FencePWSDraft10Mar08RH.doc

DRAFT

PERFORMANCE WORK STATEMENT

(PWS)

AN/FPS-133

(FENCE)

COMMANDER, 21 SPACE WING

(21 SW/CC)

Peterson Air Force Base, Colorado DRAFT PWS Updated March 2008

TABLE OF CONTENTS

PART 1. DESCRIPTION OF SERVICES

CHAPTER 1. GENERAL INFORMATION

1.1.1. Scope

1.1.2. Mission

1.1.3. Background

1.1.4. Site Locations

1.1.5. Operations and Support References

1.1.6. Technical Library

1.1.7. Records Management, Correspondence and Report Requirements

1.1.8. Contractor Management

1.1.9. Training

1.1.10. Contractor Personnel Identification

1.1.11. Continuity of Performance / Mission Essential Services

1.1.12. Contingency Planning

CHAPTER 2. OPERATIONS

1.2.1. Site Operations

.4

1.2.2. Teletype Operations

.5

1.2.3. Computer Operations

.5

1.2.4. Land Mobile Radios (LMR)

.6

CHAPTER 3. MAINTENANCE

1.3.1. Mission Equipment Maintenance

1.3.2. Computer Maintenance

1.3.3. Telephones

1.3.4. LMR

1.3.5. Back-up Power Generating & Uninterrupted Power Supply

Equipment

1.3.6. Security Surveillance Systems

1.3.7. Radio Repeater Facility

1.3.8. Cannibalization

CHAPTER 4. SECURITY

1.4.1. General

1.4.2. Industrial/Physical Security

1.4.3. Computer / Information (INFOSEC) Security

1.4.4. Personnel Security

CHAPTER 5. ENVIRONMENTAL, SAFETY AND OCCUPATIONAL HEALTH (ESOH)

1.5.1. Envirnonmental Services

1.5.2. Safety

1.5.3. Fire Protection

CHAPTER 6. CONTRACTOR FURNISHED SUPPLIES AND SERVICES

1.6.1. Mission Support

1.6.2. Refuse and Recycling Collection.

1.6.3. Pest Control.

1.6.4. Sanitation and Cleanliness.

1.6.5. Transportation.

1.6.6. Grounds Maintenance

1.6.7. Roads Maintenance

1.6.8. Cellular Phone Service

1.6.9. Well Water Services

1.6.10. HVAC Maintenance / Repair

1.6.11. Building Maintenance / Repair

1.6.12. Severable Work

CHAPTER 7. CONTRACTOR’S QUALITY CONTROL (QC) PROGRAM

1.7.1. Quality Control

1.7.2. Government Inspections

CHAPTER 8. CONTINUITY OF SERVICES

1.8.1. Transition Plan

PART 2. Services Summary PART 3. GOVERNMENT FURNISHED Property (GFP) AND SERVICES

CHAPTER 1. GENERAL INFORMATION

CHAPTER 2. GOVERNMENT FURNISHED FACILITIES

CHAPTER 3. GOVERNMENT FURNISHED EQUIPMENT

3.3.1. Equipment Inventory

3.3.2. Obtaing Replacement of Government Furnished Equipment

CHAPTER 4. GOVERNMENT FURNISHED MATERIALS

CHAPTER 5. GOVERNMENT FURNISHED INFORMATION

5.1. Software

CHAPTER 6. GOVERNMENT FURNISHED SERVICES

3.6.1. Government-Furnished Utilities.

3.6.2. Facility Maintenance.

PART 4. APPENDICES

APPENDIX A. Deliverables A-1 APPENDIX B. Publications B-1 APPENDIX C. Acronyms C-1

APPENDIX D. Definitions D-1 APPENDIX E. Government Furnished Equipment, Property, Materials, and Furnishings E-1

PART 1, CHAPTER 1

gENERAL iNFORMATION

1.1.1.

Scope. The contractor shall provide non-personal services to manage, operate and maintain the nine (9) AN/FPS-133 sites (otherwise known as the FENCE) to provide uninterrupted space surveillance resulting in automated data transmission to the Computational Center (DCC) located in Dahlgren VA. The FENCE system has been identified as a critical defense system and, therefore, shall be manned 24-hours a day, 7 days-a-week, 365 days-a-year (24/7365). Further, the contractor shall continue to operate and maintain the system in the event of a national emergency, to include declared or undeclared state of war (See Para 1.1.11). The contractor shall also provide logistic support between the sites and Depot Maintenance Support Activity (DMSA).

1.1.2. Mission. The Air Force Space Command (AFSPC) mission for the FENCE is to “detect, track, identify and catalog all man-made objects in space.”

1.1.2.1. The 20th Space Control Squadron (20 SPCS), Detachment (Det) 1, a component of 21st Space Wing (21 SW), generates space-related analyses and provides analyses to end-users. 21 SW uses Det 1, located at the Naval Surface Warfare Center, Dahlgren, VA, to process data necessary to maintain constant surveillance of space and provide space control and space force enhancement support to the Combatant Commanders, their operating forces, and to other authorized Department of Defense (DoD), Government, and non-Government organizations. To accomplish the mission, Det 1 processes thousands of satellite observations daily and maintains element sets on the thousands of satellites currently in orbit by data collected by the nine (9) FENCE sites.

1.1.3.

Background. The nine (9) FENCE sites are located on a path across the southern United States from Georgia to California along the 33rd parallel and consist of three (3) transmitter and six (6) receiver sites. Energy emitted from the transmitter sites forms a fixed position, very narrow, fan shaped beam in the north-south direction extending across the continental United States in the east-west direction. One or more of the receiver sites receives energy reflected from objects penetrating the beam.

1.1.4. Site Locations

High Power Transmitter Site: Archer City (Lake Kickapoo), Texas Low Power Transmitter Sites: Wetumpka (Jordan Lake), Alabama

Maricopa (Gila River), Arizona

Receiver Sites: Glennville (Tattnall), Georgia

Hawkinsville, Georgia

Hollandale (Silver Lake), Mississippi

Lewisville (Red River), Arkansas

Truth or Consequences (Elephant Butte), New Mexico

(See Part 1, paragraph 6.7 for Elephant Butte special requirements)

San Diego, California

1.1.5. Operations and Support References. The Contractor shall 1.1.5.1.

Maintain accountability of Government Furnished Equipment (GFE) and Real Property Installed Equipment (RPIE). Update accountability records as necessary.

1.1.6.

Technical information. Maintain a current copy of the necessary references at each site to be able to operate, maintain and support the GFE and RPIE.

1.1.7.

Records Management, Correspondence and Report Requirements. Maintain copies of existing documents provided to the contractor at contract start and generated by the contractor in performance of PWS requirements. Maintain copies of the documents in place for continued preservation of mission requirements and respond to Government correspondence and report requirements. Unless otherwise directed in this PWS (i.e., Deliverables), the Contractor may use their own format and filing system for reports, data, logs, or histories that are kept on site.

1.1.8.

Contractor Management.

1.1.8.1. Program Management. Provide the name of the contractor Program Manager (CPM) and alternate. The CPM shall be the Contractor’s primary representative for the day-to-day conduct of contract performance. (Appendix A, R-1.1.1)

1.1.8.2. Meetings. The CPM shall meet in person or by telephone with the Functional Commander (FC), CO, GPM and Quality Assurance Personnel (QAP) as necessary to ensure full and open communication about the sites’ operational status. Meeting topics may include mission system and support operations, logistics and financial support, quality, safety, security, environmental, etc. At these meetings, a mutual effort will be made to resolve all issues and deficiencies identified.

1.1.9. Training. Be responsible for training and development activities of Contractor personnel for applicable Federal, State and local laws and regulations. The Government may conduct on or off-site training of new or changing technology in the form of train-the-trainer courses or conferences. Contractor shall be responsible for disseminating new information to other contractor personnel as necessary.

1.1.10.

Contractor Personnel Identification. Contractor personnel shall wear clothing or badge identifying them as company employees. The Contractor may use any industry acceptable means to accomplish this as long as the information can be seen on whatever outer garment the employee wears.

1.1.11. Continuance of Performance / Mission Essential Services. In the event of a crisis declared by the President of the United States and/or the Secretary of Defense, the Contractor shall continue all PWS requirements except the tasks in PWS Chapters (Chs) 1.1.9, 1.6.3 through 1.6.6, and 1.6.9. through 1.6.12. IAW Department of Defense Instruction (DoDI) 3020.37, paras 1, 4.2, 6 through 6.2.5 and E2.1.3. The Contractor shall continue services through all Force Protection and Defense Conditions without interruption. In a time of crisis, other services to increase the security and well-being of the sites may be required on a 24/7/365 basis as determined by the FC and directed by the CO.

1.1.12.

Contingency Planning. Develop and maintain a contingency plan. The plan shall provide for continued operations and timely return of systems to operational status in the event of a declared crisis, catastrophic and non-catastrophic events and work stoppages. Include all the PWS requirements identified in paragraph 1.1.11. above. The plan shall contain the information outlined in the Contingency Plan template found in the bidders’ library. (Appendix A, R- 1.1.2)

PART 1, CHAPTER 2

OPERATIONS

1.2.1.

Site Operations. The Contractor shall.

1.2.1.1.

General. Provide operations and support of site equipment and facilities to meet AN/FPS-133 sensor function on a continuous 24/7/365 basis. (Appendix A, R-1.2.3)

1.2.1.1.1. Outside Agency Support. Provide technical assistance and advice to other contractors or government agencies to support design, development, and installation of new systems or equipment within existing areas of expertise.

1.2.1.1.1.1. Conduct site briefings and tours when requested by 21 SW/OG, FC or CO. Provide technical orientation or familiarization briefings when requested by the Government.

1.2.1.1.1.2. Monitor all Government-sponsored projects (i.e. utility repairs or upgrades) for civil engineering services and associate contractor-sponsored services accomplished at the sites. Provide project status and completion information (date, functionality, as-built drawings if applicable).

1.2.1.2. Operational Requirements. Operate site technical and support equipment specified in this PWS to meet the operational requirements on a continuous 24/7/365 basis.

1.2.1.2.1. Accomplish required pre- and post-operational equipment and facility checks, and perform or assist with special tests or projects on a non-interference basis when requested by the FC, DCC Operations or CO. This shall include support of other Government contracts.

1.2.1.2.2. Operate back-up power generating and power conditioning equipment located at each site.

1.2.1.2.3.

Conduct, prepare and report the results of system tests and studies upon completion to the FC (Appendix A, R-1.2.1).

1.2.1.3. Sensor Site Operations. Operate all available sensor sites to perform detect and transmit functions. An available sensor is defined as a sensor that is not in depot status. Depot status includes UDLM, EDLM and Programmed Depot Level Maintenance or planned upgrade activity.

1.2.1.3.1. Monitor site to ensure response capability to site degradation or outage. Log and Report equipment failures, maintenance actions and all equipment and communications status changes to the 20 SPCS/FC/QAP that has or could cause system degradation or adversely impact the mission. Report Outages or Reduced Capability as defined in Standard Operating Procedures (SOPs) N3120_1A, 3A, 4A, and 6A.

(Appendix A, R-1.2.4)

1.2.1.3.2. Implement and submit site operations logs to reflect operations events, equipment status, changing of the Zulu day, weather status, shift changes, and security events. Complete a new log sheet for each 24-hour period. Maintain a copy of submitted logs for duration of the contract. (Appendix A, R-1.2.1)

1.2.1.4. Exercises. The Contractor shall not be required to provide support for exercises.

1.2.1.5.

DCC Support Requirements. Respond to the priorities of the DCC personnel or Crew Commander (CC) in support of the Alternate Space Control Center (ASCC) and DCC requirements. The Contractor shall perform the following:

1.2.1.5.1.

Configuration Control. Maintain site equipment configuration control. The contractor shall not alter the mission system configuration without prior approval of the 20 SPCS Functional Commander.

1.2.1.5.2. Technical Support. Evaluate and provide written technical analysis on any system modification/upgrade proposal or recommendation to the requesting organization. (Analyze modifications/upgrades to provide feedback to outside support organizations. Frequency unknown)

1.2.1.5.3. Emergency Actions. Perform real world emergency actions as directed by the 20 SPCS Mission Operations Center (MOC) (850-883-7881) or 20 SPCS/QAE in situations such as verified bomb threat, bomb found, and severe weather warning or chemical cloud hazard.

1.2.1.6. Mission System Actions. Coordinate with the 20 SPCS/QAE on power shutdown, changeover, system reconfiguration and restoration actions that could impact operations. 20 SPCS QAP will implement combat capabilities assessment scheduling (CCAS)

1.2.1.7. Mission Computer Equipment Inventory. Perform inventory control for mission computer equipment on the Custody Authorization/Custody Receipt Listing (CA/CRL) or equivalent contractor documents. (Appendix A, R-1.2.2)

1.2.2. Teletype Operations. Operate site teletype (TTY) equipment provided by the government to communicate real time day-to-day operations and occurrences.

1.2.3.

Computer Operations.

1.2.3.1. Operate mission system computers on a 24/7/365 basis.

1.2.3.2. Log equipment failures, maintenance actions and all equipment and communications status changes . (Appendix A, R-1.2.1)

1.2.3.3. Operate all government furnished non-mission desk-top computer equipment, including printers, IAW manufacturer recommendations.

1.2.4. Land Mobile Radios (LMR). Operate the government furnished Land Mobile Radios (LMR) and supporting systems at each site IAW manufacturer guidelines. Operating frequencies will be assigned by the Government and issued to the Contractor through 20 SPCS.

PART 1, CHAPTER 3

MAINTENANCE

1.3.1. Mission Equipment and General Equipment Maintenance. The Contractor shall perform all site equipment checks, preventive maintenance, repair and equipment adjustments defined as Level 1 (organizational) maintenance. This will include mission system equipment, desk top computers, commercial telephone, LMR systems, TTY , uninterrupted power supply, back-up power distribution systems, antenna arrays and shipment of Precision Measurement Equipment Laboratory (PMEL) items that are identified by the 20 SPCS/QAP. Maintenance not within the Contractor’s capability shall be coordinated through the 20 SPCS/QAE by submission of a Technical Assist request (TA).

1.3.1.1.

Accomplish Level 1 maintenance at the sites in accordance with manufacturer recommended guidelines. More extensive Level 1 maintenance may be accomplished by local commercial contracts prior to 20 SPCS/QAP involvement. Contractor shall coordinate with 20 SPCS/QAE & GPM prior to contracting for any maintenance service or repair part purchase when the estimated price exceeds $400.00. When contracting for supplies or service the Contractor shall to obtain a minimum of 3 quotes. If three quotes are not achieved the contractor shall document the reason why and proposed actions to increase competition in the future. When maintenance of equipment/systems can not be accomplished at Level 1, the Contractor shall coordinate with and work with the 20 SPCS/QAE in order to accomplish Level 2 maintenance support. (Appendix A, R-1.3.3)

1.3.1.2. Document routine maintenance, preventive maintenance or replacement of inoperative equipment. Documentation shall include time to accomplish repairs, repair parts used, components and end items replaced, and disposition of inoperative components. Provide a proposed schedule of routine/non-routine, preventive maintenance actions and procedures detailing what will be performed (Appendix A, R-1.3.1). Input all maintenance data on reportable equipment into the on-line Integrated Maintenance Data Collection System (IMDS) using the information found in the following user manuals: Air Force Computer System Manuals (AFCSMs) 21-556V2, -560V2, -561V2, -562V2, -563V2, -564V2, -569V2, and -571V2. Ensure accurate and timely IMDS data is submitted. IMDS Computer Based Training (CBT) is available at https://private.afca.af.mil/cams/ and www.afca.scott.af.mil/c-e_maint/. Manage the IMDS database using the procedures in AFI 21-116, paras 4.5.23 through 4.5.23.13.

1.3.1.3. Establish and maintain stock levels of spare parts and components in coordination with the DMSA and 20 SPCS/QAE. Report consumption of the spare parts to the DMSA as parts are consumed. (Appendix A, R-1.3.2) 1.3.2.

Computers. Responsible for all hardware/software desk-top computer maintenance identified as Government Furnished IAW manufacturer recommendations and industry standards.

1.3.3.

Telephones. Maintain site commercial telephone systems up to the point where the local telephone service provider assumes ownership. (See Appendix E) 1.3.4.

Land Mobile Radios (LMR). Maintain LMR in accordance with manufacturers’ guidelines. Report all malfunctions and system component failures. (Appendix A, R-1.3.2) 1.3.5.

Back-up Power Generating & Uninterrupted Power Supply (UPS) Equipment. Maintain equipment in an operational ready status to include conducting equipment maintenance servicing, preventive maintenance, and generator load testing as required IAW manufacturer’s recommendations as scheduled. Power generators shall be operated under full load for the site requirements for at least one hour once per month as scheduled. Automatic switch gear shall be tested at least once per month as scheduled. Semiannual battery checks on UPS equipment shall be performed IAW manufacturer’s recommendations as scheduled. Maintenance actions are considered on time if completed within 3 calendar days of originally scheduled due date. Contractor is allowed 1 missed maintenance action per category (maintenance servicing, preventive maintenance, generator load testing, automatic switch gear, UPS battery checks), per site (9 sites), per year. Any missed maintenance actions shall be completed within 10 calendar days of originally scheduled due date. Exceptions for parts or material ordering shall be documented and justified. Report all malfunctions and system component failures. (Appendix A, R-1.3.2) 1.3.6.

Security Surveillance Systems. Maintain site security surveillance systems to include cameras and monitors IAW manufacturers’ guidelines. Report malfunctions and system component failures. (Appendix A, R-1.3.2) 1.3.7.

Radio Repeater Facility. Maintain the Government owned radio repeater facility located approximately 45 miles south of the Elephant Butte, New Mexico field site. The unmanned automatic repeater facility operates on a continuous 24/7/365 basis to provide voice LMR communications between the Elephant Butte site and site vehicles. Maintain facility, grounds and custodial services including scheduled equipment preventive maintenance and facility maintenance IAW equipment manufacturers’ recommendations and facility industry standards. Grounds maintenance shall consist of grass cutting and weed control to minimize fire hazard in and around government facilities. Frequency of services is up to the contractor’s discretion.

1.3.8.

Cannibalization. Cannibalization should only be used as a last resort and before taking such action, all other support avenues must be exhausted. Ensure all cannibalization actions are approved and documented using the guidance provided by the DMSA or 20 SPCS/QAP. Coordinate with the DMSA and 20 SPCS/QAP and order replacement parts within one working day of approval and repair cannibalized equipment as soon as the parts are received, but NLT 24 hours after receipt.

PART 1, CHAPTER 4

SECURITY

1.4.1. General. Site access by non-government and unauthorized personnel shall be strictly enforced. All non-station personnel shall sign-in to the site (using AFIMT1109) and be escorted as necessary by site personnel while on site. Violations or unauthorized accesses to a site shall be immediately reported via the most expeditious means of communication. (Appendix A, R-1.4.1) Security consists of personnel security, physical security and information security (INFOSEC). The requirements and responsibilities for each are as follows.

1.4.2. Industrial / Physical Security. Operate and maintain the current level of security at each site. This includes facility door locks and windows, site security perimeter fencing, site intercom system, closed circuit surveillance cameras and monitoring equipment and security gates.

1.4.3. Computer / INFOSEC. Maintain information security at all sites in accordance with the level of information being handled. At no time will the Contractor allow unauthorized personnel access to any Government related information to include information covered by the Privacy Act, For Official Use Only (FOUO), or information classified Secret or above. Currently no information above FOUO is handled at the sites.

1.4.4. Personnel Security. No security clearance is required for contractor personnel at the FENCE sites. Ensure employee background checks are completed IAW applicable contract clauses. (Appendix A, R-1.4.2)

PART 1, CHAPTER 5

Environmental, safety and occupational health (esoh)

1.5.1. Environmental Services.

1.5.1.1. General. Provide environmental management and compliance at the nine (9) sites IAW the applicable Federal, State and local environmental laws and regulations for each location. Appoint in writing (name, position, office symbol, and telephone number) a primary and alternate environmental point of contact for the contract and at each site to comply with environmental management requirements and to address environmental issues. (Appendix A, R-1.5.1)

1.5.1.2. Functions. Execute all site environmental programs including compliance, pollution prevention, and conservation. Comply with the requirements stipulated in applicable Federal, State, and local environmental laws and regulations.

1.5.1.3. Reporting. Provide environmental data and reports such as technical information on environmental situations, programs, assessment reports, analyses and similar functions upon occurrence or request by the government. In coordination with the 20 SPCS, participate via teleconference in quarterly 21 SW Environmental meetings. (Appendix A, R-1.5.2.)

1.5.1.4. Community Outreach, Promotion and Training. Educate site personnel on environmental compliance, pollution prevention, and conservation goals in locations where they are applicable and document attendance at least once a year.

1.5.1.5. Water Program. Manage and comply with all applicable Federal, State, and local drinking water and waste water laws and regulations.

1.5.1.6. Environmental Compliance Plan. Develop and implement a comprehensive Environmental Compliance Plan IAW Federal, State and local laws for each site that includes all environmental media to include air quality, water quality (drinking water, waste water, storm water), hazardous waste management, asbestos operations & maintenance, lead based paint management, solid waste management, PCB and oil spill & hazardous substance contingency planning (Appendix A, R-1.5.3).

1.5.1.7. Storage Tanks. Maintain all petroleum storage tanks at all sites IAW all Federal, state, and local laws and regulations. In addition, implement and maintain the existing Elephant Butte AFSSS Above Ground Storage Tank Operations and Maintenance Plan dated June 2006 as required by New Mexico Administrative Code (Appendix A, R-1.5.4).

1.5.1.8. Spill Prevention Control and Countermeasures (SPCC) Program and Plan. Implement and maintain an SPCC Program at all sites IAW 40 CFR 112 as required. In addition, implement and maintain the existing Lake Kickapoo FENCE SPCC Plan dated June 2006. (Appendix A, R-1.5.5).

1.5.1.9. Conservation Program. Implement and manage the Natural and Cultural Resources programs for each station IAW all Federal, state, and local laws. Coordinate with Federal, State and local authorities, as required.

1.5.1.9.1. Implement and update the Integrated Natural Resources Management Plans IAW all Federal, state and local laws and regulations (Appendix A, R-1.5.6).

1.5.1.9.2. Implement and update the Integrated Cultural Resources Management Plans IAW all Federal and State laws and regulations (Appendix A, R-1.5.7).

1.5.1.10. Emergency Planning and Community Right-to-know Act (EPCRA). The Contractor shall maintain chemical inventory records and documentation related to the Emergency Planning and Community Right-to-Know Act. Submit EPCRA (Tier II, HMBP for San Diego AFSSS) reports annually to the appropriate state and local authorities IAW all Federal, State and local laws and regulations (Appendix A, R-1.5.8).

1.5.1.11. Environmental Impact Analysis Process (EIAP). Implement and manage an EIAP program for all sites IAW Federal, State and local laws and regulations.

1.5.1.11.1. Prepare EIAP analysis and documentation for support of all activities to include facility maintenance and repair work orders, projects, and work plans. Prepare AF Form 813 IAW 32 CFR 989 and coordinate with the 21CES/CEV representative prior to submittal to the FC, 20th SPCS for approval. Maintain copies of all EIAP documentation. (Appendix A, R-1.5.9).

1.5.1.12. Environmental Correspondence and Permits. Provide copies of all Federal, State and local environmental correspondence, regulatory permit applications and permits to 21 CES/CEV. Coordinate all outgoing correspondence to federal, state and local officials with the 21 CES/CEV representative prior to submittal (Appendix A, R-1.5.10).

1.5.1.14. Environmental Compliance Tracking and Reporting. Implement an Environmental Compliance Tracking and Reporting program to include regulatory inspection visits, notification of enforcement actions and spill reports IAW all Federal, State, and local laws and regulations. Report environmental regulatory inspections, receipt of environmental enforcement actions, and the release of a hazardous substance, petroleum product, or sewage exceeding 25 gallons or the reportable quantity.. Support 21CES/CEV work involving Environmental Incident Investigation Boards (EIIB) as identified in HQ AFSPC/A7CV Policy Memo P06004V ,. Participate in EIIB CAT 1 and 2 investigations and perform EIIB CAT 3 and 4 investigations and reports, as requested. (Appendix A, R-1.5.11).

1.5.2. Safety. Ensure that all safety programs/provisions meet Federal, State, and local requirements. The Contractor is responsible directly to the Department of Labor’s Occupational, Safety & Health Administration (OSHA) or appropriate state office where OSHA has approved a state plan.

1.5.3. Fire Protection. Manage fire prevention and protection program. Ensure all Contractor employees receive fire prevention and first-aid fire fighting procedures training NLT 30 calendar days of their arrival on station. Maintain documentation of completed training for Government review upon request.

1.5.3.1.

Perform necessary inspections of all fire extinguishers and maintain inspections records IAW NFPA Fire Code 10.

1.5.3.2.

Report all fires. (Appendix A, R-1.5.12)

PART 1, CHAPTER 6

contractor FURNISHED SUPPLIES AND SERVICES

1.6. General. The Government will provide the Contractor with a contract reimbursable (CR) Contract Line Item Number (CLIN) to provide for reimbursement of the purchase of mission support supplies and services with the exception of transportation (See paragraph 1.6.5). These reimbursable items must be in direct support of the mission equipment or mission support requirements.

1.6.1. Mission Support. Provide all mission support supplies and services IAW para. 1.6. required to perform the requirements of the PWS.

1.6.1.1.

Maintain fiscal, supply, purchase, and property accountability for all sites. Provide a monthly summary report of all reimbursable expenditures. (Appendix A, R-1.6.1) 1.6.1.2.

xe "2-1.4 Requirement for Competitive Bids"In all cases of commercial procurement, except procurement with the total money value of $2,500 or less, a minimum of three quotations verbal or written; shall be obtained and the award made to the lowest responsible, responsive bidder. This applies when stations are in an area where three vendors are available. Should a station have less than three vendors locally, an accepted commercial catalog may be utilized in lieu of the vendor and the procurement documented as to why three quotes were not obtained.

1.6.1.3. xe "2-1.5 Procurement Limitations"The Contractor shall submit a written request for reimbursable expenditures to facilitate facilities maintenance and repair requiring specialized trade personnel (may be email) to the 20 SPCS/QAE or GPM and receive authorization prior to initiating any procurement action.

1.6.1.4.

An exception to the requirement for competitive bids or prior authorization from the Government applies if the parts/service is required on an emergency basis to maintain or restore an operation status of the station. For example, air conditioning systems may require emergency repairs to maintain electronic systems operation. A clear relationship between the parts/service and operational status must exist. Use of this exception does not relieve the contractor of formal documentation and accounting of the expense.

1.6.2.

Refuse and Recycling Collection.

The contractor shall dispose of all site refuse. The contractor shall make reasonable efforts utilize recycle sources available before items normally recyclable are disposed of as refuse.

1.6.3.

Pest Control.

The contractor shall use licensed pest management vendors to provide all necessary pest control in accordance with Federal, State and local laws and regulations. Copies of vendor invoices for services provided shall be kept on file. (Appendix A, R-1.6.2)

1.6.4. Sanitation and Cleanliness

. Maintain all site work areas in a neat, clean, orderly and sanitary condition to include periodic dusting and vacuuming (there are no government furnished custodial services available). The contractor shall keep the premises free of accumulations of refuse, waste material and/or debris. Areas will be subject to inspection by Government fire, safety, environmental and health personnel. The Contractor correct any discrepancies identified resulting from a failure to maintain acceptable sanitation and cleanliness as defined above.

1.6.5. Transportation. Provide all transportation required at the sites necessary to transport personnel and equipment to execute the contract requirements (Will not be reimbursed under the contract CR CLIN).

1.6.5.1. Mark all vehicles in a manner that clearly identifies the vehicles as Contractor property, i.e. Contractor name or logo on both sides of the vehicle.

1.6.5.2.

The Contractor may utilize the site maintenance facilities to maintain Contractor furnished vehicles specifically designated for performance of this contract.

1.6.6.

Grounds Maintenance. Provide grounds maintenance at all sites to protect mission assets. Maintain and repair of all government furnished grounds maintenance equipment, to include road graders, tractors, mowers, mules, gators, and edgers.

1.6.7.

Roads Maintenance. Maintain roads and parking areas located within the perimeter at all sites. Contractor shall maintain off-station roads located at the Elephant Butte, New Mexico site only. Such maintenance is required for approximately 20 miles of unimproved roadway between Engle, New Mexico and the site. Contractor shall maintain and repair all government furnished road maintenance equipment, i.e. 2 each road graders. In the event that road maintenance is required and a road grader is not available, the road maintenance may be subcontracted and paid for under the reimbursable CLIN. Contractor shall obtain prior approval from the GPM or 20 SPCS/QAE for subcontracting. The road shall be maintained to the extent that vehicles traveling will not be subject to undue wear and tear.

1.6.8. Back-up Communications. Establish alternate means of telephone communication as a back-up to the commercial land line services provided by the government at each site. The alternate telephone service will only be used in cases of emergency on site or in the event the site commercial land lines are inoperative.

1.6.9. Well Water Services. Maintain well water function at sites where applicable IAW manufacturer, Federal, State and local requirements. Maintenance and repairs requiring trade skills of a higher level than site personnel shall be accomplished by commercial acquisition as applicable to each site. Contractor shall coordinate through 20 SPCS/QAE and the GPM prior to subcontracting for repairs.

1.6.10. HVAC Maintenance / Repair. Perform preventive maintenance of building HVAC systems in accordance with manufacturer recommendations. Maintenance and repairs requiring trade skills of a higher level than site personnel shall be accomplished by commercial acquisition as applicable to each site. Contractor shall coordinate through 20 SPCS/QAE and the GPM prior to subcontracting for repairs.

1.6.11. Facility Maintenance / Repair. Perform preventive maintenance and minor building maintenance such as painting, re-caulking, glass repair, light bulb replacement, door lock repair, or any other basic maintenance not requiring higher-level trade skills other than general maintenance work. Maintenance and repairs requiring trade skills of a higher level than site personnel shall be accomplished by commercial acquisition through coordination with the 20 SPCS/QAE and the GPM.

1.6.12. Severable Work.

1.6.12.1. General. This section outlines the Government's requirement for work which is not specifically identified in the PWS, but which is still within the general scope of this contract. The Government anticipates using fixed-price or cost-reimbursable severable work orders, to be determined by the CO on a case-by-case basis. Severable work orders will be negotiated by the CO as the action occurs.

1.6.12.2. Severable Work. The following examples are types of work, which may be covered by severable work orders:

1.6.12.2.1. Specialized Logistical Support. Provide special logistic support services and equipment as required. This includes, but is not limited to, acquisition (purchase, lease or rental) of specialized test equipment, emergency spares or replacement equipment.

1.6.12.2.2. Contingency/Special Interest Un-programmed Civil Engineering Requirements. The purpose of this option is to expedite civil engineering tasks or projects identified by the Installation/Site Commander. The terms and conditions for each task or project will be negotiated before any work commences 1.6.13.

Severable Work Order Management. Provide all necessary management for severable work orders to include technical management, logistic support and services, administrative support and services, engineering, drafting and similar requirements as they occur.

1.6.14.

Details of Completion. Perform planning, development and distribution of plans and specifications, installation instructions, bills of materials and inspection to complete the severable work at the work location.

1.6.15. As-Built Drawings. Furnish as-built (red-lined) set of plans, specifications, drawings and bills of materials to the individual identified in the negotiated agreement (Appendix A, R-1.6.3)

PART 1, CHAPTER 7

CONTRACTOR’S QUALITY CONTROL (QC) PROGRAM

1.7.1.

Quality Control. The Contractor shall develop, implement and maintain a Quality Control Program, to include a Quality Program Plan (QPP) that ensures that service delivery meets or exceeds performance requirements in the PWS. The QPP shall provide insight into the following quality processes: control of documentation, control of records, internal audits including procedures and oversight, prevention of nonconforming services, identification of nonconforming services, corrective measures if performance requirements are not attained and actions to prevent future recurrence. (Appendix A, R-1.7.1) 1.7.2.

Quality Program Documentation. The Contractor shall provide Quality Program documentation to the government upon request. A copy of submitted quality documents shall be maintained for the life of the contract.

1.7.3.

Quality Status Report (QSR). The Contractor shall generate and distribute a QSR providing insight into the status of issues affecting quality and the Contractor’s self-assessment of performance. (Appendix A, R-1.7.2)

PART 1, CHAPTER 8

CONTINUITY OF SERVICES

1.8.1. Transition Plan. The Contractor shall prepare and distribute a transition plan which addresses the following. (Appendix A, R-1.8.1)

· A smooth transition from contract award to full operational status (Transition/Phase-In)

· A smooth transition from current contract performance to performance by a different Contractor in a follow-on period (phase-out)

· There will be no interruption to mission requirements performed as defined in this PWS

1.8.1.1.

Phase-In. The phase-in period allows Contractor personnel to familiarize themselves with site equipment configuration, establish the workforce and procedures for performing the tasks described in this PWS, and conduct required joint inventories and inspections of GFE with the out-going service provider and the Government.

1.8.1.2. Phase-Out. The phase-out section of the transition plan shall include provisions for completion of appropriate Contractor responsibilities should there be a contract termination, regardless of the reason. The Contractor shall coordinate its activities with the incoming Contractor or Government personnel to effect a smooth and orderly transition at the end of the performance period.

1.8.1.2.1.

Remove all Contractor-owned belongings from Government furnished spaces by midnight on the last day of performance.

1.8.1.2.2.

Before termination or expiration of the contract performance, the Contractor shall review all telecommunication systems and equipment and prepare a report on their condition. The GPM will review the report with the Contractor and resolve any disparities before termination or expiration of this contract. (Appendix A, R-1.8.2)

PART 2

SERVICES SUMMARY

PART 2

services summary

2.1. General. The Services Summary (SS) contains critical Performance Objectives and Thresholds that will be periodically validated by government personnel. Each Performance Objective includes an associated Performance Threshold representing the minimum acceptable level of performance. The Performance Objectives represent the most significant tasks of this contract but do not relieve the Contractor from performance of other responsibilities identified in this PWS.

2.1.1. Performance Objectives may be added or deleted and Performance Thresholds raised or lowered during the course of this contract. For example, changes in technology or mission requirements may add or eliminate SS objectives.

2.2. Findings. A Finding is any government identified noncompliance with contract requirements that specifies that an activity or action did not take place, or did not take place to the standards of timeliness, quantity, or quality required. A Finding is categorized as either Major or Minor. Findings will be documented on a Performance Assessment Report (PAR) and provided to the Contractor for their response, as applicable. While the Contractor will be given the opportunity for re-performance when possible, the deficiency will always be documented.

PART 2

ServiceS Summary Items (SSI)

Reference Performance

Threshold

Data Correction: Per month, respond to 21SW Maintenance Operations Flight (Office Symbol??), for 95% of actions requiring correction, to ensure IMDS data is corrected to meet required timelines, 5 days for ??, and 33 days for ??. Remaining 5% of IMDS or ESR actions cannot be corrected after timeline cutoff listed above.

Deliverables 1 Missed Deliverable per site per month completed and delivered on-time IAW required timelines with any missed deliverables completed and delivered within (1)One delivery interval (i.e., if Deliverable is required within 3 days, an additional 3 days is allowed), or 10 calendar days, whichever is less (10 calendar days applies for deliverables without a listed interval).

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES

3.1.

General Information. The Government will provide all facilities, equipment, materials and services listed below in as-is condition. GFP encompasses Government Furnished Facilities (GFF), Government Furnished Equipment (GFE), Government Furnished Material (GFM) and Government Furnished Information (GFI). The terminology GFE, GFM, GFI and GFF will be used throughout the PWS.

3.2.

Government-Furnished Facilities. A floor plan of all radar sites is provided in Appendix E. Government site facilities have been inspected for compliance with Occupational Safety and Health Programs. No hazards have been identified for which work-arounds have been established. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists, or that work-around procedures will not be necessary or that the facilities as furnished will be adequate to meet the responsibilities of the Contractor. No modification of any Government facilities shall be performed by the Contractor prior to the Contractor furnishing the 20 SPCS/QAE and GPM documentation describing, in detail, the modification requested. No alterations to the facilities shall be made without specific written permission from the CO. The Contractor shall return the facilities to the government in the same condition as received, fair wear and tear and approved modifications excepted.

3.3.

Government-Furnished Equipment. The government will provide the Contractor equipment listed in Appendix E. The Government may add to or upgrade GFE throughout the life of the contract. The Government will provide initial training and detailed maintenance procedures for the new additions or upgrades at no cost to the Contractor. When the Government provides new GFE upgrades, the Contractor shall operate, administer, and maintain the new upgrades and associated documentation to include documentation provided by the support depot or other outside contractor entity.

3.3.1.

Equipment Inventory. During contract phase-in a joint inventory of all GFE shall be conducted by the in-coming Contractor, out-going Contractor and a government representative (identified by the CO). Upon inventory agreement the in-coming Contractor shall assume accountability for all GFE by signing a receipt for all equipment provided by the Government. Items of equipment missing or not in working order shall be recorded and the CO notified in writing. The in-coming Contractor, out-going Contractor and the Government representative shall jointly determine the working order and condition of all equipment and document their findings on the inventory. The incoming contractor shall maintain a copy of the updated property lists throughout the contract period. Updated lists shall contain as a minimum detailed supply, Custody Authorization/Custody Receipt Listings (CA/CRL) 20 SPCS authorized Equipment Custodian. In the event of disagreement between the Contractor and the government representative on the working order and condition of equipment, the disagreement shall be forwarded to the GPM for resolution. (Appendix A, R-3.1.1)

3.3.2. Obtaining Replacement of Government-Furnished Equipment. Submit requests for replacement of GFE to the 20 SPCS Equipment Custodian and GPM for processing. Such requests shall specify the reason for the replacement request.

3.4.

Government-Furnished Materials. The government will provide the materials, listed in Appendix E, for performance of services by the Contractor, for the duration of the performance period of this contract. The Contractor shall keep adequate materials on hand for performance of the contract according to its terms. If additional materials are authorized by the contract, the Contractor shall request such additional materials by providing a written request (may be via email) to the 20 SPCS/QAE and GPM at least 60 calendar days before the required delivery date of the materials. At the conclusion of the contract period the Contractor shall return all residual inventory to the government.

3.5.

Government-Furnished Information . GFI consists of the records, publications, manuals, documents and software currently used by the DCC in its operations at ASCC, Dahlgren VA as listed in Appendix E. Any existing Standard Operating Procedures (SOPs) will also be provided to the Contractor during the phase-in period for use “as-is” or as guidance. The incumbent Contractor, in-coming Contractor and Government shall jointly inventory the GFI before the end of the phase-in period and the Government will release the GFI to the Contractor at the end of the phase-in period. The Contractor shall maintain GFI. At the termination of the contract, the Contractor shall return all GFI to the Government.

3.5.1.

Software. The Government may add to or upgrade government-furnished software throughout the life of the contract. The Government will provide initial training and detailed maintenance procedures for the new additions or upgrades at no cost to the Contractor. When the Government provides new software upgrades, the Contractor shall operate, administer, and maintain the new upgrades and associated documentation.

3.6.

Government-Furnished Services. The Government will provide the services described below to facilitate the Contractor’s performance.

3.6.1.

Government-Furnished Utilities. The Government will provide the Contractor with electricity, water, and sewer within the existing delivery systems for those utilities. The Government will provide land line telephone service at all sites. Utilities shall only be utilized for performance of work under this contract. Contractor personnel shall take all actions necessary to ensure proper conservation of utilities.

3.6.2.

Facility Maintenance. The Government will provide higher level maintenance and repair services for the structure and related heating, ventilation, air conditioning, plumbing, sewage and electrical systems above the Contractor required minor preventive maintenance and repair as described in paragraph 1.6.11, Facility Maintenance/Repair. The Contractor shall bear the expense for repair of any damage, beyond normal wear and tear, caused by Contractor personnel. The Contractor shall notify the 20 SPCS/QAE and GPM in writing (may be via email) when building alterations, repairs, or maintenance are required.

Appendix A

DELIVERABLES

The Contractor shall deliver the following as specified.

Report

Number

Report Requirements: Detail of authority, dollar thresholds limitations and contact information (telephone and email).

Report

Number

Report Requirements:

The plan shall provide for continued operations and timely return of systems to operational status in the event of a national emergency or declared crisis. See bidders’ library for contingency plan template.

Report

1.2.1.3.2.

Report Requirements: IAW contractor electronic format. Reports and logs may be faxed or emailed to the government.

Report

Report Requirements: IAW with CA/CRL or contractor equivalent documents. Inventory may by faxed or emailed to the government.

Report

Report Requirements: Report shall contain: (May be faxed or emailed to the government)

1. Site visitors name, date and purpose of visit

2. Site occurrences (i.e. weather effecting operations or damaging facilities)

3. Quality Assurance and inspection activities

4. Maintenance activities

5. Facilities and grounds activities

6. Logistics activities

7. Security activities

8. Training activities

9. Other activities of note not otherwise addressed above

Report

Report Requirements: Report may be telephonic, faxed or emailed to the government.

Report