Attachment_1_PWS_(14_Aug_15).pdf

Performance-Based Work Statement

FOR

Inspection, Testing, Maintenance and Repair of Fire

Protection Systems at Various Buildings and

Locations, Okinawa, Japan

U.S. Army Garrison Okinawa, Directorate of Public Works

Date: 14August 2015

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Attachment 1 PWS

PERFORMANCE-BASED WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 2

2 SERVICES SUMMARY 4

3 USE OF LATRINE AND UTILITY SERVICE 4

4 GENERAL INFORMATION 5

5 APPENDICES 15

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1. DESCRIPTION OF SERVICES.

The contractor shall provide all personnel, materials, tools, equipment, transportation, vehicle, supervision, labor and other items and services necessary to perform inspection, testing, maintenance and repairs of fire protection systems various buildings and locations, Okinawa, Japan in a satisfactory manner in appendix B.

1.1 BASIC SERVICES.

1.1.1 Performance Schedule. Upon contract award, and prior to commencing services, the contractor shall submit an inspection, testing and maintenance schedule to the Contracting

Officer Representative (COR) for acceptance. The schedule shall include the specific dates and locations for projected work for which the contractor will perform each month and per priority groups indicated in appendix B. The contractor is required to schedule and conduct this contract work performance every month in order to cover all of the workload required by this contract. Work schedules may be impacted by DLA-Energy operation, and if so, the contractor and COR will coordinate changes to the schedule. The contractor shall submit a revised schedule when changes occur, for COR acceptance. The contractor shall not implement changes to the schedule until the changes are accepted by the COR.

1.1.2 Frequency of Inspection, Testing, Maintenance and Repair Performance. The contractor shall inspect, test, maintain and repair fire protection systems and other required equipment specified below in accordance with: National Fire Protection Association (NFPA) codes, Work

Load Requirements and Inspection, Testing and Maintenance (ITM) Tasks in appendix B based on UFC 3-601-02 dated 8 Sept 2010. All fire alarm systems need monthly periodic inspections as un-monitored systems.

The contractor shall perform inspection, testing, maintenance and repair services to the fire protection system as follows, but not limited to: fire alarm systems, wet sprinkler systems, pre-action sprinkler systems, clean agent systems, foam-water sprinkler systems, wet chemical systems, C02 systems, standpipe and hose systems, fire pumps, water supply tanks, fire and smoke barrier opening protection and backflow prevention devices in accordance with NFPA

Codes, and Work Load Requirements and ITM Tasks in appendix B based on UFC 3-601-02 dated 8 Sept 2010. If a conflict exists in guidance, the UFC takes priority. There will be no

PFOS related containment nor disposal required.

The decals of inspection date shall be conspicuously stenciled on the major component of fire protection system on each facility.

The contractor shall clean and leave the work site without any debris or substances left at the end of each work performed.

1.1.3. Reports. The contractor shall submit one (1) set of hard copy report in English and

Japanese to Directorate of Public Works (DPW) for revision and approval within 20 working days in the following month after each inspection, testing, maintenance and repair have being

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performed. Once the reports are approved by DPW the contractor shall submit as a final report three (3) sets of bilingual hard copy reports in English and Japanese and one (1) electronic editable version report in English and Japanese in CD. The reports shall include: as a minimum, each ITM task, date scheduled, date completed, and craftsperson completing the task, findings, recommendations for installed fire protection systems, any “discovered” systems identified by the contractor during the course of his inspection, electronic photographs for each location involved in the project, copies of test results, and recommendations for compliance with all applicable NFPA Codes, and Work Load Requirements and ITM Tasks in appendix B.

1.2. SPECIAL REQUIREMENTS.

1.2.1. On Call Services. The COR will notify the contractor of needed repairs and replacement for approval parts within normal hours of operation mentioned in para 4.6. The contractor shall respond by providing on site, within 48 hrs, all necessary personnel, tools, and equipment necessary to repair the found defective items for fire protection system to a good operational condition. All cost of repairs must be first approved by Contracting Officer (CO). If, for any reason, the contractor is unable to immediately carry out the repairs, the contractor shall make diligent efforts to return the system to serviceable condition as soon as possible. The contractor shall submit hard copy reports (para 1.1.3) and cost estimates (para 1.3) for on call services for approval before performing work.

1.2.1.1. The contractor shall survey the repair, and provide to the COR or CO with an estimated completion time and cost of repairs. The contractor must notify the customer of all projected downtime, minimum impact to the system during repair is required, and estimated time for repair to avoid life and safety issues that may occur during this repair time frame. The contractor shall commence repair work after approval from the COR or CO. The contractor shall follow the procedure mentioned in paragraph 1.3 for replacement parts cost estimate.

Should removal of the equipment from the work site be required for repair, the contractor shall ensure that the system is serviceable during the repair and installation of temporary component can be considered as an optional way to avoid interruption of the system until the original component is reinstalled.

1.3 APPROVAL PARTS.

If parts are needed, the contractor must provide a list of parts required and cost estimate to the government for approval. During non-duty hours the contractor may wait until the next duty day to provide the cost estimate.

1.3.1. The contractor shall submit written reports to the COR within seven (7) working days of any required repairs. The COR will inform the CO at 18 CONS. Repair estimated costs shall not exceed 50% of the brand-new component value. The contractor shall furnish parts specified by the manufacturer or an alternative brand name product of equal quality.

1.3.2. All repairs must have prior COR or CO approval. If the contractor proceeds work without prior approval from the CO, it shall be at no cost to the government. The approval authority of COR & CO for repairs are as follows:

1.3.2.1. Approval of total line item cost estimate lower than $3,000.00 in accordance with fiscal

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year yen rate. The contractor shall provide, in writing, a cost proposal to include a description of suggested repairs, parts required, labor costs, and method of repair to the COR. All parts shall include shipping cost. No overhead, general and administrative and profit shall be included for reimbursable items. Upon approval of cost estimate by the COR, the contractor shall perform the repair and make it fully operational. The COR shall notify of the approved cost estimate to the CO at 18CONS.

1.3.2.2. Approval of total line item cost estimate $3,000.00 or more in accordance with fiscal year yen rate. The contractor shall provide at least three quotes to the CO thru COR. The contractor shall provide, in writing, a cost proposal to include a description of suggested repairs, parts required, labor costs and method of repair to the CO at 18CONS. Upon approval of cost estimate by the CO, the contractor shall perform the repair and make it fully operational.

1.3.3. Only new standard parts of the same manufacturer or equal quality shall be used in effecting repairs. Parts that have been replaced will become the property of the government.

Contractor will return all replaced defective parts to the government representative unless the replaced parts are used for trade-in as authorized by the COR or CO at 18CONS. The contractor shall have prior approval from the government at the point of disposal of replaced parts.

2. SERVICE SUMMARY (SS)

3. USE OF LATRINE AND UTILITY SERVICE.

3.1 AVAILABILITY OF LATRINE.

The contractor will be allowed to use the existing latrine in the building/work area he is working in during the contractor’s normal working hours. If latrine is not available in the building/work area, the contractor shall be responsible for providing a latrine for his personnel. Location of the latrine shall be designated by the COR. Any and all contractor latrines shall be removed from United States government property prior to issuance of final payment.

3.2 AVAILABILITY OF UTILITY SERVICES.

The United States government will furnish electricity and water to the contractor at no cost under this contract. The contractor shall turn-off all water faucets and valves after each use. When water is rationed, the contractor shall observe site work policies as directed by the COR.

4. GENERAL INFORMATION.

Performance Objective PWS Para

Performance

Threshold

Inspection, Testing, Maintenance and Repair

1.1.2 100% of the fire protection system shall be in good operational condition.

On Call Services 1.2.1 100% of the fire protection system shall be in good operational condition.

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4.1 QUALITY CONTROL .

4.1.1. The contractor is required to control the quality of services delivered to the government.

The overall quality must meet the specified performance thresholds for each requirement in the

Services Summary.

4.1.2. Records of inspections shall be kept and made available to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.2 QUALITY ASSURANCE.

The government will periodically evaluate the contractor’s performance by appointing COR to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through Periodic Inspection on-site inspections and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance.

4.2.1 The Contracting Officer’s Representative(s) (COR) is the authorized government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the COR, with a letter defining their duties and authority will be promptly furnished to the successful offeror.

4.2.2 The COR will inform the contract manager in person when discrepancies occur and will request corrective action. The COR will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.2.3 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer (CO) through the COR.

4.2.4 The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the CO or authorized representative(s).

4.3 PERFORMANCE EVALUATION MEETINGS.

The contracting officer may require the contract manager to meet with the contracting officer, contract administrator, COR, and other government personnel as deemed necessary. The contractor may request a meeting with the contracting officer when he or she believes such a meeting is necessary. Written minutes shall be recorded in the contract and signed by the contracting officer or contract administrator. If the contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the contracting officer within

10 calendar days following receipt of the minutes. In case the meeting has been requested by the contractor the contractor shall take written minutes which has to be reviewed and accepted by

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18CONS and the DPW.

4.4 SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor

Access to Air Force Installations.” Except U.S. military installations where the required contractor’s services are performed, only two (2) contractor employees (contract manager and its alternate) shall require for base pass for access to Kadena Air Base. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.4.1 ID Passes, Badges and Vehicle Stickers. The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter the U.S. military installations prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the CO or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

The contractor shall submit a request for base passes for his employees to the 18th Contracting

Squadron, Attention: 18 CONS/LGCB, Kadena Air Base, for recommendation of approval by the Pass and ID Section. After approval from 18 CONS/LGCB, the contractor shall follow the instructions for acquiring designated pass for entry into applicable Army facilities at Camp

Foster, Bldg 456, at DSN 645-2239/7519 or from off base dial 098-970-2239/7519.

Contractor personnel desiring entry into Petroleum Oil Lubricants (POL) facilities (Kuwae Tank

Farm #1 & 2, Chimuwan Tank Farm #1, 2 & 3 and White Beach Tank Farm) must obtain a POL security badge in addition to the above standard pass. For POL Badges follow the instructions from Defense Logistics Agency-Energy Okinawa (DLA-Energy Okinawa), Bldg 53135 at

632-4707/4002 or from off base dial 098-962-4707/4002.

For vehicle access, follow the instruction from Vehicle Registration, Bldg 5638, Camp Foster, at

DSN 645-3200 or from off base dial 098-970-3200. The prime contractor shall be responsible for all passes issued to his/her or his subcontractor’s employees under this contract. The government reserves the right to obtain certification of receipt for all base passes upon termination of employment or completion of contract, prior to payment of final invoice.

Contractor employees will be required to display identification badges.

4.5 PHYSICAL SECURITY.

The contractor shall be responsible for safeguarding all government property provided for contractor use (if applicable). At the close of each work period, government facilities, property, and materials shall be secured.

4.5.1 Work Area. The contractor’s personnel are restricted to the area of his services only.

Transiting of areas not in the contract is not permitted, except as required in the performance of this contract.

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4.5.2 Interference with Government Operations. The contractor shall establish work procedures and methods to avoid interference with existing operations within or adjacent to the

ITM work of fire protection system. Free passage into adjoining or adjacent buildings/areas not in the contract will not be permitted, except as approved by the COR. Procedures and methods shall also provide for safe conduct of work and protection of property, which is to remain undisturbed.

4.5.3 Key Control (When applicable). The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall coordinate with the COR to obtain keys for work areas that are fenced-in. The contractor shall return the keys to the COR before close of business every day. Failure to do this may result in refusal of key use by the government.

4.5.3.1 The contractor shall immediately report the loss of a duplicate key to the COR

4.5.3.2 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the CO, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.5.3.3 The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (CO).

4.5.4. Lock Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

4.5.5. PROTECTION OF GOVERNMENT PROPERTY. The contractor shall take all necessary precautions to government property. All damaged property due to the contractor’s operation shall be repaired, replaced, or restored to a condition as approved by the CO and the

COR at no cost to the government. All damaged property shall be corrected within 5 working days by the contractor with materials of like type or better, quality and finish by skilled craftsmen as required. Should the contractor fail to correct damages, the government will correct the damages and the cost will be deducted from the contractor’s payment. The contractor shall report all damages to the COR and CO.

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4.5.6. PROTECTION OF FURNITURE. The contractor shall provide temporary cover to all

United States government owned furniture, equipment, and floor. The occupant is responsible for the removal of wall hanging and other removable personal items near those surfaces to be worked on. The contractor is responsible for the protection and preservation of the occupant’s furnishings and for all interior surfaces in close proximity of the work area. Restoration of contractor damaged furnishings and surfaces shall be at the contractor’s expense.

4.5.7. DISCONNECTION OF SERVICES. If it becomes necessary to interrupt the utility service to buildings or utilities not a part of this contract, prior approval shall be obtained in writing from the COR. Provide temporary utility connections in the event disruption of utilities will exceed eight (8) hours. The contractor shall request such approval 14 calendar days in advance of when it is needed.

4.6 HOURS OF OPERATION.

4.6.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: 0730 thru 1630 hrs, Monday thru Friday, except U.S Holidays. The contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the government.

4.6.1.1. Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day, and Christmas

Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.6.2. Services Out of Normal Hours of Operation. On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours described above. If the contractor requests to work in the aforementioned holidays, weekends or overtime hours, shall submit a written request memorandum through 18th Kadena Contracting Squadron to the CORs.

4.6.3. Operations During Typhoon Conditions. When Tropical Cyclone Condition Readiness 2

(TCCOR 2) is declared, all work will cease immediately. The contractor will clean up and dispose of all loose debris and waste as directed by COR to secure the job site against damage that may result from anticipated weather conditions. Contractor responsibility shall remain the same during tropical cyclone declaration "Tropical Cyclone Condition of Readiness 1 Caution

(TCCOR1C)." Upon the declaration of TCCOR1C, the contractor employees shall be excused from all duties. Upon declaration "Tropical Cyclone Condition of Readiness 1 Recovery

(TCCOR1R)," the contractor will immediately be available for duty.

4.7 CONSERVATION OF UTILITIES.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

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4.7.1. Lights shall be used only in areas where and when work is actually being performed.

4.7.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.7.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.7.4. Government telephones shall be used only for official government business.

4.8 RECORDS.

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS. If requested by the government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

4.9 ENVIRONMENTAL CONTROLS.

4.9.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), at web site as follows: http://www.usfj.mil/Documents/References/JEGS/2012%20Japan%20Environmental%2

0Governing%20Final.pdf

Department of Defense, prefectural and local environmental laws and regulations and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

4.9.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in JEGS into the environment, the contractor or its agent shall immediately report the incident to Army Fire Dept at 911 and the COR. The liability for the spill or release of such substances rests solely with the contractor and its agent. The contractor is responsible for spill clean-up, remediation and disposal in accordance with appropriate laws and regulations.

4.10 GOVERNMENT OBSERVATIONS.

Government personnel, other than the CO and COR, may from time to time, with the CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.11 SAFETY REQUIREMENTS.

In performing work under this contract, the contractor shall:

4.11.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.11.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) http://www.osha.gov/, Japan

Environmental Governing Standards (JEGS) by US Force Japan and general safety requirements

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Attachment 1 PWS http://www.osha.gov/ of EM 385-1-1, dated 30 November 2014, “US Army Corps of Engineers, Safety and Health

Requirements Manual”. See website address for this regulation:

http://www.publications.usace.army.mil/USACEPublications/EngineerManuals.aspx?udt_43544

_param_page=2

4.11.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.11.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.11.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.11.6. Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

While working on Torii Station, call Kadena Dispatch at 098-934-5911 or 098-962-9445;

4.11.7. Record and report promptly (within one hour) to the CO or COR all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.11.8. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.11.9. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.11.10. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.11.11. The contractor will be responsible for instructing his employees in safety measures considered appropriate. The contractor shall not permit placing or use of any equipment in traffic or other locations in such a manner as to create safety hazards. Whenever applicable, the contractor will provide and place appropriate warning signs at work areas and its removal after completion of work.

4.11.12. All safety precautions shall be exercised when working in and around POL storage facilities. All contractor equipment shall be equipped with proper safety and noise-limiting devices and shall be kept in safe operating condition at all times.

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4.11.13. All contractor vehicles shall be in good mechanical and safe operating condition. All vehicles shall keep dry chemical type fire extinguishers on each vehicle. These vehicles are subject to inspection at any time. The vehicles shall have the contractor’s (firm’s) name displayed in English on both sides and shall be readable up to a distance of at least 50 feet away.

4.11.14. The contractor shall ONLY smoke in designated areas at Torii Station.

4.11.15. Fire & Emergency Services.

The contractor shall be responsible to follow the Fire & Emergency Services (USAG-J Reg

420-90). See website address:

https://home.army.mil/sites/pcr/usagj/CMDGRP/pubs/Forms/AllItems.aspx (Click Regulations and check for USAG-J Reg 420-90, Fire and Emergency Services)

4.12. SPECIAL QUALIFICATIONS.

The contractor shall have a U.S qualified fire protection engineer or License for fire protection system from the National Institute for Certification in Engineering Technologies (NICET) (Level

III certification in Fire Alarm Systems, Inspection and Testing of Water-Based Systems, and

Special Hazard Suppression Systems) to certify the inspection, testing, maintenance and repair of fire protection systems. The contractor shall provide a copy of these certifications to the CO and COR.

4.13 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DoDI 3020.41.

This service is determined to be non-essential for performance during crisis according to DODI

3020.41, Operation Contract Support, paragraph 2.c. In the event of crisis, the contractor will be notified by the Contracting Officer of the need to discontinue services due to contingency, base closure or other causes. If notification to discontinue services is not received, the contractor will be expected to continue performance in accordance with this PWS.

4.14 PUBLICATIONS.

4.14.1. Compliance with all publications, regulations and operating instructions provided by the government is required when:

4.14.2. They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

4.14.3. The publications prescribe US Army policies, use of materials, procedures and processes applicable to the work requirements.

4.14.4. The contractor is required to acquire and work on the latest version of the publication.

4.15 CONTRACTOR PERSONNEL

4.15.1. Contract Manager: the contractor shall provide a contract manager and alternate

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Attachment 1 PWS https://home.army.mil/sites/pcr/usagj/CMDGRP/pubs/Forms/AllItems.aspx contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

4.15.1.1. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.15.1.2. The contract manager or his/her alternate shall be available on work sites during the normal hours of operation for the CO, COR, and other government personnel designated by the

CO for any matters and issues concerning the contract.

4.15.2. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

4.15.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.15.2.2. The contractor shall not employ any person who is an employee of the U.S.

Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD

5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the U.S. Forces without the accomplishment of USFJ Instruction 36-1001.

4.15.2.3. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.16 JAPANESE ROAD LAWS

4.16.1. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

4.16.1.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fall-out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

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4.16.1.2. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

4.16.2. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.17. REQUIRES INSURANCE.

4.17.1. The contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the contractor at the work site.

4.17.1.1. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

4.17.1.2. All vehicles must be properly inspected/insured in accordance with Japanese

Compulsory Insurance (JCI) requirements.

4.17.2. Prior to the commencement of work hereunder, the contractor shall furnish to the CO a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the CO.

4.18 CONTRACTOR MANPOWER REPORTING (CMR).

4.18.1. The contractor shall input in Army Manpower Reporting Website as indicated below:

Army. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil or https://cmra.army.mil

The required information includes: (1) the Contracting Office, CO and COR; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit

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Attachment 1 PWS https://contractormanpower.army.pentagon.mil/ https://cmra.army.mil/

Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in and overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period will be the period of performance not exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

4.19 INVOICE INSTRUCTION.

In accordance with DFARS 252.232-7003 Electronic Submission of Payment Request and

Receiving Reports, the contractor shall submit invoice(s) through interface, Wide Area Workflow

(WAWF), https://wawf.eb.mil/ in order to receive payment. The DODACC, a code, which the contractor shall use for invoice(s) in WAWF is WT6KHU.

5. APPENDICES

A. Acronyms & Abbreviations List

B. Work Load Requirements and Inspection, Testing and Maintenance (ITM) Tasks

C. Location Maps

D. Layout Plans

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Attachment 1 PWS https://wawf.eb.mil/

APPENDIX A

Acronyms and Abbreviations List

Acronym/Abbreviation Definition

CFR Code Federal Regulation

CO Contracting Officer

COR Contracting Officer Representative(s)

DEPT Department

DOD Department of Defense

FSC Federal Service Code

ITM Inspection, Testing and Maintenance

JCI Japanese Compulsory Insurance

OSHA Occupational Safety and Health Act

POL Petroleum Oil Lubricant

PWS Performance-Based Work Statement

SS Services Summary

UIC Unit Identification Code

USAG-J U.S. Army Garrison Japan

WAWF Wide Area Workflow

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APPENDIX B

Work Load Requirements and Inspection, Testing and Maintenance (ITM) Tasks

Inspection, Testing and Maintenance Tasks

The Inspection, Testing and Maintenance (ITM) tasks in tables 2-1 through 2-26 were selected to ensure that the fire protection system would function on demand. Technical tasks must be performed according to the manufacturer’s instructions.

Fire Detection and Alarm Systems

The type of ITM Tasks for the fire detection and alarm systems depends on whether the system is monitored or not. Guidance on the tasks in Table 2-1 is contained in the “Inspection, Testing and Maintenance” section of NFPA Standard 72 (NFPA 72).

Frequency Component Tasks

Monthly 1. Control Panel and Annunciator

Equipment (unmonitored only)

1. Inspect panel condition (connections, fuses, light-emitting diodes [LED])

Annual 2. Control Panel and Annunciator

Equipment (monitored)

1. Test to verify proper receipt of alarm, supervisory, and trouble signals (inputs) and operation of notification appliances and auxiliary functions (outputs).

2. Verify that all lamps and LEDs are illuminated.

3. Load test backup batteries (when provided).

3. Initiating Devices:

a. Manual Fire Alarm

Stations

1. Verify station is accessible (visual).

b. Radiant Energy Detectors

(Optical Detectors)

1. Test to verify alarm initiation and receipt.

2. Verify no facility change that affects performance.

c. Gas Detectors 1. Test to verify alarm initiation and receipt.

2. Verify no facility change that affects performance.

4. Notification Appliances and

Voice Communication

(telephone, speakers, horns, and strobe lights)

1. Test to verify operability.

5. Digital Alarm Transmitters and

Receivers

1. Test to verify operability.

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Table 2-1 Fire Detection and Alarm System ITM Tasks (Reference: UFC 3-601-02 dated 8 Sept

2010)

Wet Pipe Automatic Sprinkler Systems

Technical guidance on the tasks in Table 2-2 is contained in NFPA 25.

Table 2-2. Wet Pipe Sprinkler Systems ITM Tasks (Reference: UFC 3-601-02 dated 8 Sept 2010)

Frequency Component Tasks

Monthly 1. Control Valves (without seal, lock, or electric supervision)

1. Verify valve position.

Annual 1. Control Valves (sealed, locked, or electrically supervised)

1. Verify valve position.

2 Years 1. Initiating Devices:

a. Manual Fire Alarm

Stations

1. Operate to verify alarm receipt.

b. Heat Detectors

(restorable)

(Remove devices not required by

UFC 3-600-01.)

1. Test with a heat source to verify alarm initiating and receipt.

2. Verify no facility change that affects performance.

c. Smoke Detectors

(single-station detectors, system detectors, and air sampling detectors)

(Remove devices not required by

UFC 3-600-01 or other directives.)

1. Test with manufacturer-approved smoke simulant to verify smoke entry and alarm initiation and receipt.

2. Verify no facility change that affects performance.

d. Supervisory Devices (low air pressure, temperature, water level)

1. Test to verify initiation and receipt of supervisory alarm.

5 Years 1. Smoke Detectors (Remove devices not required by UFC

3-600-01.)

1. Test detector sensitivity to ensure that the detector has remained within its listed and marked sensitivity range (or 4 percent obscuration light gray smoke, if not marked).

As Part of

Building

Inspection

1. Entire System 1. Visually check:

a. Detectors unblocked and uncovered.

b. Panels secured and indicator lamps functional.

c. Notification appliances in place.

d. Manual stations in place and unobstructed.

2. Exercise evacuation notification appliances for audibility, clarity, and visibility.

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2. Waterflow Alarm Devices 1. Operate to verify initiation and receipt of alarm.

2. Verify alarm test valve alignment and tamper switch (if sealed or electrically supervised).

3. Alarm Valve and Trim 1. Visually check the exterior of valves, gauges, trim alignment.

2. Verify valve pressure and legibility of the hydraulic nameplate.

4. Main Drain 1. Conduct a main drain test to verify supply (valve position).

2. Document static and residual pressure readings on a 3-by 5-inch (3x5) tag and secure it to the system pressure gauge.

3. Compare results with results from previous main drain tests and original acceptance test.

4. Verify that the results are within acceptable limits or identify corrective measures.

5. Fire Department Connection 1. Verify accessibility and condition.

2. If caps are removed or missing, check for obstructions.

2 Years 1. Control Valves 1. Operate valve through entire travel to verify function.

2. Lubricate valves and stems to ensure operability.

5 Years 1. Alarm Valve 1. Clean and inspect internally to verify condition.

Following

System

Modification or Repair

1. Main Drain (following maintenance or repair action requiring the water supply to be shut off)

1. Conduct main drain test to verify supply

(valve position).

As Part of

Building

Inspection

1. Entire System Visually check:

1. Pipe hangers.

2. Sprinklers for obstruction.

3. Piping for leaks.

4. Riser condition.

Pre-Action Automatic Sprinkler Systems

Detection devices for actuation are addressed in Table 2-1. Technical guidance on the tasks is contained in NFPA 25.

Table 2-5. Pre-Action Automatic Sprinkler Systems ITM Tasks (Reference: UFC 3-601-02 dated

8 Sept 2010)

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Frequency Component Tasks

Monthly 1. Control Valves (without seal, lock, or electric supervision)

1. Verify valve position.

Annual 1. Control Valves (sealed, locked, or Electrically supervised)

1. Verify valve position.

2. Waterflow Alarm Devices 1. Operate to verify initiation and receipt of alarm.

2. Verify alarm test valve alignment and tamper switch (if sealed or electrically supervised).

3. Pre-Action Valve and Trim 1. Inspect the exterior of valves, gauges, trim alignment.

2. Verify valve pressure and legibility of the hydraulic nameplate.

4. Main Drain 1. Conduct a main drain test to verify supply (valve position).

2. Document static and residual pressure readings on a 3x5 tag and secure it to the system pressure gauge.

3. Compare results with results from previous main drain tests and original acceptance test.

4. Verify that the results are within acceptable limits or identify corrective measures.

5. Fire Department Connection 1. Verify accessibility and condition.

2. If caps are removed or missing, check for obstructions.

6. Valve and Riser Heated

Enclosure (if provided)

1. Verify operability at beginning of heating season.

2 Years 1. Control Valves 1. Operate valve through entire travel to verify function.

2. Lubricate valve and stem.

2. Pre-Action Valve 1. Trip to verify proper operation.

2. Verify manual actuators (if provided).

3. Inspect internal condition and clean valve seat before resetting.

3. Low Point Drains 1. Drain all low points after pre-action valve trip test.

4. Air Supply (if present) 1. Test the automatic air pressure maintenance device.

2. Test the low air supply alarm.

5 Years 1. Strainers 1. Clean and inspect the interior to verify condition

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Following

System

Modification or Repair

1. Main Drain (following maintenance or repair action requiring the water supply to be shut off)

1. Conduct main drain test to verify supply (valve position).

2. Document static and residual pressure readings on a 3x5 tag and secure it to the system pressure gauge.

As Part of

Building

Inspection

1. Entire System 1. Visually check:

a. Pipe hangers.

b. Sprinklers for obstruction.

c. Piping for leaks.

d. Riser condition.

e. Sprinkler spares.

2. Ensure:

a. Manual stations in place and unobstructed.

b. Detectors unblocked/uncovered.

c. Panels secured and indicator lamps functional.

d. Notification appliances in place.

Foam and Foam-Water Systems

Table 2-8 addresses low-expansion foam systems for flammable liquid tanks as covered in NFPA

11. Table 2-9 addresses low-expansion foam spray and sprinkler systems, including aqueous film-forming foam (AFFF) as covered in NFPA 16. Table 2-10 addresses low- expansion foam monitor nozzle systems for multiple applications as covered in NFPA 11.

Table 2-8. Low-Expansion Foam Systems for Flammable Liquid Tanks ITM Tasks (Reference:

UFC 3-601-02 dated 8 Sept 2010)

Frequency Component Tasks

Annual 1. Foam Concentrate 1. Inspect for quality and evidence of sludge or deterioration.

2. Take sample and test in accordance with manufacturer’s instructions.

2. Foam Pumps/Proportioners 1. Test to verify operability and proper proportioning.

2. Flush pumps after operation.

3. System Actuators 1. Verify all manual and automatic actuation functions.

4. Foam Concentrate Strainers 1. Inspect and clean if necessary.

5. Distribution/Discharge 1. Ensure that discharge devices are free of damages.

2. Inspect pipe and hanger to verify support and pitch.

2 Years 1. Foam Pumps/Proportioners 1. Test to verify operability and proper proportioning.

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2. Flush pumps after operation.

2. Control Valves 1. Operate valve through entire travel to verify function.

2. Lubricate valve stem.

5 Years 1. Distribution Piping

(including underground)

1. Spot-check piping interior for evidence of deterioration.

2. Strainers (water supply) 1. Inspect and clean if necessary.

Following

System

Modification or Repair

1. Main Drain (following maintenance or repair action requiring the water supply to be shut off)

1. Conduct main drain test to verify supply

(valve position).

As Part of

Building

Inspection

1. Entire System 1. Visually check:

a. Pipe hangers.

b. Generators for obstruction (air intake or foam discharge).

c. Generator nozzles for obstruction and generator screens for damage.

d. Piping for leaks.

e. Riser condition.

2. Ensure:

a. Panels secured and indicator lamps functional.

b. Notification appliances in place.

c. Manual stations in place and unobstructed.

Table 2-9. Foam Spray and Sprinkler Systems ITM Tasks (Reference: UFC 3-601-02 dated

8Sept 2010)

Frequency Component Tasks

Monthly 1. Control Valves (without seal, lock, or electric supervision)

1. Verify valve in open (proper) position.

Semi-Annual 1. Foam Concentrate 1. Verify adequate supply.

2. Foam Proportioning System 1. Test pump to ensure operability.

2. Inspect proportioning system for proper valve alignment and system condition.

Annual 1. Control Valves (sealed, locked, or electrically supervised)

1. Verify valve in proper position.

2. Foam Concentrate 1. Take sample and test in accordance with manufacturer’s instructions.

3. Foam Concentrate Strainers 1. Inspect exterior to ensure that blow down valve is closed.

2 Years 1. Control Valve 1. Operate valve through entire travel to verify function.

2. Lubricate stem.

2 Years 2. Foam Proportioning System 1. Conduct full flow test to ensure proper

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system function.

2. Verify proper concentration.

3. Actuators 1. Verify operability of manual and automatic actuators.

4. Distribution System 1. Verify nozzle (sprinkler) coverage during flow test.

2. Inspect piping hangers, sprinklers, and nozzles for condition and location.

5. Foam Concentrate Strainers 1. Inspect and clean after flow test.

5 Years 1. Balancing Valve 1. Flush to prevent concentrate buildup on diaphragm.

2. Strainers (water supply) 1. Inspect and clean if necessary.

Following

System

Modification or Repair

1. Main Drain (following maintenance or repair action requiring the water supply to be shut off)

1. Conduct main drain test to verify supply

(valve position).

As Part of

Building

Inspection

2. Entire System 1. Visually check:

a. Pipe hangers.

b. Sprinklers/nozzles for obstruction.

c. Piping for leaks

d. Riser condition.

2. Ensure:

a. Detectors unblocked/uncovered.

b. Panels secured and indicator lamps functional.

c. Notification appliances in place.

d. Manual stations in place and unobstructed.

3. Check sprinkler spares.

Table 2-10. Foam Monitors Nozzle Systems ITM Tasks (Reference: UFC 3-601-02 dated 8

Sept 2010)

Frequency Component Tasks

Monthly 1. Control Valves (without seal, lock, or electric supervision)

1. Verify valve in open (proper) position.

Semi-Annual 1. Foam Concentrate 1. Verify adequate supply.

2. Foam Proportioning System 1. Test pump to ensure operability.

2. Inspect proportioning system for proper valve alignment and system condition.

Annual 1. Control Valves (locked, or electrically supervised)

1. Verify valve in proper position.

2. Foam Concentrate 1. Take sample and test in accordance with manufacturer’s instructions.

3. Foam Concentrate Strainers 1. Inspect exterior to ensure that blow down valve is closed.

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Annual

(Continued)

4. Nozzle and Nozzle Driver 1. Lubricate in accordance with manufacturer’s direction.

2. Ensure that nozzle…