DRAFT - Appendix I - Special Requirements for Deployment Support.pdf

FA4890-12-C-XXXX

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DRAFT - APPENDIX I

SPECIAL REQUIREMENTS FOR DEPLOYMENT SUPPORT

1.0 Contract performance at the deployed locations is subject to DoDI 3020.41, Contractor

Personnel Authorized to Accompany the U.S. Armed Forces, and DoDI 3020.37, Continuation of Essential DoD Contractor Services During Crises. Services performed at the deployed locations under this contract are designated as “mission essential.”

2.0 Contingency Plan

The contractor shall provide the government with a Contingency Plan for the retention and replacement of contractors who provide essential contractor services; i.e., those in deployed locations IAW CDRL PWS, Section A, Para 2.23.4. This plan shall provide the government with „reasonable assurance‟ of continuation of services during crisis situations.

3.0 Medical Qualifications, Requirements and Care

3.1 Contingency contractor personnel must be able to tolerate the environmental and operational conditions of the deployed location.

3.2 The contractor shall ensure all contingency contractor personnel complete all medical and dental requirements prior to deployment processing.

3.2.1 Medical screening shall include completion of DD Form 2766, which must be included as part of each individual‟s deployment paperwork.

3.2.2 Individual‟s may deploy with existing medical conditions as long as ALL of the following criteria are met:

3.2.2.1 The condition is not likely to have a medically grave outcome.

3.2.2.2 The condition is stable.

3.2.2.3 Required medications (see paragraph 2.2.6) and health care needs do not require special handling, storage or other requirements.

3.2.2.4 There is no need for duty limitations or accommodations imposed by the condition.

Coordinate any potential duty limitations or accommodation requirements with the JTF surgeon.

3.2.3 Dental – All deploying contractors shall obtain a dental panograph prior to deployment processing.

3.2.4 DNA Samples

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3.2.4.1 All contingency contractor personnel shall obtain a specimen sample suitable for DNA analysis.

3.2.4.2 The contractor shall provide the name, social security number, location of DNA sample, contact information and retrieval plan for all DNA samples. These samples shall be retrievable within 24 hours.

3.2.5 Vision Correction

3.2.5.1 Contingency contractor personnel shall have two replacement pairs of glasses.

(Note: Use of contact lenses in the deployed environment is not recommended.)

3.2.5.2 Contingency Contractor Personnel may obtain a prescription so that eyeglass inserts can be made for chemical gear, if needed.

3.2.6 Prescription Medicine – a minimum of a 180 day supply of medications shall be obtained for all deployments.

3.3 Contingency Contractor Personnel shall provide their own comfort items, such as hearing aid batteries, sunglasses, insect repellant, sunscreen, etc.).

3.4 Long term care is not provided to contingency contractor personnel under any circumstances.

3.5 The Government will provide the following:

3.5.1 A complete list of required immunizations and tests, to include those that will be provided during deployment processing and/or at Government expense.

3.5.2 A complete list of medical conditions that preclude medical clearance for the deployed location(s) IAW DoDI 3020.41, paragraph E3.10.

3.5.3 Resuscitative care, stabilization, hospitalization at Level III military treatment facilities, and assistance with patient movement in emergencies involving loss of life, limb or eyesight.

Hospitalization will be limited to stabilization and short-term medical treatment focused on return to duty or placement in the patient movement system.

4.0 Deployment Processing

4.1 The contractor shall provide and maintain an up-to-date list of deployed personnel, to include information on any subcontractors, at all levels, IAW CDRL A002.

4.2 The Government will provide:

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4.2.1 The location of the deployment center all CDF must use for deployment processing.

4.2.2 The Joint Reception Center (JRC) in theater that deploying contractor personnel must use when deploying.

4.2.3 The location and usage rights for a Government-established and maintained database for accountability of all deployed personnel.

5.0 Legal Issues

5.1 The contractor shall ensure that all deployed personnel:

5.1.1 Comply with theater orders and applicable directives, laws and regulations.

5.1.2 Maintain discipline.

5.1.3 Use the contracting officer or designee as the liaison between the deployed commander and the contractor.

5.1.4 Follow the lawful directions of the ranking military commander in emergency situations.

The contractor shall not perform inherently governmental functions.

5.1.5 Carry their Letter of Authorization (LOA) on their person at all times.

5.2 The Government will provide security requirements, standards of conduct, and availability of logistical support applicable to each deployed location.

6.0 Special Contract Clauses required by Joint Contracting Command Iraq/Afghanistan:

AI 22.1 Prohibition Against Human Trafficking, Inhumane Living Conditions, and

Withholding of Employee Passports (5 Nov 07): All contractors (“contractors” herein below includes subcontractors at all tiers) are reminded of the prohibition contained in Title 18, United

States Code, Section 1592, against knowingly destroying, concealing, removing, confiscating, or possessing any actual or purported passport or other immigration document, or any other actual or purported government identification document, of another person, to prevent or restrict or to attempt to prevent or restrict, without lawful authority, the person‟s liberty to move or travel, in order to maintain the labor or services of that person, when the person is or has been a victim of a severe form of trafficking in persons.

Contractors are also required to comply with the following provisions:

1) Contractors shall only hold employee passports and other identification documents discussed above for the shortest period of time reasonable for administrative processing purposes.

2) Contractors shall provide all employees with a signed copy of their employment contract, in

English as well as the employee‟s native language that defines the terms of their employment/compensation.

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3) Contractors shall not utilize unlicensed recruiting firms, or firms that charge illegal recruiting fees.

4) Contractors shall be required to provide adequate living conditions (sanitation, health, safety, living space) for their employees. Fifty square feet (50 sf) is the minimum acceptable square footage of personal living space per employee. Upon contractor‟s written request, contracting officers may grant a waiver in writing in cases where the existing square footage is within 20% of the minimum, and the overall conditions are determined by the contracting officer to be acceptable. A copy of the waiver approval shall be maintained at the respective life support area.

5) Contractors shall incorporate checks of life support areas to ensure compliance with the requirements of this Trafficking in Persons Prohibition into their Quality Control program, which will be reviewed within the Government‟s Quality Assurance process.

6) Contractors shall comply with international laws regarding transit/exit/entry procedures, and the requirements for work visas. Contractors shall follow all Host Country entry and exit requirements.

Contractors have an affirmative duty to advise the Contracting Officer if they learn of their employees violating the human trafficking and inhumane living conditions provisions contained herein. Contractors are advised that contracting officers and/or their representatives will conduct random checks to ensure contractors and subcontractors at all tiers are adhering to the law on human trafficking, humane living conditions and withholding of passports.

The contractor agrees to incorporate the substance of this clause, including this paragraph, in all subcontracts under his contract.

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AI 23.1 To Report a Kidnapping (5 Nov 07) Contract manager will notify the JCCI/A Duty Officer at phone number 914-822-1419 when an employee kidnapping occurs:

Report the following information:

Name of person reporting: ________________

Phone: ____________________

E-mail: ___________________________________________________

Who was kidnapped?

o Name o Age o Nationality and country of residence

When did the incident occur?

Where did it happen?

How was the person kidnapped?

AI 25.2 Fitness for Duty and Limits on Medical / Dental Care in Iraq and Afghanistan (5

Nov 07): The contractor shall perform the requirements of this contract notwithstanding the fitness for duty of deployed employees, the provisions for care offered under this section, and redeployment of individuals determined to be unfit. The contractor bears the responsibility for ensuring all employees are aware of the conditions and medical treatment available at the

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The contractor shall not deploy an individual with any of the following conditions unless approved by the appropriate CENTCOM Service Component (ie. ARCENT, CENTAF, etc.)

Surgeon: Conditions which prevent the wear of personal protective equipment, including protective mask, ballistic helmet, body armor, and chemical/biological protective garments;

conditions which prohibit required theater immunizations or medications; conditions or current medical treatment or medications that contraindicate or preclude the use of chemical and biological protectives and antidotes; diabetes mellitus, Type I or II, on pharmacological therapy;

symptomatic coronary artery disease, or with myocardial infarction within one year prior to deployment, or within six months of coronary artery bypass graft, coronary artery angioplasty, or stenting; morbid obesity (BMI >/= 40); dysrhythmias or arrhythmias, either symptomatic or requiring medical or electrophysiologic control; uncontrolled hypertension, current heart failure, or automatic implantable defibrillator; therapeutic anticoagulation; malignancy, newly diagnosed or under current treatment, or recently diagnosed/treated and requiring frequent subspecialist surveillance, examination, and/or laboratory testing; dental or oral conditions requiring or likely to require urgent dental care within six months‟ time, active orthodontic care, conditions requiring prosthodontic care, conditions with immediate restorative dentistry needs, conditions with a current requirement for oral-maxillofacial surgery; new onset (< 1 year)) seizure disorder, or seizure within one year prior to deployment; history of heat stroke; Meniere‟s Disease or other vertiginous/motion sickness disorder, unless well controlled on medications available in theater;

recurrent syncope, ataxias, new diagnosis (< 1year) of mood disorder, thought disorder, anxiety, somotoform, or dissociative disorder, or personality disorder with mood or thought manifestations; unrepaired hernia; tracheostomy or aphonia; renalithiasis, current; active tuberculosis; pregnancy; unclosed surgical defect, such as external fixeter placement;

requirement for medical devices using AC power; HIV antibody positivity; psychotic and bipolar disorders. (Reference: Mod 8 to USCENTCOM Individual Protection and Individual/Unit

Deployment Policy, PPG-Tab A: Amplification of the Minimal Standards of Fitness for

Deployment to the CENTCOM AOR).

In accordance with military directives (DoDI 3020.41, DoDI 6000.11, CFC FRAGO 09-

1038, DoD PGI 225.74), resuscitative care, stabilization, hospitalization at Level III (emergency) military treatment facilities and assistance with patient movement in emergencies where loss of life, limb or eyesight could occur will be provided. Hospitalization will be limited to emergency stabilization and short-term medical treatment with an emphasis on return to duty or placement in the patient movement system. Subject to availability at the time of need, a medical treatment facility may provide reimbursable treatment for emergency medical or dental care such as broken bones, lacerations, broken teeth or lost fillings.

Routine and primary medical care is not authorized. Pharmaceutical services are not authorized for routine or known prescription drug needs of the individual. Routine dental care, examinations and cleanings are not authorized.

Notwithstanding any other provision of the contract, the contractor shall be liable for any and all medically-related services or transportation rendered. In accordance with OUSD(C)

Memorandum dated January 4, 2007, the following reimbursement rates will be charged for services at all DoD deployed medical facilities. These rates are in effect until changed by DoD direction.

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Inpatient daily rate: $1,918.00. Date of discharge is not billed unless the patient is admitted to the hospital and discharged the same day.

Outpatient visit rate: $184.00. This includes diagnostic imaging, laboratory/pathology, and pharmacy provided at the medical facility.

AI 25.3 Compliance with Laws and Regulations (5 Nov 07). The Contractor shall comply with, and shall ensure that its personnel and its subcontractors and subcontractor personnel at all tiers obey all existing and future U.S. and Host Nation laws, Federal or DoD regulations, and

Central Command orders and directives applicable to personnel in Iraq and Afghanistan, including but not limited to USCENTCOM, Multi-National Force and Multi-National Corps fragmentary orders, instructions and directives.

Contractor employees performing in the USCENTCOM Area of Operations are under the jurisdiction of the Uniform Code of Military Justice (UCMJ). Under the UCMJ, U.S.

commanders may discipline contractor employees for criminal offenses. Contractors shall advise the Contracting Officer if they suspect an employee has committed an offense. Contractors shall not permit an employee suspected of a serious offense or violating the Rules for the Use of Force to depart Iraq or Afghanistan without approval from the senior U.S. commander in the country.

AI 25.4 Quarterly Contractor Census Reporting (12 Nov 07). The prime contractor will report upon contract award and then quarterly thereafter, not later than January, 1 April, 1 July and 1 October, to JCCI.J2J5J7@pco-iraq.net for Iraq and to BGRMPARC-A@swa.army.mil for

Afghanistan the following information for the prime contract and all subcontracts under this contract:

(1) The total number of contract employees performing on the contract who receive any support benefits, including but not limited to billeting, food, use of exchanges, laundry by host nation, US Nationals, and Third Country Nationals;

(2) The total number of prime contract employees performing on the contract by host nation, US Nationals, and Third Country National;

(3) The total number of subcontractor employees performing on the contract by subcontractor, host nation, US Nationals, and Third Country National;

(4) The company names and contact information of its subcontractors at all tiers; and

(5) The name of all company POCs who are responsible for entering and updating employee data in the Synchronized Predeployment & Operational Tracker (SPOT) IAW DFAR 252.225-

7040 DOD class deviation 2007-O0004 or DFAR DOD class deviation 2007-O0010.

mailto:JCCI.J2J5J7@pco-iraq.net mailto:BGRMPARC-A@swa.army.mil