Attachment_2_SOW_Replace_Feeder_K7-31_Jul.pdf

STATEMENT OF WORK

XUMU 08-1474B3 Replace Feeder K7 – Phase 2

Design-Build Project Location: Vandenberg AFB, CA

July 15, 2014

1.0 INTRODUCTION

The work to be performed under this contract shall be completed under the terms, conditions, and general requirements of the contract and the Statement of Work (SOW) contained herein

2.0 SCOPE OF WORK

2.1 SCOPE & APPLICABLE DOCUMENTS

This SOW sets forth the requirements for an S/R&M construction effort at Vandenberg AFB, California. The Contractor shall to provide the government with a complete construction and warranty in accordance with the applicable codes, design drawings, and specifications provided for the following project:

2.1.1 XUMU 09-1736B1 Replace Feeder K7 – Phase 2

2.2 DESCRIPTION OF WORK

2.2.1 GENERAL DESCRIPTION

As part of the proposed effort on this contract, the Contractor shall implement the following tasks for the completion of this project. The Contractor’s proposal shall include information on each type of equipment they are bidding to install (i.e. cut sheets from the manufacture) along with any suggested alternatives to what is required/ recommended as part of this SOW.

This project is needed because existing Feeder K7 does not provide a reliable power source required to support Vandenberg AFB’s launch and range mission. Many segments of these feeder lines traverse steep terrain that is difficult to access, which precludes routine maintenance and has led to degradation of the electrical lines and equipment. Additionally, the deteriorated powerlines are unsafe and substantially increase the risk of sparking and igniting wildfires. Under present conditions, existing and future launch operations and range missions at several locations throughout South Vandenberg AFB would be subject to unexpected mission delays due to powerline failures. If these lines are not replaced electrical supply to several of Vandenberg AFB’s facilities may fail. If such failure happens during mission-essential operations (e.g., space launch preparations and space launches) key national defense missions may be delayed or cancelled. This could negatively impact United States (U.S.) security and safety.

The purpose of the project is to replace the estimated 2.5 mile portion of the 12.47 kV overhead electrical line, Feeder K7, needed to support Vandenberg AFB 30th Space Wing’s (30 SW) space launch mission and ensure adequate security.

FA4610-15-R-0005

Attachment 2

Figure 1-1: K7 Feeder – Existing & Proposed Routes Phase 2

The Contractor shall accomplish the work according to the design drawings, and specifications provided to the Contractor with some exceptions noted below. The Contractor shall provide the manpower, equipment, materials, services, additional engineering, and transportation necessary to accomplish the work. The 95% project design will be provided to the Contractor via the Federal Business Opportunities website (www.fbo.gov). The work the Contractor shall complete in this project includes, but is not limited to the following:

• The Contractor shall take the 95% design that is provided in attachment and change the design to utilize spun concrete power poles in lieu of the wooden poles called for in the 95% design. The Contractor shall submit their proposed 100% design to the government for approval. After the design is approved by the government the Contractor shall construct the design.

• The 95% design drawings indicate demolishing and replacing the entire K7 line. The project under this contract is only to demolish and replace those portions indicated as Phase 2 in Figure 1-1. On the power pole schedule this includes the poles on E902 from K7-02/05-03-03 To Poles K7-03/02 and Poles on E905 from K7-02/04 to K7-02/05-03-21 and pole K7-02/05-04.

• The Contractor shall construct the new power poles in the locations shown on the drawings.

• The Contractor shall install the power poles with fiberglass crossarms or utilize armless construction.

• The Contractor shall provide and install 247 AAAC conductor on the new poles.

• The Contractor shall provide and install 34kV rated composite insulators.

• The Contractor will ensure that all new poles shall comply with all state and federal avian protection requirements and the Avian Protection Plan Guidelines.

• The Contractor shall ensure that all hardware for the poles be stainless steel

• The Contractor shall ensure that all of the power pole crossarms are UV resistant fiberglass.

• The Contractor shall comply with all of the environmental requirements called out in the 95% drawings. This includes biological monitoring, avoidance of biologically or culturally sensitive areas and UXO monitoring.

• The Contractor shall comply with the base environmental specifications which are attached.

• The Contractor shall turn all of the recyclable material over to base reutilization office which is located on Utah avenue.

• The Contractor shall the phase work as much as possible to reduce the outage impacts to the facilities that are powered through this power line.

• The 95% design drawings show replacement lines in the same location in some areas. The Contractor can reduce the outage time of the work by relocating the new pole positions to be offset from the existing pole positions where a building cannot feasibly be powered through back feeding.

• The Contractor shall provide backup power for all facilities which experience an outage of greater than 4 hours as a result of this project.

• After the new powerline is constructed, the Contractor shall demolish the existing power lines by cutting the poles off at the base. Any of the power poles which have communications lines on them shall be cut three feet above the top of the highest communications line.

Notes:

• It is the Contractor’s responsibility to locate and avoid all underground utility lines.

• It is the Contractor’s responsibility to develop and implement a traffic management plan such that daily operations can continue with minimal impact.

• Lane or road closures shall be coordinated with the Project Manager (PM), 30CES and Security Forces (SFS)

• Any power outages caused by this project shall be coordinated a minimum of three weeks in advance with the

Project Manager (PM). Approval of any proposed power outages are dependent on approval from the Project Manager.

• Any specific brand name equipment listed in the design drawings serves only as an example. All can be substituted with an equivalent piece of equipment that meets the design specifications at the Contractor’s discretion after government approval through standard submittal process.

• Any and all monitoring is the responsibility of the Contractor. 30CES may be able to provide some assistance with monitoring but this does not relieve contractor of responsibility.

• The Contractor is required to prepare and fill out required forms and permits including, but not limited to: AF Form 103 Base Civil Engineering Work Clearance Request, HAZMART, etc. These forms must be coordinated with the Project Manager prior to official submittal.

2.2.2 Construction

The drawings provided are the 95% design and shall be used as the basis for this project. The period of performance is 480 calendar days.

2.2.3 Stakeholders

The Contractor shall coordinate with all stakeholders during design and construction. Roadways on South Base are utilized for transportation of oversized vehicles, setback distances of proposed circuits may vary depending on Stakeholder requirements.

2.2.4 Environmental

See Specification Section 01 57 20, revised 19 December 2013, for environmental requirements.

2.3 CONSTRUCTION ACTIVITIES

Upon award of the contract and issuance of the Notice to Proceed (NTP) by the Contracting Officer, the Contractor may commence onsite construction activities. The Contractor shall complete the work as described below:

2.3.1 On-Site Field Oversight

1TThe 1TC1Tontractor shall provide the manpower, equipment, material, services, and transportation necessary to ensure oversight services throughout accomplishment of this contract. It is the responsibility of the 1TC1Tontractor to establish and maintain open communications between salient authorities associated with accomplishment of this contract.

2.3.2 Delivery/Warranty

The Contractor shall complete all inspection and commissioning requirements prior to final inspection. The Contractor shall provide sufficient training and O&M manuals.

Following final inspection, the Contractor shall deliver to the Government the signed and sealed as-built drawings in both hard copy and AutoCAD electronic format.

The Contractor shall issue the warranty in accordance with FAR 52.246-21.

2.4 DESIGN PHASE

The Contractor shall complete development of plans and specifications in accordance with defined levels of effort necessary to construct the project and provide as-built drawings (both electronically and in hard copy) for retention by the Government. The Contractor shall be responsible for implementation, coordination, and execution of all regulatory reviews, ensure technical adequacy of the final design, and provide quality control of all phases of the contract.

2.4.1 Project Phasing

This project shall be accomplished in phases as agreed upon by the Base engineers and production staff. All telecoms and meetings shall be coordinated by the Contractor with the PM and Base engineering representatives.

The Government shall have 14 calendar days to review each design deliverable. The Contractor shall submit meeting minutes within 7 calendar days after each teleconference or meeting. The Contractor shall complete the work as described below.

2.4.2 Site Survey / Charrette

The Contractor shall also avail themselves for a short “charrette” on the day of or the day after the Kickoff Meeting / Site Survey. The short “charrette” will allow the Government and/or Contractor to discuss any specific concerns not previously addressed.

2.4.3 95% Design The Contractor shall within 30 calendar days from the design charrette meeting provide 95% design for review and comment. The 95% design shall included all drawings, specifications, and design analysis. The 95% design package shall be in a 100% design state with the exception of Government corrections/modifications. The Contractor shall provide design to the individuals list below. The Government shall have 14 calendar days to provide review comments. The Contractor shall schedule and attend final review conference meeting at Vandenberg AFB, CA within 7 days of receipt of Government comments.

2.4.4 100% Design Within 14 days from this review meeting, the Contractor shall provide the 100% Final Design package.

2.4.5 Verification of Existing Conditions and Site Survey

Use of existing condition data provided by the Air Force conveys acceptance and as such does not relieve the contractor of liability associated with performance as the Engineer of Record. The Contractor shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above and below-grade condition assessment.

2.4.6 Architect of Record

The term “Architect of Record” in the context of this contract shall mean the principal professional Architect or Engineer. The Contractor shall serve as the “Architect of Record” and, as such, will ensure that all completed designs and as-builts are signed and sealed by registered professionals. The Contractor is accountable for all aspects of the completed design and as-built drawings under all applicable Federal, State and local laws, regulations and base-specific standards.

3.0 GENERAL REQUIREMENTS

3.1 QUALIFIED PERSONNEL

The Contractor shall ensure that only qualified, competent personnel carry out the tasks outlined in this SOW.

Competent is defined as registered professional or, where registration is not applicable, trained and/or certified in their respective field.

3.2 AIR FORCE PROPERTY

The Contractor shall return all materials gathered and/or developed in the performance of these tasks listed to and become property of the Air Force; and shall not be used and/or distributed by the Contractor without specific written permission of the Project Manager.

Material resulting from demolition activities will be disposed of by the contractor at the Defense Logisitics Agency (DLA) Disposition Services, or off-base landfill, as appropriate.

3.3 VERIFICATION AND VALIDATION OF EXISTING CONDITIONS

The Contractor shall be solely responsible for verification and validation of existing conditions, above and below grade, and coordination of existing conditions in parallel with proposed requirements. Use of existing condition data provided by the Air Force does not relieve the Contractor of liability associated with performance as the Architect of Record.

3.4 CONSTRUCTION REQUIREMENTS

The project shall conform to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the Contractor shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration.

4.0 GOVERNMENT FURNISHED ITEMS

The following is a list of specific items of support that base CE will provide:

4.1 BASE CIVIL ENGINEER WORK CLEARANCE REQUEST (AF FORM 103)

Base CE will assist the Contractor with efforts to fully complete the Base Civil Engineering Work Clearance Request (AF Form 103). Base CE will locate underground utilities and issue the AF Form 103 to the Contractor. It is the Contractor’s responsibility to have a completed and approved AF Form 103 prior to beginning any construction activities including clearing, grubbing, exploratory geophysical work, etc.

4.2 STAGING

Base CE will identify space on the jobsite or in a base Contractor staging area where the Contractor may deliver non-hazardous materials within the installation. This should be included in the form 103 information.

4.3 EXISTING ENGINEERING PLANS, ETC.

Base CE will provide the Contractor access to existing engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested. A previously prepared design for correction of the deficiencies at the facilities was prepared and will be available on the Federal Business Opportunities website (www.fbo.gov) for viewing by the Contractors. The previous partial design is for informational purposes only and the Contractor retains the Architect/Engineer of Record liability. These are provided for the Contractor’s information.

4.4 KICK-OFF MEETING (SEE PARAGRAPH 6.3, BELOW)

The PM will host a pre-construction (i.e., Kick-Off) meeting to advise and coordinate on local procedures, safety and security requirements, and project activities.

4.5 BASE REQUIREMENTS

Base CE will advise the Contractor of the location and processes to obtain the following as needed:

a. Personnel identification badges, vehicle passes, and/or entry permits.

b. Information on base fire prevention/security practices and procedures.

c. Access to utilities (electrical, water, sewer, phone, etc.) This includes a supply (e.g., fire hydrant or stand pipe) of large quantities of potable water.

d. Security escorts for work in restricted areas.

e. Safety training classes for the purpose of allowing access within secure or hazardous areas.

f. A paved area where equipment can be cleaned.

g. A set of keys to locks as necessary.

4.6 TITLE II

Title II Construction Management Services will be provided through an alternate contract vehicle. The Construction Management Architect-Engineer (A-E) Representative duties and responsibilities are to perform on-site surveillance and inspection of the construction work in-progress and to ascertain that the work is properly executed in conformance with the specifications. The A-E Project Representative is authorized to review and coordinate on monthly status reports from the contractor and to sign AF Form(s) 3064 and 3065 to recommend approval or disapproval to the CO and PM.

5.0 DELIVERABLES

Project deliverables shall be as shown in the table below. A description of each deliverable follows.

Table of Deliverables Document Title Copies per

Addressee Delivery Date

PM

C O

El ec tro ni c

H ar d C op y

El ec tro d C op y

Project Management Plan (PMP) 1 0 1 0 Within 14 calendar days of award Kick-Off Meeting 14 calendar days after award Progress Meetings 1x weekly as coordinated with the COR Meeting Minutes 1 0 1 0 Within 2 calendar days following each meeting Progress Report 1 0 1 0 15P th P of each month

Submittal Register(s) 1 0 1 0 At kick-off meeting and as part of the monthly Progress Report

Progress Schedule (AF 3064 or approved equivalent) 1 0 1 0

10 calendar days after award or at the Kick-off Meeting, whichever is later. Updated form shall be submitted with the Progress Report and with each invoice.

Progress Report (AF 3065 or approved equivalent) 1 0 1 0

10 calendar days after award or at the Kick-off Meeting, whichever is later. Updated form shall be submitted with the Progress Report and with each invoice.

Material Approval (AF Form 3000) 1 0 1 0 Before material is brought to the jobsite.

Incidental Design Documents (AF Form 3000) 1 0 1 0 As needed

Production or Delivery Problem Report 1 0 1 0 Same day of crisis 95 Design 1 2 1 0 30 calendar days after Charrette meeting

95 Design Review Conference Within 7 calendar days of receipt of Government comments on the 95% Design

The Government will provide final comments within 14 calendar days of 95% Design Submittal 100% Design, with Signed and Sealed Drawings & Specifications 1 2 1 0 14 calendar days after receipt of Government Review

Comments from the 95% Design

Table of Deliverables Document Title Copies per

Addressee Delivery Date

PM

C O

El ec tro d C op y

El ec tro d C op y

Pre-Final Inspection Report 1 0 1 0 5 calendar days before Final Inspection Draft Transfer & Acceptance of Military Real Property (DD 1354) 0 1 0 0 With Pre-Final Inspection Report

Daily Logs (AF Form 1477 or approved equivalent) 1 1 1 0 5 calendar days after Final Inspection

Final Inspection Report 1 0 1 0 5 calendar days after Final Inspection O&M Manuals 1 1 0 0 30 calendar days after Final Inspection Warranty Document (FAR 52.246-21) 1 1 0 1 30 calendar days after Final Inspection As-built Drawings 1 1 1 0 30 calendar days after Final Inspection

5.1 CONTRACT PROGRESS SCHEDULE (AF 3064)

The Contractor shall submit a Contract Progress Schedule, AF 3064 or approved equivalent, depicting an overall contract progress schedule for the main elements of work for the period of performance as described in the Table of Deliverables above. The Contractor shall also provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the period of performance.

The PM and CO shall approve the first (baseline) progress schedule and it shall not be altered without the approval of the Contracting Officer.

The PM and CO shall sign subsequent and periodic updates to the progress schedule shall be signed by the either the PM or the government contract inspector recommending approval.

5.2 CONTRACT PROGRESS REPORT (AF 3065)

The Contractor shall submit AF 3065 as described in the Table of Deliverables above. The work elements and percentages of the total job identified on the AF 3065 shall be identical to the work elements and percentages on the

AF 3064.

If the Contractor wants to request reimbursement for stored materials, the Contractor shall identify the materials or item(s) on the AF 3065 and an appropriate percentage applied. The materials or items must be received and stored on-site or other approved location. The Contractor shall remain responsible for the security of all stored materials.

The PM and CO shall approve the first (baseline) progress report and shall it not be altered without the approval of the Contracting Officer.

The PM and CO shall signed subsequent and periodic updates to the progress schedule recommending approval.

The report shall also include the following:

a. Current Project Status (summary of work previously completed and completed during the current reporting period).

b. Expected work activities for the following month.

c. Problems and/or concerns.

d. Updated submittal register(s).

An AF 3064 and AF 3065, which are signed by the PM and CO, shall accompany each invoice. The AF 3064, AF 3065 and invoice shall all cover the same period of time.

5.3 KICK-OFF MEETING

The Contractor shall coordinate a Kick-Off Meeting to take place at Vandenberg AFB, California as described in the Table of Deliverables. This meeting will include a complete overview of the project and its implications and will be presented to the relevant base staff and POCs. The Air Force PM shall arrange for the attendance of all base staff or outside personnel with an interest in the project or in activities involved.

5.4 PROGRESS MEETINGS

The Contractor shall perform Progress Meetings as described in the Table of Deliverables. These meetings will include all relevant base POCs and Contracting Personnel on an as needed basis. These meetings will cover the progress made in the past period and will include any pertinent issues which could affect future task order progress.

The following items shall be covered:

a. Meeting Attendees and Contact Information

b. Project Percent Complete

c. RFI’s and Statuses

d. Material Submittals and Statuses

e. Two Week Look Ahead

f. Schedule

g. Safety

h. Resolution of Existing Issues

i. New Business

5.5 FORMAT OF DELIVERABLES

The Contractor shall provide an electronic copy of all deliverables, formatted for use on the latest version and compatible with the Government’s version of Microsoft Word, Excel, Adobe Acrobat and AutoCAD (CADD Standards provided by government). All deliverables shall also be dated. The Contractor will be provided samples of the deliverables, upon request.

5.6 DESIGN SUBMITTAL REQUIREMENTS

In addition to the requirements of applicable UFC’s, each design package shall include the following:

a. Executive summary with statement of work and all modifications.

b. Table of Contents

c. Minutes and sign-in sheets of all meetings pertaining to the development of the design.

d. Previous government review comments and contractor responses.

e. All appropriate Engineering Calculations.

f. Design Drawings.

5.7 DD FORM 1354, TRANSFER AND ACCEPTANCE OF REAL PROPERTY

The Contractor shall submit a draft DD Form 1354 to the Base Real Property Office prior to completion of the Pre- Final Walk-through Inspection. The PM will provide contractor guidance on how to properly complete the DD Form 1354 package.

5.8 PRE-FINAL INSPECTION

The Contractor shall conduct a pre-final walk through inspection with base personnel and publish the pre-final inspection findings in a pre-final inspection (punch list) report.

5.9 Final Inspection

The Contractor shall conduct a final inspection with base personnel and publish the findings in a final inspection report. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final inspection (punch list) report. A final inspection shall not be performed until the pre-final inspection (punch list) report has been resolved.

6.0 CONTRACT ADMINISTRATION/POINTS OF CONTACT

Contracting Officer (CO), the term used herein, does not include any representative not acting within the scope of his/her authority. Notwithstanding any of the provisions of this contract, the CO shall be the only individual authorized to in any way amend or modify the terms of this contract.

6.1 LGCA CONTRACTING OFFICER (CO)

Jeffrey C. Grelck

30 CONS/LGCA

1515 Iceland Ave Room 150 Vandenberg AFB, CA 93437

COMM 805-606-8437, DSN 276-8437

32TUjeffrey.grelck@us.af.milU32T

6.2 VAFB PROJECT MANAGER (PM):

Nicholas Cugini

30 CES/CENMP

1172 Iceland Ave Vandenberg AFB, CA 93437 Voice: COMM 805-606-3590, DSN 276-3590 32TUNicholas.Cugini@us.af.milU32T

FA4610-15-R-0005

Attachment 2 mailto:William.Davis@us.af.mil mailto:Nicholas.Cugini@us.af.mil