Attch_1B_-_Westover_PWS_Tab_B_Final_20_Jan_15.pdf

TAB B

SUPPLY

TABLE OF CONTENTS

TAB TITLE PARA PAGE

B ...................... Description of Services .......................................................................... ...................... B-1 Overview .......................................................................................... B1 ................. B-1 Files Maintenance ............................................................................. B2 ................. B-1 Item Accounting ............................................................................... B3 ................. B-4 Warehousing ..................................................................................... B4 ................. B-4 Support Services ............................................................................... B5 ................. B-6 Processing SBSS Transactions ......................................................... B6 ................. B-7 Certification ...................................................................................... B7 ................. B-8

TECHNICAL EXHIBITS PAGE

B-TE-1 ................. Service Delivery Summary ............................................................................... B-9 B-TE-2 ................. Workload Estimates .......................................................................................... B-11 B-TE-3 ................. Data Deliverables .............................................................................................. B-15 B-TE-4 ................. Government-Furnished Property ....................................................................... B-16

B-TE-4a ............ Government Furnished Facilities..................................................................... B-16 B-TE-4b ........... Government Furnished Equipment .................................................................. B-16 B-TE-4c ............ Government Furnished Equipment – Office and Shop Equipment ................. B-16 B-TE-4d ........... Government Furnished ADPE ......................................................................... B-17 B-TE-4e ............ Government Furnished Telephones ................................................................. B-17

B-TE-5 ................. Technical Acronyms/Abbreviations and Definitions ........................................ B-18

Westover ARB Base Operations Support B - i Performance Work Statement, Tab B

SUPPLY

DESCRIPTION OF SERVICES

B1 Overview. The Contractor (Ktr) shall perform the duties of the Distribution & Systems/ Material Management flights under the Logistics Readiness Squadron (LRS), Westover ARB. The scope of operations consists of the workload data identified in B-TE-2, Workload Estimates. Its purpose is to provide materiel support to the 439th AW and tenant units in support of their worldwide wartime and peacetime readiness mission requirements. The primary focuses of Supply are to provide supply and equipment support for on-station and deployed aircraft, other transient aircraft, issue mobility bags and weapons to deploying personnel, and provide training to supply reservists and Logistics Readiness Officers. Supply uses the AF computerized Standardized Base Supply System (SBSS) to account for materiel at base level. AFI 23-101, Materiel Management, references to “Chief of Supply” (COS) may be synonymous to the “Accountable Officer” (AO) as referenced in this Tab. Supply includes Files Maintenance, Item Accounting, Warehousing, and Support Services. The Ktr is required to follow all standard supply publications (23 Series), DOD regulations and applicable TO guidance related to subject matter in the PWS. The Ktr shall use standard supply publications (23 Series) when processing SBSS transactions. The Ktr shall ensure that all data management and reporting requirements of all supply information systems such as SBSS, EESOH-MIS Enterprise Environmental, Safety, Occupational Health Management Information System, and Mobility IT systems are maintained as identified in applicable AF regulations and technical orders.

B1.1 Hours of Operation.

Monday - Friday .................... 0700 - 2345 ....... Process issue requests, requisition MICAPs, select property Sat & Sun…………………0700 - 1600……Process issue requests, requisition MICAPs, select property Monday - Friday .................... 0700 - 1600 ....... Provide Mobility Bag & Individual Equipment Element A & B UTA Sat & Sun ......... 0700 - 1600 ....... Provide Mobility Bag /Weapons Issue & IEE

B1.2 Covered Positions (Lautenberg Amendment). All Ktr personnel having access to the small arms storage area, as further defined in B4.8, shall comply with the terms of the Lautenberg Amendment.

B1.3 Ktr Personnel. The Ktr shall appoint an individual and designated alternate to be the Supply Manager. The Supply Manager shall be located on-site during normal duty hours and shall not perform the function of manager/lead for any other Tab. The Ktr shall not be the Supply AO as the government assumes these duties.

Minimum qualifications for the Supply Manager are at least three (3) years experience working in the Air Force SBSS within the last five years; one year base level general supply, and two years in a supply managerial capacity.

Base Supply personnel, other than the Tab Manager, must have completed the Air Force Material Management 2S051 skill level requirements or must have worked in an Air Force Material Management activity for at least 2 years. The Supply Manager shall have no additional duties outside the supply function. Resumes for all supply personnel must be submitted to the CO. (See A-TE-3, A01)

B2 Files Maintenance. The Ktr shall provide files maintenance. The purpose of Files Maintenance is to establish and maintain internal and external records for accurate accountability of materiel. Files Maintenance is made up of Inventory, Document Control, Records Maintenance, Equipment Management, Stock Control, Supply Points Bench Stock Services and Repair Cycle Asset management.

B2.1 Inventory. The Ktr shall prepare an Inventory Schedule NLT 1 October of each year and provide a copy to the government IAW B-TE-3, Item B08. The Ktr shall perform complete, special, and weapons inventories. The Ktr shall process results of the physical inventory into the SBSS and correct inventory discrepancies. AO approval shall be obtained when corrections of inventory discrepancies require reverse posts, inventory adjustments, and identity changes.

The Ktr shall ensure supporting documentation is attached to the Monthly Inventory Adjustment Document Register (M10) and obtain AO’s signature prior to filing. When it is determined that supply assets are missing, the Ktr is responsible and accountable for subject assets and they are considered to be "Ktr held property". It is incumbent upon the Ktr to conduct an investigation, notify the government, prepare and provide the government with a report when their investigation is completed. AO will in turn proceed with (Report of Survey) ROS process IAW AFMAN 23-220. The Ktr shall follow standard supply publications (23 Series) when performing paragraph B2.1. (See B-TE-1, SDSB01-SDSB06)

B2.1.1 Serialized Records Reconciliation. The Ktr shall perform monthly serial number reconciliation of weapons and Communications Security (COMSEC) materiel and correct errors identified on the reconciliation listings (R46). The Ktr shall schedule a semi-annual reconciliation of COMSEC material and a semi-annual reconciliation of Weapons with Computer Support Base (CSB). Serialized record reconciliation shall be performed IAW standard supply publications (23

Westover ARB Base Operations Support B - 1

Series). (See B-TE-1, SDSB06)

B2.2 Document Control.

B2.2.1 The Ktr shall operate an automated document control system to include but not limited to importing, exporting and scanning of SBSS Document Control Records (DCR) and source documents. The Ktr shall ensure that DCRs and source documents match. The Ktr shall create Delinquent Source Document (DSD) images for source documents without corresponding DCR images. The Ktr shall maintain all SBSS source document images. The Ktr shall obtain the Accountable Officer’s signature on all certified true copies of lost documents. (See B-TE-1, SDSB07, SDSB27)

B2.2.2 The Ktr shall maintain a file of SBSS record alterations, Consolidated Transaction (R72), Daily Document (DO4) and Consolidated Inventory Adjustment Document (M10) Registers, Weapons Inventory Listing and Shipment Lost Analysis Report (M16). The Ktr shall ensure the M10 is certified and filed NLT 30 days of the M10 origination date. The Ktr shall ensure these documents and registers are accurate and complete prior to filing.

B2.2.2.1 The Ktr shall maintain a copy of the “before/after” look printouts and a signed copy of the Force Record Alteration (FIX) document provided by host/system designator 01 for satellite records updated by host account processing of NGV299.

B2.2.2.2 The Ktr shall manage authorizations to receive classified materiel.

B2.2.2.3 The Ktr shall use the Shipment Suspense Listing or similar listing to clear delinquent shipment suspense details in SBSS.

B2.2.2.4 The Ktr shall use the Delinquent Documents Listing (R59) or similar listing to clear delinquent documents in established timeframes.

B2.3 Records Maintenance. The Ktr shall establish, change and delete item, detail and support records to ensure accuracy of the SBSS database. The Ktr shall notify customers of support record completed actions. The Ktr shall maintain all supporting documentation for organization records, locally established Interchangeable and Substitute Groups (I&SG) and local Expendability Repairability Recoverability Cost (ERRC).

B2.4 Equipment Management. The Ktr shall establish and maintain a file for each equipment and Special Purpose Recoverables Authorized Maintenance (SPRAM) account IAW with standard supply publications (23 Series). For SPRAM accounts a letter of authorization is also required. The Ktr shall notify custodians when an annual inventory of their account is due. The Ktr shall assist/train custodians with inputting requests (AF Form 601) for equipment allowance authorization changes into the AF Equipment Management System (AFEMS) when required. The Ktr shall maintain equipment details IAW standard supply publications (23 Series). The Ktr shall ensure daily use SA/LW are inventoried on a monthly basis. (See B-TE-1, SDSB09, SDSB13 and SDSB22)

B2.4.1 War Plan Additive Requirements Report (WPARR). Upon receipt of the WPARR from 439 LRS/LGRDX, the Ktr shall establish and maintain existing details in the SBSS for all authorizations reflected in the WPARR. The Ktr shall query the SBSS to determine the availability of peacetime materiel for possible use to fill wartime requirements. If peacetime materiel is available, the Ktr shall conduct a joint assessment with 439 LRS/LGRDX and functional areas to determine feasibility of using materiel for both wartime and peacetime. The Ktr shall ensure that WPARR required materiel is either on-hand or on-order within 90 days after receipt of WPARR. (See B-TE-1, SDSB08)

B2.4.2 Capitalization and Depreciation of Equipment. The Ktr shall maintain equipment details in the SBSS and AFEMS for equipment with a dollar value of $100K or more IAW standard supply publications (23 Series).

B2.4.3 Organizational Visits. The Ktr shall perform the function of Equipment Accountability Element IAW standard supply publications (23 Series). The Ktr shall perform annual organizational visits to ensure custodians are performing their equipment custodian responsibilities. The Ktr shall prepare an annual schedule of visits and provide a copy to the COR NLT 31 Dec of each year. The Ktr shall provide a written report of each visit and process replies to report. (See B-TE-1, SDSB20 and SDSB21)

B2.5 Stock Control. Stock control includes Special Level assistance, AWP, Supply Discrepancy Reporting (SDR), coordination of exception codes, phrases or modifiers with the 635th SCMG prior to processing, Redistribution

Westover ARB Base Operations Support B - 2

Orders (RDO) coordination, reconciling Military Standard Transportation and Movement Procedures (MILSTAMP) Tracer actions, managing residue files, and Unserviceable Materiel Pending Disposition.

B2.5.1 Special Level Maintenance. The Ktr shall assist customers in preparing requests for special levels, AF Form 1996, Adjusted Stock Level Request, and recommend approval or disapproval to the AO. The Ktr shall assist the 635th SCMG with periodic R35 Adjusted level review. The Ktr shall review COLT/PDL Levels when requested by higher headquarters.

B2.5.2 Report of Discrepancy/Supply Discrepancy Report (ROD/SDR). The Ktr shall maintain a ROD/SDR central file and update SBSS. Use the Enterprise Solution-Supply (ES-S) SDR function or the DoD Web-SDR system as the primary means to submit SDRs. Perform semi-annual Supply Discrepancy Report (SDR) analysis and report the effectiveness of the SDR program. The Ktr shall distribute a Report of Discrepancy Listing (RDL) and ensure corrective actions are initiated. The Ktr shall report status of RODs/SDRs and refer all unresolved RODs/SDRs. (See B-TE-3, Item B04)

B2.5.3 SBSS Residue File. Work all SIFs images retrieved and forwarded by the 635th SCMG.

B2.5.4 Report Excess Materiel. The Ktr shall review equipment and local purchase items in stock to determine whether it is excess or should be released to customer. Process Forced Excess Images (FEX) when required.

B2.5.5 Exception Control Codes (ECC). When requested by Supply Chain Operations Group (SCOG), the Ktr shall perform an Excess Exception Code Review. Additions/Deletions to exception codes, phrases or modifiers will be coordinated with SCMG for processing. (B-TE-3, Item B03)

B2.5.6 Funds Requirement Cards (FRC) Images. The Ktr shall take requisition actions that are coordinated with the CSB Supply Management Acquisition Group (SMAG) manager. The Ktr shall process FRC images into the SBSS as directed by the CSB SMAG manager or funding resource advisor.

B2.5.7 Redistribution Orders (RDO). The Ktr shall correct rejects in Part 13 of the Base Supply Surveillance report (D20) and clear the RDO suspense records in the SBSS.

B2.5.8 Numeric Parts Preference Codes (NPPC). The Ktr shall assign an NPPC “4” to item records where a Time Compliance Technical Order (TCTO) assigns a new National Stock Number (NSN) after materiel has been modified.

B2.5.9 Military Standard Transportation and Movement Procedures (MILSTAMP). The Ktr shall obtain Tracer Action Required (TAR) listing and trace materiel overdue receipt from the source of supply and take action to resolve shipment status.

B2.5.10 Unserviceable Materiel Pending Disposition. Using the Repair Cycle Asset Management (D23) listing the Ktr shall take actions depending on the status code assigned and age of unserviceable detail on a weekly basis.

B2.5.11 Stockage Priority Code (SPC). The Ktr shall review locally assigned alpha SPCs quarterly and coordinate with SCMG accordingly.

B2.5.12 Awaiting Parts (AWP). The Ktr shall appoint in writing primary and alternate wing AWP monitors to manage the wing/base AWP program. The AWP program will be managed IAW standard supply publications (23 Series).

B2.6 Supply Points. The Ktr shall establish, maintain, and update supply point details in the SBSS. The Ktr shall maintain a file for each supply point to include the supply point monitor appointment letter and current Supply Point Listing (Q13). The Ktr shall perform a semiannual supply point reconciliation to ensure customer records and physical balances match SBSS details.

B2.7 Bench Stock. The Ktr shall establish, maintain, and update bench stock details in the SBSS IAW standard supply publications (23 Series). The Ktr shall, in conjunction with bench stock customers, perform a semi-annual review, using the bench stock review listing (S04) to make bench stock adjustments as needed. The Ktr shall conduct annual Standard Reporting Designator (SRD) and Minimum Reserve Authorization (MRA) validations IAW standard supply publications (23 Series). The Ktr shall maintain a file for each bench stock to include organizational threshold letter, current M04 and annual SRD and MRA validation.

B2.8 Repair Cycle Asset Management. The Ktr shall monitor Due-In From Maintenance (DIFM) details using the D23

Westover ARB Base Operations Support B - 3 and ensure the SBSS is updated to reflect the most current status IAW standard supply publications (23 Series).

B3 Item Accounting. The Ktr shall perform Item Accounting, a Supply function utilizing the Air Force SBSS to record transactions for the processing of Issue Requests, Requisitions, Turn-Ins, Shipments, and Transfers.

B3.1 Issue Requests. The Ktr shall process customer’s request for materiel. Requests for Individual Equipment (IE) must be accompanied by an authorization letter from the requesting organization. Requests for initial issue of repair cycle items must be approved by the AO. The Ktr shall validate all requests for equipment and hazardous materiel with the Allowance Source Code (ASC) and the Enterprise Environmental, Safety, Occupational, Health Management Information System (EESOH-MIS) prior to processing into the SBSS. The Ktr shall provide requesters a control number for the purchase of hazardous materials with a government purchase card. The Ktr shall inform purchase card customers to return hazardous material or proof of purchase to the Ktr for processing into EESOH-MIS and follow-up as necessary. (See B-

TE-1, SDSB10)

B3.2 Requisitions. The SBSS will automatically requisition materiel except when off-line (manual) requisitioning is required. The Ktr shall use an off-line register to record and control the assignment of off-line requisition numbers. The Ktr shall input Mission Capable (MICAP) requests with TEX “7” for aircraft (“M” for all others) into ES-S High Priority and/or the applicable supply system. Verify and validate at base level then elevate to the SCOG. The Ktr shall input and monitor local purchase requisitions. (SeeB-TE-1, SDSB11 and SDSB12)

B3.3 Turn-In Processing. The Ktr shall validate materiel turned in against turn-in document and process turn-in transaction into the SBSS according to materiel physically turned in. (See SDS B-TE-1, SDSB16)

B3.3.1 Pick-up Materiel. The Ktr shall provide a pick-up service for DIFM assets. The Ktr shall be responsible for loading materiel onto vehicles used for pick-up services. The Ktr shall ensure materiel picked up for turn-in has been cleaned, purged, drained, environmentally certified or otherwise prepared by the customer and the AFTO Form 20 is attached IAW TO 35-1-4.

B3.4 Shipment/Transfers. The Ktr shall process shipment transactions for materiel pending disposition into the SBSS IAW instructions received from the item manager. The Ktr shall coordinate with the appropriate Equipment Custodian and process all higher headquarters directed equipment RDOs into the SBSS. The Ktr shall process appropriate SBSS transactions to deploy or transfer RSP, MSK and mobility equipment as directed by higher headquarters, 439 LRS/LGRDX and tasked organization. The Ktr shall provide materiel deployment listings and transfer documentation to the equipment custodian, deploying organizations or other agencies as directed by the Government. (See B-TE-1, SDSB13)

B4 Warehousing. The purpose of warehousing is to, move, secure, store, preserve and issue materiel for the 439 AW and tenant organizations. Warehousing includes Material Storage, Select Materiel, Individual Equipment, Mobility Bag and Components Storage, Mobility Small Arms Storage, TCTOs Processing, HAZMART, Hazardous Waste Accumulation, RSP, MSK, and War Consumable Distribution Objective (WCDO) materiel. Asset Management reports, to include items not put away, items not pulled, and items not received by customer, will be reviewed and cleared daily.

(See B-TE-1, SDSB26)

B4.1 Precious Metals. The Ktr shall act as the installation Precious Metals Recovery Program (PMRP) Monitor/focal point.

B4.2 Material Storage. The Ktr shall properly secure and store materiel according to the materiel category, specific materiel storage requirements, and assigned locations indicated on the SBSS notice to stock. For materiel with no warehouse location identified on the notice to stock the Ktr shall assign a location and update the SBSS in a timely manner. The Ktr shall ensure stored materiel is properly warehoused according to condition, identity, and functionality IAW all applicable AF guidance, to include TOs, joint manuals, and DOD regulations, HQ AFRC Supplements, and Base Air Wing Instructions (AWIs). The Ktr shall retrieve bin labels from the SBSS and place on the bins accordingly. The Ktr shall process warehouse change documents IAW standard supply publications (23 Series). The Ktr shall provide courtesy storage for other organizations if space is available as determined by the AO. The Ktr shall request a resource protection survey before contract start date and the government will correct any discrepancies noted. After contract start date the Ktr shall request a survey every three years IAW AFI 23-101 from the 439 AW SF/OP. The Ktr shall ensure Ktr personnel that handle classified property in performance of this task possess a secret clearance. (See B-TE-1, SDSB17 and SDSB18)

Westover ARB Base Operations Support B - 4

B4.3 Select Material. The Ktr shall select and route materiel using the SBSS or manually prepared issue, shipment or transfer document. The Ktr shall ensure Ktr personnel that handle classified property in performance of this task possess a secret clearance.

B4.4 Individual Equipment (IE). The Ktr shall operate an individual equipment store to issue uniform items and individual equipment (Federal Stock Group 84 and Allowance Standard ((AS) 016) and Non-Equipment Authorized Inventory Data (EAID) life support (AS 450) materiel to authorized personnel. The Ktr shall use KYLOC to order initial issue and replacement clothing items for all 439th AW personnel. The Ktr shall process requirements for specialized, sized or special measurement clothing. The Ktr shall maintain a holding area for organizational and clothing items requiring pick-up by AF Reservists on UTA's. The Ktr shall notify personnel when backordered materiel is available for pick up.

B4.5 HAZMART. The Ktr shall operate a HAZMART IAW AFI 32-7086, Base OIs, AWI’s, and applicable federal, state and local laws. The Ktr shall use the EESOH-MIS to record hazardous material transactions and track all hazardous material. The Ktr shall segregate and store hazardous material by category and compatibility. The Ktr shall obtain approval from the WARB Fire Department to establish transitory and permanent hazardous material holding areas. The Ktr shall be responsible for managing the shelf life program for all assets stored in the HAZMART. (See B-TE-1, SDSB10 and SDSB18)

B4.6 Hazardous Waste Accumulation. The Ktr shall establish and maintain hazardous waste records in the SBSS.

B4.7 Mobility Bag and Components Storage. The Ktr shall store, inventory, inspect, update contents, and maintain Type A (General Purpose), Type B (Arctic Extreme Cold Weather), and Type C-1 (Chemical Warfare Defense Equipment

– Ground Crew) mobility bags and components stored in Base Supply. The Ktr shall manage, maintain and keep current the Mobility IT system, and serve as the system administrator. The Ktr shall input data provided by other organizations, which store their own mobility bags and components. The Ktr shall build mobility bags to support exercises and deployments IAW AF regulations, upon notification from the Installation Deployment Readiness Center/Unit Deployment Monitor/AO. Performance during normal duty hours, including UTA weekends, is included in the firm-fixed price.

The Ktr shall provide mobility bags or components to include sized items as requested by the customer. The Ktr shall inventory, inspect, and replace consumed and unserviceable components in returned bags and update the Mobility IT system accordingly. The Ktr shall notify the applicable Organizational Commander of any missing non-consumable components for appropriate action. The Ktr shall inspect returned mobility bags and process contents for cleaning as required. The Ktr shall establish and operate a base pick-up and delivery point for laundering and dry-cleaning of returned mobility bag assets for cleaning at government expense prior to reissue. The Ktr shall provide the government (HQ AFRC, Organizational Commander, and AO) with a forecast of component shortages and replacements when requested.

(See B-TE-1, SDSB23)

B4.7.1 Individual Protection Equipment Management. The Ktr shall inventory all mobility assets under the administrative control of Supply and coordinate the inventory, inspection and proper shelf life control of mobility assets issued to individuals. All individual mobility equipment will be inventoried annually. The Ktr shall also maintain and reconcile the Inventory in the Mobility IT system and report to HQ AFRC as required. The Ktr shall be responsible for managing the shelf life program for all mobility assets. The Ktr shall conduct gas mask inspections IAW TO 14P4-20-1C or TO 14P4-15-1, TM 3-4240-542-13&P. (See B-TE-1, SDSB18 and SDSB25)

B4.7.1.1 Joint Service Mask Leak Tester (JSMLT). The Ktr shall manage all aspects of the JSMLT process IAW any applicable guidance memos and the US Air Force CONOPS/Instructions for the JSMLT. The Ktr shall conduct serviceability testing IAW Air Force Instructions and AFTO 14P3-114 using JSMLT test equipment on JSGPM masks. The Ktr will ensure the availability of at least 1 qualified JSMLT operator. The government will provide initial training for one Ktr JSMLT operator. It is the Ktr’s responsibility to ensure replacement and/or additional JSMLT operators are properly trained. Testers shall be accountable on CA/CRLs and calibrated IAW TO 33A4-7-10-1. (See

B-TE-1, SDSB24)

B4.8 Mobility Small Arms Storage. The Ktr shall manage the mobility small arms storage vault, to include, providing secure storage for mobility weapons and controlling access to the vault IAW DoD 5100.76-M, Physical Security of Sensitive Conventional Arms, Ammunitions, and Explosives. The Ktr shall provide 439 AW/SF with a current letter identifying Ktr personnel authorized unescorted entry into the mobility small arms storage vault. The Ktr shall maintain custodial responsibility for all mobility weapons stored in Base Supply. The Ktr shall be armed when the weapons vault is open. The Ktr shall maintain current weapons qualification. The Ktr shall provide access to the mobility small arms storage vault for Unit Commanders, Combat Arms Training Manager (CATM) personnel and other visitors during normal

Westover ARB Base Operations Support B - 5 duty hours. (See B-TE-3, Item B09)

B4.9 TCTO Processing. The Ktr shall requisition modification kits or components in the SBSS IAW the applicable TCTO publication and AF Form 2001, Notification of TCTO Kit Requirements, provided by the Decentralized Materiel Support function (DMS). The Ktr shall notify DMS when TCTO kits are received and store or deliver at the direction of DMS. The Ktr shall track TCTO kits and components issued for the modification of each end item. The Ktr shall file all documentation by TCTO number.

B4.10 Readiness Spares Package (RSP). RSPs are pre-packaged weapon systems spares ready to support wartime and peacetime requirements. The Ktr shall manage and maintain the RSP in a ready-to-deploy configuration to support Wing operations. This includes storing, issuing RSP materiel and updating RSP details in the SBSS. RSP authorizations shall be established and maintained IAW the Master Authorization File (D087) provided by higher headquarters. The Ktr shall reconcile RSP details in the SBSS with the master authorization file when directed by higher headquarters IAW standard supply publications (23 Series). The Ktr shall prepare RSPs for deployments IAW relevant portions of the 439 AW Installation Deployment Plan. The Ktr shall ensure Ktr personnel that handle classified property in performance of this task possess a secret clearance. (See B-TE-1, SDSB13)

B4.11 Mission Support Kit (MSK). MSKs are temporary tailored kits designed to support specific missions. The Ktr shall establish MSK details in SBSS and assemble MSK as requested by local activities and approved by the AO. Upon return, the Ktr shall process issues for materiel used, route reparables, turn in unused materiel to stock and delete MSK details from the SBSS. The Ktr shall prepare MSKs for deployments. The Ktr shall comply with the relevant portions of the 439AW Installation Deployment Plan when preparing MSKs for deployment. The Ktr shall ensure Ktr personnel that handle classified property in performance of this task possess a secret clearance. (See B-TE-1, SDSB13) (See B-

TE-1, SDSB14)

B4.12 War Consumable Distribution Objective (WCDO) Material. The Ktr shall maintain WCDO details in the SBSS according to current classified WCDO document provided by 439 LRS/LGRDX. The Ktr shall request WCDO obligation authority from Computer Support Base (CSB)/SMAG prior to requisitioning WCDO material. The Ktr shall obtain permission from 439 LRS/LGRDX prior to issuing WCDO material below WCDO authorized quantities. The Ktr shall ensure Ktr personnel with access to WCDO document possess a secret clearance. (See B-TE-1, SDSB14)

B5 Support Services. Support Services includes Training, SBSS Generated Reports and Listings, and System Support.

The goal of support services is to be the central focal point for 439th AW supply customers. Support Services provides the administrative support of the SBSS that are not directly involved in processing SBSS data.

B5.1 Training. Ktr shall provide specific supply training IAW standard supply publications (23 Series) to include technical assistance.

B5.1.1 Supply Customer Training. The Ktr shall update and maintain the current supply customer-training course. The Ktr shall advertise, schedule and conduct training based on customer needs and provide certificates to the trainees at the completion of the training.

B5.1.2 AF Reservist Training. The Ktr shall provide reservists training when directed by the CO. The Ktr shall provide specific supply training to 2S0X1 and 21R reservists using AF supply procedures. The Ktr shall document all training provided to reservists in the CFETP via Training Business Area (TBA) or subsequent AF training system and the government will certify the task on the CFETP. The Ktr shall train Reservist participating in the Seasoning Training Program (STP). The Ktr shall provide access to all supply equipment, facilities, ADPE, telephones, office equipment, and the SBSS to 2S0X1 and 21R reservists as needed to perform training and operations.

B5.2 SBSS Generated Reports and Listings. The Ktr shall coordinate with the Computer Support Base (CSB) to schedule the production of and obtain SBSS reports and listings. The Ktr shall make SBSS reports and listings available to base customers using the existing electronic distribution software. The Ktr shall review and approve AF Form 2011, Base Supply ADPE Work Request, prepare report parameters and monitor production schedules. The Ktr shall receive and review the monthly SBSS reports forecast.

B5.3 System Support.

B5.3.1 Computer Support. The Ktr shall establish customer connectivity and control access to supply information systems. The Ktr shall maintain SBSS terminal security . The Ktr shall perform system administrator functions for

Westover ARB Base Operations Support B - 6 supply chain management applications. The Ktr shall establish and implement a plan to continue supply operations when the supply system is not operational including recovery processes.

B5.3.2 Supply Procedures, Support Agreements, Base Support and Mobility Plans. The Ktr shall establish and maintain standard supply publications (23 Series) as they pertain to 439th AW and customer interaction. The Ktr shall ensure supplements and directives are approved by the AO prior to submitting for publication. The Ktr shall be the technical expert for all 439th AW Base Supply related matters. The Ktr shall review, update, develop, and coordinate with the AO, the base supply sections of Support Agreements, Base Support Plans (Pts I & II), and Base Mobility Plans.

B5.3.3 Analysis. The Ktr shall perform analyses of inventory adjustments, incoming SDRs, and customer complaints semi-annually and Shipment Loss Analysis (M16) quarterly IAW standard supply publications (23 Series). The Ktr shall document the results of the analyses and proposed corrective actions and provide a copy to the AO. The Ktr shall use existing or develop new metrics and brief the results. The Ktr shall provide the AO additional analysis data, to include monthly metrics, and unprogrammed requirements. (See B-TE-3, Items B05, B06 and B07)

B5.3.4 Customer Service. The Ktr shall establish a customer service function in base supply. The Ktr shall assist customers and answer inquiries pertaining to base supply matters. The Ktr shall provide an answer to the customer concerning undelivered materiel inquiries within one work day. The Ktr shall manage the Price Challenge and Verification Program IAW 23 Series publications. (See B-TE-3, Item B01)

B5.3.4.1 Customer Service Visits. The Ktr shall conduct semiannual visits to maintenance work centers providing guidance on bench/shop stocks, and assist users in material management related problems IAW supply publications (23 Series).

B5.3.5 Funds Management. The Ktr shall manage the SMAG program for base Stock Record Account . IAW standard supply publications (23 Series). The Ktr shall forward all requests for reverse post of direct charge, forced credit turn-ins, free issues, and non-reimbursable issues or shipments to the AO for approval prior to processing. (See B-TE-3, Item B02)

B5.3.6 Reject Management. The Ktr shall use the Daily Reject Listing (D818) to manage SBSS rejects to ensure SBSS transactions are completed correctly. The Ktr shall coordinate with the reject originator and on some occasions with the Computer Support Base and appropriate resource advisors to clear SBSS rejects. (See B-TE-1, SDSB15)

B5.3.7 Technical Order (TO) Publications. The Ktr shall maintain the base supply TO account. The Ktr shall maintain a file of TOs not available in the ETIMS for base assigned weapons systems, associated support equipment, and materiel stored by base supply for the purpose of researching customer requests and maintaining stored materiel. The Ktr shall use the ETIMS to add, delete, and update TO requirements and reconcile requirements annually with supported organizations to keep the TO file current.

B6 Processing SBSS Transactions. The following timeliness standards apply to: (See B-TE-1, SDSB16)

Processing Turn-Ins

DIFM turn-ins ...................................... 1 workday All other turn-ins .................................. 2 workdays

Processing Shipments

MICAP ................................................. 4 hours Shipment priority group 01 ................ 8 hours Shipment priority group 02 ................ 1 workday Shipment priority group 03 ................ 2 workdays

B7 Certification. The Ktr shall ensure all documents, listings, and other written correspondence submitted to the AO for validation and signature contain the following statement signed by the Project Manager or designated representative:

Westover ARB Base Operations Support B - 7

“I certify that required (Note: Indicate appropriate item, for example, research, review, validation, investigation) has been performed for the attached (Note: Indicate type attachment) and that such information submitted to the Accountable Officer is correct to the best of my knowledge and belief.

SIGNATURE____________________________________________”

Westover ARB Base Operations Support B - 8

B-TE-1

SERVICE DELIVERY SUMMARY

SDS# Performance Objective

PWS

Ref

Performance Threshold

SDSB01 Perform inventories to ensure physical materiel balances match SBSS record balances

B2.1 All inventories conducted per the schedule provided to the COR and IAW AFI 23-101 and AFMAN 23-122 100% of the time

SDSB02 Perform inventories to ensure physical materiel balances match SBSS record balances

B2.1 Approvals obtained from the AO to adjust record balances and the M10 certified by the AO 100% of the time

SDSB03 Perform inventories to ensure physical materiel balances match SBSS record balances

B2.1 Maintain a 98.5 % Cumulative Inventory Accuracy Rate for Complete Inventory

SDSB04 RESERVED

SDSB05 Perform inventories to ensure physical materiel balances match SBSS record balances

B2.1 100% of the time

SDSB06 Perform inventories to ensure physical materiel balances match SBSS record balances

B2.1 B2.1.1

Account for 100% of Weapon Serial Numbers.

Unaccounted for serial numbers shall be identified to AO immediately

SDSB07 Manage a document control system that reflects an audit trail of SBSS transactions

B2.2.1 Source documents on file for 100% of those SBSS transactions when accountability is transferred or assumed at all times

SDSB08 Ensure WPARR materiel to support wartime requirements are established, on-hand, or on-order

B2.4.1 100% of WPARR authorizations are established and materiel is on-hand, or on-order within 90 days of receipt of WPARR

SDSB09 Ensure Annual Equipment Inventories are signed.

B2.4.

100% of CA/CRL Inventories are signed by the current custodian

SDSB10 Issue requests for hazardous material processed in SBSS for organizations approved in the EESOH-MIS

B3.1 B4.5

100% of Hazardous material with issue exception code 9, must have an authorization in EESOH- MIS prior to processing the issue request in SBSS

SDSB11 Audit trail created in SBSS that tracks all off-line requisitions

B3.2

90 % of Manual materiel requisitions priority 1-8 processed into SBBS within one duty day of the requisition date in any given calendar month

SDSB12 Audit trail created in SBSS that tracks all off-line requisitions

B3.2

100% of manual materiel requisitions priority 9- 15 must be processed within three duty days in any given calendar month

SDSB13 The SBSS accurately reflects deployed materiel

B2.4 B3.4 B4.10 B4.11

All deployed RSP and MSK materiel and deployed equipment is flagged in the SBSS as deployed 100% of the time

SDSB14 Ensure WCDO material to support wartime requirements are established, on-hand, or on-order

B4.12 100% of WCDO authorizations are established in the SBSS and material is on-hand, or on-order within 30 days of receipt of WCDO document

SDSB15 Ensure SBSS rejected transactions are completed timely

B5.3.6 90% of cumulative rejects cleared within 14 calendar days in any given calendar month

SDSB16 Ensure DIFM items returned to Supply are turned-in on accountable records timely

B3.3 B6

Ensure DIFM items returned to Supply are turned-in on accountable records within 1 workday 98% of the time

SDSB17 Ensure functional checks are accomplished

B4.2 Functional checks accomplished for 100% of the materiel in storage requiring a functional check

SDSB18 Ensure shelf life has not expired for B4.2,B4.5 100 % of the shelf life items in storage should

Westover ARB Base Operations Support B - 9

SDS# Performance Objective

PWS

Ref

Performance Threshold items in storage B4.7.1 have a current shelf life date

SDSB19 RESERVED

SDSB20 Ensure all CFO data is populated in

AFEMS on the DCFI screen B2.4.3 100% accuracy required

SDSB21 Ensure all Org Visits are accomplished and Master Org Folders have required documents

B2.4.3 100% Org Visits not overdue yearly. 100% of all Master Organization Folders will have all required information

SDSB22 Monthly weapons inventory must be completed

B2.4 100% inventories must be complete by the 7 of the month

SDSB23 Ensure Mobility IT System is used for management of IPE

B4.7 Mobility IT will be used for management of IPE 100% of the time

SDSB24 Ensure JSMLT Leakage Test current on M50 Masks

B4.7.1.1 JSMLT will be current 100% of the time on M50 Masks

SDSB25 Ensure six month inspections and cleaning current on M50 Masks

B4.7.1 Six month M50 mask inspections/cleaning will be current 98% of the time

SDSB26 Ensure Items not put-away, Items not Pulled, and Items not received by Customer reports are reviewed and cleared

B4 Items not put-away, Items not Pulled, and Items not Received by Customer reports are reviewed and cleared daily 100% of the time

SDSB27 Transactions for materiel are processed into SBSS timely and correctly

B2.2.1 No more than 1% of all applicable transactions processed into SBSS are reverse posted within any given calendar month

Westover ARB Base Operations Support B - 10

B-TE-2

WORKLOAD ESTIMATES

Monthly Workload Average

1. INVENTORY

Inventory Schedule ........................................................................................................................... 1/yr Line items counted Complete Special Inventory adjustments Reverse Posts Weapons Weapons Weapon accounts

2. DOCUMENT CONTROL

Document Control Images (DCC) Files imported/exported Record Alteration (FIX) Documents Auditable Document Registers Receipt Authorization for Classified Property (Number Organizations) Validate Receipt Authorization for Classified Property Listing .......................................... semi-annual Manage Delinquent Document Program

3. RECORDS MAINTENANCE

Total Item Records ...................................................................................................................... 17,062 Item Record Adds Item Record Deletes File Changes(non-SNUD) Detail Records

EAID

Non-EAID Due-in Due-out

DIFM

Master Bench Stock Supply Point

SPRAM

RSP

Serialized Control Records (249) Unserviceable Details Support Records

OCCR

4. EQUIPMENT MANAGEMENT

Equipment Accounts SPRAM Accounts Identity Changes (FER) Allowance Authorization Change Requests (AF Form 601) WPARR Requirements (Line Items)

Monthly Workload Average

5. STOCK CONTROL:

Special Level Details Excess Exception Code Review Local Purchase Excess Exception Codes Assigned Exception Control Codes (ECC) Assigned Numeric Parts Preference Code (NPPC) Review Claims Receivable Details ROD/SDR Reports to HQ AFRC ........................................................................................ semi-annual RDO Suspense Detail (D20, Part 13) Review

Westover ARB Base Operations Support B - 11

MILSTAMP Tracer Reconciliation (TAR) Unserviceable Detail Review

6. SUPPLY POINTS:

Supply Points Established Supply Point Reconciliation ............................................................................................. semi-annually

7. BENCH STOCK

Bench Stock Accounts Bench Stock Review (M04) SRD/MRA Validation

8. ISSUE REQUESTS PROCESSED

Expedite/Routine

EAID

Non-EAID Due-outs Expedite/Routine Due-outs EAID Due-outs Non-EAID Kills Expedite/Routine Initial Issues Bench Stock (Non-G081) Post-Post

9. REQUISITION MATERIEL

Off-Line SPR (less lateral requisitions)

10. TURN-IN MATERIEL

Turn-ins Processed (less IE)

11. Equipment Transfers/RDOs RDO Denials

12. MATERIEL STORAGE

Warehouse Locations Assigned .................................................................................................. 11,146 Functional Check Items Shelf Life Item Records Condition Changes (FCC) Identity Changes (FCH) ESD Items Radioactive Items Suspect Materiel Warehouse Location Changes Controlled Item Code Changes Radioactive Storage Area Survey Warehouse Resource Protection Survey

Monthly Workload Average

13. ISSUE MATERIEL

Issues Shipments

14. INDIVIDUAL EQUIPMENT

Line Items IE Issues IE Due-outs IE Due-out Releases IE Turn-ins KYLOC Transactions………………………………………………………………………………107 KYLOC Units Issued……………………………………………………………………………… 574

15. HAZARDOUS MATERIAL PHARMACY

Line Items Issues

Westover ARB Base Operations Support B - 12

Barcode Returns Authorizations Registered Shops

16. MOBILITY BAG/COMPONENT STORAGE

M50 Masks Authorized (includes 10%)……………………………………………….………… 2122 A & C-Bags Authorized (includes 10%) B Bags Authorized (includes 10%) Mask Inspection Components Issued ............................................................................................................ 3660 anually Components Returned ....................................................................................................... 3660 anually Budget Inputs Inprocessing/Outprocessing Personnel JSMLT Testing

17. MOBILITY SMALL ARMS STORAGE

Armed Escorts Provided Weapons Weapons Accounts

18. TECHNICAL ORDER TIME COMPLIANCE (TCTO) PROCESSING

19. READINESS SPARES PACKAGES (RSP)

Airborne RSP Airborne RSP Details Non-Airborne RSP Non-Airborne RSP Details Issues to the RSP .............................................................................................................................. 2.4 MSI from the RSP Due-out Releases to the RSP Turn-ins from RSP RSP Reconciliation

Monthly Workload Average

20. WCDO MATERIAL…………………………………………………………………………………..4

21. SUPPLY CUSTOMER TRAINING

Customers Trained Classes Taught

22. SBSS GENERATED REPORTS AND LISTINGS

Reports Downloaded End of Day End of Month End of Quarter Semiannual As Required AF Forms 2011 Processed Production Forecast

23. COMPUTER SUPPORT

SBSS Access Coordination USERID Validations Troubleshooting Supply Related Applications and SBSS Troubleshooting Network Incidents SBSS Connectivity Incidents

24. SYSTEM SUPPORT – PROCEDURES

Supplemental Directives Published (23 Series)/SOI’s Support Agreement Review Contingency Plan Review

Westover ARB Base Operations Support B - 13

25. CUSTOMER SERVICE ASSISTANCE REQUESTS

26. FUNDS MANAGEMENT

Credit Turn-ins Free Issues Non-reimbursable Shipments

27. DAILY CUMULATIVE MANAGEMENT REJECTS

28. TECHNICAL ORDER LIBRARY MAINTAINED (Total)

Miscellaneous Workload – Reservist Training

AFSC Military Mbrs UTAs/Month

2S0X1 .............................. 30 1 21R ................................... 6 1

Westover ARB Base Operations Support B - 14

B-TE-3

DATA DELIVERABLES

Note: The Ktr shall submit all required reports shown below using the complete mailing address (referenced by number) in the chart following the required report information. Only one copy of each report is required unless otherwise stated. All “days” are in calendar days unless otherwise specified.

Item # Report Title Submit To

Freq PWS Reference

B01 Price Challenge and Verification Program 1 As Req B5.3.4 Prepare IAW 23 series publications

B02 Operations Operating Budget for Base Supply 2 As Req B5.3.5 CO will advise of first and subsequent submissions. Manually prepared report as required. Budget projection for a specified period of time

B03 Excess Exception Code (EEX) 1 Semi-Annly B2.5.5 Prepare IAW 23 series publications

B04 Report of Discrepancy/ Supply Discrepancy Reports (ROD/SDR) 1 Semi- Annly

B2.5.2

Prepare IAW 23 series publications B05 Metrics and Analysis 1, 3 Monthly B5.3.3

Prepare IAW HQ Guidance B06 Analysis Data 1,3 Qrtly B5.3.3

First and subsequent submissions due NLT 5 work days after date of M16 report B07 Unprogrammed Reports * * B5.3.3

*CO/AO will determine first and subsequent submissions and provide the Ktr of where to send report. Approximately 50 reports.

B08 Inventory Schedule 3 Annly B2.1 First and subsequent submissions due not later than 1 October and submit changes as they occur

B09 Small Arms Point of Contact 3,4 * B4.8 *Initial submission due not later than 10 days after performance start date. Submit annually thereafter not earlier than 01 Apr and not later than 15 Apr. Provide name, phone number, organizational address and e-mail address.

The complete addresses are as follows:

1. HQ AFRC/A4R

549 Pine Street Robins AFB GA 31098-1635

2. HQ AMC RSS/SMAG

102 W. Losey, Bldg 1521 Scott AFB IL 62225-5206

3. 439 LRS/LGRAO/COR

100 Logistics DR Westover ARB Chicopee MA 01022

4. WR-ALC/LKGWL

Robins AFB GA 31098-1640

Westover ARB Base Operations Support B - 15

B-TE-4

GOVERNMENT-FURNISHED PROPERTY

B-TE-4a. Government Furnished Facilities. Bldg # FacilityApprox Sq Ft

5375 ................................. Office and Storage Area ..................... 80,172 5375 ................................. Open Storage (outside) ...................... 46,254 5377 ................................. Bulk Storage Building………………...4,350 1301 ................................. Hazardous Materials Pharmacy ............ 7,087

B-TE-4b: Government Furnished Equipment

Item Description QTY Item Description QTY Battery Charger Forklift Large 1 Order Picker Elect. Ride on 3 Battery Charger Load Hog 1 PA System Bogen 1 Cage Pilferable, 13’X18’ 1 Sheet Metal Racking 4 sets 1 Cage Wire, pilferable 17’x27’ 1 Shelving assembly Clothing 32 Sections 1 Cantilever racking W/Wiring Decking (25) 1 Shelving Wire 24 Sections 2 Electric Forklift Ser# NPR34504-39-

9429FB

1 Space Savers Vertical Carousel 6

Electric Forklift Ser# NPR34504-40-

9429FB

1 Tire Racking 36 Section 1

Intercom System Dukane Compact 3200 1 Ladder Warehouse 10’ 1 Mo Bag Storage W/Conveyer System 1 Ladder Warehouse 8’ 1 JSMLT tester Ser# MT-01891/CU-

01863 1 Wire Racking 205 sections 1

Refrigerator 3 Door 2 X-Ray Machine Dynavision, MDL#7555 1 Locker Flammable 1 Ramp Dock 1 Forklift Extensions 1 Pair 1 Locker Flammable double door 1 Tubing Racks 15 Sections 2 Boom Forklift 1 ton 1 2 wheel cart Dunnage (42) 1 Extensions Forklift, Carpet 1 Drum Tripper Morse 1 2 Wheel cart handle Dunnage (6) 1 Pallet Jack Manual 1 Battery Charger Small 1 1 Hand Truck 2/4 wheel 2

B-TE-4C: Office Furniture

Nomenclature Quantity Nomenclature Quantity Desk 15 Mobility Workstations 3 File Cabinet 8 Desk/Workstations 15 Bookshelves 10 Benchstock Carts 2 Conference Table 1 Distribution Table 2 Warehouse Workstations 1 Chairs 30

*NOTE: All equipment provided in "as is" condition - The Government will not be responsible for replacing this equipment.

Westover ARB Base Operations Support B - 16

B-TE-4d. Government Furnished ADPE/Copier.

Nomenclature Quantity Nomenclature Quantity Computer, Desktop 25 Scanner 3 Copiers/Scanner/Fax/ Printer 1 voIP Phones 18 Monitors 29 Printer 10 Laptops 6 Hip Printer 9 Barcode Printer 1…