Amendment 0003.docx

FA4452-11-R-0013

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION I - CONTRACT CLAUSES

The following have been added:

52.222-43 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT--PRICE ADJUSTMENT (MULTIPLE YEAR AND OPTION CONTRACTS) (SEP 2009)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

PROPOSAL INSTRUCTIONS

Section L - Instructions, Conditions and Notices to Bidders

PROPOSAL INSTRUCTIONS

SECTION L – INSTRUCTIONS

L1.0 GENERAL INSTRUCTIONS AND INFORMATION

This section provides general guidance for preparing proposals as well as specific instructions on format and content. The Offeror's proposal shall include all information requested and must be submitted in accordance with these instructions. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. It is the Offeror's responsibility to ensure the completeness of the proposal. Evaluation of a proposal will be conducted only on the basis of the information contained within it and the Government will not assume that an Offeror possesses any capabilities not specified. Inconsistencies among the parts of each proposal shall be explained. Any unexplained inconsistency may raise a fundamental question of the Offeror's understanding of the requirement and/or ability to perform. With respect to price proposals, the burden of proof for price credibility rests with each Offeror. Failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable and eliminated from consideration. Offerors are advised that their proposals are presumed to represent their best efforts and most complete responses to this solicitation. Proposals that simply reiterate the contents of the solicitation or contain only superficial responses may be considered unacceptable. Assurance of experience, capability, and qualifications that clearly demonstrate and support the Offeror’s claims are essential. The absence of such evidence will adversely influence evaluation of the proposal.

L1.1 POINT OF CONTACT

The Contract Specialist (CS) and the CO are the points of contact for all questions or concerns. All inquiries must be made in writing and submitted electronically to the below e-mail (Please direct e-mails to CS Dan Fadely). Offerors will receive a notice of receipt from the CS. If they do not, it is their responsibility to follow-up by contacting the addressee. Written inquiries pertaining to this requirement shall be submitted via e-mail and will be answered in writing and posted to the Government portal.

Contracting Officer:

Mr. Eric Hassenplug Phone: 618-256-9966 Email: eric.hassenplug@us.af.mil

Contract Specialist:

Mr. Daniel Fadely Phone: 618-256-9955 Email: daniel.fadely@us.af.mil Fax: 618-256-3091

L1.2 PROPOSAL ACCEPTANCE PERIOD AND DUE DATE

The proposal acceptance period/due date is specified in the Proposal Organization Table, L2.1 and page 1 of SF33. Unless otherwise noted, proposals are due no later than 2:00 PM Central Daylight Savings Time on the date specified, submitted in accordance with the instructions herein. The Offeror shall make a clear statement that its offer is valid for at least 180 days beyond the due date. Late proposals may be rejected from consideration. If any proposal is received late, the CO will promptly notify the Offeror that its proposal was received late and whether the proposal will still be considered. It is the Offeror’s responsibility to confirm the Government has received the proposal.

L1.3 PROPOSAL CLARITY

The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet the requirements. The Offeror shall also provide a matrix cross-referencing back to the requirements documents (PWS & evaluation criteria). The Offeror shall assume that the Government has no prior knowledge of the Contractor’s capabilities and experience, and will base its evaluation on the information presented in its proposal. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

L1.4 RESTRICTIONS ON DISCLOSURE AND USE OF PROPOSAL

A proposal may include data, such as technical designs or concepts, financial data, or management plans that the Offeror does not want disclosed to the public for any reason, or used by the Government for any purpose other than proposal evaluation and contract award. If the Offeror wishes to restrict the proposal, the Offeror shall mark it in accordance with FAR 52.215-1 (e) (1).

L1.5 DISPOSITION OF PROPOSALS

In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain the “original” copy of all proposals and supplemental documents provided. Unless the Offeror requests otherwise, at the completion of this acquisition the Government will destroy all extra copies of proposals and additional documents submitted.

L1.6 DEBRIEFINGS

If a competitive range is established, the CO will promptly notify Offerors of any decision to exclude them, whereupon they may request and receive a debriefing in accordance with FAR 15.505, Preaward Debriefing of Offerors. The CO will also notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.503, Notification to Unsuccessful Offerors. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.506, Post Award Debriefing of Offerors, as applicable.

L1.7 SECURITY REQUIREMENTS

The DoD Contract Security Classification Specification, DD Form 254, attached at J-1-, identifies the security clearance requirements and classified material handling requirements of this contract. In addition, each TO awarded will have a DD 254 accomplished and incorporated.

L1.8 GOVERNMENT FURNISHED/PROPERTY/INFORMATION

Government Furnished Property/Information will be identified on individual task orders as applicable.

L2.0 PROPOSAL PREPARATION INSTRUCTIONS

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table 2.1 below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the specified number of copies. The volumes identified in the table shall be separately bound in three-ring, loose-leaf binders. The proposal organization shall be as follows:

L2.1 PROPOSAL ORGANIZATION TABLE

TABLE 2.1 Proposal Organization & Page Count

(Section J, Attachments 3 & 4)

(Section J, Attachments 5-10)

05/09/2011

Past Performance Info Document (Max. 10 references (see para. 4.2.3)) 50 (part of 57 page limit)

Past Performance Assessments (or Alternate documentation) No page limit

Consent Letters and Client Authorization Letters No page limit

05/09/2011

Solicitation Amendments Acknowledged

*As previously specified, all documents are due by 2:00 PM Central Daylight Time (CDT) on the date specified.

Complete blocks 13, 15, 16, 17 and 18 of the RFP Section A, SF33. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. Complete the necessary fill-ins and certifications in Sections I through K. Section K shall be returned in its entirety. For Sections C through I, the offeror shall submit only those pages that require a fill-in. These sections constitute the model contract.

Return the original and specified number of copies to the issuing office listed in Block 7 of the SF 33 on or before the dates/times specified on the front of the SF 33 and in this section. Mark the front of the envelope/box with the following:

Proposal No. FA4452-11-R-0013, ATTN: MR. ERIC HASSENPLUG -- DO NOT OPEN IN MAIL ROOM."

L2.2 PROPOSAL FORMAT AND CONTENT

L2.2.1 PAGE LIMITATIONS

Stated page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and (for paper copies) will not be returned to the Offeror. Excess pages will be destroyed along with all unsuccessful proposals. For electronic submission, no hidden fields, macros, comments, etc., will be read. All information must be written clearly and be easily accessible. When both sides of a sheet of paper display printed material, it shall be counted as two pages. Each volume shall contain a detailed table of contents to delineate what is in the respective volume, which will not be counted in the page limits. In addition the following also will not be counted in the maximum page limits: cover pages, cross-reference matrix, tabs, and glossaries.

L2.2.2 PAGE SIZE

Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than Times New Roman 10 point. Use at least 1-inch margins on all sides of each page. Pages shall be numbered sequentially by volume. If there are discrepancies in page counts between paper and/or e-mail submittals, the paper version shall take precedence.

L2.2.3 TABLES, CHARTS, GRAPHS, AND FIGURES

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size when printed. Foldout pages shall fold entirely within the volume and count as two pages. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, and not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8 point. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

L2.2.4 CROSS-REFERENCE MATRIX

To the greatest extent possible, each volume shall be written on a standalone basis so that its contents may be evaluated with minimal cross-referencing to other volumes of the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. The Offeror shall provide a cross-reference matrix indicating the corresponding proposal paragraph in that section and/or volume which addresses the referenced item. Information required for proposal evaluation that is not found in its designated volume will be assumed omitted from the proposal. The cross-reference matrix will not count against the page limitations for their respective volumes.

L2.2.5 TAB INDEXING

Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Indexes and tabs do not count against the page limitations for their respective volumes.

L2.2.6 GLOSSARY OF TERMS

Each volume shall contain a glossary of all abbreviations, acronyms and/or terms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L2.2.7 BINDING AND LABELING

Each volume of the proposal shall be separately bound in a three-ring, loose-leaf binder, which shall permit the volume to lie flat when open. Staples shall not be used. A cover sheet shall be included in each volume, clearly marked as to volume number, title, copy number, solicitation identification and the Offeror's name. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

L2.2.8 ELECTRONIC MEDIA OFFERS AND SUBMISSION

The Offeror shall submit all volumes in an electronic “read only” format using IBM-compatible, virus-free CD-ROM(s). On each CD-ROM indicate the Offeror’s name, solicitation number, volume, and title. One CD-ROM containing all volumes with all documents is preferred, but multiple CD-ROMs are acceptable. WinZip shall be the compression/decompression program used if files are required to be compressed. The electronic copies of the proposal shall be submitted in a format readable and usable by Microsoft 2007 Office suite (MS Word, MS Excel, and PowerPoint). Hidden fields, comments, macros, etc., shall be omitted. The files shall be consistent and uniformly named to allow for easy distinction by Volume, Tab, etc. Inclusion of company name or abbreviation is acceptable. An example of this would be: V-II ArchSysEng, V-II ArchSysEng Table3-1, or XYZ Co. Vol-II-TabA. The documents submitted in electronic format, if printed, should match the original paper copy. In the event there is a discrepancy between the content found in a paper copy and an electronic copy, the paper copy shall take precedence. The receipt of the paper copy shall constitute the timely receipt of the formal proposal.

L2.2.9 CLASSIFIED INFORMATION

Proposals shall not contain classified information.

L3.0 VOLUME I – PRICE

L3.1 PRICING INFORMATION

All pricing proposals and information shall be addressed under Price Volume I. The Pricing Proposal instructions, proposal matrix and labor category definitions (found in PWS Appendix B-1), are attachments to Section J of the RFP.

L3.2 Price will be assessed for reasonableness and completeness using one or more of the techniques defined in FAR 15.404. As a part of the price evaluation, the Offeror’s total compensation plan, setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract, will be assessed in accordance with FAR 52.222-46. All required data of the price proposal volume shall be evaluated.

L3.3 The Offeror shall complete the pricing for each labor skill set (Pricing Rate Schedule at Attachment J-3). Total pricing for the base and all options shall be rounded to the nearest whole dollar. The Offeror shall complete the pricing Microsoft Excel spreadsheets with burdened labor rates for each of the skill sets/labor categories for the base and four option years. The Offeror shall price each option period, although the exercising of the options is at the sole discretion of the Government and not guaranteed.

L3.4 The pricing instructions are at Section J Attachment 4. Government furnished skill set matrix (found in PWS Appendix B-1), provides the labor categories with position descriptions and desired education.

L3.5 The Offeror shall provide General and Administrative (G&A) and Material and Handling (M&H) costs for supporting Travel and all Other Direct Cost (ODC) items.

L3.6 Compliance with these instructions is mandatory and failure to comply may result in rejection of the proposal. The Price volume should contain sufficient information to evaluate the proposal. The burden of proof for credibility of proposed prices rests with the Offeror and the numbers must be verifiable. The information requested in the proposal is required to enable the Government to determine a proposed price fair and reasonable.

L4.0 VOLUME II-PAST PERFORMANCE

The Past Performance volume of the Offeror’s proposal is due no later than 2:00 PM CDT on May 9th, 2011. See Table 2.1 for proposal due dates.

L4.1 INSTRUCTIONS

The Offeror shall provide past performance information for evaluation. Failure to provide the information may result in the Offeror being removed from consideration for award. The Government will evaluate past performance through an integrated analysis of the strengths and weaknesses the Government identifies in the Offeror’s recent and relevant performance record. In evaluating the Offeror’s past performance record the Government will use present and past performance information gathered from various sources, which may include but is not limited to, the Past Performance Information Documents submitted (Section J Attachment 8), CPARS, Past Performance Information Retrieval System (PPIRS), questionnaires, and interviews. The Government will place greater weight and consideration on more relevant past performance information. For the purpose of this evaluation, the term “Offeror” includes the prime Offeror and/or team members and major subcontractors. Past Performance Information, either Government or commercial, must be for the same business division or cost center (this rule applies to the proposed prime contractor as well as proposed subcontractors/teaming/venture partners) as proposing to perform the AMC requirements.

L4.2 CONTENT OF PAST PERFORMANCE VOLUME

The Offeror’s Past Performance Volume shall contain the following:

Table of Contents Past Performance Summary Contractor’s Past Performance Information Documents Past Performance Questionnaire Tracking Record Alternate Past Performance Assessment Forms Consent Letters Organization Structure Change History

L4.2.1 TABLE OF CONTENTS

The Table of Contents shall list all documents contained in the Past Performance Volume, but will not be counted towards applicable page limits.

L4.2.2 PAST PERFORMANCE SUMMARY

The Summary shall describe the role (for the proposed requirement work) of the Offeror and each subcontractor, teaming partner/joint venture partner for which the Offeror is required to provide Past Performance Information Documents pursuant to the paragraph below.

L4.2.3 CONTRACTOR’S PAST PERFORMANCE INFORMATION DOCUMENTS

Offerors should submit information on contracts considered most relevant in demonstrating their ability to perform the requirements. Past performance on IDIQ type contracts should be submitted at the delivery/task order level, unless performance is only assessed for the IDIQ contract as a whole. The Offeror shall explain that performance on individual orders is not assessed and provide the using activity’s single point of contact that can verify the Offeror’s performance. Each delivery/task order submitted will be counted as one contract. Include rationale supporting your assertion of relevance, but note the Government is not bound by the Offeror's opinion of relevancy. The Government may contact references other than those identified by the Offeror, and use the information received to evaluate the Offerors past performance. For the purpose of satisfying this requirement, types of past performance work that are essentially the same as this acquisition will be considered more relevant than types of work that are not similar. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts. Where problems existed, clearly demonstrate management actions employed in overcoming these problems and the effects of those actions, in terms of improvements achieved or problems rectified. For a description of the criteria the Government will consider in determining recency and relevancy, see Section M 3.2.2 and 3.2.3.

A minimum of one valid Past Performance Information Document is required on the Prime Offeror. Offeror may select the joint venture, subcontractors, teaming partners and/or key personnel for which significant past performance is submitted. The Prime Offeror, to include their teaming arrangements or joint ventures, may only submit a maximum number of ten (10) Past Performance Information Documents for a maximum of 50 pages. The contractor’s past performance evaluation information submitted on the Past Performance Information Documents shall be the same contracts named on the questionnaires. A sample format of the Past Performance Information Document is provided as Attachment J-8.

L4.2.4 PAST PERFORMANCE QUESTIONNAIRE

The Offeror is responsible for the distribution, submission, and tracking of the Past Performance Questionnaire that is included as Attachment J-6 in the RFP. For each questionnaire distributed, include a letter, printed on company letterhead, containing substantially the same information as that included in Attachment J-5, Questionnaire Cover Letter. To avoid potential conflicts, Offerors are exempt from sending Past Performance Questionnaires to other potential competitors of this acquisition. In this situation, it is the Offeror’s responsibility to find an alternative method of providing the Government the same or similar information. The Offeror shall exert its best efforts to ensure that at least two points of contact (Procuring Contracting Officer, Program/Project Manager, Administrative Contracting Officer, or equivalent) per relevant contract. Completed Past Performance Questionnaire shall be submitted directly to the Government by the respondent not later than the due date for the past performance proposal volume. Each of the Offeror’s points of contact (POC) shall e-mail the completed Past Performance Questionnaire to Mr. Daniel Fadely at daniel.fadely@us.af.mil. If a confirmation e-mail is not received or the Offeror does not have the capability to send the documents electronically, please fax it directly to Mr. Daniel Fadely at fax number (618) 256-3091. Please have your POCs call Daniel Fadely at (618) 256-9955 before faxing their response. Once the Past Performance Questionnaires are completed by your POCs, the information contained therein shall be considered sensitive and shall not be released. A Past Performance Questionnaire Tracking Record must be included in Volume II for all distributed questionnaires.

L4.2.5 ALTERNATE PAST PERFORMANCE ASSESSMENT FORMS

This information is required on the contracts submitted IAW the Past Performance Information Documents (PPID’s) paragraph above only if an evaluation method other than a CPARS has been used in conducting performance assessments (e.g. an Award Fee notification letter, a subcontractor’s prime Contractor performance evaluation, etc.). The applicable documentation used to assess contract performance may be submitted. The Offeror should identify on the PPID if an alternate past performance assessment has been accomplished on the Offeror’s existing work, but the contracting office for that requirement will not release the information. Provide the contract number along with the contact information (e.g. phone number, email address) of the individual that can be contacted to obtain the past performance information. The Offeror should not include either CPARS data or Alternate past performance assessments in the past performance volume.

L4.2.6 CONSENT LETTERS / CLIENT AUTHORIZATION LETTERS

A consent letter and authorization letter, similar to that included as Attachment J-9 and J-10, shall be completed by each major or critical subcontractor and/or teaming partner identified in your proposal. The completed consent letter(s) shall be submitted as part of the Past Performance Information Volume, but will not be considered in the page count of that Volume. Should the Offeror not submit a completed consent letter or authorization letter for a major or critical subcontractor/teaming partner the Government will not disclose/discuss the applicable past performance information other than with that prospective subcontractor or teaming partner being reviewed. If there is a concern with the proposed subcontractor’s or teaming partner’s past performance, the Offeror can be notified, but no details may be discussed without the subcontractor’s or teaming partner’s permission.

L4.2.7 ORGANIZATION STRUCTURE CHANGE HISTORY

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the Offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources. This information is required on the Offeror, teaming partners and/or joint venture partners, and major subcontractors, as necessary.

L4.3 DETERMINATION OF RESPONSIBILITY

Even though the assessment of Past Performance as a specific evaluation factor is separate and distinct from the Determination of Responsibility required by FAR 9.1, Responsible Prospective Contractors, past performance information obtained herein will be used to support the Determination of Responsibility for the successful Offeror.

L5.0 VOLUME III–CONTRACT DOCUMENTATION:

L5.1 CONTRACT DOCUMENTS

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file(s). The Offeror's Contract Documentation volume shall include: signed copy of SF 33 cover page of solicitation, applicable section(s), Offeror’s representations and certifications, or notice that these are available electronically via the Online, Representations and Certifications Application (ORCA) website, Pre-Award Audit Information, Certification of Compliance with insurance requirements, all acknowledged/signed amendments, and any other data the Offeror chooses to bring to the attention of the CO.

L5.2 EXCEPTIONS OR ASSUMPTIONS TO TERMS AND CONDITIONS

Offerors are advised that taking exception to any of the requirements specified in this solicitation may result in the proposal being found unacceptable. Since the Government reserves the right to award without discussions, Offerors run the risk of their proposal being found unacceptable as a result of exceptions to solicitation requirements. Clarification of Government requirements and any contractor assumptions should be handled by submitting a question prior to closing date of RFP. If the Offeror finds it necessary to take exception to any of the requirements specified in this solicitation, clearly indicate each exception in the appropriate volume along with a complete explanation of why the exception was taken and what benefit accrues to the Government. All exceptions to the solicitation requirements (the RFP and all attachments) and supporting rationale shall be identified as such and consolidated into an as required Overview section of the subject volume. An Overview section is only required if the Offeror takes exception to any requirement in the solicitation.

L5.3 OTHER PROPOSAL INFORMATION

L5.3.1 The Offeror must provide the company/division's street address, CAGE code; DUNS code; tax identification number (TIN); size of business by NAICS code 541611 (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s).

L5.3.2 The Offeror must provide the date of the Offeror's Affirmative Action Plan, expiration date, date of the most recent Pre-Award On-Site Equal Opportunity Review (if any), and name and address of the cognizant U.S. Department of Labor, Office of Federal Compliance Programs Office.

L5.3.3 The Offeror must provide the Organizational Conflict of Interest disclosures required by Section H, the paragraph entitled “Avoidance of Organizational Conflict of Interest.” Offerors are required to identify any actual or potential Conflict of Interest in their proposals, and will be required to submit a mitigation plan during the proposal period. The successful contractors will prepare an OCI mitigation plan, if required. Mitigation Plans, if required, will be evaluated IAW FAR 9.5.

L5.3.4 The Offeror shall provide the date of the Offeror's most recent Federal Contractor Veterans Employment Report VETS-100 Report (FAR 52.222-37 and DFARS 252.209-7003).

L5.3.5 DEPARTMENT OF LABOR EQUAL EMPLOYMENT OPPORTUNITY CLEARANCE (EEOC):

In accordance with FAR 22.805, in order for the CO to request clearance from the appropriate Office of Federal Contract Compliance Programs (OFCCP) regional office, Attachment J-13 in shall be completed and submitted with the Contract Documentation Package. If an Offeror is listed in OFCCP’s National Preaward Registry, submit verification of the registry with the completed attachment http://www/dol-esa.gov/preaward/.

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