TA_PWS_6_Jan_14_(revised).pdf

Attachment 1

Revised

PERFORMANCE WORK STATEMENT (PWS)

FOR

AIRCRAFT TRANSIENT ALERT, FLEET

MANAGEMENT, and FLIGHT LINE DEICING

FLUID RECOVERY SERVICES

AT

GRAND FORKS AIR FORCE BASE

NORTH DAKOTA

6 January 2014

TABLE OF CONTENTS

Section 1 – Description of services

Section 2 – Service Summary

Section 3 – Government Furnished Equipment, Property, and Services

Section 4 – General Information

Section 5 – List of Appendices

Appendix 1 Historical/Projected Workloads

Appendix 2 Government Furnished Property List

Appendix 3 Government Furnished Technical Orders, Publications, and Forms

Appendix 4 Government Furnished Facilities

Appendix 5 Government Vehicles

Appendix 6 Federal Holidays

SECTION 1

DESCRIPTION OF SERVICES

1. General Description of Services.

1.1. The contractor shall perform transient aircraft ground, fleet, and deicing fluid recovery as defined in this

Performance Work Statement (PWS) at Grand Forks AFB, North Dakota. The contractor shall provide all personnel, equipment, tools, materials, supervision and other items and service necessary except as specified in Section 3 as Government Furnished Equipment, Property, and Services. The contractor shall perform to the standards in this contract. Transient aircraft historical/projected workloads are listed in

Appendix 1.

1.2. Transient Air Services Requirements

1.2.1. Management Services. The contractor shall establish an Aircraft Services and Deicing Fluid

Recovery Management system to perform the following:

1.2.1.1. Provide qualified employees required to receive, park, service, and launch all transient aircraft landing at Grand Forks Air Force Base, and all functions of fleet management for all transient aircraft arriving and departing Grand Forks Air Force Base. Provide deicing and deicing fluid recovery services for all transient aircraft as specified in this performance work statement. Ensure all personnel within 30 days of employment contact 319 CES/ CEAN (Environmental Management) at 747-4183 to take the AF

Environmental Management Systems training. This annual training will be taken on-line and can be completed in 15 minutes. Contractor will be required to send electronic or hard copies of completed training to 319 CES/CEAN within seven days of completion.

Contractor must keep completed copies in Safety or Hazardous Material books.

1.2.1.2. Prepare AF Form 861, Base/Transient Job Control Number Register, and AF Form 726, Transient Aircraft Service Record (as required) on all transient aircraft IAW AFI 21-101, AMC Supplement I, Aircraft and Equipment Maintenance Management, and submit monthly to the Contracting Officer’s Representative (COR). Contractor personnel will process an AF Form 861 only if arrival, processing and/or departures services are provided. Temporary duty (TDY) aircraft shall not be entered on AF Form 861.

1.2.1.3. Contractor will be required to establish and maintain a database of Transient Aircraft

Serviced (excluding TDY) that includes the date of the aircraft arrival, the amount of gallons of fuel supplied and will forward to 319 CES/CEAN by the seventh day of the following month. This requirement is necessary to ensure compliance with mandated

Environmental Protection Agency Emergency Protection Community Right To Know

Act (EPCRA) Section 311, 312 and 312 reports.

1.2.1.4. When services and supplies are provided to foreign, commercial, and other non-DOD aircraft, the contractor shall annotate this data on the AFTO Form 349, Maintenance

Data Collection Record, when required.

1.2.1.5. Develop and maintain a work center employee safety program in accordance with (IAW)

Occupational Safety and Health Administration (OSHA), Air Force Occupational Safety and Health (AFOSH), and local directives. Contractor will be required to participate in

Environmental Safety and Occupational Health (ESOH) audits and make corrections to the program if out of compliance.

1.2.1.6. Coordinate parking locations with Airfield Management. Coordinate with Petroleum, Oil, and Lubricants (POL) shop and arrange for fuel delivery immediately upon

Revised notification of inbound distinguished visitor (DV) aircraft. Contact POL with fuel requests when non-DV aircraft are in final parking, and maintain contact to ensure prompt arrival of the fuel truck. Dispatch personnel to drive and operate the mobile staircase unit as needed.

1.2.1.7. Coordinate service and maintenance requirements with Base Operations to ensure timely arrival of government maintenance specialists/materials, when required. Immediately notify Base Operations of inbound transient aircraft arrivals, departures, and transient aircraft experiencing maintenance problems. Promptly inform Base Operations of any change in maintenance status.

1.2.1.8. Reserved

1.2.1.9. The contractor will establish a tool and equipment control program to maintain positive tool control to prevent items from being left in or around aircraft, IAW AFI 21-101, Aircraft and Equipment Maintenance Management, and MAJCOM and local directives.

Procedures shall be specified in the contractor’s quality control plan.

1.2.1.10. Provide qualified employees to operate vehicles as required in this performance work statement. The government will provide ground support vehicles as indicated in

Appendix 5.

1.2.1.11. The contractor shall maintain a technical order and publications file in accordance with

Technical Order (T.O) 00-5-1 and local operating instructions. The contractor will establish procedures in the contractor quality control plan to periodically review all applicable technical orders and publications not available in paper copy by logging on to approved publication web sites. All pertinent changes to directives will be communicated to all contractor employees and documented when complete. Reference

Appendix 3 for a list of required technical orders and publications.

1.2.1.12. The contractor shall maintain records of employee training, qualification, and certification. Procedures shall be specified in the contractor’s quality control plan.

1.2.1.13. Ensure effective foreign object damage (FOD) prevention program is implemented and maintained IAW Grand Forks Air Force Base Instruction 21-1012, Foreign Object

Damage Prevention Program. Ensure transient aircraft parking ramp, work area(s) and transient parking location(s) outside transient parking ramp remain FOD-free at all times.

Contact Base Operations for sweeper service as needed. Procedures for ensuring an effective FOD prevention program shall be specified in the contractor's quality control plan.

1.2.1.14. Provide aircraft commander(s) a bird strike worksheet and/or aircraft mishap/incident worksheet during debriefing when these incidents occur and forward to 319 OSS

Contracting Officer Representative office the day of occurrence or next duty day following an after-hours discovery.

1.2.1.15. Notify 319 OSS/OSAG Aerospace Ground Equipment (AGE) of assigned powered/non-powered servicing requirements, or defects. Properly document AGE discrepancy forms as required.

1.2.1.16. Ensure an inventory of government supplied aircraft oils, hydraulic fluids, absorbent material, aircraft chocks, rags and ground wires are available and in serviceable condition. Store all aircraft oils, hydraulic fluids, and paints in accordance with applicable hazardous materials storage and handling directives. Ensure personnel comply with all hazardous materials handling and safety data sheet requirements.

Procedures shall be specified in the contractor’s quality control plan. Contractor will be required to participate in the Hazardous Material Management Program (HMMP) and will follow AFI 32-7086 Hazardous Material Management. Contractor will ensure all items have barcodes and will contact the Hazardous Waste Contractor to get or clear out barcodes. If contractor uses the Envision store, then contractor will use Envision for

HMMP support. Contractor will ensure every effort is made to purchase Bio-base or

Revised

Recycled Content products unless prohibited by T.O. Contractor will manage any hazardous waste or universal waste in compliance with GFAFB Hazardous Waste Plan and directives provided by 319 CES/CEAN. Management of hazardous waste requires proper storage, labeling, and record keeping and attending an annual on station training requirement. Training can take up to three hours depending on the learning capability of the Contractor. Contractor will be required to participate in the mandatory recycling program and if contractor is designated as the building manager, he/she will conduct monthly recycling audits and send reports to 319 CES/CEAN and in addition will provide recycling training to occupants. Training materials will be provided by 319

CES/CEAN.

1.2.1.17. The contract manager or appointed representative will attend meetings in regards to inbound/outbound transient aircraft support requirements, deployment requirements, exercise requirements, and Hazardous Material Management Program Team Meetings when notified by the COR, Contracting Office, or Airfield Manager.

1.2.1.18. Inspect, position, connect, and operate powered and non-powered AGE. The contractor shall assist 319 OSS/OSAG with delivery and removal of AGE associated with transient aircraft from the parking area, as required.

1.2.1.19. Coordinate with Base Operations for transportation requests for arriving aircrew members, maintenance crews, and passengers upon request as required. Information required shall include: Total number of personnel, status (aircrew, duty, passengers, etc.), and destination.

1.2.1.20. Retrieve all drag chutes from the runway and taxiways when deployed by aircraft.

Deliver chutes to aircrew. Install spare chutes for transient aircraft if available.

1.2.1.21. The contractor will maintain awareness of surrounding flight-line areas during transient operations for emergency situations or safety incidents/accidents such as fuel spills, vehicle accidents, fires, or unauthorized personnel accessing controlled areas.

Immediately report all violations to Base Operations and or security personnel.

1.2.1.22. The contractor will provide feedback through the COR to refine all processes.

1.2.2. Aircraft Arrival Services. The contractor shall provide services required to safely prepare for, and properly park transient aircraft. (VIP, higher headquarters, and priority missions shall take priority over other aircraft). Coordinate Distinguished Visitor (DV) parking with Airfield Management and the base protocol officer.

1.2.2.1. Dispatch personnel to prepare for aircraft arrival. Pre-position all required equipment such as fire extinguishers, ladders, chocks, ground wires, powered and non-powered aerospace ground equipment, vehicle mounted staircase, etc. prior to aircraft arrival.

Remove foreign objects from aircraft parking and work areas – request sweeper vehicle support through the Base Ops as needed. The foreign object inspection should be accomplished within 30 minutes of aircraft arrival. Meet transient aircraft upon arrival at the designated taxiway in a “Follow Me” vehicle, lead aircraft to the designated parking spot, and marshal the aircraft onto the spot.

1.2.2.2. Check for hot brakes. On F-16 aircraft, check for hydrazine leaks. Insert wheel chocks before pilot exits aircraft. Establish interphone connection upon request from aircrew.

Install all gear, egress, and safety pins, as required. Ground aircraft in accordance with

T.O. 00-25-172, Ground Servicing of Aircraft and Static Grounding/Bonding, or specific aircraft technical order. In the case of a disparity between T.O.s, the specific aircraft technical order shall take precedence. Connect and operate aerospace ground / support equipment, as required.

Revised

1.2.2.3. Debrief aircraft commander and inform the Base Operations of aircraft status and service requirements. Verbally confirm location of all aircraft systems containing explosive devices such as, but not limited to, egress and weapons systems, and verify that they were made safe before aircrew leave aircraft. Install all pitot, inlet, intake and duct covers, as required. Inspect for foreign objects prior to installation.

1.2.3. Aircraft Processing Services. The contractor shall provide services required to safely process transient aircraft, as requested by the aircraft commander (VIP, higher headquarters, and priority missions shall take priority over other aircraft).

1.2.3.1. Obtain, inspect, position, connect, and operate powered and non-powered aerospace ground equipment needed to perform tasks required in this performance work statement.

1.2.3.2. Check engine oil. Service and sample oil as required by specific aircraft technical data.

When processing oil samples for the Joint Oil Analysis Program (JOAP), the DD Form

2026, Oil Analysis report must be completed in accordance with T.O. 33-1-37-1. Engine oil samples for U.S. and allied military aircraft will be extracted and, a DD form 1149

Requisition and Invoice/Shipping Document prepared for and shipped to the nearest

JOAP lab at government expense.

1.2.3.3. Perform refuel, fuel transfer, and de-fuel on general aviation aircraft, DOD leased/purchased corporate aircraft, U.S. military aircraft, and those aircraft identified in accordance with applicable technical orders. If the refuel operation procedures require additional manning for safe operation, an aircrew member or maintenance personnel accompanying the transient aircraft will perform these additional requirements. Fuel spills shall be reported immediately IAW applicable directives, local procedures, and policy.

1.2.3.4. Pickup and utilize fuel spill response materials as required. Immediately contain and cleanup spills IAW applicable directives, local procedures and instructions. Turn in contaminated absorbent material to the appropriate hazardous materials collection point.

1.2.3.5. Perform thru-flight or between flight inspections on aircraft as required and properly document aircraft forms as required. Report any foreign object damage (FOD) and/or dropped objects in accordance with AFI 21-101 and local directives.

1.2.3.6. Check and service hydraulics, fuel, oil, and other systems, as required. Turn in contaminated oil, hydraulic fluid, and open fluid cans in accordance with local directives.

Properly deposit contaminated fuel in an approved collection point or fuel bowser in accordance with local directives.

1.2.3.7. Tow aircraft, as required IAW applicable aircraft technical data. Coordinate tow approval through Base Operations and Ground Control as required. Pickup government provided tow vehicle at location designated by COR.

1.2.3.8. Perform minor maintenance, as required. Check aircraft tires and struts for condition and service. Inspect and clean canopy / windscreen

1.2.3.9. Retrieve deployed deceleration chutes from transient aircraft. Deliver to transient aircraft and install repacked chutes for transient aircraft if available.

1.2.3.10. If aircraft does not have accompanying maintenance personnel, secure aircraft that remain overnight. Ensure all hatches, windows and doors are closed. When weather conditions dictate, and if available, moor aircraft as required.

1.2.3.11. Check, make required entries and clear AFTO Form 781’s, Aircraft Series Forms, entries, as required. The contractor shall be responsible for clearing Red X symbols originated by Aircraft Services personnel. Note: The contractor shall keep on file a list of all employees authorized to sign off RED X symbols on transient aircraft

Revised

1.2.3.12. Perform gravity/dump type fleet/lavatory service. Assist duty personnel with disposal of containerized human waste products, as required.

1.2.4. Aircraft Departure Services. The contractor shall provide services required for aircraft departure within all applicable safety requirements. (VIP, higher headquarters, and priority mission shall take priority over other aircraft).

1.2.4.1. Brief aircraft commander on aircraft status. Remove ground wires and pitot, inlet, intake and duct covers, or any other ground equipment as required. Inspect intakes and inlets for foreign objects prior to engine start. Connect and operate required aerospace ground equipment.

1.2.4.2. Assist crewmembers in accomplishing Pre-flight and Engine Start Checklists. Confirm

/remove gear locks and pins. Confirm with aircrew that all cockpit safety devices and other aircraft explosive safety pins have been removed. Ensure aircraft panels and covers are properly fastened and secure for flight. Disconnect all aerospace ground equipment.

1.2.4.3. Remove chocks and marshal aircraft from parking area. Perform end of runway inspection when requested by the aircraft commander, in accordance with T.O. 00-20-5.

Para. 2-4 and AFI 21-101 Para 14.13.

1.2.4.4. Perform aircraft deicing procedures on departing transient aircraft in accordance with procedures in PWS section 1.4.

1.2.4.5. The contractor will provide personnel as necessary to clear snow accumulation under and around transient aircraft that can’t be reached by base snow removal equipment. Hand shoveling of snow may be required.

1.2.4.6. Inspect parking / work areas for foreign objects and remove support equipment.

1.2.4.7. Document all reimbursable supplies, equipment and services provided to Non-DOD aircraft.

1.3. Aircraft Fleet Management Services. The contractor will provide aircraft fleet servicing, including materials, for all transient aircraft arriving and departing Grand Forks AFB. Transient aircraft will be serviced as required or when requested by the aircraft commander. All fleet servicing will be documented on Transient Alert form to facilitate tracking.

1.3.1. The contractor will provide the required manning for dumping, cleaning and servicing of the urinal and toilet systems, filling the clean water tank, and for the movement of the servicing cart. The contractor will also empty all trash and place a new trash bag into the trash receptacle.

1.3.2. The urinal and toilet systems will be dumped into a government furnished lavatory service cart. All fleet services will be performed in accordance with applicable aircraft technical orders and environmental/health standards.

1.3.3. The contractor will provide all personal protective equipment (PPE) and materials necessary to perform all fleet management services. The equipment and materials listed on Appendix 2, Table 2 of this PWS will be provided initially, but it will be the contractor’s responsibility to replace and/or restock all equipment and consumable materials with items that are comparable in quality and conform to the specifications contained in the governing standards and directives AFI 91-203, Air

Force Consolidated Occupational Safety Instruction.

1.4. Aircraft Glycol Fluid Recovery Services.

1.4.1. Flightline Glycol/Deicing Fluid Recovery. Flight Line Deicing Fluid Recovery. The contractor will provide aircraft deicing fluid recovery services for all transient aircraft and Global Hawk aircraft assigned to the 69th RG arriving and departing Grand Forks Air Force Base.

Revised

1.4.1.1. The contractor shall provide the Mobile Glycol Recovery Vehicle (MGRV). The contractor will be responsible for the operation and maintenance of all equipment and shall supply staff to operate and maintain MGRV.

1.4.1.2. Prepare the aircraft deicing location prior to deicing operation commencement. In an effort to maximize spent deicing fluid recovery and to meet our storm water permit criteria, the contractor will close installed drain blocks not later than thirty minutes before any deicing operations begin, so that fluid will not flow into the storm water sewer system.

1.4.1.3. The primary deicing location will be the Bravo ramp, including extension as necessary.

The alternate locations will be on the Charlie ramp, spots 1-11, 13 – 19, 25 – 27, 29 – 31.

The designated Global Hawk aircraft deicing (provided by 69 RG) and recovery

(provided by TA) locations will be Charlie ramp spots 20-24.

1.4.1.4. Deicing fluid recovery will begin immediately after the aircraft has been removed from the deicing location

1.4.1.5. The contractor shall notify the Base Operations within one hour after completion of deicing fluid recovery services

1.4.1.6. Ensure radio communication is maintained throughout each shift, for coordination with

Base Operations. Provide all recovered deicing fluid storage tanks needed to accomplish the requirements of this PWS. Tanks placement will be determined by COR and approved by airfield management.

1.4.1.7. Remove all vehicles, fluid storage tanks and equipment brought onto Grand Forks AFB for use to accomplish the requirements of this PWS not later than 10 calendar days after end of contract period.

1.4.1.8. Provide all vehicles / equipment needed to accomplish the requirements of this

Performance Work Statement (PWS), except what is provided as Government Furnished

Property. Vehicles will be uniform in color. All vehicles shall be identified with the contractor’s company name visible on both sides. Contractor shall ensure vehicles are operational at all times

1.4.1.9. Recover deicing fluid from all deicing operations. During deicing fluid cleanup, ensure that all effluent containing more than 5% glycol is recovered expeditiously and deposited into appropriate holding tanks. Deicing fluid cleanup will be completed within one hour after the aircraft has left the parking spot. Prior to completion of spot, check to ensure the ramp contains less than 5% glycol; tested with refract meter.

1.4.1.10. The existing 23 drain blockers / catch basins may be left in place but contractor will be required to perform debris removal, water flush once per year, and repair any missing / deteriorating sealant. The contractor will be required to test all basins for leaks prior to the beginning of the deicing season.

1.4.1.11. The contractor shall conduct his operations so as to provide free and unobstructed movement of aircraft.

1.4.1.12. Deposit deicing fluid collected by MGRVs or equivalent in a TO 42C-1-2, Anti-icing, Deicing, and Defrosting of Parked Aircraft, compliant contractor-provided fluid storage tank located within close proximity to the flight line. Storage tank must be double wall construction.

1.4.1.13. Recycle/dispose of collected de-icing fluid at an approved location IAW all state and federal laws. All disposal/recycling costs are the responsibility of the contractor.

Recycling is the required method of disposal provided recycling is economically profitable under normal business practices. Recovered deicing fluid with a concentration below acceptable Biochemical Oxygen Demand (BOD) levels may be disposed of into the Grand Forks AFB Sanitary Sewer lagoon if approved by the Base Civil Engineer.

The rate of discharge to the lagoons shall be approved prior and will be based on actual

Revised lagoon loading at the time of request. The product must be released into the system in a manner consistent with all applicable base, state and federal regulations, and that does not cause an upset to that system. Due to freezing of the lagoon in the winter months, there will be no release of effluent until after spring thaw at the earliest. The contractor shall submit a plan to the contracting office, for approval through lagoon manager that addresses such releases in accordance with sound engineering principals (i.e. BOD levels, quantity to be released, timing etc.). In the event of an upset to the Sewer

Treatment Lagoon, the contractor is responsible for damages, penalties, fines, etc. that may be assessed by the Federal, State, or local governments.

1.4.1.14. During deicing events, the MGRVs or equivalent shall be operated as required to recover deicing fluid from the aircraft parking locations as well as remove “ponding” of fluid above the catch basin valves/drain blockers

1.4.1.15. Operators will be required to operate in close proximity of aircraft to recover spent

Aircraft Deicing Fluid (ADF) from application areas, but MGRVs or equivalent shall remain at least twenty-five feet from aircraft at all times. It is the contractor’s sole responsibility to conduct operations in a manner that meets all AF and Grand Forks AFB requirements and is protective of aircraft and safety of personnel.

1.4.1.16. MGRVs or equivalent shall be parked at a location that shall allow the contractor to mobilize and respond to deicing events within a thirty-minute notice.

1.4.2. Record Keeping. The contractor shall maintain records that are updated and forwarded to the COR and 319 Civil Engineering Squadron Environmental Flight. At a minimum these reports should include the following.

1.4.2.1. Report Weekly: Volume and concentration of recovered deicing fluid collected by each

MGRV or equivalent prior to discharge into the temporary storage tanks, storage tank where the load was placed, and the date that the load was collected.

1.4.2.2. Weekly mass balance calculations indicating glycol collected.

1.4.2.3. Location, date, and time of all catch basin/drain blocker openings and closings.

1.4.2.4. Report monthly: Bills of lading for recovered deicing fluid/byproducts recycled/disposed.

Also submit to the COR an overall monthly report of glycol recovered.

1.4.2.5. During the spring warm up when ponding is occurring over the catch basins, the contractor will seek approval from the COR before opening any catch basins with discharge less than 5%, the contractor will keep a separate log of which basins were open, percentage of glycol contained, estimate of amount to be released, time, date and authorizing COR.

1.4.2.6. Annual (season end) report summarizing items 1.4.2.1 to 1.4.2.4

1.4.2.7. The Contractor shall make available in a timely manner, any permits, reports, or general performance data required in the PWS.

1.4.2.8. The contractor shall create, handle and maintain records for the Air Force, regardless of medium, (in a pre-agreed medium that can be used by the Air Force) in accordance with the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-

322, Record Management program, AFI 33-364, Records Disposition Procedures and

Responsibilities, and AFMAN 33-363, Management of Records. Full text versions of these publications are available for download at http://www.epublishing.af.mil.

1.4.2.9. The contractor’s records person should attend Records Management Orientation Training conducted by the Base Records Manager. Inquiries as to the specific actions necessary to meet the requirements established in the above referenced publication may be directed to the GFAFB Records Management Office at (701) 747-6693 or 319 th

CS/SCOK, Bld 314, GFAFB, ND, 58205-6436.

http://www.epublishing.af.mil/

1.4.3. Work Plan. The contractor will be required to submit for approval an all-inclusive operating plan to the contracting office within 10 days after contract is awarded, that includes but not limited to the following:

Collection Methods

Frequency of Collection

Equipment Utilized

Coordination with Base Operations/Airfield Management/ COR

Equipment Maintenance Schedule

Deicing Inspection and Monitoring Program

Recovered Deicing Fluid Recycling Plan

Recovered Deicing Fluid Disposal Plan

Type of storage tanks used and location

1.4.4. Environmental Compliance. The contractor shall comply with all Federal, state, local and Grand

Forks AFB environmental laws, regulations and directives.

NOTE: Some recovered fluids may contain fuel, oil, hydraulic fluids and other petroleum based by-products in the course of normal operations.

1.4.4.1 Store and properly mark all hazardous materials in appropriate containers and approved areas as directed in Grand Forks AFB Hazardous Waste Management Plan and/or by

319th Civil Engineer Squadron (CES/CEAN) and the hazardous waste manager.

1.4.4.2 Dispose of all solid and hazardous waste products generated by actions taken during the accomplishment of this PWS in accordance with industry standards or base procedures, whichever is stricter.

1.4.4.3 Monitor and inspect all contractor and government provided equipment to ensure all equipment is serviceable, does not leak or release fluids into the environment. Ensure drip pans are fully utilized, if necessary. Clean drip pans as necessary

1.4.4.4 Notify appropriate agencies immediately, following a spill, including Fire Department and COR, as spelled out in appropriate directives.

1.4.4.5 Contractor is responsible for clean-up of spills that occur during the course of performance. Contractor is responsible for any fines, penalty assessments and/or natural resources damage claims that may be brought against Grand Forks AFB by any regulator due to contractor’s performance or failure to perform during the execution and performance of the contract.

1.4.4.6 Contract Requirements for Hazardous Materials. IAW AFI 32-7086, Hazardous Material

Management, contractors using hazardous materials on GFAFB must comply with the authorization procedures contained in sections 2.5.3 and 2.5.5 of the instruction.

1.4.4.7 IAW FAR Clause 52.223-3, each offeror must provide the Contracting Office with a list of proposed HAZMAT that it plans to use on the installation during the performance of the contract. Contractors must obtain Air Force authorization prior to using HAZMAT on an Air Force installation, and must report usage data to the HAZMART.

1.4.4.8 Contractors must submit to the Contracting Office the information and supporting documentation (including MSDS) necessary to obtain HAZMAT usage authorization.

The Contracting Office will transmit the contractor submittal to the HAZMART for processing. If the HAZMAT is a Class I ODS, the contracting officer must also have a copy of the applicable and current SAO approval of the Class I ODS requirements (see paragraphs 4.3.1., 4.3.6., and 4.5.). NOTE: Contractors are not required to coordinate with a government UEC or Unit Safety Representative.

1.4.4.9 For each contractor-identified HAZMAT that the HMMP team determines does not meet the Air Force definition of a HAZMAT, the IHMP requirements do not apply. The

HMMP team will notify the Contracting Office that the contractor has authorization to bring and use that material on the installation without reporting usage.

1.4.4.10 If the contractor needs to bring a material on the installation that was not included in the original HAZMAT listing, the contractor must first notify the Contracting Office and then obtain prior authorization, if the HMMP team determines the material to be a

HAZMAT.

1.4.4.11 All hazardous materials must be approved through the above process prior to bringing any hazardous material on installation.

1.4.4.12 Hazardous Materials.

1.4.4.12.1 Asbestos and Lead-Based Paint. If the contractor suspect’s asbestos or lead based paint in any building components, the contractor shall notify the COR. Testing is not performed through this contract. If the contractor suspects ACM or LBP has been damaged during the performance of this contract and feels a release may have occurred stop work immediately, evacuate the area, and contact the COR.

1.4.4.12.2 Freon. The contractor shall ensure all employees or subcontractors performing work involving Freon recovery have all required training, certifications and perform work in accordance with all federal, state and local requirements. Certifications will be made to COR as directed.

1.4.4.12.3 Waste Disposal.

1.4.4.12.3.1 Hazardous Waste. GFAFB is a small quantity generator of hazardous waste. All hazardous waste generated on GFAFB by the contractor must be managed in accordance with small quantity generator standards as specified in 40 CFR 262. The contractor shall comply with all federal, state, and applicable requirements in the GFAFB Hazardous Waste

Management Plan (HWMP). The GFAFB HWMP can be reviewed at the

GFAFB Hazardous Waste Office located in Bldg. 408 (747-4655).

1.4.4.12.3.2 Universal Waste: Used fluorescent tubes and other HID lights are universal waste and must be turned in to the Hazardous Waste Office for recycling. Contractors must not throw fluorescent tubes or bulbs into the dumpster. Contact the Hazardous Waste Office at the south-end of Bldg.

408 to obtain a properly labeled box if accumulating and storing light bulbs. Broken bulbs are defined as a hazardous waste and must be individually double bagged in plastic bags and taped shut. The contractor must transport the packaged broken tubes to the Hazardous Waste Office for proper disposal.

1.4.4.12.3.3 Construction and Demolition Debris: All debris, waste, and excess construction material shall be disposed of off base by the contractor at no cost to the Government. If any waste material is dumped in areas not permitted by the that state’s regulatory authority, the contractor shall remove the material, dispose of the material in accordance with applicable technical provisions, and restore the area to the condition of the adjacent undisturbed areas. Where directed, contaminated ground shall be excavated, disposed of as approved, and replaced with suitable fill material, all at the expense of the contractor.

1.5 Emergency Services. Assist, as required, with transient aircraft and assigned base aircraft emergencies.

Upon direction from the military on scene commander, the contractor will provide assistance to the base assigned crash recovery team for the removal and towing of transient and or assigned aircraft in accordance with all safety requirements.

1.5.1 Respond to real world disaster in accordance with base disaster plans.

1.5.2 Comply with all applicable checklists/guidelines for inclement weather/emergencies. If the

Tier system is implemented for action, or due to adverse weather, the Functional Area Chief releases Transient Alert personnel, the contractor will then release all available personnel as applicable leaving only the number behind to complete mission requirements. Once mission requirements are met, forward on call personnel information to Base Operations and suspend operations. On occasion, aircraft shall be sheltered in response to adverse conditions.

Coordinate efforts through Base Operations.

1.5.2.2 Tier 1 consists of personnel living on GFAFB. Tier 2 includes all areas within a 10-mile radius from GFAFB. Tier 3 includes all areas within 10-120 mile radius from GFAFB.

Tier 4 includes all areas which extend beyond a 20-mile radius from GFAFB.

1.5.3 The contractor shall use the priorities established by Base Operations, if the activation or exercise of multiple contingency plans generates conflicts with support requirements. If the contractor cannot accomplish a routine workload due to the activation or exercise of any contingency plan, the government will not take remedial action against the contractor for non-support of lower priorities.

1.5.4 The contractor shall respond to actual force protection conditions, crash recovery, natural disasters, bomb threats, chemical spills, and evacuation procedures in accordance with applicable directives and local policy.

1.5.5 TA personnel are exempt from participation in all base exercises in order to support transient aircraft unless tasked for specific exercises.

1.6 Contractor Full-Time Equivalent Reporting. The contractor shall report ALL contractor labor hours

(including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

1.6.1 Reporting inputs will be for the labor executed during the period of performance for each

Government Fiscal Year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

1.6.2 Reporting Period: Contractors are required to input data by 31 October of each year.

1.6.3 Uses and Safeguarding of Information: Information from the secure website is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.6.4 User Manuals: Data for Air Force service requirements must be input at the Air Force

CMRA link. However, user manuals for Government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

http://www.ecmra.mil/ http://www.ecmra.mil/

SECTION 2

SERVICE SUMMARY (SS) AND METHOD OF

ASSESSMENT

Performance Objectives

PWS

Paragraph Performance

Threshold

Method of Assessment

PO 1 Operate an effective

Aircraft Services Management system to ensure all tasks and programs are successful.

Paragraph

1.2.1, 1.4.2, 1.4.3

No more than 2 defects per semi-annual inspection.

Semi-annual. COR will inspect contractor management processes semi-annually and document discrepancies on a Memorandum for record.

PO 2 Perform Transient Aircraft

Arrival, Processing, and

Departure Services

Paragraph

1.2.2, 1.2.3, 1.2.4

No more than 2 service related discrepancies per month.

Valid Customer Complaints and Period Surveillance. COR will periodically observe the timeliness, cleanliness and safety of transient operations and document discrepancies on locally developed checklists. COR will receive customer complaints from aircrews, validate the complaint and give them to the contractor’s quality control inspector for correction.

PO 3 Provide Aircraft Fleet

Management Services

Paragraph

1.3

No more than a total of

2 defects and valid customer complaints per month.

Valid Customer Complaints and

Period Surveillance. COR will periodically observe the timeliness, cleanliness and safety of fleet management and document discrepancies on locally developed checklists. COR will receive customer complaints from aircrews, validate the complaint and give them to the contractor’s quality control inspector for correction.

PO 4 Perform Glycol Recovery, Recycle, Disposal Services

Paragraph

1.4.1

No more than a total of

2 defects.

Periodic Surveillance. COR will periodically observe the timeliness, cleanliness and safety of Glycol recovery operations and document discrepancies on a locally developed checklist. COR will notify contractor’s quality control inspector of discrepancies.

PO 5 Provide Emergency

Services

Paragraph

1.5

No defects during the contract year.

Valid Customer Complaints.

COR will receive customer complaints from base personnel, validate the complaint and give them to the contractor’s quality

Revised control inspector for correction.

PO 6 Safety Paragraphs 1, 1.2.1, 1.2.2, 1.2.3, 1.2.4, 1.3, 1.4

Provide all services related to this PWS with no recurring safety discrepancies per contract year.

Valid Customer Complaints and

Period Surveillance. COR will periodically observe safety during all operations and document discrepancies on the pertinent locally developed checklist or memo when appropriate. COR will receive customer complaints from base personnel, validate the complaint and give them to the contractor’s quality control inspector for correction.

SECTION 3

GOVERNMENT FURNISHED EQUIPMENT,

PROPERTY, AND SERVICES

3. GFE, Property and Services

3.1. GENERAL REQUIREMENTS

3.1.1. Equipment. The government shall provide the facilities, equipment, and materials listed in attached tables. Government furnished equipment designated in Appendix 2; Tables 1 and 2 shall be managed in accordance with the provisions of AFMAN 23-110 VOL 2, Part 13, Chapter 8. The procedures specified are in addition to those required by the Government Property clause of this contract.

3.1.2. Equipment Inventory. Not later than 5 days after to the start of the contract period, the contractor and a Government representative shall conduct a joint inventory of all Government furnished equipment listed in Appendix 2, Tables 1 and 2 the contractor shall receipt for all equipment provided by the Government. The contractor and a Government representative shall jointly determine the working order and condition of all equipment. Items of equipment missing or not in working order shall be recorded. The Government will replace missing items and repair all items not in working order. The Government representative will give disposition instruction for items beyond repair. The contractor and Government representative shall certify their agreement as to the working order of the equipment. If the contractor does not participate in the inventory, the contractor must accept as accurate the listing and stated condition of equipment provided by the Government. All materials and equipment listed on Appendix 2 will be returned to the government at contracts end.

All materials and equipment turned over to the government at contracts end will be of the same quality and quantity as the materials and equipment provided at the start of the contract. Exception to this is normal wear and tear of government furnished equipment and facilities.

3.1.3. Equipment Accounting. Government furnished equipment assigned Equipment Management

Codes 2 through 5 is accounted for on Equipment Authorized In-Use Details (EAID) under the provisions of AFMAN 23-110 Volume 2, Part 2, Chapter 15. The contractor shall designate custodians and alternates to receipt and account for Government furnished EAID equipment on custodian authorizations/custody receipt listings of these details. EAID equipment is designated in

Revised appendix 2, Table 1. The Government shall provide the custodians and their alternate’s initial equipment custodian training.

3.1.4. Obtaining Additional or Replacement Equipment. The contractor shall submit requests for additional or replacement Government furnished EAID equipment. The contractor shall submit such requests through the COR to the functional area chief and contracting officer for approval and any appropriate contract modifications.

3.1.5. Equipment Accountability. If extension of the contract is exercised, a joint inventory of the equipment shall be conducted by the contractor and a Government representative. The contractor shall be liable for loss or damage to Government furnished property beyond fair wear and tear. In the case of damaged property, the amount of compensation due the Government by the contractor shall be the actual cost of repair, provided such amount does not exceed the economical repair value.

In the case of loss or damage beyond economical repair to equipment, the amount of the contractor’s liability shall be the depreciated value of the item to be determined by the contracting officer.

3.2. SERVICES. The following services will be provided at no cost to the contractor:

3.2.1. Utilities. The government will provide electricity, water, and sewage.

3.2.2. Telephone. The government will provide the contractor with “Class A” telephone service including

DSN and FAX lines. Contact 319 Communication Focal Point, 747-2666, Option 2 for installation of one Class A basic/analog phone.

3.2.3. Basic services such as refuse collection, insect and rodent control, security police and fire protection, and emergency medical services will be provided.

3.2.3.1. Emergency medical services are provided on a reimbursement basis.

3.2.4. Parts ordering, delivery, and pick-up. The government will provide aircraft replacement parts, ordering, and delivery services, as required.

3.2.5. Fuel Delivery. The government shall deliver all required fuel to transient aircraft parking locations.

The fuel vehicle response time is based on the priorities established by the Base Operations.

3.2.6. Flight line driving requirements. Contractor personnel who drive on the flight line shall have a valid state driver’s license and the AF Form 483, Certificate of Competency, issued by the 319 OSS

Vehicle NCO. For vehicles above 1 ½ ton gross weight, and special purpose vehicles, employees shall obtain AF Form 2293; USAF Motor Vehicle Operators Identification Card. Employees must understand and comply with all state, base, and flight line vehicle regulations.

3.2.7. Local Area Network (LAN). LAN access will be provided to the contractor. The contractor accepts and will comply with all DOD directives for LAN access. A computer will be provided to the contractor to connect to the LAN with the requirement of Common Access Card (CAC) and will be used for official business only as required under this contract. Access to the intranet will be through

Air Force authorized sources only and all transactions are subject to monitoring. If a contractor owned computer is to be used, connections will be through a contractor acquired phone line or other service at the contractor’s expense. Government owned/operated telephone lines shall not be used for computer connections. Note: Government provided ADPE (computer, monitor, printer) will be provided via host AF unit (i.e. OSS, 69 RG or Maintenance unit). ADPE must be accounted, inventoried, etc. Host unit can request ADPE equipment through 319 CS/SCOS, 747-4916 and if excess assets are on hand can be provided to contractor.)

3.3. PROPERTY. The following property will be provided at no cost to the contractor:

Revised

3.3.1. Facilities. The government shall furnish and/or make available one office and tool room for transient aircraft activities. See Appendix 4 for primary facility layouts. All facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA). Compliance with

OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor.

3.3.2. Powered and Non-Powered Aerospace Ground Equipment (AGE). The government shall furnish and/or make available all AGE required to perform aircraft services specified in this performance work statement. The contractor shall inspect equipment for serviceability and condition prior to use, and annotate any discrepancies attached on equipment AFTO Form 244.

3.3.3. The government shall furnish and/or make available all fuels, oils, lubricants, and fluids required for government owned aircraft. Government provided servicing fluids/materials will not be used for contractor provided vehicles.

3.3.4. Technical orders, publications, and forms. See Appendix 3 for an inventory list of technical orders, publications, and forms that the contractor will have possession and custodial responsibility for.

3.3.5. Land mobile radios. The government will provide maintenance and installation services for government furnished radios/equipment to be installed in contractor vehicles. The contractor will maintain the required documentation for radio inventory and accountability in accordance with local requirements. The contractor will be held accountable for any costs incurred for labor and replacement of equipment due to loss, theft, or abuse of radios while in the contractor’s possession and/or while installed in contractor vehicles. (see Appendix 2)

3.3.6. Other property. See Appendix 2 for an inventory list of other government furnished property that the contractor will have possession and custodial responsibility for.

SECTION 4

GENERAL INFORMATION

4. General Information

4.1. HOURS OF OPERATION. The contractor shall provide aircraft services from 0700-1900 Monday through Friday, and from 0800-1600 Saturday and Sunday. No normal operations will take place on

Federal Holidays (See Appendix 6). The contractor shall be required to respond to short/no-notice aircraft arrivals beyond hours of normal service. The appropriate level of aircraft maintenance support for each short/no-notice event shall be available for duty no later than 1 hour after notification from the

Government. The Government will reimburse the contractor for hours above normal service at the rate established in the price schedule under “Overtime/Hrs.” If an aircraft arrival is scheduled within 2 hours after normal hours of operation, the government will reimburse for hours above normal service starting at the end of the normal shift and ending 30 minutes after the aircraft departs or services are no longer needed. If the arrival is scheduled more than 2 hours after the end of the normal hours of operation, the government will reimburse for hours above normal service starting 1 hour prior to the scheduled arrival and ending 30 minutes after departure or services are no longer needed.

4.2. MANNING LEVELS. The contractor shall supply sufficient manning to ensure safe, quality, and timely services. A minimum of two people will be on duty during all hours of operations. Base Operations will determine the priority when the workload precludes servicing multiple aircraft. The contractor shall be required to maintain an adequate number of employees, in addition to normal manning requirements, that can be mobilized or recalled during transient alert duty hours in a timely manner (1 hour or less) to assure that government required services can be performed at all times. The contractor shall make every effort to fulfill the requirements of this PWS prior to requesting or receiving any government assistance. When the government perceives mission accomplishment is endangered, the government may augment additional surge requirements beyond the capability of the contractor. Special Situations: The contractor may be required to temporarily extend the hours of operation up to and including 24 hours per day, 7 days per week. The contractor shall provide these extended services as requested by the 319 ABW/OSS representative at an hourly rate specified in the price schedule under "Overtime/Hrs." This hourly rate will be paid for actual hours of air base support and at a manning level approved by the 319 ABW/OSS representative. If extended hours are required for a prolonged period of time, the government may determine to negotiate an acceptable rate of payment that will be reflected in the price schedule by modification to the contract.

4.3. CONTRACTOR PERSONNEL. The contractor shall identify to the Contracting Officer, a manager who will be the point of contact to support this service on behalf of the contractor.