Final_RFP_FA2521-13-R-0008_23_Mar_15.doc

Section B - Supplies or Services and Prices

Phase-In

FFP

The contractor shall perform phase-in activities IAW their proposed phase-in plan and SOW paragraph 3.1

FOB: Destination

SIGNAL CODE: A

NET AMT

Inventory and Program Management

The contractor shall perform inventory and program management IAW SOW paragraph 3.2.

See Attachment 5, Contract Funding Worksheet, for the annual price of Inventory and Program Management & the ordering periods.

***NET AMOUNT represents an estimated amount not the CLIN ceiling. The Contract Ceiling, inclusive of all CLINs, is $278.5M.

NET AMT

Obsolescence

CPFF

The contractor shall perform obsolescence engineering IAW SOW paragraph 3.3.

See Attachment 5, Contract Funding Worksheet, for the annual price for obsolescence engineering & the ordering periods.

***NET AMOUNT represents an estimated amount not the CLIN ceiling. The Contract Ceiling, inclusive of all CLINs, is $278.5M.

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Test and Specialized Equipment

COST

The contractor shall acquire test and specialized equipment as required IAW SOW paragraph 3.4

See Attachment 5, Contract Funding Worksheet, for the annual price per piece of equipment to be utilized to fund this CLIN & the ordering periods.

***NET AMOUNT represents an estimated amount not the CLIN ceiling. The Contract Ceiling, inclusive of all CLINs, is $278.5M.

ESTIMATED COST

Phase-Out

The contractor shall perform phase-out IAW with their proposed plan and SOW paragraph 3.5

See Attachment 5, Contract Funding Worksheet, for the phase-out price.

Ordering Period: Contract Award through Five Years After Contract Award

***NET AMOUNT represents an estimated amount not the CLIN ceiling. The Contract Ceiling, inclusive of all CLINs, is $278.5M.

NET AMT

Data

Data Requirements can be found in Exhibits A-P. Data is NOT SEPARATELY PRICED.

NET AMT

Material Acquisition

The contractor shall acquire material IAW SOW paragraph 4.1

See Attachment 5, Contract Funding Worksheet, for the average price per part to be utilized to fund this CLIN & the ordering periods.

***NET AMOUNT represents an estimated amount not the CLIN ceiling. The Contract Ceiling, inclusive of all CLINs, is $278.5M.

ESTIMATED COST

Remanufacture and Fabrication

The contractor shall perform component remanufacture and fabrication IAW SOW paragraph 4.2

See Attachment 5, Contract Funding Worksheet, for the average price per part for remanufacture/fabrication to fund this CLIN & the ordering periods.

***NET AMOUNT represents an estimated amount not the CLIN ceiling. The Contract Ceiling, inclusive of all CLINs, is $278.5M.

Engineering and Tech Support

The contractor shall perform engineering and technical support IAW SOW paragraph 4.3

See Attachment 5, Contract Funding Worksheet, for the composite labor rate and travel cost to be used as a funding modification when additional support under this line item is required. Attachment 5, Contract Funding Worksheet, also contains the ordering periods.

***NET AMOUNT represents an estimated amount not the CLIN ceiling. The Contract Ceiling, inclusive of all CLINs, is $278.5M.

Pre-Overhaul Survey

The Contractor shall perform pre-overhaul survey's IAW SOW paragraph 4.4.1

See Attachment 5, Contract Funding Worksheet, for prices & the ordering periods.

***NET AMOUNT represents an estimated amount not the CLIN ceiling. The Contract Ceiling, inclusive of all CLINs, is $278.5M.

NET AMT

Field Overhauls

The contractor shall perform overhauls IAW their proposal and SOW paragraph 4.4.2

See Attachment 5, Contract Funding Worksheet, for the required proposal format for Field Overhauls.

Ordering Period: Contract Award through Five Years After Contract Award

***NET AMOUNT represents an estimated amount not the CLIN ceiling. The Contract Ceiling, inclusive of all CLINs, is $278.5M.

NET AMT

Firm Fixed Price System Modifications

The contractor shall perform system modifications IAW their proposal and SOW paragraph 4.5

See Attachment 5, Contract Funding Worksheet, for the required proposal format for System Modifications.

Ordering Period: Contract Award through Five Years After Contract Award

***NET AMOUNT represents an estimated amount not the CLIN ceiling. The Contract Ceiling, inclusive of all CLINs, is $278.5M.

NET AMT

Cost Plus Fixed Fee System Modifications

The Contractor shall perform system modifications IAW their proposal and SOW paragraph 4.5.

See Attachment 5, Contract Funding Worksheet, for the required proposal format for System Modifications.

Ordering Period: Contract Award through Five Years After Contract Award

***NET AMOUNT represents an estimated amount not the CLIN ceiling. The Contract Ceiling, inclusive of all CLINs, is $278.5M.

Transportation

The contractor shall ship items IAW SOW paragraph 4.6

See Attachment 5, Contract Funding Worksheet, for the average transportation cost per part to be utilized to fund this CLIN & the ordering periods.

***NET AMOUNT represents an estimated amount not the CLIN ceiling. The Contract Ceiling, inclusive of all CLINs, is $278.5M.

ESTIMATED COST

Budgetary / Proposals

Budgetary estimates and proposal costs under this contract are NOT SEPARATELY PRICED.

NET AMT

MINIMUM GUARANTEE

The Minimum Guarantee for this contract is $200,000.

Section E - Inspection and Acceptance

CLAUSES INCORPORATED BY REFERENCE

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLAUSES INCORPORATED BY REFERENCE

Section G - Contract Administration Data

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Combo

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Inspection: F3K1E7

Acceptance: F3K1E7

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

F03000

Issue By DoDAAC

FA2521

Admin DoDAAC

FA2521

Inspect By DoDAAC

F3K1E7

Ship To Code

TBD

Ship From Code

N/A

Mark For Code

Service Approver (DoDAAC)

TBD

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Larry.Sprauge@us.af.mil Cheryl.Waters@us.af.mil Mary.Taylor.2@us.af.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

N/A

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

CLAUSES INCORPORATED BY FULL TEXT

5352.232-9000 REMITTANCE ADDRESS (MAY 1996)

If the remittance address is different from the mailing address, enter the remittance address below. Failure to provide this information may impact payment.

Section H - Special Contract Requirements

H-1 ORDERING PROCEDURES

DELIVERY ORDER PERFORMANCE PERIOD

Period of Performance will be Delivery Order Specific. Individual delivery order performance periods may extend beyond the contract performance period.

DELIVERY ORDER FUNDING

All work under this contract will be funded at the delivery order level. No unfunded delivery orders are authorized. Specifics regarding funding allocations (e.g., full funding or partial/incremental funding) will be provided with each delivery order.

In no event shall the Contractor be authorized to incur costs under an individual delivery order in excess of the total amount of funds obligated against that delivery order without direction of the Contracting Officer. For cost reimbursable delivery orders or incrementally funded task orders, the Contractor must comply with the notification requirements of FAR 52.232-20, Limitation of Cost and FAR 52.232-22 Limitation of Funds.

DELIVERY ORDER PROCEDURES

1. Delivery Order General Information:

1.1 The Contractor shall perform work assigned under this contract as directed in task orders issued by the Contracting Officer. Delivery orders will be executed in writing through a bilateral agreement between the Contractor and Government using a Department of Defense (DD) 1155 or equivalent agency form.

1.2. Delivery orders shall be subject to the terms and conditions of this Contract. In the event of conflict between a delivery order and this Contract, the Contract shall control. Delivery Orders shall be subject to appropriation and availability of funds as described in FAR clause 52.232-18, Availability of Funds.

1.3. Delivery orders may be issued from the effective date of this Contract through the ordering period or termination of the Contract. Any delivery order issued during the effective period of this Contract and not completed within that time shall be completed by the Contractor within the time specified in the delivery order. The delivery order and the Contract shall govern the Contractor’s and Government’s rights and obligations with respect to that delivery order to the same extent as if the delivery order were completed during the Contract’s effective period.

1.4. There is no limit on the number of delivery orders that may be issued against this Contract, if and when needed.

2. Delivery Ordering Process

2.1. Each requiring organization will submit a Delivery Order Request Package to the Government PMO. (Exception: the Government PMO will handle requirement preparation for the primary 45th Space Wing Delivery Order)

2.1.1. Customer Delivery Order Request Package (DORP) from requiring authority to the Contracting Officer:

· Requirement Statement (Range, SOW, POP, CLIN #)

· Independent Government Estimate (IGE)

· Funding Document

· Any other pertinent supporting documentation

· Points of Contact (including COR)

2.1.2. Delivery Order Request for Proposal from Contracting Officer to the Contractor:

· Contracting Officer’s Cover Letter (including applicable deadlines)

· Contract number and Order number

· Requirement Statement (Range, SOW, POP, CLIN #)

· Proposal due date

· Any other pertinent supporting documentation

· Points of Contact (including COR)

2.2. After receipt of a formal delivery order request from the contracting officer, the contractor may request a delivery order pre-proposal meeting.

2.3. Delivery Order Negotiation & Award:

2.3.1. For negotiation purposes, the costs/prices contained in Attachment 5, Contract Funding Document, and the rates contained in Attachment 6, Labor Rates Listing will be used for used for pricing purposes for any proposals after initial contract award. However, the Government reserves the right to utilize rates contained in current Forward Rate Pricing Proposals, Forward Rate Pricing Recommendations, or Forward Rate Pricing Agreements instead of the rates proposed and attached to this contract for pricing of proposals after competitive award of the contract.

2.3.2. All delivery orders and delivery order modifications that exceed the Certified Cost or Pricing threshold will be subject to obtaining certified cost or pricing data in accordance with FAR 15.403-4(b).

2.4. Delivery Ordering Information:

2.4.1. Each year a new delivery order will be issued per range. However, a range may have more than one active delivery order during the year. Delivery orders and delivery order modifications will be issued in accordance with Attachment 5, Contract Funding Worksheet. Based on the yearly requirements call from the ranges, funding will be allocated across the CLINs consistent with the ranges anticipated annual requirements. Adjustments to individual delivery orders may be made throughout the year to realign funding between CLINs. Work may be added to individual delivery orders via delivery order modification or issued as a new delivery order as determined by the Government throughout the year, based on requirements.

(End of clause)

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

The Contractor's representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

CLAUSES INCORPORATED BY FULL TEXT

52.215-21 REQUIREMENTS FOR COST OR PRICING DATA OR INFORMATION OTHER THAN COST OR PRICING DATA--MODIFICATIONS (OCT 2010)--ALTERNATE III (OCT 1997)

(a) Exceptions from cost or pricing data. (1) In lieu of submitting cost or pricing data for modifications under this contract, for price adjustments expected to exceed the threshold set forth at FAR 15.403-4 on the date of the agreement on price or the date of the award, whichever is later, the Contractor may submit a written request for exception by submitting the information described in the following subparagraphs. The Contracting Officer may require additional supporting information, but only to the extent necessary to determine whether an exception should be granted, and whether the price is fair and reasonable--

(i) Identification of the law or regulation establishing the price offered. If the price is controlled under law by periodic rulings, reviews, or similar actions of a governmental body, attach a copy of the controlling document, unless it was previously submitted to the contracting office.

(ii) Information on modifications of contracts or subcontracts for commercial items. (A) If--

(1) The original contract or subcontract was granted an exception from cost or pricing data requirements because the price agreed upon was based on adequate price competition or prices set by law or regulation, or was a contract or subcontract for the acquisition of a commercial item; and

(2) The modification (to the contract or subcontract) is not exempted based on one of these exceptions, then the Contractor may provide information to establish that the modification would not change the contract or subcontract from a contract or subcontract for the acquisition of a commercial item to a contract or subcontract for the acquisition of an item other than a commercial item.

(B) For a commercial item exception, the Contractor shall provide, at a minimum, information on prices at which the same item or similar items have previously been sold that is adequate for evaluating the reasonableness of the price of the modification. Such information may include--

(1) For catalog items, a copy of or identification of the catalog and its date, or the appropriate pages for the offered items, or a statement that the catalog is on file in the buying office to which the proposal is being submitted. Provide a copy or describe current discount policies and price lists (published or unpublished), e.g., wholesale, original equipment manufacturer, or reseller. Also explain the basis of each offered price and its relationship to the established catalog price, including how the proposed price relates to the price of recent sales in quantities similar to the proposed quantities.

(2) For market-priced items, the source and date or period of the market quotation or other basis for market price, the base amount, and applicable discounts. In addition, describe the nature of the market.

(3) For items included on an active Federal Supply Service Multiple Award Schedule contract, proof that an exception has been granted for the schedule item.

(2) The Contractor grants the Contracting Officer or an authorized representative the right to examine, at any time before award, books, records, documents, or other directly pertinent records to verify any request for an exception under this clause, and the reasonableness of price. For items priced using catalog or market prices, or law or regulation , access does not extend to cost or profit information or other data relevant solely to the Contractor's determination of the prices to be offered in the catalog or marketplace.

(b) Requirements for cost or pricing data. If the Contractor is not granted an exception from the requirement to submit cost or pricing data, the following applies:

(1) The Contractor shall submit cost or pricing data and supporting attachments in accordance with Table 15-2 of FAR 15.408.

(c) Submit the cost portion of the proposal via the following electronic media: E-mail for proposals submitted after initial contract award and CD-ROM for proposals submitted in response to solicitation FA2521-13-R-0008.

As soon as practicable after agreement on price, but before award (except for unpriced actions), the Contractor shall submit a Certificate of Current Cost or Pricing Data, as prescribed by FAR 15.406-2.

(End of clause)

52.216-19 Order Limitations. (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $500 the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor:

(1) Any order for a single item in excess of $278.5M

(2) Any order for a combination of items in excess of $278.5M or

(3) A series of orders from the same ordering office within 5 days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 30 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-22 Indefinite Quantity. (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum". The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum".

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after one year after the ordering period.

(End of clause)

52.219-9 SMALL BUSINESS SUBCONTRACTING PLAN (DEVIATION 2013-O0014) (OCT 2014)

(a) This clause does not apply to small business concerns.

(b) Definitions. As used in this clause--

“Alaska Native Corporation (ANC)” means any Regional Corporation, Village Corporation, Urban Corporation, or Group Corporation organized under the laws of the State of Alaska in accordance with the Alaska Native Claims Settlement Act, as amended (43 U.S.C. 1601, et seq.) and which is considered a minority and economically disadvantaged concern under the criteria at 43 U.S.C. 1626(e)(1). This definition also includes ANC direct and indirect subsidiary corporations, joint ventures, and partnerships that meet the requirements of 43 U.S.C. 1626(e)(2).

“Commercial item” means a product or service that satisfies the definition of commercial item in section 2.101 of the Federal Acquisition Regulation.

“Commercial plan” means a subcontracting plan (including goals) that covers the offeror’s fiscal year and that applies to the entire production of commercial items sold by either the entire company or a portion thereof (e.g., division, plant, or product line).

“Electronic Subcontracting Reporting System (eSRS)” means the Governmentwide, electronic, web-based system for small business subcontracting program reporting. The eSRS is located at http://www.esrs.gov.

“Indian tribe” means any Indian tribe, band, group, pueblo, or community, including native villages and native groups (including corporations organized by Kenai, Juneau, Sitka, and Kodiak) as defined in the Alaska Native Claims Settlement Act (43 U.S.C.A. 1601 et seq.), that is recognized by the Federal Government as eligible for services from the Bureau of Indian Affairs in accordance with 25 U.S.C. 1452(c). This definition also includes Indian-owned economic enterprises that meet the requirements of 25 U.S.C. 1452(e).

“Individual contract plan” means a subcontracting plan that covers the entire contract period (including option periods), applies to a specific contract, and has goals that are based on the offeror’s planned subcontracting in support of the specific contract except that indirect costs incurred for common or joint purposes may be allocated on a prorated basis to the contract.

“Master plan” means a subcontracting plan that contains all the required elements of an individual contract plan, except goals, and may be incorporated into individual contract plans, provided the master plan has been approved.

“Subcontract” means any agreement (other than one involving an employer-employee relationship) entered into by a Federal Government prime Contractor or subcontractor calling for supplies or services required for performance of the contract or subcontract.

(c) The offeror, upon request by the Contracting Officer, shall submit and negotiate a subcontracting plan, where applicable, that separately addresses subcontracting with small business concerns, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business concerns, small disadvantaged business, and with women-owned small business concerns. If the offeror is submitting an individual contract plan, the plan must separately address subcontracting with small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns with a separate part for the basic contract and separate parts for each option (if any). The plan shall be included in and made a part of the resultant contract. The subcontracting plan shall be negotiated within the time specified by the Contracting Officer. Failure to submit and negotiate the subcontracting plan shall make the offeror ineligible for award of a contract.

(d) The offeror’s subcontracting plan shall include the following:

(1) Goals, expressed in terms of percentages of total planned subcontracting dollars, for the use of small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns as subcontractors. The offeror shall include all subcontracts that contribute to contract performance, and may include a proportionate share of products and services that are normally allocated as indirect costs. In accordance with 43 U.S.C. 1626:

(i) Subcontracts awarded to an ANC or Indian tribe shall be counted towards the subcontracting goals for small business and small disadvantaged business (SDB) concerns, regardless of the size or Small Business Administration certification status of the ANC or Indian tribe.

(ii) Where one or more subcontractors are in the subcontract tier between the prime contractor and the ANC or Indian tribe, the ANC or Indian tribe shall designate the appropriate contractor(s) to count the subcontract towards its small business and small disadvantaged business subcontracting goals.

(A) In most cases, the appropriate Contractor is the Contractor that awarded the subcontract to the ANC or Indian tribe.

(B) If the ANC or Indian tribe designates more than one Contractor to count the subcontract toward its goals, the ANC or Indian tribe shall designate only a portion of the total subcontract award to each Contractor. The sum of the amounts designated to various Contractors cannot exceed the total value of the subcontract.

(C) The ANC or Indian tribe shall give a copy of the written designation to the Contracting Officer, the prime Contractor, and the subcontractors in between the prime Contractor and the ANC or Indian tribe within 30 days of the date of the subcontract award.

(D) If the Contracting Officer does not receive a copy of the ANC's or the Indian tribe's written designation within 30 days of the subcontract award, the Contractor that awarded the subcontract to the ANC or Indian tribe will be considered the designated Contractor.

(2) A statement of --

(i) Total dollars planned to be subcontracted for an individual contract plan; or the offeror’s total projected sales, expressed in dollars, and the total value of projected subcontracts to support the sales for a commercial plan;

(ii) Total dollars planned to be subcontracted to small business concerns (including ANC and Indian tribes);

(iii) Total dollars planned to be subcontracted to veteran-owned small business concerns;

(iv) Total dollars planned to be subcontracted to service-disabled veteran-owned small business;

(v) Total dollars planned to be subcontracted to HUBZone small business concerns;

(vi) Total dollars planned to be subcontracted to small disadvantaged business concerns (including ANCs and Indian tribes); and

(vii) Total dollars planned to be subcontracted to women-owned small business concerns.

(3) A description of the principal types of supplies and services to be subcontracted, and an identification of the types planned for subcontracting to --

(i) Small business concerns,

(ii) Veteran-owned small business concerns;

(iii) Service-disabled veteran-owned small business concerns;

(iv) HUBZone small business concerns;

(v) Small disadvantaged business concerns, and

(vi) Women-owned small business concerns.

(4) A description of the method used to develop the subcontracting goals in paragraph (d)(1) of this clause.

(5) A description of the method used to identify potential sources for solicitation purposes (e.g., existing company source lists, the System for Award Management (SAM), veterans service organizations, the National Minority Purchasing Council Vendor Information Service, the Research and Information Division of the Minority Business Development Agency in the Department of Commerce, or small, HUBZone, small disadvantaged, and women-owned small business trade associations). A firm may rely on the information contained in SAM as an accurate representation of a concern's size and ownership characteristics for the purposes of maintaining a small, veteran-owned small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, and women-owned small business source list. Use of SAM as its source list does not relieve a firm of its responsibilities (e.g., outreach, assistance, counseling, or publicizing subcontracting opportunities) in this clause.

(6) A statement as to whether or not the offeror included indirect costs in establishing subcontracting goals, and a description of the method used to determine the proportionate share of indirect costs to be incurred with --

(i) Small business concerns (including ANC and Indian tribes);

(ii) Veteran-owned small business concerns;

(iii) Service-disabled veteran-owned small business concerns;

(iv) HUBZone small business concerns;

(v) Small disadvantaged business concerns (including ANC and Indian tribes); and

(vi) Women-owned small business concerns.

(7) The name of the individual employed by the offeror who will administer the offeror’s subcontracting program, and a description of the duties of the individual.

(8) A description of the efforts the offeror will make to assure that small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns have an equitable opportunity to compete for subcontracts.

(9) Assurances that the offeror will include the clause of this contract entitled “Utilization of Small Business Concerns” in all subcontracts that offer further subcontracting opportunities, and that the offeror will require all subcontractors (except small business concerns) that receive subcontracts in excess of $650,000 ($1.5 million for construction of any public facility with further subcontracting possibilities) to adopt a plan similar to the plan that complies with the requirements of this clause.

(10) Assurances that the offeror will --

(i) Cooperate in any studies or surveys as may be required;

(ii) Submit periodic reports so that the Government can determine the extent of compliance by the offeror with the subcontracting plan;

(iii) Submit the Individual Subcontract Report (ISR) and/or the Summary Subcontract Report (SSR), in accordance with paragraph (l) of this clause using the Electronic Subcontracting Reporting System (eSRS) at http://www.esrs.gov. The reports shall provide information on subcontract awards to small business concerns (including ANCs and Indian tribes that are not small businesses), veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns (including ANCs and Indian tribes that have not been certified by the Small Business Administration as small disadvantaged businesses), women-owned small business concerns, and Historically Black Colleges and Universities and Minority Institutions. Reporting shall be in accordance with this clause, or as provided in agency regulations;

(iv) Ensure that its subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using eSRS;

(v) Provide its prime contract number, its DUNS number, and the e-mail address of the offeror's official responsible for acknowledging receipt of or rejecting the ISRs, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs; and

(vi) Require that each subcontractor with a subcontracting plan provide the prime contract number, its own DUNS number, and the e-mail address of the subcontractor's official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans.

(11) A description of the types of records that will be maintained concerning procedures that have been adopted to comply with the requirements and goals in the plan, including establishing source lists; and a description of the offeror’s efforts to locate small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns and award subcontracts to them. The records shall include at least the following (on a plant-wide or company-wide basis, unless otherwise indicated):

(i) Source lists (e.g., SAM), guides, and other data that identify small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns.

(ii) Organizations contacted in an attempt to locate sources that are small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, or women-owned small business concerns.

(iii) Records on each subcontract solicitation resulting in an award of more than $150,000, indicating --

(A) Whether small business concerns were solicited and if not, why not;

(B) Whether veteran-owned small business concerns were solicited and, if not, why not;

(C) Whether service-disabled veteran-owned small business concerns were solicited and, if not, why not;

(D) Whether HUBZone small business concerns were solicited and, if not, why not;

(E) Whether small disadvantaged business concerns were solicited and if not, why not;

(F) Whether women-owned small business concerns were solicited and if not, why not; and

(G) If applicable, the reason award was not made to a small business concern.

(iv) Records of any outreach efforts to contact --

(A) Trade associations;

(B) Business development organizations;

(C) Conferences and trade fairs to locate small, HUBZone small, small disadvantaged, and women-owned small business sources; and

(D) Veterans service organizations.

(v) Records of internal guidance and encouragement provided to buyers through --

(A) Workshops, seminars, training, etc., and

(B) Monitoring performance to evaluate compliance with the program’s requirements.

(vi) On a contract-by-contract basis, records to support award data submitted by the offeror to the Government, including the name, address, and business size of each subcontractor. Contractors having commercial plans need not comply with this requirement.

(e) In order to effectively implement this plan to the extent consistent with efficient contract performance, the Contractor shall perform the following functions:

(1) Assist small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns by arranging solicitations, time for the preparation of bids, quantities, specifications, and delivery schedules so as to facilitate the participation by such concerns. Where the Contractor’s lists of potential small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business subcontractors are excessively long, reasonable effort shall be made to give all such small business concerns an opportunity to compete over a period of time.

(2) Provide adequate and timely consideration of the potentialities of small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns in all “make-or-buy” decisions.

(3) Counsel and discuss subcontracting opportunities with representatives of small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business firms.

(4) Confirm that a subcontractor representing itself as a HUBZone small business concern is identified as a certified HUBZone small business concern by accessing the SAM database or by contacting SBA.

(5) Provide notice to subcontractors concerning penalties and remedies for misrepresentations of business status as small, veteran-owned small business, HUBZone small, small disadvantaged or women-owned small business for the purpose of obtaining a subcontract that is to be included as part or all of a goal contained in the Contractor’s subcontracting plan.

(6) For all competitive subcontracts…