QsandAsREP.xls

XLS spreadsheet 58 KB Posted Mar 5, 2008

Attached to: Retail Electric Provider Federal contract opportunity
Solicitation number: FA3002-08-R-0002
Issued by: Department of the Air Force Materiel Command Installation and Mission Support Center Installation Contracting Agency

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Questions and Answers

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Other files for this federal contract opportunity

Other files attached to Retail Electric Provider, newest first.
File	Type	Posted
QsandAsREP18Mar08.xls	XLS spreadsheet	Mar 18, 2008
QsandAsREP13Mar08.xls	XLS spreadsheet	Mar 13, 2008
QsandAsREP7Mar08.xls	XLS spreadsheet	Mar 7, 2008
FA3002-08-R-0002-0003.doc	DOC document	Mar 7, 2008
QsandAsREP5Mar08.xls	XLS spreadsheet	Mar 5, 2008
Attendees.pdf	PDF	Mar 5, 2008
Pre-ProposalConfMinutes.pdf	PDF	Mar 5, 2008
Pre-PropConfSlidesREP.ppt	PPT presentation	Mar 5, 2008
Q AFormat.doc	DOC document	Feb 27, 2008
FA3002-08-R-0002-0002.doc	DOC document	Feb 27, 2008
Pre-proposalConferenceAgenda.doc	DOC document	Feb 26, 2008
RandolphAFBMap.ppt	PPT presentation	Feb 26, 2008
Pre-proposalConferenceNotice.doc	DOC document	Feb 26, 2008
FA3002-08-R-0002-0001.doc	DOC document	Feb 25, 2008
SectionMAtch1-SubcontractingPlanChecklist.doc	DOC document	Feb 19, 2008
FA3002-08-R-0002.doc	DOC document	Feb 19, 2008
SectionLAtch2-PPQuestionnaire.doc	DOC document	Feb 19, 2008
SectionLAtch1-PPWorksheet.doc	DOC document	Feb 19, 2008
SectionLAtch3-EvaluationSpreadsheet.xls	XLS spreadsheet	Feb 19, 2008
SectionLAtch4-SubcontractingWorksheet.xls	XLS spreadsheet	Feb 19, 2008
DCAAPre-Audits.doc	DOC document	Jan 24, 2008

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Contracting

This is the official Bidder Question and Answer log for the Retail Electric Provider (REP), solicitation number FA3002-08-R-0002 All Questions and Answers will be posted to this log. Before submitting a Question in the approved format, please review this log to ensure that your question has not already been answered.
Question Number	Date Submitted	Question and Answer	RFP/PWS Reference
R-1	28-Feb-08	Q: Will you accept our contract form, or are we required to use an Air Force document? A: The Air Force (as well as all Government agencies) uses specific types of contract forms, depending on the type of contract. The successful offeror would sign the Air Force contract (bilateral agreement) along with a warranted contracting officer.	NA
R-2	28-Feb-08	Q: Will REP’s be disqualified if the sub-contracting goals cannot be met? How do we prove/meet this requirement? A: Offerors should propose small business subcontracting goals based on what they feel is achievable. The Air Force goals are not mandatory. The small business subcontracting plan must include information to support how the offeror intends to meet those goals. After award, annual reports are required with the actual percentages of small business subcontracting accomplished for the previous year. If the goals are not met, clause 52.219-16, Liquidated Damages - Subcontracting Plan would be used to address this.	NA
R-3	28-Feb-08	Q: In event the contract is terminated and hedges are in place post termination date, what is the calculation for determining early termination fees? It states that if the contract is terminated, Government and Contractor shall “negotiate and equitable distribution of all property produced or purchased under the contract, based upon the share of costs incurred by each.” Sec 52.232-22k. However it sounds like the Government’s obligation is limited only to the total amount that was currently allotted to the contract (Sec 252.232-7007). Please verify and/or clarify. A: In the case of a termination, the Defense Contract Audit Agency (DCAA) would conduct an audit and termination costs would be negotiated with the Contracting Officer. The negotiated costs may or may not exceed the obligated funds on the contract. Termination regulations are found in FAR 52.249-2, 52.249-6, and 52.249-8. FAR 31.205-42, Termination Costs, states that the contractor must make "reasonable efforts" to discontinue costs "immediately after the effective date of the termination."	Sec 252.232-7007
R-4	28-Feb-08	Q: Please define “Bilateral Modification” for incremental load? Are new esiis expecting to be added at contract price or hopefully market price at time of add? A: A bilateral modification is a mutual agreement to an equitable adjustment should any load be added. During the first six months of supply the government does not anticipate any such addition and the initial pricing should be developed based on what is in the RFP.	NA
R-5	28-Feb-08	Q: Due to the volatile nature of the market, it will be extremely difficult to keep the heat rate pricing open for 120 days. (per section L-900 Proposal Due Date Schedule). A: The question indicates a misunderstanding of the Heat Rate Factor. The intent of the factor is to convert a future market price for gas into the relevant electric price. The future market price for gas will be a six month strip price on a date chosen by the government after contract award.	L-900
R-6	28-Feb-08	Q: Should we use historical data provided by the TDSP to price the 6 mos Heat Rate Pricing? The RFP indicated that the “minimum quantity to be ordered under this contract during the first year is 7,000,000 kwh.” The Max is 275,000,000kWh. A: Yes, you should use the historical data to estimate the kWh.	NA
R-7	28-Feb-08	Q: More clarification on the Mobilization price. Mobilization is period of time between Contract Award and Initial Delivery of electricity. This is a one time price which includes development of the SSP, est of SREP, traveling to each of the bases, etc. A: Yes, correctly stated.	NA
R-8	28-Feb-08	Q: Sec 52.232-19 states that “Funds are not presently available for performance under this contract beyond 9/30/08.” Due to the indefinite nature of this contract, does this clause exclude the government from its obligation to pay for the Heat Rate portion since it falls during that time period? A: No. Government funds are issued on a fiscal year basis (1 Oct - 30 Sep), however, task orders will be issued and funded for the first 6 months of performance.	Sec 52.232-19
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Technical Questions

This is the official Bidder Question and Answer log for the Retail Electric Provider (REP), solicitation number FA3002-08-R-0002 All Questions and Answers will be posted to this log. Before submitting a Question in the approved format, please review this log to ensure that your question has not already been answered.
Question Number	Date Submitted	Question and Answer	RFP/PWS Reference
T-1	26-Feb-08	Q: Please clarify/define exactly what is meant by SREP? Is the establishment of a sub-QSE enough to satisfy this requirement? A: A sub-QSE does NOT satisfy this requirement. An SREP (subordinate REP) is defined in the RFP and is a fully certified REP operating under the control of the contractor REP.	C - 2
T-2	28-Feb-08	Q: Can we use a monthly load weighted NYMEX price rather than simple average off some benchmark volumes (i.e., historical usage)? We are not sure by how much the monthly load varies on these accounts but, if it is a significant variance we will be open to spread risk between individual month’s (NYMEX curve shape). How long is open between when we bid our heat rate and the June 1st gas lock date? Also, in Section 2.2.2 Factor: Price; the Natural gas price is set at $7.50. A: Historical data is provided in the Technical Library, as well as, access to TDSP data for each base. Analyses of the load requirements for the first six months is at the offeror's discretion. A monthly load weighted NYMEX price is not acceptable. The gas price of $7.50 is for evaluation purposes only. After contract award the government will select a pricing day and the gas price for calculating the electricity price for the first six months will be determined then. The government believes that this pricing mechanism reduces the price risk for the contractor.	Section 2.2.2
T-3	28-Feb-08	Q: What is the difference between a “sleeve adder” and the “service fee adder”. If we procure other generation resources wouldn’t we just be able to schedule it thru our sub-qse and continue to charge the service fee adder? A: The only access to the government meters is through the SREP/QSE. If a situation occurs that necessitates the delivery of other than directly supplied power a sleeving situation may occur. Under the scenario where such a sleeving activity does occur the Sleeving Price Adder will be used instead of the Price Adder as compensation to the Contractor. At your discretion, the Sleeving Price Adder may differ from the Price Adder.	NA
T-4	28-Feb-08	Q: Please verify that Heat Rate Factor should include all ancillary costs. A: Correct.	NA
T-5	28-Feb-08	Q: No Heat Rate Bandwidth/Swing was provided in the solicitation documents. A: That is correct and it was felt that none was required. Please recognize that the government is not seeking a heat rate - but a "factor" that will convert the NYMEX 6-month strip price to a firm fixed price for electricity for the first six months. Please read the answer to Question T-2 above.	NA
T-6	29-Feb-08	Q: Why is the QSE Level IV is required? Will a Level II suffice? A: The government intends to take advantage of all aspects of the deregulated market, to include participating in Ancillary Services. Only a Level IV QSE can engage in Ancillary Services, so a Level II is not acceptable.	Page 10 para B4
T-7	29-Feb-08	Q: The referenced section notes that the Contractor must provide a letter of authorization “allowing the Contracting Officer access to their historical load data from the Public Utility Commission of Texas.” This is in addition to providing the Contracting officer with historical load served in the 12 months between December 1, 2006 and November 30, 2007. Why is this necessary? A: The contracting officer must have access to PUC data in order to have independent audit verification of load served.	Pg 53 section 7.2.6
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File details come from the government source that posted it. Updated Nov 14, 2017.