Southwest Asia Deployment. The Government anticipates providing a scenario for the contractor to price as part of the total evaluated price. The Government then plans to negotiate the actual FFP for the Southwest Asia Deployment with the awardee.

Question: On slide 23 of the Industry Day briefing it talks to Overseas Tuition as a FFP, however tuition costs are based upon number of children, which year of school they are in and this cost is provided by DODDS only on an annual basis. There is also the possibility of changes in the numbers of dependent children which would effect this. Would the USAF consider making this a Cost Reimbursable (CR) vice FFP?

Answer: This will be a FAR Part 12 (commercial) acquisition and under FAR 12.207, the only authorized contract types are Firm Fixed Price, Time and Material and Labor Hours. Time and

Material and Labor Hours are not applicable to overseas tuition. Therefore, FFP is the required contract type for overseas tuition. A Cost Reimbursable No Fee CLIN may make the administration of overseas tuition more flexible, however not allowed.

Question: On the non-recurring FFP events, will the USAF post to FBO the current time remaining on all gear and the time remaining until the 20K hour flight control replacement?

Answer: The government will provide a snapshot of current hours on aircraft.

Question: In the draft PWS at paragraph 1.31.1 Quality System it states “The contractor shall develop and maintain a quality Management System that complies (emphasis added) with…AS9100.” In the industry day discussion it was stated that the contractor must be certified by time of award, is that the intent full certification by time of award or compliance by time of award?

Answer: The Government plans on requiring AS9100 full certification at time of proposal submission.

Question: What will be the time limit for past performance citations?

Answer: A final decision has not yet been made for past performance timelines.

Question: Will only work from the prime contractor be considered in past performance evaluations?

Answer: At this time, the Government contemplates past performance from subcontractors will also be considered as it pertains to the portion of the work they are proposed to perform.

Contracts submitted for evaluation can include subcontracts, however for the Prime, a prime contract would better illustrate scope, magnitude and complexity.

Question: Will sub-contractors be evaluated or will it only be the prime contractor evaluated on past performance and technical factors?

Answer: At this time, the Government contemplates past performance for Subcontractors will be evaluated in the portion of the work they are proposed to perform.

Question: Will the government indemnify the aircraft per 48 CFR 252.228-7001? Will the contractor be required to comply with the 8210.1 series instruction?

Answer: The prescription for DFARS 252.228-7001 is contained at DFARS 228.370(b)(1). The contract will be using FAR Part 12 (commercial) procedures. Therefore, DFARS 252.228-7001 will not be included in the contract IAW DFARS 228.370(b)(1)(ii).

Question: FIAR compliance requirements have been a topic of discussion with government contracts that have GFP. What is FIAR and how does that fit into the requirements for this contract?

Answer: Financial Improvement and Audit Readiness (FIAR) is a plan, spearheaded by the Under Secretary of Defense (Comptroller), to assist in fixing the Department of Defense’s internal controls, correct processes, and obtain an unbiased audit opinion. The plan integrates solutions such as upgrading systems with improvements to processes. Functionally this applies in the realm of Government Furnished Property managed by contractors. In an effort to ensure we are good stewards in reporting government owned property to Congress, the Air Force is taking steps to maximize efficiencies in accountability and auditability of property managed by contractors.

Question: What Information Technology requirements are there in regards to FIAR reporting?

Answer: In order to meet changing Air Force and Department of Defense policy, IT requirements for contractors supporting Air Force programs that offer Government Furnished Property must use Defense Logistics Management Standards (DLMS) formatting structures within their IT systems. The DLMS supports electronic business capabilities such as: ANSI ASC X12 EDI, upon which the DLMS transaction exchange was founded; automatic identification technology, including passive RFID and linear and 2D bar coding; extensible mark-up language;

and web based technology. The American National Standards Institute (ANSI) Accredited Standards Committee (ASC) X12 is the baseline standard that supports the DLMS transactional information exchanges.