Attachment_1_-_Section_L.pdf

Section L - Instructions, Conditions and Notices to Bidders

INFORMATION TO OFFERORS and PROPOSAL PREPARATION

1. PROGRAM STRUCTURE AND OBJECTIVE

The Government intends to award one contract for Goodfellow AFB Simplified Acquisition of Base Engineer Requirements (SABER) program. Award will be made utilizing “best value” Subjective Trade-Off source selection procedures. Contract award will be made to an 8(a) contractor who provides the “best value” to the Government.

2. GENERAL INFORMATION

A. Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

1. Requirements of the RFP (CLINs & fill-ins) and government standards and regulations pertaining to the Specifications and Local Provisions.

2. Evaluation Factors for Award in Section M of this RFP.

3. Any limitation on the number of proposal pages. Pages exceeding the page limitations set forth in this Section L will not be read or evaluated, and will be removed from the proposal. Table of contents, tabs, and glossaries do not count as part of the page limitations.

4. Electronic copies are to contain identical content as the hard copies. When discrepancies exist between the written offers and the electronic format, the written offer will take precedence in all cases.

5. Format for proposal shall be as follows:

i. The proposals will be 8 1/2” x 11” paper except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”. Fold out pages shall fold entirely within the volume and count as a single page.

ii. A page is defined as one face of a sheet of paper containing information.

iii. Typing shall be Times New Roman font and not be less than 12 pitch. Pages shall be single-spaced with

1.5 line spacing.

iv. Use at least 1 inch margins on the top and bottom and 3 /4 inch side margins.

v. Elaborate formats, bindings or color presentations are not desired or required.

vi. Each volume shall be separately bound and include a cover sheet with the following information:

volume number, title, copy number, solicitation number, and offeror’s name.

3. PROPOSAL PREPARATION INSTRUCTIONS

A. Intro:

To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors.

Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate volumes; Factor I - Technical Proposal including a safety and a quality control plan, Factor II - Past Performance Information, and Factor III - Price Proposal.

B. Cost or Pricing Data:

The contracting officer has determined there is a high probability of adequate price competition in this acquisition.

Upon examination of the initial offers, the contracting officer will review this determination, and if in the contracting officer's opinion adequate price competition exists, no additional data will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit cost data to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

C. Specific Instructions:

a. FACTOR I – TECHNICAL PROPOSAL - Limited to no more than 25 pages excluding safety and quality control plans. Submit original plus two (2) copies and one (1) electronic copy of entire proposal.

i. Subfactor 1: The ability to perform multiple projects simultaneously and the ability to coordinate all work throughout the design, construction and close-out phase, effectively manage the designers, consultants, and subcontractors on the team, consistently deliver a quality product, through the use of effective quality control procedures, and the ability to provide the required experienced personnel (IAW SABER specs 1.6, 1.7, 1.8) to include, but not limited to, project manager, quality control, superintendent, environmental manager, and draftsman by providing a key personnel roster.

ii. Subfactor 2: the capability of providing and utilizing the RSMeans (Computerized Pricing Guide – CPG) cost estimating database compatible with e4Clicks Project estimator and Assemblies, Facilities and Master Composite (4C-e4CK-4580T-19) v2.637, or current version, to develop and provide an intermediate design package (ranging from 35% to 50% ) using AutoCAD drawings for the seed project and any future projects that may be completed under this project. The seed project will require a Phase II proposal only, in accordance with the solicitation ordering procedures.

Quality Control Plan:

The procedures and personnel responsible for quality control problem resolution, self-inspection, interface with government inspectors, control of subcontractor performance. The quality control plan will become compliance documents upon contract award.

Safety Plan:

Procedures and personnel responsible for safety and the procedures and methods to ensure safety compliance to include frequency and content of safety briefings. The safety plan will become compliance documents upon contract award.

Note: The offerors’ proposal must clearly illustrate how the requirements of the solicitation will be met and that the offeror demonstrates the soundness of the approach and an understanding of the requirement. Do not use general statements like “we will comply with the requirements of the contract” with no support or explanation as to how you will comply.

b. FACTOR II – PAST PERFORMANCE INFORMATION - Limited to 5 contracts, no more than 5 pages per contract. Only references for relevant past efforts/contracts are desired. Submit original plus two (2) copies and one (1) electronic copy of entire proposal.

i. Quality and Satisfaction Rating for Contracts Completed within 5 calendar years of the solicitation issue date: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for relevant past efforts/contracts. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

ii. Performance Surveys: The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The government will use information submitted by the offeror and any other sources of information available to the Government to assess past performance. Provide a list of no more than five (5), of the most relevant contracts performed for Federal agencies and commercial customers within

5 calendar years of the solicitation issue date. Relevant contracts are defined as meeting the following criteria:

1. Involve a minimum of three disciplines (multi-discipline),

2. Have a total project cost of $300,000.00 or greater, and

3. Were managed concurrently with other projects meeting both (1) and (2) above.

The evaluation of past performance information may take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract listed:

(1) Company/Division name

(2) Product/Service

(3) Contracting Agency/Customer

(4) Contract Number

(5) Contract Dollar Value

(6) Period of Performance

(7) Verified, up-to-date name, address, FAX & telephone number of the contracting officer

(8) Comments regarding compliance with contract terms and conditions

(9) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past relevant contracts.

Additionally, the offerors shall provide a Past Performance Questionnaire (attachment 5) to any referenced contract which must be provided from the reference to the office indicated on the questionnaire.

iii. Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

c. FACTOR III – PRICE PROPOSAL - Submit original and Two (2) copies and one (1) electronic copy of entire proposal.

i. Complete blocks 14, 15, 16, 17, 19 and 20 of the RFP Section A, SF1442. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through J. These sections constitute the model contract. Note: Sections K, L and M will be removed from resulting award, but will be considered incorporated by reference.

ii. In order to be considered for award, the offeror must submit coefficients for all contract line items and sub line items identified in the Schedule B. [The coefficient is the price multiplier that the Contractor offers.

The Government uses this multiplier to determine the price of work for each task on individual Task Orders.

Bare Cost (material, equipment, and labor without any markups for subcontractor, sales tax, overhead, or profit), multiplied by the coefficient to arrive at the actual price for a unit of work. The coefficient shall be represented as net, decrease from, or an increase to, the prices listed in the Unit Price Book (UPB). An offer of net would be represented as 1.00. An example of a decrease from the prices in the UPB would be 0.98. An example of an increase from the prices in the UPB would be 1.06.] Insert proposed coefficients for each Contract Line Item Number (CLIN) or Sub CLIN (SCLIN), including all option periods. The quantities listed for each CLIN represent the average number of projects based on five years of historical data. CLINs with a quantity of one had no historical data. These quantities are listed only to assist in proposal preparation and do not constitute or guarantee actual quantities under any circumstance. Additionally, all offerors shall provide additional documentation regarding the rationale used to determine their coefficients.

iii. Complete the necessary fill-ins and certifications in Sections I through K. Section K shall be returned in its entirety. For Sections C through I, the offeror shall submit only those pages that require a fill-in.

iv. Provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section 8(a) status.