FA4610-15-R-0005.pdf

1. This requirement is being set aside in accordance w ith FAR 19-1305 and is being considered for aw ard to an eligible Economically

Disadvantaged Woman-Ow ned Small Business.

2. Aw ard of this solicitation w ill result in a f irm-fixed-price contract.

3. Negotiable Period of Performance of 480 calendar days.

4. Specif ications: See Section J.

5. The magnitude of construction is betw een $1,000,000 and $5,000,000.

6. NAICS: 237130, Size Standard $36.5M

7. A tentative pre-proposal site visit is scheduled for 3 March 2015 at 0900.

8. This solicitation is being issued in accordance w ith Authority to Advertise letter dated 16 July 2014.

9. Notice to offeror(s)/supplier(s): Funds are not presently available for this effot. No aw ard w ill be made until certif ied funds become available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government canceld this solicitation, the Government has no obligation to reimburse an offeror for any cost.

10. The proposal price needs to be good through 31 July 2015.

BENJAMIN H. DEHART 805-605-6337

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

19-Feb-2015

(RFP)

(IFB)

X

CALL:

Replace Feeder K7 - Phase II

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________ calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________24 Mar 2015 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______130 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

FA4610 - 30TH CONS

1515 ICELAND AVE. (BLDG 8500), RM 150

VANDENBERG AFB CA 93437-5212

FA4610

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

03:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

XUMU 08-1474B3

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: TEL: FAX:

FA4610-15-R-0005 51

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued)

(Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

FA4610-15-R-0005

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Replace Feeder K7 - Phase II

FFP

The contractor is responsible to replace feeder K7 - phase II IAW with the SOW dated 15 July 2014.

FOB: Destination

SIGNAL CODE: A

NET AMT

Section C - Descriptions and Specifications

STATEMENT OF WORK

STATEMENT OF WORK

XUMU 08-1474B3 Replace Feeder K7 – Phase II

Design-Build Project Location: Vandenberg AFB, CA

July 15, 2014

1.0 INTRODUCTION

The work to be performed under this contract shall be completed under the terms, conditions, and general requirements of the contract and the Statement of Work (SOW) contained herein

2.0 SCOPE OF WORK

2.1 SCOPE & APPLICABLE DOCUMENTS

This SOW sets forth the requirements for an S/R&M construction effort at Vandenberg AFB, California. The Contractor shall to provide the government with a complete construction and warranty in accordance with the applicable codes, design drawings, and specifications provided for the following project:

2.1.1 XUMU 08-1474B3 Replace Feeder K7 – Phase II

2.2 DESCRIPTION OF WORK

2.2.1 GENERAL DESCRIPTION

As part of the proposed effort on this contract, the Contractor shall implement the following tasks for the completion of this project. The Contractor’s proposal shall include information on each type of equipment they are bidding to install (i.e. cut sheets from the manufacture) along with any suggested alternatives to what is required/ recommended as part of this SOW.

This project is needed because existing Feeder K7 does not provide a reliable power source required to support Vandenberg AFB’s launch and range mission. Many segments of these feeder lines traverse steep terrain that is difficult to access, which precludes routine maintenance and has led to degradation of the electrical lines and equipment. Additionally, the deteriorated powerlines are unsafe and substantially increase the risk of sparking and igniting wildfires. Under present conditions, existing and future launch operations and range missions at several locations throughout South Vandenberg AFB would be subject to unexpected mission delays due to powerline failures. If these lines are not replaced electrical supply to several of Vandenberg AFB’s facilities may fail. If such failure happens during mission-essential operations (e.g., space launch preparations and space launches) key national defense missions may be delayed or cancelled. This could negatively impact United States (U.S.) security and safety.

The purpose of the project is to replace the estimated 2.5 mile portion of the 12.47 kV overhead electrical line, Feeder K7, needed to support Vandenberg AFB 30th Space Wing’s (30 SW) space launch mission and ensure adequate security.

Figure 1-1: K7 Feeder – Existing & Proposed Routes Phase 2

The Contractor shall accomplish the work according to the design drawings, and specifications provided to the Contractor with some exceptions noted below. The Contractor shall provide the manpower, equipment, materials, services, additional engineering, and transportation necessary to accomplish the work. The 95% project design will be provided to the Contractor via the Federal Business Opportunities website (www.fbo.gov). The work the Contractor shall complete in this project includes, but is not limited to the following:

The Contractor shall take the 95% design that is provided in attachment and change the design to utilize spun concrete power poles in lieu of the wooden poles called for in the 95% design. The Contractor shall submit their proposed 100% design to the government for approval. After the design is approved by the government the Contractor shall construct the design.

The 95% design drawings indicate demolishing and replacing the entire K7 line. The project under this contract is only to demolish and replace those portions indicated as Phase 2 in Figure 1-1. On the power pole schedule this includes the poles on E902 from K7-02/05-03-03 To Poles K7-03/02 and Poles on E905 from K7- 02/04 to K7-02/05-03-21 and pole K7-02/05-04.

The Contractor shall construct the new power poles in the locations shown on the drawings.

The Contractor shall install the power poles with fiberglass crossarms or utilize armless construction.

The Contractor shall provide and install 247 AAAC conductor on the new poles.

The Contractor shall provide and install 34kV rated composite insulators.

The Contractor will ensure that all new poles shall comply with all state and federal avian protection requirements and the Avian Protection Plan Guidelines.

The Contractor shall ensure that all hardware for the poles be stainless steel

The Contractor shall ensure that all of the power pole crossarms are UV resistant fiberglass.

The Contractor shall comply with all of the environmental requirements called out in the 95% drawings. This includes biological monitoring, avoidance of biologically or culturally sensitive areas and UXO monitoring.

The Contractor shall comply with the base environmental specifications which are attached.

The Contractor shall turn all of the recyclable material over to base reutilization office which is located on Utah avenue.

The Contractor shall the phase work as much as possible to reduce the outage impacts to the facilities that are powered through this power line.

The 95% design drawings show replacement lines in the same location in some areas. The Contractor can reduce the outage time of the work by relocating the new pole positions to be offset from the existing pole positions where a building cannot feasibly be powered through back feeding.

The Contractor shall provide backup power for all facilities which experience an outage of greater than 4 hours as a result of this project.

After the new powerline is constructed, the Contractor shall demolish the existing power lines by cutting the poles off at the base. Any of the power poles which have communications lines on them shall be cut three feet above the top of the highest communications line.

It is the Contractor’s responsibility to locate and avoid all underground utility lines.

It is the Contractor’s responsibility to develop and implement a traffic management plan such that daily operations can continue with minimal impact.

Lane or road closures shall be coordinated with the Project Manager (PM), 30CES and Security Forces (SFS)

Any power outages caused by this project shall be coordinated a minimum of three weeks in advance with the Project Manager (PM). Approval of any proposed power outages are dependent on approval from the Project Manager.

Any specific brand name equipment listed in the design drawings serves only as an example. All can be substituted with an equivalent piece of equipment that meets the design specifications at the Contractor’s discretion after government approval through standard submittal process.

Any and all monitoring is the responsibility of the Contractor. 30CES may be able to provide some assistance with monitoring but this does not relieve contractor of responsibility.

The Contractor is required to prepare and fill out required forms and permits including, but not limited to: AF Form 103 Base Civil Engineering Work Clearance Request, HAZMART, etc. These forms must be coordinated with the Project Manager prior to official submittal.

2.2.2 Construction

The drawings provided are the 95% design and shall be used as the basis for this project. The period of performance is 480 calendar days.

2.2.3 Stakeholders

The Contractor shall coordinate with all stakeholders during design and construction. Roadways on South Base are utilized for transportation of oversized vehicles, setback distances of proposed circuits may vary depending on Stakeholder requirements.

2.2.4 Environmental

See Specification Section 01 57 20, revised 19 December 2013, for environmental requirements.

2.3 CONSTRUCTION ACTIVITIES

Upon award of the contract and issuance of the Notice to Proceed (NTP) by the Contracting Officer, the Contractor may commence onsite construction activities. The Contractor shall complete the work as described below:

2.3.1 On-Site Field Oversight

The Contractor shall provide the manpower, equipment, material, services, and transportation necessary to ensure oversight services throughout accomplishment of this contract. It is the responsibility of the Contractor to establish and maintain open communications between salient authorities associated with accomplishment of this contract.

2.3.2 Delivery/Warranty

The Contractor shall complete all inspection and commissioning requirements prior to final inspection. The Contractor shall provide sufficient training and O&M manuals.

Following final inspection, the Contractor shall deliver to the Government the signed and sealed as-built drawings in both hard copy and AutoCAD electronic format.

The Contractor shall issue the warranty in accordance with FAR 52.246-21.

2.4 DESIGN PHASE

The Contractor shall complete development of plans and specifications in accordance with defined levels of effort necessary to construct the project and provide as-built drawings (both electronically and in hard copy) for retention by the Government. The Contractor shall be responsible for implementation, coordination, and execution of all regulatory reviews, ensure technical adequacy of the final design, and provide quality control of all phases of the contract.

2.4.1 Project Phasing

This project shall be accomplished in phases as agreed upon by the Base engineers and production staff. All telecoms and meetings shall be coordinated by the Contractor with the PM and Base engineering representatives.

The Government shall have 14 calendar days to review each design deliverable. The Contractor shall submit meeting minutes within 7 calendar days after each teleconference or meeting. The Contractor shall complete the work as described below.

2.4.2 Site Survey / Charrette

The Contractor shall also avail themselves for a short “charrette” on the day of or the day after the Kickoff Meeting / Site Survey. The short “charrette” will allow the Government and/or Contractor to discuss any specific concerns not previously addressed.

2.4.3 95% Design The Contractor shall within 30 calendar days from the design charrette meeting provide 95% design for review and comment. The 95% design shall included all drawings, specifications, and design analysis. The 95% design package shall be in a 100% design state with the exception of Government corrections/modifications. The Contractor shall provide design to the individuals list below. The Government shall have 14 calendar days to provide review comments. The Contractor shall schedule and attend final review conference meeting at Vandenberg AFB, CA within 7 days of receipt of Government comments.

2.4.4 100% Design Within 14 days from this review meeting, the Contractor shall provide the 100% Final Design package.

2.4.5 Verification of Existing Conditions and Site Survey

Use of existing condition data provided by the Air Force conveys acceptance and as such does not relieve the contractor of liability associated with performance as the Engineer of Record. The Contractor shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above and below-grade condition assessment.

2.4.6 Architect of Record

The term “Architect of Record” in the context of this contract shall mean the principal professional Architect or Engineer. The Contractor shall serve as the “Architect of Record” and, as such, will ensure that all completed designs and as-builts are signed and sealed by registered professionals. The Contractor is accountable for all aspects of the completed design and as-built drawings under all applicable Federal, State and local laws, regulations and base-specific standards.

3.0 GENERAL REQUIREMENTS

3.1 QUALIFIED PERSONNEL

The Contractor shall ensure that only qualified, competent personnel carry out the tasks outlined in this SOW.

Competent is defined as registered professional or, where registration is not applicable, trained and/or certified in their respective field.

3.2 AIR FORCE PROPERTY

The Contractor shall return all materials gathered and/or developed in the performance of these tasks listed to and become property of the Air Force; and shall not be used and/or distributed by the Contractor without specific written permission of the Project Manager.

Material resulting from demolition activities will be disposed of by the contractor at the Defense Logisitics Agency (DLA) Disposition Services, or off-base landfill, as appropriate.

3.3 VERIFICATION AND VALIDATION OF EXISTING CONDITIONS

The Contractor shall be solely responsible for verification and validation of existing conditions, above and below grade, and coordination of existing conditions in parallel with proposed requirements. Use of existing condition data provided by the Air Force does not relieve the Contractor of liability associated with performance as the Architect of Record.

3.4 CONSTRUCTION REQUIREMENTS

The project shall conform to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the Contractor shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration.

4.0 GOVERNMENT FURNISHED ITEMS

The following is a list of specific items of support that base CE will provide:

4.1 BASE CIVIL ENGINEER WORK CLEARANCE REQUEST (AF FORM 103)

Base CE will assist the Contractor with efforts to fully complete the Base Civil Engineering Work Clearance Request (AF Form 103). Base CE will locate underground utilities and issue the AF Form 103 to the Contractor. It is the Contractor’s responsibility to have a completed and approved AF Form 103 prior to beginning any construction activities including clearing, grubbing, exploratory geophysical work, etc.

4.2 STAGING

Base CE will identify space on the jobsite or in a base Contractor staging area where the Contractor may deliver non-hazardous materials within the installation. This should be included in the form 103 information.

4.3 EXISTING ENGINEERING PLANS, ETC.

Base CE will provide the Contractor access to existing engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested. A previously prepared design for correction of the deficiencies at the facilities was prepared and will be available on the Federal Business Opportunities website (www.fbo.gov) for viewing by the Contractors. The previous partial design is for informational purposes only and the Contractor retains the Architect/Engineer of Record liability. These are provided for the Contractor’s information.

4.4 KICK-OFF MEETING (SEE PARAGRAPH 5.3, BELOW)

The PM will host a pre-construction (i.e., Kick-Off) meeting to advise and coordinate on local procedures, safety and security requirements, and project activities.

4.5 BASE REQUIREMENTS

Base CE will advise the Contractor of the location and processes to obtain the following as needed:

a. Personnel identification badges, vehicle passes, and/or entry permits.

b. Information on base fire prevention/security practices and procedures.

c. Access to utilities (electrical, water, sewer, phone, etc.) This includes a supply (e.g., fire hydrant or stand pipe) of large quantities of potable water.

d. Security escorts for work in restricted areas.

e. Safety training classes for the purpose of allowing access within secure or hazardous areas.

f. A paved area where equipment can be cleaned.

g. A set of keys to locks as necessary.

4.6 TITLE II

Title II Construction Management Services will be provided through an alternate contract vehicle. The Construction Management Architect-Engineer (A-E) Representative duties and responsibilities are to perform on-site surveillance and inspection of the construction work in-progress and to ascertain that the work is properly executed in conformance with the specifications. The A-E Project Representative is authorized to review and coordinate on monthly status reports from the contractor and to sign AF Form(s) 3064 and 3065 to recommend approval or disapproval to the CO and PM.

5.0 DELIVERABLES

Project deliverables shall be as shown in the table below. A description of each deliverable follows.

Table of Deliverables

Document Title Copies per Addressee

Delivery Date

P M

C O

El ec tr o n ic

H ar d C o p y

El ec tr o d C o p y

Project Management Plan (PMP) 1 0 1 0 Within 14 calendar days of award

Kick-Off Meeting 14 calendar days after award

Progress Meetings 1x weekly as coordinated with the COR

Meeting Minutes 1 0 1 0 Within 2 calendar days following each meeting

Progress Report 1 0 1 0 15 th of each month

Submittal Register(s) 1 0 1 0 At kick-off meeting and as part of the monthly Progress Report

Progress Schedule (AF 3064 or approved equivalent)

1 0 1 0 10 calendar days after award or at the Kick-off Meeting, whichever is later. Updated form shall be submitted with the Progress Report and with each invoice.

Table of Deliverables

Document Title Copies per Addressee

Delivery Date

P M

C O

El ec tr o d C o p y

El ec tr o d C o p y

Progress Report (AF 3065 or approved equivalent)

1 0 1 0 10 calendar days after award or at the Kick-off Meeting, whichever is later. Updated form shall be submitted with the Progress Report and with each invoice.

Material Approval (AF Form 3000) 1 0 1 0 Before material is brought to the jobsite.

Incidental Design Documents (AF Form 3000)

1 0 1 0 As needed

Production or Delivery Problem Report 1 0 1 0 Same day of crisis

95 Design 1 2 1 0 30 calendar days after Charrette meeting

95 Design Review Conference Within 7 calendar days of receipt of Government comments on the 95% Design

The Government will provide final comments within 14 calendar days of 95% Design Submittal

100% Design, with Signed and Sealed Drawings & Specifications

1 2 1 0 14 calendar days after receipt of Government Review Comments from the 95% Design

Pre-Final Inspection Report 1 0 1 0 5 calendar days before Final Inspection

Draft Transfer & Acceptance of Military Real Property (DD 1354)

0 1 0 0 With Pre-Final Inspection Report

Daily Logs (AF Form 1477 or approved equivalent)

1 1 1 0 5 calendar days after Final Inspection

Final Inspection Report 1 0 1 0 5 calendar days after Final Inspection

O&M Manuals 1 1 0 0 30 calendar days after Final Inspection

Warranty Document (FAR 52.246-21) 1 1 0 1 30 calendar days after Final Inspection

As-built Drawings 1 1 1 0 30 calendar days after Final Inspection

5.1 CONTRACT PROGRESS SCHEDULE (AF 3064)

The Contractor shall submit a Contract Progress Schedule, AF 3064 or approved equivalent, depicting an overall contract progress schedule for the main elements of work for the period of performance as described in the Table of Deliverables above. The Contractor shall also provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the period of performance.

The PM and CO shall approve the first (baseline) progress schedule and it shall not be altered without the approval of the Contracting Officer.

The PM and CO shall sign subsequent and periodic updates to the progress schedule shall be signed by the either the PM or the government contract inspector recommending approval.

5.2 CONTRACT PROGRESS REPORT (AF 3065)

The Contractor shall submit AF 3065 as described in the Table of Deliverables above. The work elements and percentages of the total job identified on the AF 3065 shall be identical to the work elements and percentages on the AF 3064.

If the Contractor wants to request reimbursement for stored materials, the Contractor shall identify the materials or item(s) on the AF 3065 and an appropriate percentage applied. The materials or items must be received and stored on-site or other approved location. The Contractor shall remain responsible for the security of all stored materials.

The PM and CO shall approve the first (baseline) progress report and shall it not be altered without the approval of the Contracting Officer.

The PM and CO shall signed subsequent and periodic updates to the progress schedule recommending approval.

The report shall also include the following:

a. Current Project Status (summary of work previously completed and completed during the current reporting period).

b. Expected work activities for the following month.

c. Problems and/or concerns.

d. Updated submittal register(s).

An AF 3064 and AF 3065, which are signed by the PM and CO, shall accompany each invoice. The AF 3064, AF 3065 and invoice shall all cover the same period of time.

5.3 KICK-OFF MEETING

The Contractor shall coordinate a Kick-Off Meeting to take place at Vandenberg AFB, California as described in the Table of Deliverables. This meeting will include a complete overview of the project and its implications and will be presented to the relevant base staff and POCs. The Air Force PM shall arrange for the attendance of all base staff or outside personnel with an interest in the project or in activities involved.

5.4 PROGRESS MEETINGS

The Contractor shall perform Progress Meetings as described in the Table of Deliverables. These meetings will include all relevant base POCs and Contracting Personnel on an as needed basis. These meetings will cover the progress made in the past period and will include any pertinent issues which could affect future task order progress. The following items shall be covered:

a. Meeting Attendees and Contact Information

b. Project Percent Complete

c. RFI’s and Statuses

d. Material Submittals and Statuses

e. Two Week Look Ahead

f. Schedule

g. Safety

h. Resolution of Existing Issues

i. New Business

5.5 FORMAT OF DELIVERABLES

The Contractor shall provide an electronic copy of all deliverables, formatted for use on the latest version and compatible with the Government’s version of Microsoft Word, Excel, Adobe Acrobat and AutoCAD (CADD Standards provided by government). All deliverables shall also be dated. The Contractor will be provided samples of the deliverables, upon request.

5.6 DESIGN SUBMITTAL REQUIREMENTS

In addition to the requirements of applicable UFC’s, each design package shall include the following:

a. Executive summary with statement of work and all modifications.

b. Table of Contents

c. Minutes and sign-in sheets of all meetings pertaining to the development of the design.

d. Previous government review comments and contractor responses.

e. All appropriate Engineering Calculations.

f. Design Drawings.

5.7 DD FORM 1354, TRANSFER AND ACCEPTANCE OF REAL PROPERTY

The Contractor shall submit a draft DD Form 1354 to the Base Real Property Office prior to completion of the Pre- Final Walk-through Inspection. The PM will provide contractor guidance on how to properly complete the DD Form 1354 package.

5.8 PRE-FINAL INSPECTION

The Contractor shall conduct a pre-final walk through inspection with base personnel and publish the pre-final inspection findings in a pre-final inspection (punch list) report.

5.9 Final Inspection

The Contractor shall conduct a final inspection with base personnel and publish the findings in a final inspection report. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final inspection (punch list) report. A final inspection shall not be performed until the pre-final inspection (punch list) report has been resolved.

6.0 CONTRACT ADMINISTRATION/POINTS OF CONTACT

Contracting Officer (CO), the term used herein, does not include any representative not acting within the scope of his/her authority. Notwithstanding any of the provisions of this contract, the CO shall be the only individual authorized to in any way amend or modify the terms of this contract.

6.1 LGCA CONTRACTING OFFICER (CO)

Jeffrey C. Grelck

30 CONS/LGCA

1515 Iceland Ave Room 150 Vandenberg AFB, CA 93437

COMM 805-606-8437, DSN 276-8437

jeffrey.grelck@us.af.mil

6.2 VAFB PROJECT MANAGER (PM):

Nicholas Cugini

30 CES/CENMP

1172 Iceland Ave Vandenberg AFB, CA 93437 Voice: COMM 805-606-3590, DSN 276-3590 Nicholas.Cugini@us.af.mil mailto:William.Davis@us.af.mil mailto:Nicholas.Cugini@us.af.mil

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.246-12 Inspection of Construction AUG 1996

52.246-21 Warranty of Construction MAR 1994

Section F - Deliveries or Performance

DELIVERIES OR PERFORMANCE

F-1 INSURANCE REQUIREMENTS

In accordance with the requirements of FAR 52.228-5 - Insurance Work on a Government Installation, the specific types and amounts of insurance contemplated under this contract are set forth as follows:

General liability:

Liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

Property damage liability insurance shall be required only in special circumstances as determined by the agency.

Automobile liability: Automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

F-2 ON-BASE PERFORMACE

1. Working Hours: The offeror shall perform functions called out in the contract during standard working hours. Core hours of work are 7:00 a.m. and 4:30 p.m. Pacific Standard Time (PST), excluding Saturdays, Sundays, and Federal Holidays. Standard hours for performance may be scheduled outside the core hours, but may not exceed eight hours in a workday or 40 hours in a workweek. Any work desired to be accomplished that would exceed 8 hours in a work day or 40 hours in a work week will require prior approval of the Contracting Officer. The Contractor must submit a written request to the Contracting Officer at least three (3) business days in advance.

2. Proposal Schedule: Offeror shall perform any or all functions described in the contract, specifications, and the contractors proposed work, during standard working hours in accordance with the scope specified in this contract.

3. The Contractor’s performance may be interrupted from time to time because of high priority mission schedules. For each calendar day and/or portion of a calendar day that the Contractor is removed from the job site, the contract schedule will be adjusted by one (1) calendar day.

F-3 CONSTRUCTION PERMITS

In accordance with (IAW) FAR 52.236-7 – Permits and Responsibilities, the Contractor shall obtain a construction permit for any construction work on Vandenberg Air Force Base. An AF Form 103 – Base

Civil Engineering Work Clearance Request – must be submitted with all required signatures, to the Project Manager prior to beginning of performance on the job site. No work shall begin until approval of the AF Form 103 has been granted. An AF form 813 Request for Environmental Impact Analysis; will be provided prior to award, however, it is the Contractor’s responsibility to coordinate environmental issue through the base environmental office.

F-4 UTILITIES

Power and water may not be available at certain job sites depending on the location of the project, nor will they be made available by the Government. Contractor is responsible for providing temporary lighting for working at night, portable generators, and potable water.

F-5 SALVAGE MATERIALS

1. Any materials demolished or to be removed and disposed of by the Contractor shall remain the property of the Government and the Contractor shall coordinate with Defense Logistics Agency, 606-9852, Vandenberg AFB and disposed of legally.

2. The Contractor shall recycle all construction/demolition debris to the maximum extent practicable. The Contractor shall make every effort to recycle materials, such as, but not limited to concrete, bricks, asphalt, wood, and metals. Contact Recycling Center, 805-606-8438, for assistance.

F-6 HAZARDOUS WASTE REMOVAL

In addition to other contract requirements related to property disposal, including 52.223-5 – Pollution Prevention and Right-to-Know Information, and 52.236-13 – Accident Prevention, Alt 1, the Contractor shall dispose of all hazardous waste in accordance with all applicable local, federal, and state environmental laws and regulations, including but not limited to 40 CFR 260-268, Hazardous Waste Management. The Contractor shall assume the responsibility of determining what constitutes hazardous waste and complying with all environmental laws and regulations governing its removal.

F-7 WEATHER DELAYS

The Contractor’s progress schedule must take anticipated adverse weather delays into account in all weather-dependent activities to ensure timely completion of the job.

Upon acknowledgement of Notice to Proceed (NTP) and continuing throughout the contract, the Contractor will record on his Daily Report, the occurrence of adverse weather and resultant impact to normally scheduled work. Actual adverse weather delay days must prevent work on critical activities for fifty percent or more of the Contractor’s scheduled workday and must cause a delay in the work activities critical to contract completion. In order to obtain relief from contract schedule requirements, the Contractor will have to demonstrate not only that the anticipated amount of weather delay was exceeded by actual weather interruption, but also that reasonable efforts were made to compensate for such excess interruptions through changes in work hours, changes in the planned sequence of work, increased concurrent activities, or other available measures. Contemporaneous documentation of such efforts and prompt coordination with Government inspectors is encouraged (see below).

In the event that all reasonable effort to complete the required performance on schedule fail and it is determined that excessive inclement weather was the cause of that failure, the Contractor may request an extension of the project performance period for any weather delays suffered because of adverse weather beyond the number of days indicated on the chart. The number of workdays of delay added to the schedule shall be converted to calendar days by adding the appropriate number of weekend days associated with that number of workdays.

1. Adverse weather days will not be granted for other than normal workdays that the Contractor requested to work solely for the Contractor’s convenience to meet the contract performance period.

2. Any extensions to the contract because of change orders will have the normal adverse weather days figured into the extension period.

3. If the contract dictates an alternate performance period other than a normal Monday through Friday five-day workweek, an extension will be considered based on the contract requirement for a workday.

Consistent with FAR 52.249-10, Default (Fixed-Price Construction), upon the written request of the Contractor for an adjustment to the contract schedule made within ten (10) days from the beginning of the delay, the Contracting Officer will review the Contractor's documentation of weather delays and circumstances relevant to the availability of workarounds. If the Contractor requests an adjustment to the contract schedule based on the Project Manager’s review, the Contractor shall notify the Contracting Officer in writing and provide relevant information and recommendations regarding the request. The Contracting Officer shall determine whether the request should be promptly granted, deferred pending determination of cumulative weather effects during the contract performance period, denied, or some combination thereof. The reason for any deferral or denial will be simultaneously communicated to the Contractor in writing.

Upon any extension, the Contractor shall immediately submit to the Contracting Officer a revised project schedule, to meet the revised performance period.

F-8 SUBMITTALS

Submittals shall be submitted within ten (10) days of contract award, IAW Section 01 33 00, Submittal Procedures, paragraph 1.6. A schedule of submittals, shall include all project submittals from award to closeout, to include as-builts. All material submittals shall be submitted on an AF 3000 or equivalent.

This shall include, but is not limited to, test reports, manufacturer’s instructions, Operation and Maintenance Data, Close-out submittals, and samples.

An electronic copy of the submittal and supporting documents, with a wet signature, shall be submitted via e-mail to the Contract Specialist with courtesy copy to the Contracting Officer who will distribute the submittal to the Project Manager. Government approval shall be annotated with a wet signature.

F-9 BONDING

The Contractor shall furnish all executed bonds to the Contracting Officer within 10 calendar days after award and before starting work.

Prior to the Government issuing a Notice to Proceed, the bonds shall be in the form of firm commitment, supported by corporate sureties whose names appear on the list contained in Treasury Department Circular 570, individual sureties, or by other acceptable security such as postal money order, certified check, cashier’s check, irrevocable letter of credit, or, in accordance with Treasury Department regulations, certain bonds or notes of the United States. Treasury Circular 570 is published in the Federal Register, or may be obtained on-line at Surety.Bonds@fms.treas.gov or from the U.S.

Department of Treasury, Financial Management Services, Surety Bonds Branch, 3700 East West Highway, Room 6F01 Hyattsville, MD 20782.

The offeror shall furnish two bonds each with surety or sureties acceptable to the Government in the form of a Performance Bond (Standard Form 25) and a Payment Bond (Standard Form 25A). The penal sums of such bonds shall be as follows:

Performance Bond: The penal sum of the Performance Bond shall equal one hundred percent (100%) of the contract.

Payment Bonds: The penal sum of the Payment Bond shall equal one hundred percent (100%) of the contract.

F-10 IMPLEMENTING PROCEDURES FOR THE BASE ANTI-TERRORISM PROGRAM, NON MISSION

ESSENTIAL SERVICES

1.0 Policy and Scope. Terrorism is criminal activity, which can occur at anytime, anywhere, and involve any person or organization. Air Force policy is to protect, to the best of its ability, U.S. Air Force personnel, their dependents, facilities, and equipment from terrorist acts.

1.1 Concerned Individuals. This includes non-Air Force, and contractor organizations, and their personnel working on the installation at the time of a terrorist action, planned or actual.

1.2 Exercises. Based upon terrorist threat assessment guidelines, the chance of a terrorist organization committing an act of aggression on Vandenberg AFB is almost negligible. Nonetheless, there are no guarantees. We must be prepared. There is no better protection than prevention through training. Accordingly, the base anti-terrorism program will be periodically exercised (tested). Air Force and non-Air Force organizations will be expected to participate in these occasional exercises (tests).

Contractor organizations, their subcontractors, and their employees who are working on Vandenberg AFB and providing services under contract which have not been specifically designated by the Government to be “essential contractor services” in support of “mission essential functions” in accordance with DFARS SUBPART 237.76 are not required to participate in these exercises but are requested, in the interests of informational awareness, to communicate to their employees and subcontractors at all tiers the information contained in these IMPLEMENTING PROCEDURES.

2.0 Sources of Authority.

2.1 AFI 31-210, The Air Force Anti-terrorism (AT) Program, as supplemented by HQ AFSPC.

2.2 30 SW OPlan 31-101, Vandenberg AFB Installation Security Plan.

2.3 30 SWI 10-218, Installation Alert Notification/Recall Procedures.

3.0 General Information. The AF Anti-terrorism Program is an established DoD policy to protect DoD personnel, dependents, facilities, and equipment from terrorist acts. At Vandenberg AFB, this also includes non-Air Force, contractor organizations, and their personnel working on the installation. It further seeks to deter or prohibit the success of terrorist acts against the USAF community through the collection and dissemination of timely threat information, informative awareness programs, and implementation of sound defensive measures. These defensive measures are defined in four levels of force protection conditions (FPCONs). The four levels of FPCONs are ALPHA, BRAVO, CHARLIE and

DELTA.

3.1 FPCON Definitions.

3.1.1 ALPHA. A general threat of possible terrorist activity against personnel and facilities exists, the nature and extent of which are unpredictable. Circumstances do not justify full implementation of FPCON BRAVO measures, but certain measures from higher FPCONs may be necessary based on intelligence reports, or as a deterrent.

3.1.2 BRAVO. An increased and more predictable threat of terrorist activity exists.

3.1.3 CHARLIE. An incident occurs, or intelligence is received that indicates imminent terrorist acts against personnel and facilities.

3.1.4 DELTA. A terrorist attack occurred or intelligence indicates that terrorist action against a specific location or person is likely. Normally, this FPCON is a local condition.

3.2 FPCON Defense Measures. The terrorism FPCONs listed below describes progressive levels of defensive security measures in response to a terrorist threat to Vandenberg AFB and its assigned and attached personnel Directors or Program Managers of contractor organization will implement the defense measures on a “best effort” basis. In other words, provide uninterrupted operations support.

FPCON actions will be accomplished as a secondary initiative to mission accomplishment.

3.2.1 ALPHA

a. Brief all contractor personnel of current FPCON

b. Post 30 SW VA 10-1, , FPCON warning (“Real World” ALPHA)

c. Secure unused buildings, rooms, and storage areas under contractor’s control

d. Make periodic checks of parking areas under contractor’s control for unknown or suspicious vehicles

e. Identify all unknown or suspicious persons in facilities and work areas to Vandenberg AFB law enforcement at 911 or 606-3911

3.2.2 BRAVO.

a. Continue all actions required by FPCON ALPHA

b. Post 30 SW VA 10-2, FPCON warning (“Real World” BRAVO)

c. Move vehicles and objects such as crates, trash containers at least 10 meters (33 feet)

d. from buildings and 25 meters (82 feet) from certain critical buildings, especially those of a sensitive nature listed in the 30th Space Wing FPCON checklist Attachment 1

e. Remind drivers to lock parked vehicles, and check inside or outside of vehicles for suspicious packages that could be explosive or of similar harmful nature prior to operation; inform Vandenberg AFB law enforcement at 911 or 606-3911 if such is found

3.2.3 CHARLIE.

a. Continue all actions required by the previous FPCONs

b. Post 30 SW VA 10-3 FPCON warning (“Real World” CHARLIE)

c. If connected to a fire hydrant as part of construction activities, disconnect until FPCON returns to BRAVO or lower

3.2.4 DELTA.

a. Continue all actions required by the previous FPCONs

b. Post 30 SW VA 10-4, FPCON warning (“Real World” DELTA)

c. Make frequent checks of the exterior of buildings and parking area under the contractor’s control for suspicious packages that could be explosive or of similar harmful nature; inform Vandenberg AFB law enforcement at 911 or 606-3911 if such is found

d. Discontinue all administrative travel outdoors to prevent exposure to the terrorist threat

a) orist threat

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 480 dys. ADC 1 F4D3D9 - 30 CES

NICHOLAS CUGINI

1172 ICELAND AVE, BLDG 11439, RM 101

VANDENBERG AFB CA 93437

805-606-3590

FOB: Destination

F4D3D9

CLAUSES INCORPORATED BY FULL TEXT

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within ten (10) calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than .Four Hundred Eighy (480) Calendar Days from date of the notice to proceed, the time stated for completion shall include final cleanup of the premises.

*The Contracting Officer shall specify either a number of days after the date the contractor receives the notice to proceed, or a calendar date.

(End of clause)

52.211-12 LIQUIDATED DAMAGES--CONSTRUCTION (SEP 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $579.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor's right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

52.242-14 SUSPENSION OF WORK (APR 1984)

(a) The Contracting Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the Contracting Officer determines appropriate for the convenience of the Government.

(b) If the performance of all or any part of the work is, for an unreasonable period of time, suspended, delayed, or interrupted (1) by an act of the Contracting Officer in the administration of this contract, or (2) by the Contracting

Officer’s failure to act within the time specified in this contract (or within a reasonable time if not specified), an adjustment shall be made for any increase in the cost of performance of this contract (excluding profit) necessarily caused by the unreasonable suspension, delay, or interruption, and the contract modified in writing accordingly.

However, no adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an equitable adjustment is provided for or excluded under any other term or condition of this contract.

(c) A claim under this clause shall not be allowed—

(1) For any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved (but this requirement shall not apply as to a claim resulting from a suspension order); and

(2) Unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date of final payment under the contract.

Section G - Contract Administration Data

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement…