Pre-PropConfSlidesREP.ppt

Develop America's Airmen Today ... for Tomorrow

Air Education and Training Command I n t e g r i t y - S e r v i c e - E x c e l l e n c e Welcome to the Retail Electric Provider (REP) Pre-Proposal Conference

AETC Contracting Squadron Randolph AFB, TX 4 Mar 2008

Overview

Rules of Engagement

Administrative Comments

FedBizOpps (FBO)

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Program Description

Mr. John Kain REP Program Manager

AETC/A7COE

Aggregated Annual Load Profile

(GDF, LAU, & SHP)

Aggregated Demand Block Purchases Example A B C D E A B E E E E E D C D D D D C C C C C C

Performance Work Statement

The government expects to see any financial cost savings offered by ERCOT reflected in the cost of electricity.

AETC will not act as it’s own REP, SREP, or QSE

For Example: Today: Buying volatile electrical generation, and have little or no renewable energy as part of that generation. Going: We need to meet the requirements of EPACT05 and the Executive Order. Getting there: What is the REP doing to do to meet the requirements of the RFP and to aid in achieving the goals.

The diversified portfolio allows for security by not concentrating the source of supply to any one place. Using diversified suppliers also provides the ability to avoid potential corporate failures that would affect the surety of supply.

An indefinite term contract gives the government and the REP the ability to enter into long-term generation contracts. The contracts will help mitigate some of the volatility and help in economic stability.

The major factor associated with both EPACT2005 and EO 13423 is the development of new sources of renewable generation and not just use existing ones. The primary focus of the government right now is to reduce the nations dependence on foreign oil.

EMSA’s or IGRT’s may limit the REP to a single source even though they may have multiple generation sources. Economic stability and supply reliability are key to our success in this venture and we expect the REP to “shop around” to get the best price for the government.

Expectations

Solicitation Overview

Ms. Debbie Aguirre Procuring Contracting Officer

AETC CONS/LGCU

CCR

Contract Type

Section B

Cost Reimbursable Contract Line Item for pass through electricity costs – no proposal.

Firm Fixed Price (FFP) Contract - REP Price Adder and Sleeving REP Price Adder (Fixed Price paid per KWh used) Annual Escalation Factor based on Bureau of Labor Statistics (BLS) index for NAICS Initial 6-month electricity price will be fixed based on the proposed heat rate factor and the NYMX rate (fixed after contract award). Only propose Heat Rate Factor Mobilization is a one time fixed price for start up costs.

Section B, con’t

PCO will calculate and modify contract annually with actual BLS escalation rate and awarded escalation factor.

Period of Performance

Section G

Section H

Section I

If Congress does not release funds at the beginning of the fiscal year on 1 October, then we are under a Continuing Resolution with limited funds available. Under those conditions, we are likely to fund only the first 3 months (Oct – Dec) of the task orders with full funding placed on the contract as soon as it becomes available.

Agreements or contracts with generators are considered subcontracts. The strategic purchases from multiple generators in the Strategic Supply Portfolio must address how these ‘subcontracts’ were competed or if not competed, why not.

Proposal Instructions

Proposal Organization

Technical Library

Non-Government Personnel

Volume I Technical Proposal

Technical Proposal, con’t

Technical Proposal, con’t

Technical Proposal, con’t

Volume II Contract Documentation

Contract Documentation, con’t

Price

Price, con’t

The evaluation spreadsheet (Section L, Attachment 3) will be used by the Government to calculate the Total Evaluated Price. Do not send us the evaluation spreadsheet. However, it is highly encouraged that you use the spreadsheet to see what your Total Evaluated Price will be.

Evaluated Escalated Price Adders

To effectively evaluate the price adders, the cost is calculated over 19.5 years. Offerors can propose a percentage of the price adders (same % for both adders) to be escalated annually based on the Bureau of Labor Statistics index for this NAICS code.

Total Evaluated Price Initial 6 Month Electricity Price

To allow the contractor time to establish their Strategic Supply Plan and long term contracts for the government’s benefit, the first 6 months of electricity will be based on the Natural Gas Index published by the New York Mercantile Exchange (NYMX). The contractor’s proposed heat rate factor along with their REP price adder will be firm-fixed price. These factors along with numbers set by the gov’t will be calculated to determined the Evaluated Initial 6 Month Electricity Price. After award, the Natural Gas price will be locked in during Mobilization which will be multiplied by the Awarded Heat Rate Factor for the price times actual kWhrs used for each base for the Electricity Price for the first 6 months. The locked in price will be added to the contract via a modification.

Total Evaluated Price Mobilization

Volume III Past Performance

Volume III Past Performance, con’t

The Government will evaluate present and past performance information by analysis of contractor performance feedback obtained from the points of contact utilizing Past Performance Questionnaires and information obtained from the Past Performance Information Retrieval System (PPIRS) and input from any other Governmental or commercial sources.

Volume IV Small Business Subcontracting

Volume IV Small Business Subcontracting, con’t

Overall Evaluation

If a pre-award audit has not already been initiated for your company, please provide the Contracting Officer with a point of contact for the audits.

Basis for Contract Award

Basis for Contract Award, con’t

Summary

Post Award Administration

Key Dates/Activities Past Performance Worksheets Due 6 Mar 08

Past Performance Questionnaires Due 13 Mar 08

Proposals Due (Volumes I, II, IV) 20 Mar 08

Anticipated Contract Award 19 May 08

Mobilization Start 1 Jun 08

Contract Performance Start 1 Jul 08

Items of Note Read all documents posted under solicitation number FA3002-08-R-0002

Items of Note, con’t

Items of Note, con’t

Late is late!

Contact Information

UNKNOWN-0.ppt

Standard Cover Slide

Arial, 32 Pt Font

Shaded; Color – Blue (upper right hand corner of palette)

Colonel Show D. Way

1 Apr 03

Arial, 18 pt, bold

CLASSIFICATION (if required)

CLASSIFICATION (if required)

Standard Slides

Charts / Graphs

Classification Markings

Helpful Hints

Any photos should relate to the text and enhance the message of the slide. Use a 1.5 point line around photos

Do not use Clipart

Standard Slides

This slide is the standard background

Title – Arial, Bold, 40 pt unless too long; no smaller than 32

Primary bullets – Arial, 28 pt

Secondary Level – Arial, 24 pt

Third Level – Arial, 20 pt should be the minimum size

Use upper and lower case as required for emphasis and readability

Bold text only for emphasis; do not use shadow

Align bullets under the point in the AF symbol

“Wipe Right” is the standard for slide transitions

Standard Slides, con’t

Colors

Title – Dark Blue (upper right hand of pallet)

Body – Black

Bullets and line spacing – use the default setting whenever possible

Bullets 100% of text

Insert spaces before and after dashes, slashes, and ellipsis unless you are writing an office symbol. For example, use “pilot / nav” and “AETC/CC”

Most importantly

Be consistent within your presentation

Charts / Graphs

Keep as simple as possible

Use the space available ... bigger charts are easier to read

Colors

Goal lines are orange

The primary colors for graphs are orange, green, and dark blue; if additional colors are needed, ensure they do not detract from the message

Red normally indicates a problem area – avoid it unless it’s the message you wish to send

Borders, axis values, and gridlines should be black

Line Charts

Good

Goal

Fiscal Year

Classification Markings

Mark title slide with overall briefing classification

Unclassified

If entire briefing is unclassified — no classification markings needed

Use Green for unclassified markings

Classified

Use classification markings if presented, or saved with other classified briefing

If ... ANY slide in briefing is classified, mark all briefing slides with appropriate classification level

Use Red for classified markings

CLASSIFICATION

CLASSIFICATION

Helpful Hints

Dry run briefings on the equipment you will use

Ensures computers can handle your presentation

Colors may not project overhead as well as they do on your computer screen

Tailor your briefing to the audience

Ensure briefings to CC / CV are presented at the executive level … strive to use 15 slides max

Only use graphics if they enhance the message of the slide

Templates, patches, etc., can be obtained from AETC/CCX, DSN 487-5844

Helpful Hints, con’t

“The Show”

Transitions are OK, but be careful; complex transitions take time and can be distracting

Dual screen briefings are OK in Martin Hall Conf Room and the AETC Conf Center … check for other locations

In both locations the left and right screens must be changed simultaneously

Build briefings with an equal number of left and right slides

Blank slides should be solid black

Chartsmanship: Be consistent!