Draft RPA RFP Section B

FA4890-10-R-0009

RPA DRAFT Section B - Supplies or Services and Prices

B-1

TYPE OF CONTRACT

This is a single award Indefinite Delivery Indefinite Quantity (IDIQ) contract for non-commercial services. Contract types for the individual task orders will be fixed-price, based on the IDIQ price matrix located in Section B, attachment Table B-Pricing Table; OCONUS task orders will contain cost reimbursable CLINs. Task orders will also contain an incentive arrangement; see Incentive Plan located in PWS, Appendix G. All task order requirements will be non-performance based using the PWS and Appendices located in RFP/Contract Section J. The

Contracting Officer is the only individual authorized to issue task orders under this contract.

B-2

MINIMUM AND MAXIMUM QUANTITIES

Min/Max Contract Value - The minimum contract value for this IDIQ contract shall not be less than $5,000.00 (inclusive of all direct costs, indirect costs, and profit/fee). The maximum contract value for the entire RPA Program shall not exceed $950,000,000.00.

B-3

GENERAL PRICING INFORMATION

a. The contract contains fully-loaded labor rates for various CONUS and OCONUS locations.

The completed Section B, attachment Table B-Pricing Table, at award establishes the FFP fully-loaded labor rates that will apply throughout the life of the contract for all task orders. The

Government will not pay rates that are greater than the contract’s respective negotiated fully-loaded labor rates. Labor rates for Service Contract Act (SCA) labor categories will be adjusted

IAW FAR 52.222-43. Labor at deployed locations are not covered by the Service Contract Act.

See following website for Service Contract Act guidance:

www.dol.gov/whd/regs/compliance/web/SCA_FAQ.htm

b. The fully-loaded labor rates from the IDIQ price matrix shall be used to price task orders and shall be fixed for the period of that individual task order. The Government will pay the fixed fully-loaded labor rates only for performed labor that meets the labor qualifications specified in the contract and the individual task order. Each labor position will be paid at the same fixed fully-loaded labor rate regardless of whether the individual performing the labor works (either as an employee or consultant) for the prime contractor or a subcontractor.

c. Each fully-loaded labor rate in the IDIQ price matrix consists of an unloaded labor rate, fringe benefits (if not included in applicable indirect costs), applicable indirect costs, applicable other direct costs, and profit amount. Cost elements included in the fully-loaded labor rates shall not be charged separately as a material or other direct cost at the task order level.

d. The contract’s fully-loaded labor rates apply only to the labor categories specified in the IDIQ price matrix located in Section B, attachment Table B-Pricing Table. Identify each labor category, to include subcontracted personnel, as exempt or non-exempt. Labor category titles must be conformed to the SCA Directory of Occupations 5th Edition, where applicable. No additional labor categories will be proposed or negotiated at the task order level.

e. Fully-loaded labor rates for program management positions shall be included in the IDIQ price matrix located in Section B, attachment Table B-Pricing Table.

f. Pricing table for CONUS locations will serve as the baseline for negotiations for adding sites that were not included in the price matrix at contract award.

g. Base period of task orders crossing IDIQ ordering period option years shall be priced using rates for ordering period in effect when task order was issued. Task order options shall be priced using the subsequent ordering period option years.

B-4

OVERSEAS ALLOWANCES FOR OCONUS LOCATIONS

a. Overseas allowance are cost reimbursable at the task order level provided the contractor uses the rates established by the Department of State Standardized Regulations (DSSR). Overseas allowances’ costs based on the DSSR rates shall not be included in the negotiated fully-loaded labor rates and are exclusive of fee. Application of overseas allowances are in accordance with

Department of State Standardized Regulations (DSSR) - see following website for proper application: http://aoprals.state.gov/Web920/location.asp?menu_id=95

b. If paying overseas allowances (e.g., Danger Pay and Post Hardship Differential Pay) in accordance with DSSR is part of the Contractor’s established compensation plan or policy or employer/employee agreement, and if such payment is otherwise consistent with FAR Part 31, the Contractor may be paid for or recover such costs, but only if such payment/recovery is:

1. at percentages that do not exceed the percentages (effective at the time of performance) listed in the Department of State Standardized Regulations (DSSR) (if the

Contractor applies percentages to calculate its overseas allowances); and

2. at dollar amounts that do not exceed the dollar amounts paid to eligible United States

Government civilians after multiplying the DSSR percentages (effective at the time of performance) by the eligible individual’s basic compensation (if the Contractor pays overseas allowances based on a fixed dollar amount); and

3. based on the number of actual hours worked rather than based on compensation (if the

Contractor’s established compensation plan or policy or employer/employee agreement is based on the number of actual hours worked).

c. Overseas Allowances based on DSSR will be adjusted the first full month following the posted rate change.

B-5

TRAVEL COSTS

a. Travel under this contract is generally defined as Contractor air, Contractor lodging, Contractor meals and incidentals, and Contractor ground transportation. OCONUS travel to the deployed sites is cost reimbursable. Government directed travel is cost reimbursable. All other travel costs shall be included as part of the firm fixed price.

b. Except as otherwise provided herein, reimbursable travel (defined as government directed travel or international travel costs in support of deployed and reachback locations) are cost reimbursable, exclusive of fee, at the task order level provided the actual incurred travel costs are allowable, allocable, and reasonable in accordance with FAR 31.205-46. All other travel costs shall be included as part of the firm fixed price.

c. Travel must be directly related to and be required for performance of the task order. In no event shall costs associated with employees commuting be considered an allowable cost.

d. The Contractor shall include, by the following cost elements, a breakdown of all authorized travel costs in each applicable invoice: Traveler Name, Dates of Travel, Origin, Destination, CLIN, Labor Position, Airfare, Lodging, Meals and Incidental Expenses, Ground Transportation, Parking, and Tolls.

e. Reimbursable travel costs are authorized only for travel beyond a 100-mile radius of the

Contractor employee’s local place of performance (official duty station) whenever a task order requires work to be accomplished at a remote work site. No travel costs (or associated labor time during travel) shall be charged for work performed at a Contractor’s local office or any other work site within a 100-mile radius of the Contractor employee’s local place of performance

(official duty station).

f. Costs when using a privately owned vehicle for reimbursable travel are allowable provided that such costs do not exceed costs that would have resulted from use of other reasonable transportation methods (e.g., taxi, airplane, train). Reasonable associated costs, such as tolls and parking fees, are also generally allowable. When traveling in a privately owned vehicle (POV), the Contractor shall be reimbursed mileage costs at a rate that does not exceed the POV mileage rate established by the Internal Revenue Service. The Contractor shall submit, as an attachment to its invoice, evidence to support the reasonableness of privately owned vehicle costs.

g. Costs for car rentals for reimbursable travel are allowable provided that: such rentals are consistent with good business practice; such costs do not exceed costs that would have resulted from use of other reasonable transportation methods (e.g., taxi, airplane, train); and such costs do not exceed the actual cost of renting a compact automobile (maximum of one automobile for two

Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent Contracting Officer approval is obtained. Reasonable associated costs, such as tolls and parking fees, are also generally allowable.

h. Reserved

i. The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have a current and valid official passport. The Contractor shall be responsible for obtaining any visas required for travel to foreign countries under this contract.

Passports and visas are cost-reimbursable.

j. Pursuant to FAR 47.403, the Contractor is required to use a U.S.-flag air carrier service unless specific conditions exist. If such conditions exist, the Contractor shall submit with its voucher a memorandum explaining why it did not use a U.S.-flag air carrier service. Reimbursement is contingent upon Government acceptance of such explanation.

B-6

GOVERNMENT DIRECTED OVERTIME

Government directed overtime is defined as government direct time worked in excess of the number of hours in a normal workweek in support of unusual and emergent efforts, as defined under FAR 22.103-1. Use of overtime is expected to be minimal. Overtime must be authorized in advance and in writing by the Contracting Officer or Contracting Officer’s Representative and chargeable to cost reimbursable CLIN 0X07.

B-7

IDIQ Price Matrix, Section B, attachment Table B – Pricing Table

a. Each offeror shall complete the IDIQ price matrix located in Section B, attachment Table B –

Pricing Table with the fully-loaded labor rates for each contractor proposed labor category listed in the manning matrix submitted with Factor 1 – Technical proposal in Phase I. The labor rates in the IDIQ price matrix will be used throughout the life of this contract for all task orders issued. The offeror shall provide in the IDIQ price matrix the cost elements that contribute to the loaded rate for all labor categories. The labor categories and cost elements for CONUS locations entered in Section B, attachment Table B – Pricing Table will also serve as the baseline for negotiations for adding locations that were not included in the price matrix at contract award.

b. The contractor shall provide their cost reimbursable indirect rates applied to CLINS for

Miscellaneous Services, Travel, Defense Base Act Insurance, and Department of State

Standardized Regulations (DSSR) reimbursements. Offeror shall provide evidence of indirect rates and factors used in the price schedule have been submitted to, audited, or approved by

DCAA/DCMA.

c. Pricing and rates contained in the IDIQ price matrix located in Section B, attachment Table B

– Pricing Table will be valid up to (11:59 PM) on the last day of the IDIQ ordering period.