FA303020QA035 Cubicle Style-Classroom Furniture Combo.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This is a Request for Quotation (RFQ) using procedures at FAR Part 13.5; the solicitation number is FA303020QA035. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07, effective 3 August 2020

This acquisition is being solicited full and open; the NAICS code is 337214 and the small business size standard is 1000 Employees

The 17th Contracting Squadron at Goodfellow AFB, TX, has a requirement for furniture for a classroom upgrade

Response Date: 1 Sept 2020 at 4:30 p.m. Central Time Points of Contact Contracting Officer:

Contracting Specialist:

Andre Casiano, andre.casiano@us.af.mil, 325-261-9683 / 325-654-3994 Patrick Berger, patrick.berger@us.af.mil, 325-757-1407 /325-654-5216

DUE TO COVID-19 A SITE VISIT MAY NOT BE FEASIBLE, DUE TO THIS

PLEASE ENSURE ALL QUESTIONS OR REQUESTS FOR PICTURES ARE

SUBMITTED BY 18 AUG 2020

LIST OF ATTACHMENTS:

1. Statement of Work

2. Picture Examples of Items

CLIN

Description Qty (EA)

Unit Price Total Price

0001 Straight Leg Chairs (IAW SOW listed Salient Characteristics and example photo) 375

0002 Folding Tables (IAW SOW listed Salient Characteristics and example photo) 175

0003 Podiums (IAW SOW listed Salient Characteristics and example photo) 25

0004 Desks (IAW SOW listed Salient Characteristics and example photo) 25

0005 Cubicle Furniture System (IAW SOW listed Salient Characteristics and example photo) 123

0006 Cabinets ( IAW SOW listed Salient Characteristics and example photo) 6

0007 Installation and Removal of Furniture 1

TOTAL PRICE

3. Building Floor Plan

EVALUATION FACTORS: The Government intends to award a firm-fixed-price contract to the responsible quoter whose quote conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

Technical: To be considered technically acceptable, Quoters shall clearly indicate in their submission that they will fully comply with and perform all functions and duties as outlined in the Statement of Work (SOW), submit commercial product literature showing items meet salient characteristics and conform to example pictures of requested furniture and submitted cubicle design(s) that fit(s) the instructor offices

Past Performance: Past Performance will be evaluated in accordance with FAR 13.106-2(b)(3). The government reserves the right to base past performance evaluation on the contracting officer’s knowledge of and previous experience with the supply or service being acquired, customer surveys, and past performance questionnaires, Supplier Performance Risk System (SPRS), or the Contractor Performance Assessment Reporting System (CPAR) Past performance will be rated on an UNSATISFACTORY / SATISFACTORY basis.

Past Performance Evaluation Rating

Criteria

UNSATISFACTORY Based on the quoter’s performance record, the Government does not have a reasonable expectation that the quoter will be able to successfully perform the required effort.

SATISFACTORY Based on the quoter’s performance record, the Government has a reasonable expectation that the quoter will successfully perform the required effort, or the quoter’s performance record is unknown.

Price

Total evaluated price will be that sum of all CLINS and will be evaluated for fair and reasonableness prescribed in FAR Part 13.

Award Basis

Award will be made to the lowest priced quoter determined to provide a fair and reasonable price, who is technically acceptable and has a “SATISFACTORY” Past Performance Evaluation rating.

The provision at FAR 52.212-1, Instructions to Quoters - Commercial Items, applies to this acquisition along with its addendum:

ADDENDUM TO 52.212-1:

- Quotes must be received no later than 4:30 pm central time, 1 Sept 2020. Quotes must be submitted via e-mail to the patrick.berger@us.af.mil and andre.casiano@us.af.mil, however quoters are advised to confirm receipt with Patrick Berger via separate email or by phone at

325-654-5219. Fax submissions will not be accepted. Quotes received after this date and time will be considered late in accordance with 52.212-1(f) and will not be considered. Questions should also be addressed to Patrick Berger. Alternate POC is MSgt Andre Casiano, andre.casiano@us.af.mil, 325-654-3994.

- To assure timely and equitable evaluation of the quote, the quoter must follow the instructions contained herein. Quoters are required to meet all solicitation requirements. Failure to meet a requirement may result in a quote being ineligible for award. The response shall consist of three

(3) separate parts; Part I – Technical Information, Part II – Past Performance Information, and Part III –Price Information

Specific Instructions:

1. PART I TECHNICAL (Commercial Product Literature & Furniture Layout Designs)

- Quoters must submit commercial product literature of products being provided and submit design drawings of the cubicles in the instructor classrooms. Vendors may submit more than one design.

2. PART II PAST PERFORMANCE

- Quoters shall provide a list of three completed projects of similar complexity, including award date, contract number, completion date, contract value, functional performance specification, contractual and technical contacts with telephone numbers, and a comparison of actual completion date with contractual date.

3. PART III PRICE QUOTE

- Quoters may submit their price quote on company letterhead to include the following:

solicitation number, contact name, address, telephone number of the quoter, unit price, extended price, any discount terms, delivery terms, CAGE code, DUNS number, tax identification number, size of business, and acknowledgement of solicitation amendments, if required.

4. MISCELLANEOUS

*ATTN: ALL VENDORS MUST SUBMIT A COMPLETED COPY OF

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment WITH THEIR QUOTE

a. The provision at FAR 52.212-3, Quoter Representations and Certifications - commercial Items and its Alternate I must be completed. Quoters are highly encouraged to complete all representations and certifications electronically online at www.sam.gov. If not completed online, 52.212-3 shall be completed in hard copy and submitted with quote.

b. In accordance with FAR 52.212-4(t), System for Award Management (SAM) contractors must be registered with SAM to conduct business with the Department of Defense. No award can be made to any company without this registration (www.sam.gov).

c. Quoters shall provide a written statement that the quoter's quote incorporates all amendments to the solicitation (if applicable).

d. Quotes must be firm-fixed price.

CLAUSES/PROVISIONS:

The following clauses/provisions apply to this solicitation:

FAR:

52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper 52.204-13, System for Award Management Maintenance 52.204-19, Incorporation by Reference of Representations and Certifications 52.204-22, Alternative Line Item Proposal 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (Must submit completed copy with quote) Copy included with solicitation for quoter’s convenience 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. Copy included with solicitation for quoter’s convenience 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations 52.212-1, Instructions to Quoters – Commercial Items 52.212-3, Quoter Representations and Certifications – Commercial Items. (Quoters shall include a completed copy with quote unless otherwise completed electronically at Sam.gov) 52.212-4, Contract Terms and Conditions – Commercial Items

52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders – Commercial Items. The following clauses are checked in 52.212-5:

52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards 52.209-6, protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns 52.219-8, Utilization of Small Business Concerns 52.219-9, Small Business Subcontracting Plan 52.219-16, Liquidated Damages-Subcontracting Plan 52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-37, Employment Reports on Veterans 52.222-40, Notification of Employee Rights under the National Labor Relations Act 52.222-50, Combating Trafficking in Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer— System for Award Management 52.203-3 – Gratuities 52.204-7 - System for Award Management 52.204-16 - Commercial and Government Entity Code Reporting 52.204-18 - Commercial and Government Entity Code Maintenance 52.209-7 - Information Regarding Responsibility Matters 52.222-19. Child Labor – Cooperation with Authorities and Remedies 52.232-40 - Providing Accelerated Payments to Small Business Subcontractors 52.233-3, Protest after Award 52.233-4, Applicable Law for Breach of Contract Claim

52.222-35, Equal Opportunity for Veterans

(a) Definitions. As used in this clause--

“Active duty wartime or campaign badge veteran,” “Armed Forces service medal veteran,” “disabled veteran,” “protected veteran,” “qualified disabled veteran,’ and “recently separated veteran” have the meanings given at FAR 22.1301.

(b) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60-300.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified protected veterans, and requires affirmative action by the Contractor to employ and advance in employment qualified protected veterans.

(c) Subcontracts. The Contractor shall insert the terms of this clause in subcontracts of $150,000 or more unless exempted by rules, regulations, or orders of the Secretary of Labor. The Contractor shall act as specified by the Director, Office of Federal Contract Compliance Programs, to enforce the terms, including action for noncompliance. Such necessary changes in language may be made as shall be appropriate of identify properly the parties and their undertakings.

(d) Notwithstanding the provisions of this section, the Contractor will not be obligated to develop the written affirmative action program required under the regulations implementing the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA).

52.222-36, Equal Opportunity for Workers With Disabilities

(a) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60.741.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by the Contractor to employ and advance in employment qualified individuals with disabilities.

(b) Subcontracts. The Contractor shall include the terms of this clause in every subcontract or purchase order in excess of $15,000 unless exempted by rules, regulations, or orders of the Secretary, so that such provisions will be binding upon each subcontractor or vendor. The Contractor shall act as specified by the Director, Office of Federal Contract Compliance Programs of the U.S. Department of Labor, to enforce the terms, including action for noncompliance. Such necessary changes in language may be made as shall be appropriate to identify properly the parties and their undertakings

(c) Notwithstanding the provisions of this section, the Contractor will not be obligated to develop the written affirmative action program required under the regulations implementing section 503 of the Rehabilitation Act of 1973, as amended.

52.252-1 -- Solicitation Provisions Incorporated by Reference.

Solicitation Provisions Incorporated by Reference (Feb 1998). This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The quoter is cautioned that the listed provisions may include blocks that must be completed by the quoter and submitted with its quotation or quote. In lieu of submitting the full text of those provisions, the quoter may identify the provision by paragraph identifier and provide the appropriate information with its quotation or quote. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es): https://www.acquisition.gov/

52.252-2 -- Clauses Incorporated by Reference.

Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the

Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/

DFARS:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7003, Control of Government Personnel Work Product 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.205-7000, Provision of Information to Cooperative Agreement Holders 252.209-7004, Subcontracting with Firms that are Owned or Controlled by the Government of a country that is a State Sponsor of Terrorism 252.211-7003, Item Unique Identification and Valuation 252.213-7000, Notice to Prospective Suppliers on the Use of Supplier Performance Risk System in Past Performance Evaluations 252.215-7010, Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data 252.219-7003, Small Business Subcontracting Plan (DoD Contracts) 252.223-7006, Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7002, Qualifying Country Sources as Subcontractors 252.225-7012, Preference for Certain Domestic Commodities 252.225-7021, Trade Agreements 252.225-7002, Qualifying Country Sources as Subcontractors 252.225-7048, Export-Controlled Items 252.225-7974, Representation Regarding Persons that have Business Operations with the Maduro Regime 252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7010, Levies on Contract Payments 252.232-7017 Accelerating Payments to Small Business Subcontractors 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel 252.243-7001, Pricing of Contract Modifications 252.243-7002, Requests for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items 252.247-7023, Transportation of Supplies by Sea

252.232-7006 Wide Area WorkFlow Payment Instructions.

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s):

Invoice and Receiving Report (Combo)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Not Applicable.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA3030 Admin DoDAAC FA3030 Inspect By DoDAAC F1Z503 Ship To Code F1Z503 Ship From Code NA Mark For Code NA Service Approver (DoDAAC) NA Service Acceptor (DoDAAC) FA3030 Plus Six Ext: F1Z503 Accept at Other DoDAAC NA LPO DoDAAC NA DCAA Auditor DoDAAC NA Other DoDAAC(s) NA

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Service Acceptor: daniel.taylor.40@us.af.mil Contracting Officer: andre.casiano@us.af.mil Contract Specialist: patrick.berger@us.af.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Contract Specialist: patrick.berger@us.af.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

AFFARS:

5352.204-9000 Notification of Government Security Activity and Visitor Group Security Agreements

5352.201-9101 Ombudsman

OMBUDSMAN (JUN 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from quoters, potential quoters, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the AETC ombudsman, Deputy Director of Contracting, 2035 First Street West, Randolph AFB TX 78150-4304, (210) 652-1722. Concerns, issues, disagreements, and recommendations that cannot be resolved at the AFICA-KT ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify quote due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING

SUBSTANCES (ODS)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

[Note: This prohibition does not apply to manufacturing.]

(b) For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC- 217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Air Force definition of a Class I ODS.]

(End of clause)

5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (NOV

2012)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract. (End of clause)

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and a valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(g) Goodfellow specific requirements:

(1) ACCESS: Installation access is restricted to only authorized persons and their vehicles.

Authorization to enter Goodfellow AFB will be granted following a process of identity proofing and vetting, at minimum, each unescorted visitor, to determine fitness of the individual requesting and/or requiring access to the base and issuance of access credentials. Prior to allowing access to Goodfellow AFB, a minimum of a National Crime Information Center (NCIC) will be completed on all visitors (16 years of age and older), requesting unescorted access to validate the visitors fitness.

(2) DENIALS: Authorization to enter Goodfellow AFB will be immediately denied in instances revealing the following items: felony conviction within 10 years, any violence within 7 years, indecent acts with minors, violence with a weapon, terrorist threat, repetitive history of criminal activity or any other misconduct the commander determines may have a negative effect on good order and discipline or installation security. All information is subject to review and recommendation by Chief, Security Forces as delegated by TRW/CC. All personnel denied will be issued a letter containing instructions on how to appeal the decision.

(End of clause)