Attachment_1_(SOW)_Statement_of_Work.pdf

Attachment 1 Statement of Work FA5270-17-Q-0007

Statement of Work For

Uninterruptable Power Supply Procurement and Installation 78th

Signal Battalion SATCOM Facility

FT Buckner, Okinawa, Japan

Kadena Air Base, Japan

June 27, 2017

Statement of Work: Table of Contents

SECTION

1. Description of Services

2. Removal Summary

3. Installation Summary

4. Normal Operation

5. Power Outages

6. General Information

7. Submittals

8. Applicable Publications

PAGE

1. DESCRIPTION OF SERVICES

The contractor shall remove a parallel redundant 225KVA and parallel redundant 500 KVA UPS at

FT Buckner Okinawa, Japan as defined in this Statement of Work. The contractor shall engineer, procure and install a parallel redundant 400KVA (scalable to a 500 KVA) Uninterruptable Power

Supply (UPS) for the SATCOM Building 103 and the contractor shall provide all personnel, materials, tools, equipment, transportation, vehicle, supervision, labor and other items and services necessary to remove all existing UPS and install new UPS. The current UPS systems have reached their end of life and need replacement. Input power for the new UPS will be a 480V step-down transformer which is required to provide power to an 800Amp, 3 pole, 120/208V Main Distribution

Panel (MDP) panel.

2. Removal Summary Removal of Existing UPS

2.1 The contractor is responsible for the removal of the parallel redundant 225 KVA UPS and parallel redundant 500 KVA UPS currently in use by SATCOM.

2.2 The contractor will ensure that the cabling used by SATCOM for monitoring the Teleport system from FT Buckner is not damaged. If damaged by the contractor, the contractor is responsible for providing new cable that allows for monitoring via SATCOM’s CTCS system.

2.3 The contractor is responsible for the proper recycling or disposal in accordance of both American and Japanese Environmental Laws of the batteries and any cables.

2.4 The existing cabinets are the responsibility of the contractor for disposal.

2.5 A means of supplying temporary power to the SATCOM equipment must be included in the removal of the existing UPS to insure there is no loss of power at any time.

3. Installation Summary

Provide and install a scalable 500 KVA parallel redundant N+1 UPS to consist of UPS modules, battery system, battery protective device, system cabinet, cabling, static bypass transfer switch, external maintenance bypass, controls and remote monitoring. Input Alternate Current (AC) power shall be connected to the normal source ac input of the UPS module. The battery shall be connected to the Direct Current (DC) input of the UPS module through the battery protective device. The ac output of the UPS shall be connected to the critical loads panels. A step down transformer is required to step down the output volt of 480V to an 800Amp, 3 pole, 120/208V MDP.

3.1 Contractor shall provide and install a parallel redundant Three Phase 400KVA expandable to 500

KVA UPS to provide power to SATCOM communications equipment in the event of an outage from utility power source (Brown out, Black out or Surge).

3.2 Protect SATCOM equipment daily from spikes, surges and dips from utility power source.

3.3 UPS shall have a minimum of 30 minutes of capacity at full load to allow for generator override or orderly shutdown of critical loads if generator fails to go on line

3.4 Shall provide UPS system in N+1 configuration.

3.5 UPS shall be expandable to 500 KVA to support future load increases.

3.6 UPS shall be installed in Building 103 UPS room. To include all cables and conduits applicable to National Electric Code standards. UPS will be fed from a 480V panel MDP.

3.7 Shall Include a one year manufacturer’s warranty and 2 years extended warranty for total of three years. Warranty will include repair and parts replacement of any defective equipment, material, workmanship, or design furnished. Warranty will include 24/7 Technical telephone support.

3.8 Shall provide on location training for UPS operation, maintenance and basic troubleshooting once new UPS is installed. Appropriate training block of instructions should be a minimum of 8 hours and include manuals (hard and soft copies).

3.9 Shall provide a spare kit of items identified as “critical” in the event of a part failure. At a minimum, basic level user replacement parts such as fuses, capacitors, power semiconductors, power modules, static switch and other items useful at the time of installation. Another level may include the basic level plus essential control modules and printed circuit boards.

3.10 Contractor will be certified on UPS model being provided and installed. As a minimum, a certified electrician is required as they will be working on live/hot electrical panels.

3.11 UPS Material Requirements

a. Shall provide NRTL-listed enclosed UPS that is designed and fabricated in accordance with

NEMA PE 1 and has electrical ratings and configurations as indicated and specified in this Section.

b. Shall provide UPS that meets FCC Class A requirements in accordance with 47 CFR Ch. 1 Part

15, Subpart B – Unintentional Radiators.

c. UPS Module and Battery System.

d. UPS module shall contain required input isolation transformer, rectifier/charger unit, inverter unit and controls, battery protective device, and any other specified equipment/devices.

e. Battery system shall contain the battery cells, racks, battery disconnect, battery monitor and cabinet, if required.

f. The UPS shall include the system cabinet, static bypass transfer switch, system protective devices, monitoring and controls, means of isolating the system from the critical load, external maintenance/bypass switches, and remote monitoring interfaces.

g. Sound pressure levels produced by the UPS, when operating under full rated load, at a distance of 1 meter in any direction from the perimeter of the unit, shall not exceed 67 dB when measured in accordance with IEC 62040-3.

3.12 Design Requirements

a. Parts and materials comprising the UPS shall be new, of current manufacture, of a high grade and free of defects and imperfections, and shall not have been in prior service except as required during aging and factory testing.

b. Active electronic devices shall be solid state. Semiconductor devices shall be sealed. Relays shall be dust-tight.

c. Power semiconductors shall be fused to prevent cascaded or sequential semiconductor failures.

Indicator lamp denoting blown fuse conditions shall be readily observable by the operator without removing panels or opening cabinet doors.

d. The subassemblies in one UPS module shall be interchangeable with the corresponding modules within the same UPS, and from one UPS to another of identical systems.

e. Control power shall be derived from two sources, input and output, with automatic selective control. The control power circuit shall have suitable protection, appropriately marked and located in the immediate vicinity of the input protective device.

f. The components and the system shall be designed to minimize the emission of electromagnetic waves that may cause interference with other equipment.

g. Wiring practices, materials, and coding shall be in accordance with the NEC and other applicable standards.

h. Terminal blocks shall be provided for field wiring terminals. Terminal blocks shall be heavy-duty, strap-screw type.

i. Subassemblies shall be mounted in pull-out and/or swing-out trays where feasible.

j. UPS shall be installed in cabinets of heavy-duty structure meeting the NEMA PE 1 standards for floor mounting.

k. UPS module cabinet shall be structurally adequate for forklift handling or lifting.

l. Removable lifting eyes shall be provided on top of each cabinet.

m. UPS module cabinet shall have hinged and lockable doors on the front only, with assemblies and components accessible from the front. Doors shall be key lockable.

n. Operating controls shall be located outside the locked doors.

o. Input, output, and battery cables shall be installed through the top or bottom of the cabinet.

p. Equipment cabinet shall be cleaned, primed and painted in the manufacturer’s standard colors, in accordance with accepted industry standards.

q. If painted, mimic bus and other front-panel markings (such as those showing circuit breakers or switches and fuses) shall be painted with durable acrylic-based paint.

r. Live parts (300 volts and above) that are exposed when front access doors are open shall be adequately protected to minimize the chance of accidental contact.

s. Draw-out assemblies weighing 50 lbs or more shall be provided with a means of lifting, either an overhead device or a hoisting device.

t. UPS shall be equipped with instruction plates including warnings and cautions, suitably located, and describing any special or important procedures to be followed in operating and servicing the equipment.

4. Normal Operation

a. The UPS module rectifier/charger shall convert the incoming ac input power to dc power for the inverter and for float charging the battery.

b. The inverter shall supply ac power continuously.

c. Inverter output shall be synchronized with the bypass ac power source, when the bypass ac power source is within the specified frequency range.

d. The UPS shall supply ac power to the critical loads.

4.1 Loss of AC Input Power

a. The battery shall supply dc power to the inverter so that there is no interruption of ac power to the critical load whenever the ac input power source deviates from the specified tolerances or fails completely.

b. The battery shall continue to supply power to the inverter for the specified protection time. At the same time, an alarm shall sound to alert operating personnel, allowing startup of a secondary power source or orderly shutdown of the critical load.

4.1 Return of ac Input Power Source

a. The rectifier/charger shall start and assume the dc load from the battery when the ac input power source returns.

b. The rectifier/charger shall then simultaneously supply the inverter with dc power and recharge the battery. This shall be an automatic function and shall cause no disturbance to the critical load.

4.2 Failure of ac Input Power to Return

a. Should the ac input power fail to return before the battery voltage reaches the discharge limit, the

UPS shall disconnect from the critical load to safeguard the battery.

4.3 Failure of a Module

a. In the single unit configuration, failure of the module shall cause that module to be disconnected from the system critical load bus by its internal protective devices and its individual output protective device.

b. The remaining module shall sense the failure, continue to carry the load from all modules and transfer back when the module is back in service.

c. Upon restoration of the failed module, it shall be possible to reconnect the failed module to the critical load bus to resume operation without disruption of the critical load.

4.4 Transfer to Bypass AC Power Source

a. When the static bypass switch senses an overload, two or more inverter shutdown signals, or degradation of the inverter output, the bypass switch shall automatically transfer the critical load from the inverter output to the bypass ac power source without an interruption of power only if the connected load exceeds the capacity of the remaining on-line modules.

b. If the bypass AC power source is out of normal tolerance limits, the UPS and the critical load shall shut down.

4.5 Retransfer to Inverter

a. The static bypass switch shall be capable of automatically retransferring the load back to the inverter output after the inverter output has returned to normal conditions.

b. Retransfer shall not occur if the two sources are not synchronized.

4.6 UPS modules shall be capable of manual disconnection from the critical load bus for maintenance without disturbing the critical load bus.

4.7 UPS Maintenance

a. Manual closure of the maintenance bypass switch shall transfer the critical load from the inverter output to the bypass ac power source without disturbing the critical load bus.

b. UPS module shall be capable of manual return to normal operation after completion of maintenance.

4.8 Battery Maintenance

a. The battery protective device shall provide the means of disconnecting the battery from the rectifier/charger and inverter for maintenance.

b. The UPS module shall continue to function and meet the performance criteria specified except for the battery function.

4.9 Contractor shall provide products that are listed and labeled to the current edition of UL 1778, Uninterruptible Power Systems by a Nationally Recognized Testing Laboratory (NRTL) for the application, installation condition, and the environment in which installed.

4.10 Contractor shall provide UPS(s) manufactured in a certified ISO 9001 or 9002 facility.

4.11 Contractor shall comply with the National Electrical Code (NEC) for components and installation.

4.12 Contractor shall comply with NFPA 111, Standard on Stored Electrical Energy Emergency and

Standby Power Systems, for components, installation, and testing.

5 Power Outages

5.1 The contractor will schedule any power outage requests with the 78th Signal Site Power

Coordinator.

5.2 Power outage requests will be submitted 30 days in advance. A primary date and an alternate day will be given. The alternate date can be 7 days from the primary. Reason for the alternate date is in case one of the communications users cancels at the last minute...

Contact Info: TBD after award

6. GENERAL INFORMATION

6.1 Coordination

Schedule of ordering materials, shipping and installation dates shall be provided to the 78th Signal

Battalion. Once the items arrive, a joint inventory will be conducted with 78th Signal Battalion personnel.

6.2 Security and Physical Requirement

Ft Buckner is a US Army Installation and requires access approval thru the S2 Security Office. A listing of contractor personnel with photo ID, such as Driver’s License, address on Company letterhead will be required prior to access approval. A listing of contractor vehicles, make, model and license plate is also required prior to the start of work. During normal hours of operation an escort from the 78th Signal Battalion will be on site to maintain control of keys and other security concerns.

6.3 Hours of Operation

Monday through Saturday, 0800 – 1700 include Federal Holidays and Japanese Holiday in the projected work schedule.

First Friday of July

Independence Day

First Monday of September

Labor Day Second Monday of October

Columbus Day Second Wednesday of November

Veteran’s Day

6.4 Operation during Typhoon

When Tropical Cyclone Condition Readiness 2(TCCOR 2) is declared, all work will cease immediately. The contractor will clean up and dispose of all loose debris and waste as directed by

COR to secure the job site against damage that may result from anticipated weather conditions.

Contractor responsibility shall remain the same during tropical cyclone declaration “Tropical Cyclone

Condition of Readiness 1 Caution (TCCOR1C)”. Upon the declaration of TCCOR1C, the contractor employees shall be excused from all duties. Upon declaration “Tropical Cyclone Condition of All

Clear (TCCOR ALL Clear)”, the contractor will return to duty.

6.5 Safety Requirements

In performing work under this contract, the contractor shall:

6.5.1 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work. These safety requirements include adhering to/following the National

Electric Code (NEC) and Japanese Industrial Labor Standards.

6.5.2 Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

6.5.3 Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

6.5.4 Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

6.5.5 Record and report promptly (within one hour) to the contracting officer or designate government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

6.5.6 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

6.5.7 If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

6.5.8 Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

6.5.9 Emergency Phone Number

The following telephone numbers are furnished for Torii Station Base.

EMERGENCY 911

From Off-Base 098-911-1911 Provost Marshal’s Office 644-4108 (Admin)

644-4715 (Desk Sergeant)

644-4337 (Interpreter)

7. SUBMITTALS

Contractor shall submit the following submittals before the contractor orders the equipment.

7.1 Calculations: Submit battery sizing calculations per IEEE Std 1184 Guide for Batteries for

Uninterruptible Power Systems.

7.2 Submit UPS selection calculations indicating de-rating for altitude and ambient temperature per

IEC 62040-3 Uninterruptible Power Systems (UPS) - Part 3: Method of

Specifying the Performance and Test Requirements.

7.3 Submit coordination study for UPS prepared in accordance with IEEE Std 242 Recommended

Practice for Protection and Coordination of Industrial and Commercial Power Systems; demonstrate fully selective coordination with immediate upstream and downstream over current protective devices.

7.4 Catalog Data: Submit manufacturer’s descriptive and technical literature describing each type

UPS, battery, accessory item, and component specified. Include data substantiating that materials comply with specified requirements.

7.5 UPS designated with Ip greater than 1.0 shall be certified by the manufacturer to withstand the total lateral seismic force and seismic relative displacements specified in the International Building

Code (IBC) or ASCE 7, Minimum Design Loads for Buildings and Other Structures.

7.6 Manufacturer’s certification shall be based on shake table testing or experience data (i.e., historical data demonstrating acceptable seismic performance), or by more rigorous analysis providing for equivalent safety. Submit certification and backup information that UPS can perform required functions after a design earthquake as specified

7.7 Required response spectra shall exceed 1.1 times the in-structure spectra determined in accordance with IBC AC156, Acceptance Criteria for Seismic Qualification by Shake-Table Testing of Nonstructural Components and Systems.

7.8 Certification: Submit certification that the has installed, adjusted, and tested according to the manufacturer’s recommendations

7.9 If the contractor does not install and implement UPS IAW this SOW, then the USG will not accept the installation. Work will have to be corrected by the contractor.

7.10 Operation and Maintenance Instructions:

a. Submit complete operation and maintenance instructions including step-by-step start-up, operating, shutdown, inspection, and maintenance procedures.

b. Include the manufacturer’s name, equipment model number, service manual, parts list, and brief description of equipment and its basic operational features.

c. Include possible breakdowns and repairs, troubleshooting guides, the most probable failures and the appropriate repairs. Test measurement levels shall be referenced to specific test points on the installed equipment.

d. Provide spare parts data for each different item of material and equipment specified, not later than the date of beneficial occupancy. The data shall include a complete list of parts and supplies with current unit prices and source of supply and an itemized price breakdown of spare parts recommended for stocking. The recommended spare parts selected shall be those which, in the manufacturer’s judgment, will be involved in the majority of maintenance difficulties encountered.

e. Submit lesson plans and training manuals for the training phases, including type of training to be provided and proposed dates, with a list of reference materials.

f. Submit lesson plans and training manuals for the training phases, including type of training to be provided and proposed dates, with a list of reference materials.

7.11 Shop Drawings:

a. Submit shop drawings for each UPS including dimensioned installation plans and elevations based on field measurements. Include front and side views of enclosure showing overall dimensions, enclosure type, enclosure finish, unit locations, conduit entrances, and details required to demonstrate that the system has been coordinated and will function properly as a unit. Include the following:

b. Front, side, and plan view of the UPS.

c. Single line or three line diagrams

d. Nameplate schedule.

e. Component lists.

f. Conduit entry locations.

g. UPS ratings including short circuit, voltage, and current.

h. Major component ratings including voltage, current, and interrupting.

i. Cable terminal sizes and types.

j. Shipping splits.

k. Bus configuration and current ratings.

l. Features, characteristics, ratings, and factory settings of individual protective devices and auxiliary components.

m. Test Reports: Submit results of factory production tests specified in NEMA PE 1, Uninterruptible

Power Systems, additional factory tests required by this Section, and field tests required by this

Section.

n. Submit detailed description of proposed factory test and field test procedures, including proposed dates and steps outlining each test, how it is to be performed, what it accomplishes, and its duration, not later than 1 month prior to the date of each test.

o. Submit factory and field test reports in booklet form tabulating factory and field tests and measurements performed, upon completion and testing of the installed system. Factory and field test reports shall be signed by an official authorized to certify on behalf of the manufacturer of the UPS that the system meets specified requirements. The reports shall state the

Subcontractor’s name and address, shall name the project and location, and shall list the specific requirements which are being certified.

p. Wiring Diagrams: Submit detailed schematic wiring diagrams including device identifications and numbered terminals for power, control, communications and instrumentation systems, and differentiating between manufacturers installed and field installed wiring.

8 Applicable Publications (Current Editions) The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

a. Information Systems Facilities (ISF), CATCODE 13115, Standard Design Criteria

b. IEC 62040, Uninterruptible Power Systems.

c. IEEE C57.110, Recommended Practice for Establishing Transformer Capability When Supplying

Nonsinusoidal Load Currents.

d. IEEE Std C62.41.1, IEEE Guide on the Surge Environment in Low-Voltage (1000 V and Less)

AC Power Circuits.

f. IEEE Std C62.41.2, IEEE Recommended Practice on Characterization of Surges in Low- Voltage

(1000 V and Less) AC Power Circuits.

g. IEEE Std C62.45, IEEE Recommended Practice on Surge Testing for Equipment Connected to

Low-Voltage (1000 V and Less) AC Power Circuits.

h. IEEE Std 242, Recommended Practice for Protection and Coordination of Industrial and

Commercial Power Systems.

i. IEEE Std 450, Recommended Practice for Maintenance, Testing, and Replacement of Vented

Lead-Acid Batteries for Stationary Applications.

j. IEEE 1184, Guide for Batteries for Uninterruptible Power Supply Systems.

k. NECA 1, Standard Practices for Good Workmanship in Electrical Construction (ANSI).

l. NEMA PE 1, Uninterruptible Power Systems—Specification and Performance Verification.

m. UL 1778, Uninterruptible Power Systems – Third Edition.

n. 47 CFR Ch. 1 Part 15, Subpart B – Unintentional Radiators.

o. Technical Manual TM 5-693, UPS System Selection, Installation and Maintenance for C4ISR.

p. AR 200-1, Environmental Protection and Enhancement dated 2007-08-28.