New Performance Work Statement - 4 Jan 12 v2.doc

PERFORMANCE WORK STATEMENT

FOR

AIR ADVISOR ACADEMY (AAA)

REVISED 4 Jan 12

TABLE OF CONTENTS

SECTION

TITLE

PAGE

1.

DESCRIPTION OF SERVICES AND GENERAL INFORMATION

1.1 Background

1.2 Scope of Work

1.3 Government Provisions

1.4 Contractor Personnel

1.5 Training and Scheduling

1.6 Contract Processing

1.7 Standards of Performance

1.8 Quality Control

1.9 Quality Implementation

1.10 Security

1.11 Transportation

1.12 Visitors Support

1.13 Hours of Operation

1.14 Conservation of Utilities

1.15 Records

1.16 Contractor Furnished Items and Services

1.17 Safety Requirements

2.

SERVICE SUMMARY

2.1 Deliverables

3.

GOVERNMENT FURNISHED EQUIPMENT

3.1 General Information

3.2 Weapons/Munitions

3.3 Weapons/Munitions Storage and Handling

3.4 Government Furnished Property and Facilities

3.5 Automated Media

3.6 Office Space

3.7 Government Furnished Data and Materials

3.8 Government Furnished Materials

3.9 Government Furnished Services

4.

APPENDICES

Appendix A – Air Advisor Academy Organization Chart

Appendix B – Air Advisor Academy Courses

Appendix C – Contractor Employee Qualifications

Appendix D – Combatant Commanders’ Areas of Responsibilities

Appendix E – Deliverables Appendix F – Definitions Appendix G – Publications

Appendix H – Air Advisor Academy AF IMT 797s

Appendix I – Language Categories

Appendix J – “Draft” FY12 and FY13 Schedules

SECTION 1

DESCRIPTION OF SERVICES AND GENERAL INFORMATION

1.1 Background. Headquarters Air Education and Training Command (HQ AETC) provides education and training for Air Advisors and other airmen who engage with partner nation counterparts in support of Combatant Commands (COCOMs), their respective Air Components, Headquarters Air Force (HAF), Major Commands (MAJCOMs), and other validated taskings. Requirements identified in this Performance Work Statement (PWS) may require future modification to ensure effective Air Advisor education and training.

1.1.1 An Air Advisor is an airman specifically educated and trained to apply aviation expertise to assess, train/educate, advise, and assist foreign personnel in the development and application of their aviation resources to meet their national needs in support of U.S. interests.

1.1.1.1 For the purposes of this PWS, the term “airmen” refers to USAF Airmen and DoD personnel from other services, US Government agencies, coalition partners, US Government civilian, US contractors, and any other Government sponsored personnel.

1.1.2 Initially, the contract will be executed at Joint Base McGuire-Dix-Lakehurst (JB MDL) New Jersey; however, the contract may transition to anywhere in the Contiguous United States (CONUS). In addition, the contract may require execution at one or more remote sites in or outside CONUS.

1.1.3 AETC will conduct courses of varying lengths in support of multiple COCOMs and other organizations/mission areas to educate and train personnel to perform security assistance, security force assistance, building partnerships and building partner capacity, irregular warfare (IW), foreign internal defense (FID), counterinsurgency (COIN) and other missions that require airmen to engage with partner nation counterparts.

1.2 Scope of Work.

1.2.1 The purpose of this PWS is to provide contract support for education and training of designated airmen approved by the Air Force. This non-personal services contract provides on-site support for AETC’s education and training mission by furnishing instructors, curriculum developers, and other support for the Air Advisor Academy (AAA).

1.2.1.1 Courseware, curriculum, and instruction will be jointly accomplished by the Government and the contractor and capable of meeting rapidly changing requirements in the field, per the Dean’s direction. The government takes responsibility for courseware, curriculum, and instruction that is jointly accomplished by the government and the contractor.

1.2.2 Work under this contract will include lessons/block of instruction on core skills that are applicable to all Air Advisors as well as provide additional education tailored for specific requirements. Air Advisor education and training is organized into three pillars: (1) Air Advisor Core Knowledge, (2) Air Advisor Language, Region, and Culture (LRC), and (3) Advanced Fieldcraft. Examples of the types of lessons in each pillar are highlighted in Appendix B. Education and training shall be student-centered with an emphasis on hands-on scenarios and practical exercises.

1.2.2.1 The contractor may be required to participate as members of a Mobile Training Team (MTT) and provide instruction at an off-site/alternative learning location in addition to providing instruction at the Air Advisor Academy. This MTT travel may be OCONUS.

1.2.3 The government anticipates an initial annual student load of approximately 900 students. The student load may increase to approximately 1,500 long course equivalents (or Air Advisor Basic Course equivalents) and the average daily student load may increase to approximately 128 students by FY13. Five or more courses may run concurrently to take advantage of classroom and instructor efficiencies. See Appendix B for more course information and Appendix J for “Draft” FY12 and FY13 Schedules.

1.2.4 A quarterly “draft” schedule will be provided to the Contract/Site Manager three weeks prior to each quarter. This schedule is subject to change and is provided for planning purposes only.

1.3 Government Provisions. All documentation, equipment, and media, including all source material, files, etc., developed and/or maintained under this contract, become/are the sole property of the Government without any restrictions or limitations upon acceptance by/delivery to the Government. All such materials shall be turned over to the Government at contract completion/expiration /termination.

1.3.1 The Air Force reserves (at no additional cost to the Government) the right to:

1.3.1.1 Develop, revise, and update courseware and curriculum.

1.3.1.2 Schedule and use Government instructors in lieu of the contractor for classroom instruction or training in or out of the classroom.

1.3.1.3 Use operational, administrative, management, and supervisory Government personnel in lieu of the contractor to perform other training services described.

1.4 Contractor Personnel. The contractor shall employ professional, technically qualified personnel who possess the necessary experience and knowledge to perform the tasks outlined. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer (CO) as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. The contractor must have the qualified personnel and administrative control necessary to meet all technical requirements of this PWS.

1.4.1 Contractor employees shall wear appropriate attire with the contractor’s name/picture badge, or USAF issued civilian ID with employee’s and contractor’s name.

1.4.1.2 The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest.

1.4.2 Contract/Site Manager.

1.4.2.1 The contractor shall provide a contract/site manager and an alternate(s) who shall be responsible for the performance of the work under this contract. The name of this person and alternate(s) shall be designated in writing to the CO upon initial assignment and whenever a change in personnel is made.

1.4.2.2 Have full authority for the contractor and all contractor employees on all matters relating to daily operation of the contract.

1.4.2.3 Be available, within ninety (90) minutes of notification, during all training periods to meet on the installation with Government personnel, as required.

1.4.2.4 Ensure all training is conducted in accordance with AETC-established policies and procedures (Appendix G-Publications).

1.4.2.5 Ensure Government-provided lesson critiques are distributed, collected, and returned to their respective Division Chief within 24-hours after the completion of each contractor taught lesson/training event.

1.4.2.6 Coordinate with other organizations and customers as appropriate.

1.4.2.7 Attend weekly/quarterly Air Advisor Academy staff meetings as required. Provide update briefings to Division Chiefs, Dean, and Commandant as required.

1.4.2.8 Make recommendations to Air Advisor Academy Commandant and Dean on all matters relating to efficient and effective operations of the school.

1.4.2.9 Shall not perform instructor duties except when approved by the CO.

1.4.3 Courseware/Curriculum Developer.

1.4.3.1 The contractor shall develop, update, and revise courseware materials, as directed (see para 1.2.1.1) utilizing the Interactive Courseware Implementation System (ICIS). Courseware materials include, but are not limited to: Plan of Instructions (POI), Lesson/student guides, training materials, tests, grade/evaluation sheets, multi-media, and classroom presentation materials. Courseware materials should be developed, updated, and revised using the Instructional Systems Development (ISD) as defined in AFM 36-2234 and AFH 36-2235, and other applicable publications, using established USAF and AETC formats and guidance. Contractor shall submit completed courseware/curriculum projects to the Air Advisor Academy Dean and Contracting Officer Representative (COR). The Air Advisor Academy Dean is the final approval for all developed, updated, and revised courseware.

1.4.3.2 Due dates for developing, updating, and revising courseware materials will be jointly determined and agreed upon by the Air Advisor Academy Dean and Contract/Site Manger. If resolution of due dates requires action outside the scope of this contract then required actions must be approved by the CO.

1.4.3.3 The contractor shall ensure the most current student education and training materials are available to each student at the beginning of each phase of each course. The contractor shall maintain one (1) current set of courseware materials.

1.4.3.4 RESERVED.

1.4.3.5. Urgent Changes. The contractor will develop new courseware or revise existing courseware in response to each urgent change issued by the Air Advisor Academy Dean on an as-required basis. Urgent changes override normal revision, updates, or development of courseware.

1.4.3.6 Courseware/Curriculum Reviews. As required, courseware/curriculum review meetings will be conducted and will be on dates recommended by the contractor and approved by the Air Advisor Academy Dean. The purpose of these meetings is to discuss revisions, updates, and development of courseware, and the Courseware Development (CWD) progress. Courseware problem areas and open courseware issues will be discussed and resolved. If resolution of problem areas or training issues requires action outside the scope of this contract then required actions must be approved by the CO. Minutes of these meetings will be reduced to writing by the contractor and will be signed by the Air Advisor Academy Dean and Contract/Site Manger.

1.4.3.7 Monthly Courseware/Curriculum Status Report. Contractor shall submit a monthly status report on Courseware/Curriculum updates, revisions, and development, to include estimated delivery dates to the Air Advisor Academy Dean and Contracting Officer Representative (COR).

1.4.4 Client Support/Audio Visual Administration.

1.4.4.1 Serve as the first line of help to resolve student’s and staff’s technical problems. Have the overall day-to-day responsibilities for planning/coordinating/scheduling, and providing efficient/effective classroom and Secure Video Teleconferencing Center (S-VTC) support to Air Advisor Academy operations. Resolve the day-to-day technical systems problems Air Advisor Academy users’ experience.

1.4.4.2 Install/configure and operate standard desktop clients (SDC) and server devices. Replace or upgrade existing workstations. Install/connect peripheral hardware. During installation and configuration of devices, provide documentation of the configuration process. Standard Desktop Configuration is the standard Air Force configuration that is mandatory for all Windows-based work stations connecting to both the NIPRNet (unclassified) and SIPRNet (classified) Global Information Grid. Standard Desktop Configuration has most of the common office software, including Microsoft Word, Excel, Internet Explorer, PowerPoint, Outlook, Norton Antivirus, Adobe Acrobat Reader, and others. Comply with AFI 33-115 Network Operations (NETOPS), Volume 1. Para 4.6 and 4.7.

1.4.4.3 Be responsible for technical operation, Information Assurance Vulnerability Alert compliance, and secure configuration of Video Teleconferencing (VTC) testing equipment prior to scheduled VTC.

1.4.4.4 Troubleshoot VTC equipment.

1.4.4.5 Perform initial client workstation diagnostics and troubleshooting of client workstations.

1.4.4.6 Coordinate with the Directorate Functional Systems Administrator, Consolidated Help Desk, and associated agencies to maintain user network connectivity.

1.4.4.7 Install and configure wireless e-mail devices i.e. Personal Digital Assistant (PDAs) and wireless air-cards.

1.4.4.8 Provide familiarization training on how to use SDC and PDA applications.

1.4.4.9 Assign, modify, and delete passwords and user privileges.

1.4.4.10 Report client/server security breaches and distribute security information to the Information Security Manager. Ensure security of AF-Global Information Grid. Report by e-mail to Information Security Manager any unauthorized or illegal use of computer hardware and software.

1.4.4.11 Two months prior to end of the fiscal year, contractor shall review and validate life cycle of existing Information Technology (IT) equipment and provide the COR a report to assess the academy’s computer resource needs for annual technical refresh requirements.

1.4.4.12 Must be able to obtain/maintain a Secret security clearance.

1.4.5 Instructor/Subject Matter Experts (SMEs).

1.4.5.1 Complete a formal Academic Instructor Course (AIC) or equivalent, within three months of teaching their first academic class. AETCI 36-2220 describes AIC course equivalents. If a contractor has previously completed an AIC type course, submit the AIC equivalency to CO for approval. Participate in periodic instructor development seminars.

1.4.5.2 Serve as the focal point and SME in their respective discipline.

1.4.5.3 Provide technical support, planning, consultation, analysis and expert advice to establish, maintain, and improve their respective area’s instruction.

1.4.5.4 Assist the Curriculum/Courseware Developer in updating, revising, and developing their respective area’s courseware.

1.4.5.5 Prepare classroom for instruction and ensure academic equipment, projectors, televisions, computer learning stations, etc., including uploading of computer based training, if applicable, are functional.

1.4.5.5.1 Begin each lesson on time and teach for the prescribed amount of time IAW the student schedule unless the Division Chief or higher authorizes a deviation.

1.4.5.6 Perform instruction/demonstration and evaluations as required by the syllabi and Plan of Instruction (POI). Maintain average or above on Government-provided lesson critiques.

1.4.5.6.1 Review learning objectives with students in preparation for examinations.

1.4.5.6.2 Provide make-up/remedial instruction for missed classes or failed examinations.

1.4.5.7 Doctrine and Strategic Guidance Instructor/SME.

1.4.5.7.1 Provide instruction and evaluations to students on Doctrine, Strategic/Regulatory Guidance, and Theory in the realm of Strategic Guidance, IW, Building Partnership/Building Partnership Capacity, Security Force Assistance, FID, Stability Ops, COIN, CT, etc.

1.4.5.7.2 Liaison with functional community’s subject matter experts, including Air Force Geographic Component Commands and other functional commands, Headquarter Air Force (HAF), MAJCOMs, C-NAFs, other services, interagency, intergovernmental, and non-governmental organizations, as well as any other organizations to ensure curriculum remains relevant and current.

1.4.5.7.3 Be prepared to assist Core Knowledge Division Chief in teaching other lessons in the division if required.

1.4.5.7.4 Must be able to obtain/maintain a Secret security clearance.

1.4.5.8 Security Cooperation Instructor/SME.

1.4.5.8.1 Provide instruction and evaluations to students on Security Cooperation, Security Assistance, FMF/FMS process, funding authorities or “colors of money” (i.e., Title 10 & 22), basics of contracting/quality assurance, Foreign Disclosure Courses, and other Security Cooperation related lessons.

1.4.5.8.2 Liaison with functional community’s subject matter experts, including AETC/IA, AFSAT, SAF/IA, Air Force Geographic Component Commands, and other functional commands; MAJCOMs; C-NAFs; other services; as well as other organizations to ensure curriculum remains relevant and current.

1.4.5.8.3 Be prepared to assist Core Knowledge Division Chief in teaching other lessons in the division if required.

1.4.5.8.4 Must be able to obtain/maintain a Secret security clearance.

1.4.5.9 Organizational Networks Instructor/SME.

1.4.5.9.1 Provide instruction and evaluations to students on interrelationships for a wide variety of organizations operating in the international environment including joint and coalition military partners, Non Governmental Organizations, Inter Governmental Organizations, International Organizations, US Embassy staffs and Country Teams.

1.4.5.9.2 Liaison with functional community’s subject matter experts, including Air Force Geographic Component Commands and other functional commands; HAFs, MAJCOMs, C-NAFs; other services; interagency, intergovernmental and non-governmental organizational as well as any other organizations to ensure curriculum remains relevant and current.

1.4.5.9.3 Be prepared to assist Core Knowledge Division Chief in teaching other lessons in the division if required.

1.4.5.9.4 Must be able to obtain/maintain a Secret security clearance.

1.4.5.10 Tactics, Techniques, and Procedures Instructor/SME.

1.4.5.10.1 Provide instruction and evaluations to students on the latest Tactics, Techniques, and Procedures for Air Advisor. Teaches Air Advisor roles and responsibilities and describes key traits for advisors.

1.4.5.10.1.1 Provide instruction on dealing with the media, to include mock interviews and tape editing for classroom playback.

1.4.5.10.2 Liaison with 6 SOS, 422 JTS, Air Force Geographic Component Commands, MAJCOMs, and other advisor organizations to ensure curriculum remains relevant and current.

1.4.5.10.3 Be prepared to assist Core Knowledge Division Chief in teaching other lessons in the division if required.

1.4.5.10.4 Must be able to obtain/maintain a Secret security clearance.

1.4.5.11 Region and Culture Instructors/SMEs. Regions covered under this title include: CENTCOM, PACOM, AFRICOM, SOUTHCOM, and EUCOM. See Appendix D.

Note: NORTHCOM instruction may be needed in the future.

1.4.5.11.1 Provide Region and Culture instruction and evaluations to students. Coordinate language instruction for students participating in their region’s activities (from Defense Language Institute (DLI), this contract, or other Government sources as required).

1.4.5.11.2 Liaison with functional community’s subject matter experts, including Air Force Culture and Language Center (CLC), Air Force Geographic Component Commands, and other functional commands, HAF, MAJCOMs, C-NAFs, Air National Guard (ANG) country teams, other services, as well as other organizations to ensure curriculum remains relevant and current.

1.4.5.12 Language Instructors/SMEs.

1.4.5.12.1 Liaison with CLC, Defense Language Institute Foreign Language Center (DLIFLC), Air Force Geographic Component Commands, and other functional commands; MAJCOMs; C-NAF; other services; as well as other organizations to ensure curriculum remains relevant and current.

1.4.5.12.2 Provide interpreter support instruction to students.

1.4.5.12.3 Be prepared to assist Language, Region, and Culture Division Chief in teaching other lessons in the division if required.

1.4.5.12.4 Be prepared to assist Advanced Fieldcraft Division Chief as a role player for other lessons in the division if required.

1.4.5.13 Fieldcraft Lead Instructor/SME.

1.4.5.13.1 Provide oversight to all contractor provided Fieldcraft training.

1.4.5.13.2 Liaison with AF Special Operations Training Center (AFSOTC), 6 SOS, 421 CTS, Air Force Geographic Component Commands, MAJCOMs, Combat Airman Skills Training (CAST) SMEs, and other advisor organizations to ensure curriculum remains relevant and current.

1.4.6 Contractor Requirements. In addition to the requirements listed above, the contractor shall:

1.4.6.1 Enter/Eliminate/Graduate and Report No-Shows in Oracle Training Administration (OTA) as required.

1.4.6.2 Schedule and deconflict lessons, classrooms, and instructors.

1.4.6.3 Schedule and deconflict range facilities.

1.4.6.4 Schedule and coordinate guest instructors and their logistical issues.

1.4.6.5 In-process and out-process students.

1.4.6.6 Develop and publish student class rosters.

1.4.6.7 Produce Air Advisor Graduation and other certificates applicable to sub-areas within a course, such as Combat Lifesaver certificates, for all students who successfully complete the course.

1.4.6.8 Produce, assemble, and manage student materials/student welcome packages as required to include paper and/or electronic (DVDs, etc.) based training materials provided by the Government.

1.4.6.9 Order, maintain, and manage language material, medical equipment, fieldcraft (combat skills) equipment and supplies, student administrative supplies, and Meals Ready to Eat (MREs) as directed.

1.4.6.10 Provide to the COR a list of used expendable items following graduation of each class.

1.4.6.11 Complete task orders as scheduled.

1.4.6.12 Provide a course completion report to Air Advisor Academy Commandant, Dean, COR, and A3QA NLT seven calendar days after each class completion. The report will include as a minimum the number of students trained, classes taught by contractors, instructor highlights, problem areas noted, course impact, remedy to issues noted, and student completion dates.

1.4.6.13 Develop and submit required documentation, plans and reports IAW this PWS and Appendix E. All deliverables, plans, and reports shall be Not Separately Priced (NSP).

1.4.6.14 Develop/present communications/information or decision briefings for various agencies and their leadership concerning Air Advisor Academy training program requirements and present briefings on Air Advisor Academy and other training programs requirements and issues. Attend meetings, conferences, and symposiums on topics related to their area of expertise.

1.5 Training and Scheduling.

1.5.1 Required Student-to-Instructor Ratios.

Note 1. Deviations to student-to-instructor ratios must have the concurrence of the Dean or Commandant and be approved in advance by the COR.

Note 2. Combat Lifesaver may be replaced by a similar Government approved medical lesson in the future.

1.5.2 Weapons Training. The contractor shall minimize the number of relays and maximize the number of points available per range. In no instance shall the contractor use less than 12 points (two students per point) for a pop-up range, unless the number of students is less than 23, or directed otherwise by the Government. The contractor shall attempt to schedule the largest ranges available to meet anticipated student class size requirements. All points should be used when students are firing in a static position (7-to-1) on a 25 meter or greater flat range. In addition to meeting the required student-to-instructor ratios, the contractor shall supply the necessary range oversight and requirements as prescribed in AFI 36-2226 and Fort Dix Pam 350-3. The contractor may propose in writing and the COR may approve the use of fewer points and/or different ratios based on their technical approach for academic and fieldcraft skills training.

1.5.3 Academic/Fieldcraft Training. The contractor shall conduct academic classroom and fieldcraft training (to include platform academic training, testing, and remedial training) IAW the curriculum and this PWS. The Government expects students to be trained to the level specified in the Course Training Standards contained in each syllabus of instruction. Additional instructor duties include, but are not limited to, review, revision or development of publications or lesson material, technical support, and analysis.

1.5.3.1 Remedial Training. The contractor shall notify the COR of students who demonstrate a recurring failure to perform and/or successfully accomplish assigned tasks or course requirements. Conduct and document all remedial instruction and course curriculum counseling.

1.6 Contract Processing.

1.6.1 Task Orders. CO will issue task orders NLT 10 working days prior to the class start date. Once the task order is issued, AETC will not adjust student class size.

1.6.2 The contractor may be required to purchase equipment, supplies, and authentic type meals for the students on behalf of the Government as part of a reimbursable CLIN. The Government will require a paid invoice (i.e. copy of check, credit card receipt, or official receipt of payment) to accompany the invoice. If the invoice is for authentic meals, a list of students who attended is also required. The Government will authorize the lead instructor to be included in the invoicing; however, all other personnel must pay for their meals individually. Paying the meals for government personnel (other than students) is considered a violation of FAR 52.203-3. Prior to the first authentic meal, the contractor must obtain written approval on the location, menu and price from the CO. Thereafter, any changes to the location, menu, or price must be approved in writing by the CO in advance. General and Administration expenses should not be included in the invoice.

1.6.3 Travel. Contractor personnel may be required to travel in performance of assigned functions consistent with the scope of this PWS to include MTT travel. When travel is necessary in performance of this effort, the contractor will get written approval of the requirement from the CO identifying the purpose, location, dates, and personnel (name and title) needed for the travel. General and Administration expenses should not be included in the invoice.

1.6.3.1 Costs will be paid in accordance with FAR 31.205-46 and Joint Travel Regulations (JTR) Vol. II, Appendix E, Part III. After completion of travel, the contractor shall submit an invoice via Wide Areas Work Flow (WAWF) with a detailed breakdown of reimbursable travel costs incurred and receipts for all expenses of $75.00 or more.

1.6.4 Work Statement. A contractor that prepares, or assists in preparing, a work statement to be used in competitively acquiring a system or services – or provides material leading directly, predictably, and without delay to such a work statement – that contractor may not supply the system, major components of the system, or the services unless it is (a) the sole source, (b) has participated in the development and design work, or (c) more than one contractor has been involved in preparing the work statement. To overcome the possibility of bias, contractors are prohibited from supplying a system or services acquired based on work statements growing out of their services, unless waived as stated above.

1.6.4.1 The contractor may gain access to proprietary information of other companies during contract performance. The contractor agrees to (a) enter into company-to-company agreements to protect other company’s information from unauthorized use or disclosure for as long as it is considered proprietary by the other company and (b) refrain from using the information for any purpose other than that for which is available to the Government or to the contractor from other sources and furnished voluntarily without restrictions.

1.6.4.2 The above restrictions shall be included in all subcontracts, teaming arrangements, and other agreements calling for performance of work related to this contract, unless excused in writing by the Contracting Officer. The above prohibitions do not apply to developmental work, even if the development was funded under a Government contract IAW FAR 9.505-2(3).

1.6.5 Contract Phase-in. Prior to the issuance of the first task order under this contract, the successor contractor will be afforded a 30-day phase-in period. During the 30-day phase-in period, the successor contractor shall complete all qualification requirements that will enable contractor personnel to begin Air Advisor training instruction. Phase-in will be separately priced.

1.6.5.1 Inventory: The successor, incumbent and the government will conduct a joint-inventory during phase-in period.

1.6.6 Contract Phase-out. The incumbent shall provide the successor reasonable access to the site, equipment, and all documentation and publications during the incumbent’s phase-out period. The incumbent along with the government will conduct a joint inventory.

1.6.7 Location Transition. The contractor may be required to relocate to an alternate location outside of JB MDL during the contract performance period. A separate To Be Negotiated (TBN) CLIN has been established for each period of performance in the event the transition occurs during that period. If/when the transition occurs, a more detailed Request for Proposal (RFP) letter will be sent to the contractor and a task order will be negotiated for the transition period.

1.6.8 Relocation. Upon relocation, the contractor may be required to provide facilities for high threat driving training and weapons training within 80 miles of the government facility.

1.6.9 Performance of Services during Crisis Declared by the President of the United States, Secretary of Defense, or Overseas Combatant Commander. Contracted instructors are not mission essential for performance during crisis according to DODI 3020.37.

1.6.10 Contractor Health Screening. The contractor will be responsible for ensuring that all instructors conducting live fire or training with pyrotechnics will establish and maintain an occupational health program and establish a baseline for lead exposure and hearing loss. Test results will be provided to the Contracting Officer prior to contract start date.

1.7 Standards of Performance. The contactor shall develop and submit a training and certification plan for instructors that must be accepted by the CO during the mobilization period. The certification program shall ensure instructors meet the standards outlined in the PWS and Air Advisor Academy AF IMT 797s (Appendix H). All instructor duties shall be certified by the contractor or the Government prior to formal unmonitored student instruction of each lesson. The contractor shall provide the COR written notification within 24 hours, when an individual completes the certification program. Instructors employed under the preceding contract do not require requalification or recertification as long as there is no break in instruction duties over six months. The contractor is required to submit a letter IAW this PWS identifying those instructors currently qualified and certified under preceding contracts, he intends to employ under this contract, to the COR NLT 10 workdays prior to contract start date.

1.8 Quality Control.

1.8.1 Quality Control Plan (QCP). The contractor shall be responsible for establishing, implementing, and maintaining a current QCP for Air Advisor Training. The contractor shall submit a QCP with the proposal, which will identify the standards, processes, procedures, and checklists for all tasks performed. The plan shall become a compliance document after evaluation and acceptance by the Multi-Functional Team and the CO. The contractor shall monitor quality processes and perform technical audits and reviews in accordance with the QCP to verify adherence to organizational standards, processes, and procedures. Changes to the QCP during contract performance shall be submitted to the CO for acceptance not later than 10 calendar days prior to any changes being affected by the contractor.

1.8.2 The QCP will describe, at a minimum, the inspection system used to cover all services listed in the Services Summary (refer to Section 2). The description will include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors. Areas will include, but are not limited to, in-progress training, reviewing documentation, utilizing student critiques, questioning personnel on instructional techniques, review of safety standards and procedures, review of courseware drafts, and review of finalized courseware. The QCP will describe the records to be kept to document inspections and corrective or preventive actions taken.

1.8.2.1 The QCP shall include a random drug-testing program for all contractor personnel assigned to this contract. The contractor shall notify the CO and COR in the event of a positive drug test on any contractor personnel assigned to this contract at any time during the performance period of this contract. The contractor will provide a quarterly report to the CO and COR with the number of random drug test conducted in the previous quarter.

1.8.2.2 Quality Control Representative. Contractor shall designate in writing to the COR, one employee, during Contractor Mobilization, who shall be the contractor’s point of contact relating to all quality control functions, and maintain the QCP IAW section 1.8.1.

1.8.3 Program Efficiency. The contractor shall work in close coordination with the COR to educate and train Air Advisors in accordance with the provided syllabi. Any suggestions for improvement and/or changes to the syllabus shall be coordinated between the contractor and the Government. Any contractor or student recommendations for course modifications will be directed to the Air Advisor Academy COR for consideration. A change to a previously approved lesson which does not deviate from the course curriculum requires COR approval only. Examples include but are not limited to lesson strategy changes, lesson outline, audio/visual aids, development/modification of activity sheets, and re-sequencing of the main points. Any proposed change that drives an increase or decrease in the duration of a course or cost of the contract shall have the CO’s approval prior to implementation.

1.8.4 The QCP and documentation shall be kept and made available to the Government, upon request, throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

1.9 Quality Implementation.

1.9.1 As a result of observation/evaluation by the COR, Government personnel, or student critiques, the CO may decertify any instructor under this contract. Reasons for decertification shall include, but are not limited to the following:

1.9.1.1 Substandard performance during academic or fieldcraft instruction/training.

1.9.1.2 Failure to protect or properly care for Government property of equipment.

1.9.1.3 Acts that endanger the health of safety of any person.

1.9.2 Recertification. Retraining and recertification of any employee IAW paragraph 1.7 shall be done at no expense to the Government. Recertification plans for these individuals will be approved by the CO.

1.9.2.1 Contractor instructors shall participate in the Course Critique Process, specifically to respond to action items relative to their instruction generated as a result of the critique process.

1.9.3 Faculty Folders. The Contractor shall initiate/maintain faculty folders for all full-time, part-time, and sub-contractor instructors and must be current at all times. If the COR reviews the faculty folder and determines the instructor is deficient in any certification, the instructor will not perform instructor duties, as an instructor until the discrepancy has been corrected to the COR’s satisfaction or waived by the Government. (Note: The folder must be available for review by the COR at all times). At the minimum the folder shall contain the following:

1.9.3.1 Resume, record of qualifications, certificates for SME and any AETC waivers of credentials, including copies of applicable diplomas, medical or nursing degrees, or Army Military Occupational Specialty 68, Health Care Specialist; or 18D, Special Operations Medical Sergeant certificates.

1.9.3.2 Teaching experience. Courses/classes taught as primary/alternate instructor, hours of instruction by class and year, training or outside service supporting instructor duty.

1.9.3.3 Other certificates and expiration dates listed.

1.9.3.4 Platform instructors only. AIC or equivalent (as determined by the COR) completion dates and recurring AIC evaluations.

1.9.3.5 Quality Assurance Evaluations.

1.10 Security.

1.10.1 Visitor Group Security Agreement (VGSA). The contractor shall enter into a long-term VGSA.

1.10.2 Security Clearance Requirements. Contractor shall comply with all applicable contract clauses.

1.10.3 Employee Access. All employees shall obtain host base(s) access privileges as required. The contractor/site manager shall provide the host base(s) Pass and ID, through the COR, a list of personnel who require access to the host base for official business. Certain Government agencies may have security requirements, which necessitate the use of building access passes. When this is the case, the contractor’s personnel shall comply with the rules and regulations governing building access.

1.10.4 Listing of Employees. The contractor shall maintain a current listing of employees. The list shall include employee’s name, social security number, and level of security clearance. The list shall be validated and signed by the company Facility Security Officer (FSO) and provided to the CO and Information Security Program Manager prior to the service start date. Updated listings shall be provided to the COR on a monthly basis. A Visit Request for all employees with security clearances is required to be sent through the Joint Personnel Adjudication System (JPAS).

1.10.5 Security Monitor Appointment. The contractor shall appoint a security representative for on-base long term visitor group. The security representative may be a full-time position or an additional duty position. The security representative shall work with the host organization to provide employees with training required by DoD 5200.1-R, Information Security Program Management, Chapter 10, AFPD 31-4, Information Security, and AFI 31-401, Information Security Program management. The contractor shall provide initial and follow-on training to contractor personnel who work in Air Force controlled/restricted areas. Air Force restricted and controlled areas are explained in AFI 31-101, The Air Force Installation Security Program.

1.10.6 Additional Security Requirements. In accordance with DoD 5200.1-R and AFI 31-401, the contractor shall comply with AFI 33-202V1, Network and Computer Security; AFI 33-203V1, Emission Security (EMSEC) Program; AFI 33-204, Information Assurance (IA) Awareness Program; applicable Operations Security (OPSEC). The contractor will comply with DoD Standard 22 – Level 1 Antiterrorism Awareness (AT) training and associated taskings IAW AFI 10-245, Antiterrorism Program standards.

1.10.7 Freedom of Information Act Program (FOIA). The contractor shall comply with DoD Regulation 5400.7-R/ Air Force Supplement, DoD Freedom of Information Act Program.

1.10.8 Reporting Requirements. The contractor shall comply with AFPD 71-1, Criminal Investigations and Counterintelligence, requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

1.10.9 Physical Security. Areas controlled by contractor employees shall comply with base operations plans/instructions for Force Protection Condition procedures, Random Antiterrorism Measures and local search/identification requirements. The contractor shall safeguard all Government property including controlled forms provided for contractor use. At the close of each work period, Government training equipment, vehicles, facilities, support equipment, and materials shall be secured.

1.10.9.1 The contractor shall ensure that no Cipher, Lock or Safe Combinations are written down and/or carried in/on employee(s) belongings, or elsewhere accessible to unauthorized persons. The Government is responsible for the maintenance of the safes and locks furnished as government furnished property/government furnished equipment (GFP/GFE).

1.10.9.1.1 Lock Combinations (if required). The contractor shall control access to all Government provided lock combinations to preclude unauthorized access/entry.

1.10.9.2 Key Controls. All keys issued to contractor personnel by the Government will not be duplicated or used by any unauthorized person(s).

1.10.9.2.1 The contractor shall immediately report any occurrences of duplicated or lost keys to the COR.

1.10.9.2.2 If a master key is duplicated or lost, all locks and keys for that system shall be replaced by the Government, and the total cost shall be deducted from the payment due the contractor. If keys, other than master keys, are duplicated or lost, the contractor may be required to re-key or replace the affected lock(s) without cost to the Government. The Government may; however, at its option, replace the affected lock(s) or perform re-keying and the total cost shall be deducted from the payment due the contractor.

1.10.9.3 The contractor shall not permit entry of person(s) other than Government personnel; Government approved contractors/visitors, or the contractor’s own employees, engaged in inspection/ work into areas identified as restricted/limited access by the COR.

1.11 Transportation. The contractor will be responsible for providing their own transportation in the conduct of their contracted duties. The contractor shall also provide automobile fuel for contractor owned vehicles. The contractor may be required to operate General Purpose or Special Purpose Government vehicles in the performance of their duties upon direction of the Government. Contractors shall have a valid state driver’s license and be capable of driving Government furnished vehicles in day and night conditions.

1.11.1 Transportation of Government-Furnished Items. The contractor shall be responsible for transporting GFE between the Government site and the contractor’s place of performance (excluding weapons, ammunition, and pyrotechnics). Pickup and delivery of all materials shall be in accordance with the schedule defined for each specific requirement.

1.12 Visitors Support. Visitors are persons other than staff, contractors, or students that have business in any of the Government facilities. If required, a Visitor Log will be used to track all badges issued to visitors, guest speakers, etc. Seminars, workshops, conferences held in any Government building must have a host sponsor among the AETC on-site personnel.

1.13 Hours of Operation. When class is in session, operations are normally conducted Monday through Saturday and up to ten hours per day. Occasionally, training may be conducted on Sunday due to weather problems, scheduling conflict, and other administrative or mission requirements. Formal classroom instructors will normally not exceed six hours of platform instruction per day.

Air Advisor Academy hours of operation are normally Monday through Friday and up to ten hours per day. Occasionally, training will be conducted on Saturday due to weather problems, scheduling conflict, and other administrative or mission requirements. Formal classroom instructors will normally not exceed six hours of instruction per day.

1.14 Conservation of Utilities. The contractor shall ensure employees practice utilities conservation. The contractor shall be responsible for operating under conditions which prevent the waste of utilities and other resources, which shall include, but not be limited to:

1.14.1 Light shall be used only in areas where work is actually being performed.

1.14.2 Contractors shall not adjust electromechanical equipment controls for heating, ventilation, and air conditioning systems.

1.14.3 Water faucets or valves shall be turned off when not in use.

1.15 Records. The contractor shall be responsible for creating, maintaining, and safely disposing of Government records that are specifically cited in this PWS.

1.16 Contractor Furnished Items and Services. Except for the GFP and GFE, items and services identified as Government-furnished in Section 3, the contractor shall be required to furnish all necessary resources (materials, services, maintenance, etc.) to perform all requirements of the PWS and this contract.

1.16.1 Contractor-Acquired Property (CAP), as required, IAW FAR Part 45.101.

1.16.1.1 CAP Delivery/Installation. Contractor shall acquire, deliver, inventory, install, operationally test, and certify Ready For Use, CAP to the Air Advisor Academy.

1.16.1.1.1 The Contractor shall provide and maintain commercial SUVs exhibiting top-heavy roll characteristics for High Threat Driving and convoy training. Approximately half of the vehicles shall have automatic transmissions, and approximately half of the vehicles shall have manual transmissions. The Contractor shall also provide ramming vehicles for High Threat Driving.

1.17 Safety Requirements. Compliance with the Occupational Safety and Health Act (OSHA) and all other Federal, State, Local, Air Force, Army, and installation specific safety standards, applicable laws, and regulations for protection of contractor personnel is exclusively the obligation of the contractor. The Government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities.

1.17.1 Ensure personnel establish, document, and enforce safety programs that ensure safe explosive and industrial work conditions in all facilities and environments subject to the PWS. The programs shall comply with safety requirements contained in applicable OSHA Standards, DOD Instruction 6055.1, AFOSHSTD 91-501.

1.17.2 Coordinate with base safety office and range control on range operations procedures and range scheduling.

1.17.3 The following list contains specific Air Force Safety Instructions:

AFI 91-204, Safety and Investigation Reports AFI 91-207, The US Air Force Traffic Safety Program AFOSHSTD 91-501, Air Force Consolidated Occupational Safety Standard

1.17.3.1 All other Air Force regulations can be found at http://www.e-publishing.af.mil.

1.17.4 Notify the Government immediately of any student injury, incapacitation (e.g. heat stroke, heat exhaustion, blacking out), or death. This will be followed with a written incident report to the AAA Commandant, Dean, CO, COR, and A3Q NLT 24 hours after incident occurrence. The contractor shall provide a post incident report NLT 7 calendar days after the incident, outlining lessons learned and corrective actions taken, if necessary, to preclude and prevent future incidents of similar nature.

SECTION 2

SERVICES SUMMARY

2.1 Service Summary (SS) Items. The critical aspects of the contractor’s performance rating are the contractor’s resourcefulness in overcoming challenges that arise in the context of contract performance. This SS measures defects and assesses the contractor’s level of contract performance for each SS assessed rating over the contract period. The contractor’s rating will be given as earned when the Government evaluates the contractor’s service or is requested to provide assessment of the contractor’s performance.

1.4.5.6 No more than two averaged…