6. Questions & Answers_21AUG26.pdf

CCTV Delivery and Installation Whiteman AFB

FA462526Q1128

Questions and Answers 21 August 2026

1. Hybrid Recorder Requirement: Is a dedicated Hybrid Video Recorder (HVR) capable of directly supporting both analog and IP cameras required, or would an IP/network-based VMS with encoders to accommodate analog camera connections be acceptable, provided all other SOW requirements are met or exceeded?

No, see SOW para 2.1.2.3 no internet connection (closed loop system)

2. Camera Type: Are the new cameras required to support both HD-Analog (BNC) and IP (Ethernet) connections, or would IP-only cameras be acceptable if they meet or exceed all other specified performance requirements?

SOW para 2.1.2.1/2.1.2.3 determination based on the topology of the system determined by vendor

3. Analog Camera Integration: Is the hybrid/analog capability intended for integration with any existing analog cameras, or is it required only as a capability of the new system? The SOW states that existing exterior cameras are to remain inoperable and are not being removed as part of this effort.

No, SOW para 2.2.1.4

4. Please confirm whether existing conduits, handholes, pathways, racks, cabinets, and fiber connections are available and usable between the identified facilities.

See map for details on existing fiber, existing conduits were checked and found to be functional.

5. Will the contractor be required to provide any trenching, directional boring, new underground conduit, concrete work/restoration, or utility locating?

See map for new cable/fiber required via trenching direct buried cable or conduit. If direct burying conduit the contractor should install conduit where cable exits the ground and goes into facility or up pole.

6. The price schedule identifies 1,000 feet of cabling. Does this represent copper cabling, fiber-optic cabling, or the total combined quantity? If fiber is required, please confirm the required fiber type, strand count, connector type, and termination requirements.

After further review the government estimates 1445 feet of new cabling/fiber

7. Please identify the intended locations for the five managed PoE switches and confirm whether existing electrical power, UPS capacity, rack space, and any required environmental enclosures are available at those locations.

The number of switches is not specified and they should be used as-required and included on your quote.

8. Will an all-IP camera design be acceptable if the recording platform supports the required system functionality, or must each camera specifically support both BNC/analog and Ethernet/IP connections?

Yes an all IP is acceptable if that’s determined by the contractor.

9. Please confirm the required usable storage capacity, RAID configuration, recording frame rate, and bitrate needed to meet the requirement for 30 days of continuous recording for all 13 cameras.

Vendor will determine capacity based on the bit rate used by cameras and 30 day requirement IAW SOW para 2.1.2.3

10. In addition to the requirements expressly identified in the solicitation, are there any additional TAA, GSA, FIPS, Air Force cybersecurity, approved-product-list, or other equipment approval requirements that proposed CCTV equipment must meet?

All cameras must be TAA compliant, the storage device must be compliant with FIPS 140- 3, hubs and switches should be managed switches from the DISA Approved Products List.

Only DAF-approved software is to be used. Operating systems must be among the most current versions approved by DISA and the DAF, with a reference to the Long-Term Servicing Channel (LTSC) for current versions and builds. Follow the standards and guidance listed on the DAF Ports, Protocols, and Services site. The procurement of VSS components must comply with Federal Acquisition Regulation (FAR) 52.204-25, which prohibits contracting for telecommunications and video surveillance services or equipment from certain covered countries.

The system must adhere to the Risk Management Framework (RMF). The system must use government-owned assets for maintenance. Remote maintenance is highly restricted and requires written justification and approval. Use of privately-owned devices to access, monitor, or operate control systems is not authorized.

All ACS hardware, software, and card readers must be UL 294 listed and FIPS 201 approved.

11. Please confirm the required completion date or period of performance following contract award or Notice to Proceed.

A notice to proceed will not be issued. The period of performance is provided by the vendors.

12. Please confirm the anticipated camera mounting heights and acceptable mounting methods. Additionally, should the contractor include lift equipment in its pricing, and will Government escorts be required during installation?

See attached excel document for approx. mounting heights for all cameras.

13. Is attendance at the August 14, 2026 site visit mandatory for an offeror to be eligible for award?

Site visit is not mandatory.

13a. If site-visit attendance is not mandatory, will the Government make available any additional photographs, approximate cable distances, drawings, or information provided during the site visit to offerors who are unable to attend?

The government will only provide answers to the questions asked when posting the Q&A following the site visit.

14. Please confirm the minimum required port count and PoE power budget for each of the five managed PoE switches identified in the Price Schedule.

Each switch should have 12 ports and capable of excepting multi and single mode fiber

15. Does the Government have a preferred manufacturer for the cameras, NVR/VMS, managed switches, monitors, or PTZ controllers, or may the contractor propose any manufacturer meeting the stated salient characteristics and applicable federal requirements?

No preference on manufacturer, as long as requirements are met.

16. Please identify what existing fiber-optic cabling, conduit, pathways, network infrastructure, and associated cabling are available for contractor use.

See map which is color coded and labeled

17. Does the 1,000 feet of cabling identified in the Price Schedule represent the Government's anticipated total amount of new contractor-installed cabling?

See question #6

18. Is existing fiber connectivity available between the Water Treatment Plant, Wastewater Treatment Plant, and associated facilities for use by the new CCTV system, or should the contractor include new fiber installation between facilities?

Yes, there is fiber between plants and some facilities. See map for existing fiber that contractor may use if suitable for system they propose to use AND map show where direct burial cable/conduit needs to be installed.

19. Please provide the approximate mounting heights for the exterior PTZ cameras and confirm whether the contractor should anticipate requiring an aerial lift.

Approx max height will be 40ft

20. Is suitable electrical power currently available at the anticipated managed PoE switch/network equipment locations?

Yes

21. The Salient Characteristics reference a dedicated PC or client-box capable of decoding at least 16 channels of 1080p video in real time. Please confirm whether the Government requires a separate client workstation at each monitoring location in addition to the system server/NVR.

IAW SOW para 2.1.2.3 The camera system for building 2005 (central location) shall entail a system server, video storage with a (30 days minimum NVR/DVR video storage), and network connecting to all cameras at both plants, allowing for redundant control of the systems and the ability to centralize critical viewing footage via fiber optic cabling.

Complete system will be standalone without the need for internet connections to update, record, or store recordings, monitor cameras and update software if required. Any switches required for operation need to be managed switches with POE (power over ethernet) capabilities.

IAW SOW para 2.1.2.4 The Contactor shall install two viewing monitors: one each in bldg.

2005 and 5034 (minimum size for monitors is 40 inch). Both monitoring systems will be provided with 3-axis keyboard to control camera operations.

22. Do all proposed camera locations currently have existing cameras that will be replaced, or are some locations intended to be new camera installations?

Attached excel document and map show locations of replacement and new cameras.

23. If the project includes both new installations and replacements, can you identify which camera locations are new installations and which are replacements of existing cameras?

See question #22

24. Is existing fiber connectivity available at each camera location to connect the cameras to the customer's network?

Not all of the locations have fiber/cabling – See map

25. If new fiber installation is required, including trenching or directional boring/burial, can you identify the applicable camera locations and provide the estimated distances for each run?

See excel document and map for locations and distances

26. Does the pole have power and network connectivity? If not, what is the closest location to pull power and connectivity to the network?

Power is not available for this project at the pole.

27. In the WTP area you have B2001 with 1 PTZ and B2005 with 2 PTZ and you have another Building with 2 PTZ that is not labeled. Can you please ID this building for us? It is not noted in the SOW either. BLDG 2006 is labeled on map

28. Are we required to attend the Site Visit to bid?

No.

29. Could you please confirm the exact camera mounting locations and mounting heights for all 13 cameras?

See excel document and map for locations and heights

30. Could you provide the approximate cable run lengths for each camera location, or confirm whether these will be determined during the site walk?

Excel document has approx. lengths of cabling/fiber

31. For the 1,000 ft. cabling requirement, should the contractor provide Cat6, fiber optic, or a combination of both?

The requirement will come from what the contractor decides to install to meet system and camera requirements

32. The SOW mentions fiber optic cabling between the facilities. Could you please confirm the required fiber type, distance, and termination requirements?

Single and Multi mode available and terminations to be determined by equipment used.

33. Could you confirm whether existing conduit, cable trays, poles, junction boxes, or other pathways may be used for the new cabling?

All existing conduits, boxes, and other items has been verified to be useable.

34. Are power outlets and electrical circuits already available at all camera, switch, server, and monitoring locations, or should electrical work be included in our scope?

Power is available for switches and server, what power is required and source of power is determined by the system the contractor/bidder is proposing.

35. For the two 40-inch monitors, should the contractor provide wall mounts, and if so, are there any preferred mounting locations?

Wall mounts are required per Sec 2.1.2.4 with locations specified.

36. Could you confirm the required PTZ control/3-axis keyboard model or whether an equivalent compatible keyboard may be proposed?

Open to vendor choice that meets TAA requirements

37. Is there an existing server rack/network rack in Buildings 2005 and 5034 that the contractor can use, or should racks/cabinets be included in the proposal?

Sec 2.1.2.3 -- 5034 has available room for server/2005 does not have room for existing server and a new rack/cabinet will need to be provided.

38. For the 30-day recording requirement, should recording be continuous 24/7, or should motion-based recording be used?

Sec 2.1.2.3 -- Continuous 24/7

39. Please confirm whether the Government has a preferred CCTV/VMS manufacturer or whether the contractor may propose a compliant “brand or equal” solution.

See question 15.

40. Are there any specific TAA/NDAA requirements for all cameras, NVR/server, switches, monitors, and software?

See question #10

41. Will a site visit be available before proposal submission to verify camera locations, cable routes, power availability, and installation conditions?

Site visit date/time stated on the solicitation.

42. Are there any requirements for government-provided network/IP addresses, or should the CCTV system remain completely isolated as a standalone network?

Isolated standalone network – Sec 2.1.2.3

43. Could you please confirm the required warranty period for the complete CCTV system, including cameras, NVR, switches, cabling, and installation workmanship?

Sec 2.1.3.1 -- 1 Year

44. Is there an approved equipment list for cameras, network hardware, and other components, or are we able to use any equipment as long as it is NDAA compliant?

See question #10

45. Can we get an updated map showing the required changes from the original drawings, including the current fiber connections?

See Attachment 2 of the updated SOW

46. Do any of the existing lines need to be replaced, or should we plan to reuse the existing lines?

Fiber optic cable can be re-used

47. Will power outlets be pre-installed at the controller/monitoring stations for the monitors and NVR/server equipment?

Contractor will utilize existing outlets

48. With there being two separate areas, do you want each system to operate independently, or should they be connected? Specifically, should all video be stored in one location, or should there be two separate storage locations with each monitoring station only having access to the cameras it needs to view?

Per SOW Sec 2.1.2.3 the video storage will be located at building 2005 and network connecting to all cameras at both plants, allowing for redundant control of the systems

49. Are there any specific conduit requirements for the interior of any of the buildings, or should we follow standard code requirements?

Follow standard code requirements

50. If standard code requirements apply, are any of the buildings classified as hazardous locations due to materials, gases, or fumes? If so, are there specific classifications or requirements for the cameras, conduit, cabling, or other hardware installed in those areas? No hazard locations exist for this project.

51. Can the existing camera conduit be reused?

Yes, however the government will not remove any existing cabling or fiber.

52. Are there any plans or drawings showing the location of the additional tank being added to the water treatment facility? We want to make sure we avoid this area when planning any trenching or underground cabling.

Utilize Camera Location attachment for reference – additional tank is not in this proposed route.

53. What height do the exterior cameras need to be installed at? I noticed another email mentioned 40 feet, so I wanted to confirm this requirement. Based on what we saw during the site visit, I believe a 40-foot mounting height may only be possible on one of the buildings. The current building heights at the other exterior locations would not allow for a 40-foot installation.

See attached map and excel spreadsheet listing heights

54. For underground cable runs, does the cable need to be installed in conduit, or is direct-burial cable acceptable?

Either is acceptable, if direct bury cable is installed it needs to have a tracer wire and be rated for direct bury.

55. Will poles for the cameras be supplied and installed at the two camera positions requiring them? (Gate position at water plant and the overflow pump station #5033)

Yes mounting poles will be provided by government

56. Can we get the diagram of the fiber runs and trenching needs for the two site locations? Can we get confirmation of the 3 cable trenching needs for this bid? (Gate to building 20005 at water treatment, Station 5033 to building 5034, and building 5048 to 5035)

See Attachment 2 of the updated SOW.

57. Are there any specifications on the poles on for the cameras that require. them? Length, height, width, style, material, finish etc?

Mounting poles will be provided by government

58. Could we get the placement maps that were on site please?

See Attachment 2 of the updated SOW.

59. Is there an approved equipment list for cameras, network hardware, and other components, or are we able to use any equipment as long as it is NDAA compliant?

See question 10.

60. Can we get an updated map showing the required changes from the original drawings, including the current fiber connections?

See Attachment 2 of the updated SOW.

61. Do any of the existing lines need to be replaced, or should we plan to reuse the existing lines?

Attached maps show existing infrastructure and fiber available to use

62. Will power outlets be pre-installed at the controller/monitoring stations for the monitors and NVR/server equipment?

Utilize existing outlets

63. With there being two separate areas, do you want each system to operate independently, or should they be connected? Specifically, should all video be stored in one location, or should there be two separate storage locations with each monitoring station only having access to the cameras it needs to view?

Sec 2.1.2.3 video from all cameras shall be stored at building 2005

64. Are there any specific conduit requirements for the interior of any of the buildings, or should we follow standard code requirements?

Follow standard code requirements

65. If standard code requirements apply, are any of the buildings classified as hazardous locations due to materials, gases, or fumes? If so, are there specific classifications or requirements for the cameras, conduit, cabling, or other hardware installed in those areas?

No hazardous locations

66. Can the existing camera conduit be reused?

See SOW Para 2.2.1.4

67. Are there any plans or drawings showing the location of the additional tank being added to the water treatment facility? We want to make sure we avoid this area when planning any trenching or underground cabling.

There are no drawings on new tank being installed – attached map shows conduit/cable route acceptable from building 2005 to NE corner of building 2008.

68. What height do the exterior cameras need to be installed at? I noticed another email mentioned 40 feet, so I wanted to confirm this requirement. Based on what we saw during the site visit, I believe a 40-foot mounting height may only be possible on one of the buildings. The current building heights at the other exterior locations would not allow for a 40-foot installation.

Attached excel document shows mounting height at each location.

69. For underground cable runs, does the cable need to be installed in conduit, or is direct-burial cable acceptable?

Both are acceptable

70. Will poles for the cameras be supplied and installed at the two camera positions requiring them? (Gate position at water plant and the overflow pump station #5033) Poles will be provided at the 2 locations

71. Can we get the diagram of the fiber runs and trenching needs for the two site locations?

Can we get confirmation of the 3 cable trenching needs for this bid? (Gate to building 20005 at water treatment, Station 5033 to building 5034, and building 5048 to 5035) See Attachment 2 of the updated SOW.

72. Are there any specifications on the poles on for the cameras that require. them? Length, height, width, style, material, finish etc?

See SOW para 2.1.2.5

73. Could we get the placement maps that were on site please?

See Attachment 2 of the updated SOW.

74. Existing Fiber-Optic Cable: Please confirm whether the existing fiber-optic cable may be reused for the new CCTV system, provided it is tested and verified to be in acceptable working condition, or whether new fiber-optic cable is required.

Fiber optic cable is in working condition and can be used.

75. Underground Cable Pathways: Please confirm whether all underground communications cabling associated with the CCTV system is required to be installed in conduit.

Not a requirement however cable suitable for direct bury can be used and must have tracer wire installed.

76. Power at Interior Equipment Locations: Please confirm whether the contractor is expected to extend power below the ceiling to the required equipment locations or utilized the exiting double-duplex receptacles observed during the site visit.

Utilize existing duplex outlet.

77. Classified Areas/Seal-Off Requirements: During the site visit, seal-offs were observed on conduit entering certain building areas. Please confirm whether any rooms or areas included within the project scope are classified or otherwise subject to special electrical, conduit, or installation requirements.

No hazardous locations

78. Underground Utility Locating: Please confirm whether the contractor is responsible for obtaining third-party underground utility locating services prior to excavation, trenching, or boring, or whether Civil Engineering will locate and identify underground utilities for the project.

It is the contractor’s responsibility to obtain a dig permit through 509 CES Requirements and Optimization Section.

79. Indoor Cabling Pathways: Please confirm whether all indoor communications cabling is required to be installed in conduit or whether plenum-rated cable installed above accessible ceilings without conduit is acceptable where permitted by applicable codes and facility requirements.

All cabling and wiring will be installed per code and manufacturer requirements.

80. Hybrid Recorder Requirement: The Salient Characteristics reference a Hybrid Video Recorder capable of supporting analog and IP camera inputs. Please confirm whether hybrid analog input capability is specifically required, or whether a fully IP-based video management and recording solution that meets or exceeds the specified functional, recording, storage, and cybersecurity requirements is acceptable.

It’s only referenced in case the IP cameras could not be used due to distances. We feel though that IP cameras should be utilized which would not require any analog. We are not camera experts.

81. Existing CCTV Equipment: The Statement of Work indicates that the existing exterior cameras are to remain inoperable and in place. Please confirm that the contractor has no responsibility to disconnect, demolish, remove, dispose of, troubleshoot, or otherwise modify the existing CCTV equipment unless specifically directed by the Government through an approved change to the contract.

See SOW para 2.2.1.4 – if an existing camera is determined to be in the way by the government, then the government will remove the camera.

82. Existing Conduit Between Ligh Pole and Building 5034: Please confirm whether the existing conduit route from the light pole located east of Building 5032 to Building 5034 is in working condition and available for use as part of the new CCTV system.

Yes it has been confirmed that it is in reusable condition and the cable will be left in it so it can be used as a pull cable for the new cabling if required.

83. Surge Protection and Grounding: Please confirm whether surge protection and grounding are required for exterior CCTV camera locations, particularly cameras mounted on light poles or detached structures. If required, please provide any Whiteman AFB-specific grounding, bonding, or surge-protection standards that must be followed.

Cameras should be installed per manufacturer’s guidance – if manufacturer requirements are we required then it is the contractor’s responsibility to install.

84. UPS/Battery Backup Requirements: Please confirm whether the contractor is required to provide UPS or battery backup for the CCTV server, video storage equipment, managed PoE switches, monitoring workstations, or other CCTV system components. If backup power is required, please identify the applicable equipment and minimum required runtime.

No UPS or battery backup is required. Existing UPS will be utilized or CE will install any necessary UPS banks.

85. System Acceptance Testing: Please confirm whether Whiteman AFB will provide a formal system acceptance test procedure or acceptance checklist for the completed CCTV system, or whether the contractor is required to develop and submit a commissioning and acceptance test plan for Government review and approval Contractor responsibility to provide