FA5270-15-R-0031-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to revised PWS and Price Exhibit.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Aug-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA5270-15-R-0031

X 9B. DATED (SEE ITEM 11)

22-Jul-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Aug-2015

CODE

18 CONS/LGCB

POC: NORIE MOROMIZATO

UNIT 5199, BLDG 95 KADENA AB

APO AP 96368

FA5270 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA5270-15-R-0031

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from Inspection, Testing, Maintenance and Repair of Fire Protection Systems, Various Buildings, Various Locations, Okinawa, Japan in accordance with Performance

Work Statement (PWS) dated 26 Jun 2015 and Price Exhibit A. to Inspection, Testing, Maintenance and Repair of

Fire Protection Systems, Various Buildings, Various Locations, Okinawa, Japan in accordance with Performance

Work Statement (PWS) dated 14 Aug 2015 and Price Exhibit A..

CLIN 0002

The CLIN extended description has changed from SPECIAL REQUIRMENT SERVICE(Out of annual schedule), Repair & Replacement for Approval Parts in accordance with the attached PWS dated 26 Jun

2015, Paragraph 1.2.Not to exceed 2,016 Hours for Labor. to SPECIAL REQUIRMENT SERVICE(Out of annual schedule), Repair & Replacement for Approval Parts in accordance with the attached PWS dated 14 Aug 2015, Paragraph 1.2.Not to exceed 2,016 Hours for Labor. .

CLIN 0003

The CLIN extended description has changed from In accordance with PWS dated 26 Jun 2015, Paragraph 1.3. to In accordance with PWS dated 14 Aug 2015, Paragraph 1.3..

CLIN 1001

of Fire Protection Systems, Various Buildings, Various Locations, Okinawa, Japan in accordance with Performance

Work Statement (PWS) dated 26 Jun 2015 and Price Exhibit B. to Inspection, Testing, Maintenance and Repair of

Fire Protection Systems, Various Buildings, Various Locations, Okinawa, Japan in accordance with Performance

CLIN 1002

annual schedule), Repair & Replacement for Approval Parts in accordance with the attached PWS dated 26 Jun

2015, Paragraph 1.2.Not to exceed 2,016 Hours for Labor. to SPECIAL REQUIRMENT SERVICE(Out of annual schedule), Repair & Replacement for Approval Parts in accordance with the attached PWS dated 14 Aug 2015, CLIN 1003

CLIN 2001

of Fire Protection Systems, Various Buildings, Various Locations, Okinawa, Japan in accordance with Performance

Work Statement (PWS) dated 26 Jun 2015 and Price Exhibit C. to Inspection, Testing, Maintenance and Repair of

Fire Protection Systems, Various Buildings, Various Locations, Okinawa, Japan in accordance with Performance

CLIN 2002

annual schedule), Repair & Replacement for Approval Parts in accordance with the attached PWS dated 26 Jun

2015, Paragraph 1.2.Not to exceed 2,016 Hours for Labor. to SPECIAL REQUIRMENT SERVICE(Out of annual schedule), Repair & Replacement for Approval Parts in accordance with the attached PWS dated 14 Aug 2015, CLIN 2003

The following have been modified:

Addenda to FAR 52.212-1 Instructions to Offerors - Commercial Items (April 2014)

(a) Paragraph 52.212-1(c), Period for Acceptance of Offers, is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.”

(b) The following is inserted as new paragraph (m) of the provision:

“(m) Proposal Preparation Instructions.

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts; Part I - Summary and Miscellaneous Data and Part

II -Price Proposal and Part III – Performance Confidence.

B. Specific Instructions:

1. PART I – SUMMARY AND MISCELLANEOUS DATA. Submit original plus zero (0) copy.

(a) The offeror shall provide a concise summary and master table of contents of the entire proposal.

(b) Standard Form (SF) 1449. Complete blocks 12, 17a, 30a, 30b, and 30c. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation.

(c) Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and

Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and certifications – Commercial Items, along with the proposal. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

(d) Submit an acknowledgment of the all solicitation amendments, if issued.

(e) Complete the necessary fill-ins and certifications in the provisions. The provisions FAR 52.212-3 shall be returned alone with the proposal.

Other Specific Instruction(s):

COMPLETION OF FILL-INs of FAR Provision and Clause Addendum

Offerors shall complete appropriate fill-ins of the following provision, clause addendum, and provisions under the addendum.

(1) “ADDENDA TO FAR CLAUSE 52.212-4, CONTRACT TERMS AND CONDITIONS –COMMERCIAL

ITEMS, FAR 52.212-4:

FAR 52.212-4 paragraph (k), TAX EXEMPTION CERTIFICATE - “EXEMPTION FROM JAPANESE CUSTOMS

DUTIES AND TAXES PURSUANT TO STATUS OF FORCES AGREEMENT” (AUG 2001),

(2) PRE-PROPOSAL CONFERENCE/ SITE VISIT

Offerors are highly encouraged to attend scheduled site visit. Offerors shall use Pre-Proposal Conference/Site

Visit Form (Solicitation Attachment 6) in order to make a reservation for attendance. Offerors are highly encouraged to download the all solicitation documents from Federal Business Opportunities (https://www.fbo.gov/) before attendance, and hand-carry the documents for the event.

(3) CONTRACTOR INQUIRIES: Formal communications/inquiries, such as requests for clarifications and/or information concerning the solicitation, MUST be submitted in writing. When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph number on the Question Form (Solicitation

Attachment 3). Offerors shall submit the questions by email to norie.moromizato.2.jp@us.af.mil or ken.kuresaki.jp@us.af.mil . All questions must be forwarded No Later Than 12 Aug 2015, 1500, Japanese

Standard time. to ensure that the Contracting Officer has sufficient time to post responses on FedBizOpps.

2. PART II – PRICE PROPOSAL - Submit original plus zero (0)copy.

(a) This Part shall contain a completed Schedule of Supplies/Services, continuation sheets of SF 1449, blocks 19 – 24.

(b) Insert proposed unit price(s) and extended amount(s) in the Schedule of Supplies/Services for each

Contract Line Item Number (CLIN) or Sub CLIN (SCLIN), including all option periods. The extended amount must equal the unit price multiplied by the number of units. It is imperative that mathematical calculations are correct; particular care should be taken to ensure the amounts match when using the

EXCEL program and the rounding of figures, , limited to two decimal places. The proposal(s) must be submitted for one (1) Base plus two (2) year Options.

(c) Extreme care should be exercised to ensure that no price data of any kind are included in any other Part of the proposal.

3. PART III – PERFORMANCE CONFIDENCE– Only references for same or similar type contracts are desired. Submit original and zero (0) copies.

https://www.fbo.gov/ mailto:norie.moromizato.2.jp@us.af.mil mailto:ken.kuresaki.jp@us.af.mil

(a) Past and Present Performance: Provide no more than five (5) past performance questionnaires, of the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years from the issuance date of the solicitation. See Addenda to provision 52.212-2, Basis of Award, Table 2, "Past and

Present Performance Relevancy Ratings" for relevancy ratings.

(b) Attachment 4, Past and Present Performance Questionnaire. Fill out Section 1: Contract Identification.

Once complete, send to the customer/agency for each relevant contract being used as a past and present performance reference. Instruct the customer/agency to complete the questionnaire fully and return directly by e-mail to norie.moromizato.2.jp@us.af.mil or hand carry to the 18 th

Contracting Squadron, Bldg 95, Kadena AB, Okinawa, Japan. ONCE COMPLETE, PAST AND PRESENT PERFORMANCE QUESTIONNAIRES MUST BE

RETURNED TO 18

th

CONTRACTING SQUADRON UNOPENED. IT IS NOT TO BE PROVIDED THROUGH

THE OFFEROR NO LATER THAN 21 Aug 2015, 10:00am, Japanese Standard time.

Note: It will not be accepted and used for evaluation of the past performance information from the offeror.

(c) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

(d) Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

1. Requirements of the solicitation: FA5270-15-R-0031 and Performance Work Statement (PWS), and government standards and regulations pertaining to the PWS.

2. Evaluation Factors for Award.

C. Certification and Licenses, one(1) copy

All copies of certifications and licenses to perform services in Japan listed below must be submitted during contractor responsibility’s determination by the Contracting Officer. Contractor Responsibility determination shall be IAW FAR Part 9.104-1 for award. All certifications and Licenses must be current on the date of receipt and maintained throughout the life of the contract.

*Note: The licenses and certifications shall contain or accompany with English Translation.

License/Certificate Holder

U.S qualified fire protection engineer or

License for fire protection system from the National Institute for Certification in Engineering

Technologies (NICET)(Level III certification in Fire Alarm Systems, Inspection and testing of

Water-Based System, and Special Hazard Suppression System)

D. Documents submitted in response to this RFP must be consistent with the following:

1. Requirements of the solicitation (CLINs and PWS) and government standards and regulations pertaining to the PWS.

2. FAR 52.212-2, Evaluation – Commercial Items, of this solicitation.

3. Format for proposal Parts I, II and III shall be as follows:

mailto:norie.moromizato.2.jp@us.af.mil

(a) Each written Part of the proposal shall be separately bound and labeled and clearly identified on the front.

Each Part shall contain a Table of Contents, Cross References, and the List of Tables and Drawings (if applicable).

The number of copies of each part is specified in paragraph B, Specific Instructions, above.

(b) The proposals will be on 8 1/2” x 11” or A4 size paper, except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17” or A3 size.

(c) A page is defined as one face of a sheet of paper containing information. Two pages may be printed on one sheet of paper.

(d) All printing shall be single-spaced. Spacing characteristics are applicable to charts and graphs.

(e) Typing shall not be less than 10 pitch. Size of print is applicable to charts and graphs.

(f) Page margins shall be a minimum of 1 inch top, bottom, and each side.

(g) Each Part shall be complete in itself and shall not reference information contained in other Parts. Page 1 of a Part is defined as the first page after the Table of Contents. All pages shall be numbered.

(h) Price data of any kind shall be presented only in the Price Proposal Part.

(i) Elaborate formats, bindings, and color presentations are not desired or required.

The following table summarizes the proposal submission:

PART TITLE ELECTRONIC

COPY

PAPER

COPY

PAGE LIMIT DUE DATE

I Summary and Misc. Data

(File Name: Part I)

N/A 1 N/A 21 Aug 2015

II Price

(File Name: Part II)

N/A 1 N/A 21 Aug 2015

III Perfomace Confidence

(File Name: Part III)

N/A 1 N/A 21 Aug 2015

E. General Information:

1. Information regarding submission of proposals: Hand carried or mailed proposals must be delivered to the following address:

18th Contracting Squadron

Attn: Ms. Norie Moromizato

Unit 5199, Bldg 95, Kadena Air Base

APO AP 96368

2. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

3. Offerors are cautioned that Kadena Air Base, Okinawa Japan has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE EXPECTED WHEN

HAND-CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at Bldg

95 prior to the time specified for receipt. Late proposals will be processed in accordance with FAR

52.212-1(f),“Submission, modification, revision, and withdrawal of offers.”

4. FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day: 1 January

Birthday of Martin Luther King: Third Monday in January

Washington’s Birthday: Third Monday in February

Memorial Day: Last Monday in May

Independence: Day 4 July

Labor Day: First Monday in September

Columbus Day: Second Monday in October

Veterans Day: 11 November

Thanksgiving Day: Fourth Thursday in November

Christmas Day: 25 December

5. INFORMATION REGARDING SUBMISSION OF PROPOSAL: Hand carried proposals must be deposited in the bid depository located at 18th Contracting Squadron, Bldg 95, Kadena AB, Okinawa, Japan. The sealed envelope or package used to submit your proposal must show the time and the date specified for the receipt, the

Solicitation Number, and the name and address of the offeror. There is a time and date stamp at the drop location.

(End of Addenda)

(End of Summary of Changes)