SectionLM18Mar08_LCMreview.doc

Section L

RFP #FA2517-06-R-8002

PART IV

REPRESENTATIONS AND INSTRUCTIONS

SECTION L

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PROVISIONS INCORPORATED BY FULL TEXT

Any contract awarded as a result of this solicitation will be * DX rated order; (X) DO rated order certified for national defense use under the Defense Priorities and Allocations System (DPAS) (15 CFR 700), and the Contractor will be required to follow all of the requirements of this regulation.

(End of Provision)

The Government contemplates award of a Fixed Price with Cost Reimbursement line items contract resulting from this solicitation.

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from the Contracting Officer, Carlo Mosca, 21 CONS/LGCZB, 135 Dover Street, Stop 1117, Peterson AFB CO 80914-1117.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Provisions may be viewed in full text at http://farsite.hill.af.mil

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

(b) The use in this solicitation or contract of any Federal Acquisition Regulation Supplement (Defense Federal Acquisition Regulation, Air Force Federal Acquisition Regulation) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Provision)

Provisions may be viewed in full text at http://farsite.hill.af.mil

PROVISIONS INCORPORATED BY FULL TEXT

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, concerned parties may contact the ombudsman, HQ AFSPC/A7K, 150 Vandenberg St., Ste 1105, Peterson AFB, CO 80914-4350, 719-554-5250, FAX 719-554-5299, a7k.wf@afspc.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM level may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

1. AIR FORCE SPACE COMMAND MANDATORY PROCEDURES

5309.507-1 Potential Organizational Conflict of Interest.

(a) There is a potential organizational conflict of interest (see FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest) due to testing and providing technical evaluations on products delivered to the FENCE Program. Accordingly:

(1) Restrictions may be needed to ensure that the Contractor is not testing and providing technical evaluations on products delivered to the FENCE Program without a Conflict of Interest mitigation plan during the performance period of the contract.

(2) As a part of the proposal, the offeror shall provide the Contracting Officer with complete information of previous or ongoing work that is in any way associated with the contemplated acquisition.

(b) If award is made to the offeror, the resulting contract may include an organizational conflict of interest limitation applicable to subsequent Government work, at either a prime contract level, at any subcontract tier, or both. During evaluation of proposals, the Government may, after discussions with the offeror and consideration of ways to avoid the conflict of interest, insert a special provision in the resulting contract, which shall disqualify the offeror from further consideration for award of future contracts.

(c) The organizational conflict of interest clause included in this solicitation may be modified or deleted during negotiations.

2. ELECTRONIC POSTING SYSTEMS

(a) All documents for this solicitation, including amendments and notices to Offerors will be posted on the Federal Business Opportunities website at: http://www.fedbizopps.gov/. Refer to the heading of Air Force Space Command (AFSPC), Peterson AFB, CO and the specific RFP number. Interested parties should check this site regularly for updates and amendments.

(b) Supporting technical information can be accessed and downloaded from the Federal Technical Data Solution (FedTeDS) website at http://www.fedteds.gov/ . The information is normally accessible 24 hours a day, 7 days a week.

(c) For the above sites, refer to the heading of Air Force Space Command (AFSPC), Peterson AFB, CO and the specific RFP number. Interested parties should check these sites regularly for updates and amendments.

A. INFORMATION TO OFFERORS

1. Point Of Contact (POC). The sole POC for this acquisition is the Contracting Officer (CO), Mr. Carlo Mosca. Address any questions or concerns to the CO, Mr. Mosca, at (719) 556-1595; Fax: (719) 556-7900; or Email: Carlo.Mosca@peterson.af.mil.

2. Discrepancies and Ambiguities. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale not later than 15 calendar days after the Request for Proposal (RFP) release. Also, the Offeror shall give written notification to the CO of ambiguities in the solicitation, including the PWS, not later than 15 calendar days after RFP release.

3. Revisions and Amendments. The Government reserves the right to revise or amend the specifications or the solicitation prior to the proposal closing time. Such revisions or amendments will be communicated by formal amendment (Standard Form 30) to this RFP. If such amendments require material changes in quantities or costs, the proposal closing date may be postponed by enough days to enable Offerors to revise their proposals. In such cases, the amendment will include an announcement of the new proposal closing date and time.

4. Data Transmission. To facilitate review and evaluation for this source selection the Government proposes to transmit data via commercial systems. Distributed material will be identified as source selection sensitive and distribution strictly limited to appropriate personnel. Should any contractor object to their proprietary information being shared between source selection evaluators and advisors via commercial e-mail as described above, please advise the Contracting Officer, Carlo Mosca, at (719) 556-1595.

5. Technical Reference Library (Formerly known as Bidders Library). None of the regulations, manuals, or other publications referenced in the Request for Proposal (RFP) will be issued with the solicitation.

a. Unclassified documents, including all PWS exhibits, publications, equipment lists and workload data will be located on www.FedTeDS.gov or another government website.

b. Service Contract Act Labor. The collective bargaining agreements in effect for the current FENCE contract are available on www.FedTeDS.gov.

6. Initial Proposals. Offerors shall submit initial proposals with their most favorable terms, from both a technical and price standpoint. The Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

7. Competitive Range Determination. If a competitive range determination is necessary, the Government intends to limit the number of contract proposals to only the most highly rated proposals in accordance with FAR 15.306(c)(2).

8. Debriefings. The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. All offerors may request a debriefing IAW 15.505 or 15.506. If offerors are eliminated during the competitive range determination they may elect to wait until post award to receive their debriefing; however each offeror may only receive a total of one debriefing.

9. Final Proposal Revisions (FPR). Once discussions, if required, have been concluded, the CO will request that offerors provide a FPR.

B. PROPOSAL PREPARATION INSTRUCTIONS

1. General Instructions and Information. These instructions prescribe the format of proposals and describe the approach for the development and presentation of the proposed data. The Government intends to award using the Performance Price Tradeoff (PPT) approach. Offers will be evaluated using the factors in Section M, Evaluation Factors for Award. A proposal that is sufficiently documented to support performance claims in a complete and orderly manner will enable the Government to perform a thorough and fair evaluation. The offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package may be considered non-responsive.

a. This solicitation is being conducted in accordance with FAR 15.3, Source Selection and AFFARS 5315.3 including Mandatory Procedures (MP) 5315.3 and Informational Guidance (IG) 5315.101-1. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation of your capabilities to perform the requirements outlined in the PWS. The Offeror’s proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their capabilities and experience, and will base its evaluation on the information presented in the Offeror’s proposal. Offers will be evaluated using the factors and subfactors under Section M, Evaluation Factors for Award. Non-compliance with the RFP may be grounds to eliminate the proposal from consideration for contract award.

b. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

c. The proposal acceptance period is specified in Block 12, Section A of the solicitation (SF33). The Offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid for a period of not less than 180 calendar days from receipt.

d. Proposals shall not contain classified information.

e. Alternate proposals will not be accepted.

f. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

2. Format Instructions. This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. Each volume shall be complete in itself. The proposal should include all of the information requested in the subparagraphs. Failure to do so may adversely affect the evaluation. A proposal that is sufficiently documented in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation.

a. Proposal Volumes and Binding. Offers will consist of three (3) separate proposal volumes: Past Performance, Technical Capability and Price. For ease of evaluation, the required proposal formats and extent of data are described below.

(1) Binding: Each volume of the proposal will be separately bound in a standard loose-leaf, three-ring binder. The number of copies for each volume is specified in the table below. Elaborate format and binding are neither necessary nor desirable. All binders will lie flat when opened. The cover and spine of each binder will clearly identify the Offeror’s name, volume number, RFP number, RFP title, i.e., FENCE, and copy number, e.g., copy 2 of 6. The original for each volume will be clearly identified on the cover and the spine. All binders will allow for easy removal and replacement of pages.

(2) Electronic Copies. The content and page size of electronic copies must be identical to the hard copies. The electronic (softcopy) proposal shall be Microsoft Office 2003 compatible. The softcopy version of the proposal will be submitted on Digital Video Disk (DVD). Replacement disks will be required to update the final proposal resulting from any discussions and updates. Offerors are advised to perform a computer virus check prior to submission.

(3) Proposal Volume Organization, Number of Copies and Page Limitations. Offers shall consist of 3 separate proposal volumes: Past Performance, Technical Capability, and Price/Contract Documents. The titles and contents of the volumes should be as defined in this document, all of which shall be within the required page limits and with the number of copies as specified in the table below. Total page count will be based on the printed proposal submission. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal.

Table 1 - Proposal Organization

LIMIT

* The page limitation does not include the Relevancy Matrix (Attachment L-1), Past Performance Questionnaires (Attachment L-2), Consent Letter (Attachment L-3), Client Authorization Letters (Attachment L-4), POC Listing requested in paragraph D1b(2)(a) or the Organizational Change History requested in paragraph D1b(5)b below.

(4) Pages. A page is defined as each face of an 8.5 x11-inch sheet of paper containing information. All information except for document numbers, page number, etc., shall be provided in an image area of 7 x 9 inches. Two pages may be printed back-to-back on one sheet of paper. The background color of each page of the proposal submission shall be white or ivory stock only. All material must be contained within the page limit identified. Excess pages will not be evaluated.

(5) Text. Type size will no be smaller than the type used to generate this solicitation. This particular font is Microsoft Word Arial 11 point font, normal proportional spacing. Text lines will be, at a minimum, single-spaced.

(6) Charts and Tables. Foldouts used for charts, graphics, tables, exhibits or diagrams may not exceed 11 x 17 inches. All information (except for document numbers, page numbers, etc.) must be contained within an image area of 9 x 15 1/2-inches. For page count purposes, foldout pages will count as two pages each. All information except for document numbers, page numbers, etc., shall be provided within an image area of 9 x 15 ½-inches. For page count purposes, each printed side of a foldout page shall be counted as two pages. Figure callouts shall be legible and shall be at least six (6) points in height after final reduction. Figure callouts may be single-spaced. Photo reduced foldout pages will not be allowed.

(7) Table of Contents, Indexing and Glossary. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. However, use of abbreviations and acronyms should be extremely limited. Table of Contents and Glossaries do not count against the page limitations for their respective volumes.

(8) Change pages after initial proposal submission. If the Offeror submits proposal revisions, during or after discussions, any changed pages that are submitted shall be a different color than the original proposal pages (color determined by the Contracting Officer at time of request), and shall have changed information clearly marked by a vertical line in the right margin of the page identifying the changed content. The date of the revision and revision number shall be reflected on each changed page (preferably on, or next to, the vertical change line). Make spreadsheet revisions obvious by highlighting cells that changed.

(9) Evaluation Notices (ENs) and Final Proposal Revisions (FPRs). Proposal format restrictions shall apply to responses to ENs and final proposal revisions.

C. RECEIPT OF PROPOSALS.

1. Volume I – Past Performance. The Offerors Past Performance Volume, paper and electronic, must be received no later than X:00 p.m. Mountain Daylight Time (MDT) on XX XXX 2008 and shall be delivered to the Contracting Officer (CO) at:

21 CONS/LGCZB (Attn: Mr. Carlo Mosca)

135 Dover Street, Suite 1055 (Mail Stop 1117)

Peterson AFB, CO 80914-2357

2. Volume II - Technical Capability and Volume III – Price/Contract Documents. The Offerors Technical and Price Volume, paper and electronic, must be received no later than X:00 p.m. MDT on XX XXX 2008 and shall be delivered to the Contracting Officer (CO) at:

21 CONS/LGCZB (Attn: Mr. Carlo Mosca)

135 Dover Street, Suite 1055 (Mail Stop 1117)

Peterson AFB, CO 80914-2357

3. Proposal Labeling. Proposals delivered in response to this RFP shall reflect the following information on the address label:

a. Solicitation # FA2517-06-R-8002

b. The legend, “To be delivered unopened to the Contracting Officer”, and

c. The volume and copy numbers contained in each box.

NOTE: Offerors hand-carrying proposals to Building 350, Peterson AFB are cautioned that individuals not affiliated with the installation must obtain visitor passes at the Visitor Control Center located before the West Gate. Offerors should allow sufficient time to obtain visitor passes in order to arrive at Building 350 prior to the time established for the receipt of proposals. If using a courier, submit the name of the individual hand-carrying volumes 24 hours in advance to the CO. The courier will be required to provide identification at the time of delivery.

D. PROPOSAL VOLUME INSTRUCTIONS

1. Volume I – Past Performance (FACTOR 1): The purpose of the Government’s past performance evaluation is to assess Offerors performance for work performed within the last five (5) years from the release date of this RFP. The proposed offeror team (including Prime, Subcontractors, and Partners) will be evaluated based on recent performance on relevant contracts, as defined in Section M, paragraph M-3(c). This portion of the evaluation will consider the Offeror's performance including Prime contract experience, subcontractor experience, and the performance of its key personnel, and that of any of the Offeror’s proposed subcontractors and/or partner/team participants. The Present/Past Performance Volume consists of the following items:

a. Past Performance Contract Citations. The Offeror shall provide not more than ten

(10) total recent and relevant performance citations for the proposed contractor team. Submit a minimum of 5 citations for the Prime and no more than 5 total for subcontractor and/or partner/team participant, in the format requested below. For past performance on an IDIQ contract, a single task order will count as one citation. The following information should be included for each identified contract and subcontract. Offerors are cautioned to ensure that information is current and accurate with respect to the listed points of contact.

(1) Contract Number

(2) Contract Level (prime or subcontract) and Cage Code

(3) Contractor name, address, and point of contact

(4) Type of award (negotiated or sealed bid)

(5) Type of contract (CPFF, FPIF, FFP, etc)

(6) Date of award and period of performance

(7) Original and current contract dollar amount (if different provide brief description of reason)

(8) Current name, organization, mailing address, voice/fax telephone numbers and e-mail:

i. PCO

ii. ACO

iii. Program Manager

(9) Contractor Performance (Description of effort as prime or subcontractor)

In describing contractual performance, include specific details of technical and management performance in meeting/exceeding contract requirements and program schedules. Explain any differences between original and current contract dollar values. Offerors may include a discussion of problems encountered on prior contracts and corrective actions taken. In describing contractual effort, provide information on efforts accomplished to resolve problems encountered on prior contracts as well as efforts to identify and manage program risk.

b. Other Past Performance Documentation (not counted towards page count).

(1) Relevancy Matrix. Provide a completed relevancy matrix for your company, including each teaming contractor and/or joint venture partner and proposed subcontractor (Section J, Atch L-1). Identify the proposed work effort for Subcontractors and teaming partners in terms of PWS requirements to be performed to permit the Government to appropriately attribute relevance to the past work in light of proposed roles on this acquisition. Do not identify past performance for proposed team members in areas they are not proposed to perform.

(2) Past Performance Questionnaires and Point of Contact Listing. Offerors will send out the Past Performance Questionnaire (Section J, Atch L-2) to each reference identified in the Past Performance Volume. The responsibility to send out the Past Performance Questionnaires rests solely with the Offeror. References will return completed questionnaires directly to the Government POCs utilizing the Past Performance Transmittal Letter provided (See Section J, Atch L-5). The information contained in completed questionnaires will be considered sensitive and will not be released to the Offeror. The Government reserves the right to contact the references provided by the Offeror and any other references generated by the government to discuss the Offeror’s past performance.

(a) Point of Contact Listing. Provide a list of questionnaire recipients with the POC and phone number for each contract reference provided as part of the Past Performance Volume. The offeror is solely responsible for the accuracy of the contact information provided. The Government reserves the right to contact the references provided by the offeror and any other references generated by the government to discuss the offeror’s present and past performance.

(3) Consent Letters. Subcontractor past performance information cannot be disclosed to the Prime Offeror without the Subcontractor’s consent. Provide a letter in the Past Performance Volume (Section J, Atch L-3) from all Subcontractors consenting to the release of their past performance information to the Prime contractor (letters do not count towards page count). The written consent(s) should be submitted as part of the Present/Past Performance Volume. Should the Offeror not submit consent, the Government will only discuss present/past performance information directly with the prospective subcontractor or teaming partner that is being reviewed. If there is a problem with the proposed subcontractor’s or teaming partner’s present/past performance, the Offeror can be notified of a problem but no details may be discussed without the subcontractor’s/teaming partner’s permission.

(4) Client Authorization Letters. In the event that commercial contracts are presented as sources of information, the Offeror will issue a client authorization letter with the request to complete a Past Performance Questionnaire. A sample client authorization letter is an attachment to this RFP (Section J, Atch L-4).

(5) Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what present/past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes in the organization of your company within the last 5 years. As part of this explanation, show how these changes impact the relevance of any efforts you identify for present/past performance evaluation/performance confidence assessment. Since the Government intends to consider present and present/past performance information provided by other sources as well as that provided by the Offeror(s), your “roadmap” should be both specifically applicable to the efforts you identify and general enough to apply to efforts to which the Government receives information from other sources. Include CAGE codes for any predecessor companies to facilitate Government research.

2. Volume II, Technical Capability (FACTOR 2). The purpose of the Technical Capability proposal is to set forth and demonstrate the offeror’s processes, procedures, and management/technical practices, as they will be applied to the FENCE effort. The Technical Factor and Sub-Factors will be evaluated on a pass/fail basis, assigning ratings of Acceptable or Unacceptable. By your proposal submission you are representing that your firm will perform all the requirements specified in the RFP. Submit your technical proposal addressing the following:

a. FENCE Mission System Operations and Maintenance Training and Qualification (Subfactor 1, Pass/Fail). Describe the proposed methodology to keep FENCE mission system operators and maintainers proficient in mission system operations and maintenance requirements IAW PWS Chapters 1.2 and 1.3. Include the following at a minimum:

(1) Training methodology for initial and recurring training, using a task-based approach, addressing the mission requirements in PWS Chapters 1.2 and 1.3

(2) Evaluation and qualification methodology for system operators and maintainers, and

(3) Documentation and reporting process of operations and maintenance activities

b. Staffing Plan (Sub-Factor 4, Pass/Fail). Using the Staffing Matrix format provided (Section J, Attachment L-6), record your proposed workforce composition showing manning numbers by labor category and hours to meet all FENCE PWS requirements for the initial period of performance and the first option year of the contract. Provide summary information describing proposed changes in labor categories or hours for subsequent option years.

(a) In determining hours, identify 24/7 mission system maintenance requirements, shift work, weekends, holidays, and anticipated personnel absences, that could result in a lapse of performance coverage.

(b) Provide the general labor category descriptions, position titles, experience, education and any certification requirements associated with the FENCE performance requirements within the “Labor Category Description” column of the Staffing Matrix (Section J, Attachment L-6).

c. Management (Subfactor 3, Pass/Fail). Describe the proposed approach to implement and maintain a Quality Program IAW PWS Chapter 1.7, to oversee supplies and services IAW Chapter 1.6 and maintenance controls and procedures IAW PWS Chapter 1.3. Include the following at a minimum:

(1) Describe methodology in implementing Quality Control to meet and maintain the requirements of the PWS.

(2) Describe the documentation process and methodology in providing management oversight of maintenance and supply controls and procedures IAW PWS paragraphs 1.3.1.2 and 1.3.1.3.

3. Volume III – Price/Contract Documents (FACTOR 3). The purpose of this volume is to provide information to the Government to determine price fair and reasonable and for preparing the contract document and supporting file. The offeror’s proposal shall include a signed copy of the Model Contract, and Sections A through K, completed as required.

a. Price Information. The Contracting Officer (CO) has determined there is a high probability of reasonable price competition for this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, reasonable price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. If at any time during this acquisition the CO determines that reasonable price competition no longer exists, however, offerors may be required to submit information necessary for the CO to determine the price fair and reasonable in accordance with FAR 15.403-5.

(1) Insert proposed unit and extended prices in Section B for each Fixed Price Contract Line Item Number (CLIN), including all option periods. When extending the Fixed Price CLINS, use twelve months of service as the quantity for each option year CLIN; exceptions being the first period of performance, which will be six (6) months; the Phase-in CLIN XXXX and Phase-out CLIN XXXX, where the quantity will be one. Offerors must propose on every contract line item, even if it is $0.00, in order to be considered for award. Phase-In CLIN #XXXX will not count towards total evaluated cost.

(2) The Government has established Contract estimates for Logistics under Section B. Offerors are expected to include the Government established amounts in their totals in Section B of the contract. Propose the Government established amounts for these items. No additional cost breakout is required. See Section J, Atch L-7 for Govt CR CLIN amounts.

(3) Identify on the termination CLIN, the cost to terminate performance in that FY once the performance period has been exercised. Identify termination costs IAW 252.232-7007, Limitation of Government’s Obligation. This is required in the circumstance where the Government must incrementally fund Firm-Fixed-Price CLINS and must identify costs required to terminate the contract, should additional funds not become available. The termination costs for all periods will not be included in the total evaluated price.

(4) The Government will incorporate all current and applicable Collective Bargaining Agreements (CBA) and Department of Labor Wage Determinations (WDs) into Section J of the RFP. For positions subject to the CBA and/or Service Contract Act Wage Determinations, the minimum rates must be used. If a position is not covered under a CBA use the applicable area wide wage determination(s) listed in Section J. For those positions covered by CBA, the contractor must meet the minimum requirements of the CBA and should also propose the most appropriate rate(s) for the base year of the contract. For those positions covered by the CBA in which FY0X rates (effective XX/XX/XX) are the latest negotiated, use the FY0X rates in pricing all years, and do not escalate proposed out year labor rates. There is no legal authority for and as a result will not be a wage increase adjustment for the base year of the awarded contract. Option year rates and associated costs shall not be escalated if not supported by the current CBA. Wage increase adjustments for option years will be made as authorized and in accordance with FAR 52.222-43 Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts) if and when terms of the applicable CBA change. At that time the contractor will be authorized to submit requests for equitable adjustments for option year increases if all applicable FAR clause requirements have been met.

(5) Provide a summary page of total proposed price for the base period, and each option period. Provide a summary of total proposed price for each CLIN, in the order listed in Section B, for the base period, and each option period. For fixed priced CLINS, list the CLIN number (item number), the unit price, and the max amount. For the cost CLINs, list the CLIN number, and propose the prices plugged by the Government.

(6) All dollar amounts for all CLINs/SubCLINs should be proposed in whole dollar amounts.

b. Contract Documents. As part of the proposal submission, include the following:

(1) Section A - Completed Standard Form 33 (Solicitation, Offer, and Award). Completed form signed by the offeror constitutes an offer, which the Government may accept. The “original” copy should be clearly marked under separate cover and should be provided without any punched holes.

(2) Completed Section K, Offeror’s Representations (Prime). Complete the FAR representations and certifications using the On-Line Representations and Certifications Application (ORCA) at http:// www.bpn.gov. However, if any FAR or DFAR representations and certifications required are not included in your On-Line Representations and Certifications Application (ORCA), you must submit as part of this chapter. Additionally, include any FAR, DFAR, or AFFARS clause requiring fill-in information. Also for any other acknowledgments required, provide that information here.

(3) Acknowledgement of all amendments. Each offeror must sign and return one copy of the Standard Form (SF) 30 by the date specified on the form.

(4) Exceptions to Solicitation Requirements. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the RFP to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule and cost and specific requirements of the RFP.

(5) Statement of the period for which the proposal is valid. Ensure period is specified in Block 12, Section A of the solicitation (SF33).

(6) If a teaming arrangement is contemplated. Provide complete information as to the arrangement and relationship and copies of any teaming or joint venture agreements.

(7) Confirm that direct labor rates utilized in proposal preparation conform to the applicable Department of Labor wage determinations and/or Collective Bargaining Agreements.

(8) Authorized Offeror Personnel. Provide the name, title and telephone number of the company/division point of contact regarding source selection decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the government.

(9) Company/Division Street Address. Provide company/division's street address, county and facility code, and size of business (large or small).

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION M

EVALUATION FACTORS FOR AWARD

(48 CFR, CHAPTER 2) PROVISIONS

None at this time.

A. AWARD WITHOUT DISCUSSIONS.

As set forth in FAR 52.215-1(f)(4) of Section L, the Government intends to award without discussions. The Government may make a final determination as to whether the offeror’s proposal is acceptable or unacceptable solely on the basis of the initial proposal as submitted. Accordingly, offerors are advised to submit initial proposals that are fully and clearly acceptable without additional information or explanation and contain the offeror’s best terms from a technical and price stand point. The Government reserves the right to conduct discussions if the Contracting Officer (CO) later determines them to be necessary.

B. BASIS FOR CONTRACT AWARD.

1. Competitive Best Value. This is a competitive best value source selection using Performance Price Trade-Off (PPT), in which competing offerors' present and past performance will be evaluated on a basis approximately equal to price considerations. In using the Performance Price Trade-Off (PPT) decision approach, the Government seeks to award to the responsive, responsible offeror whose proposal is considered technically acceptable and will provide the best value to the Government considering price and past performance. All technically acceptable offers shall be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined technically unacceptable. The government reserves the right to award a contract to a higher priced offeror. This may result in an award being made to a higher priced offeror where the Source Selection Authority (SSA) determines that the higher confidence past performance record of the higher priced offeror outweighs the price difference. In such cases the SSA shall make an integrated assessment best value award decision. While the government source selection evaluation team and the SSA will strive for maximum objectivity, the source selection process by its nature is subjective. Therefore, professional judgment is implicit throughout the entire process.

2. Prices. Offerors must include unit prices for each CLIN listed in Section B for the basic period and all option periods. Failure to do so may be cause for rejection of the entire offer.

3. Award. Only one award will be made as a result of this solicitation.

C. EVALUATION FACTORS. The evaluation process shall proceed as follows:

1. Past Performance (Factor 1). Under the Past Performance factor, the Performance Confidence Assessment represents the evaluation of offeror’s present and past work record to assess the Government’s confidence in the offeror’s likelihood of successfully performing as proposed. The Government present/past performance evaluation team, known as the Performance Confidence Assessment Group (PCAG) will accomplish the present/past performance evaluation by reviewing the quality of an offeror’s recent and relevant present/past performance, focusing on and targeting effort that is relevant to the technical factors and price; however, all aspects of performance that relate to this acquisition may be considered. The evaluation process shall proceed as follows:

a. Confidence Rating. To assess the Past Performance Confidence Rating, the Present and Past Performance Information submitted by the Offeror, and any additional information obtained by the Government, will be reviewed and recency determined. Past performance information will be obtained through the Past Performance Information Retrieval System (PPIRS), similar systems of other Government departments and agencies, questionnaires tailored to the circumstances of this acquisition and provided as an attachment to the RFP, Defense Contract Management Agency (DCMA), interviews with program managers and contracting officers, and other sources known to the Government, including commercial sources. The Government intends to use both data provided by the offeror and data it may obtain from other sources.

b. Past Performance Assessment Areas. Recency, Relevancy and quality will be assessed based on the following:

(1) Recency. For the purpose of this evaluation, “recent” is defined as performance occurring within the last five (5) years from the date of release of this solicitation.

(2) Relevancy. A relevancy determination of the offeror’s present and past performance information, including joint venture partners and/or major subcontractors will be made. In determining relevancy of present and past performance information, consideration will be given to the effort, or portion of the effort being proposed by the offeror, joint venture partner, or subcontractor whose information is being reviewed and evaluated. More recent and more relevant performance will have a greater impact on the confidence assessment than less recent or less relevant efforts. Relevancy contemplates present or past performance of a similar magnitude of effort and complexity of effort. The Government is not bound by the offeror’s opinion of relevancy. The relevancy matrix and data obtained from other sources will be used to establish the relevance of present and past information. The PCAG will conduct an in-depth review and evaluation of all performance data obtained to determine how closely the work performed relates to the proposed effort. The PCAG will, as deemed necessary, confirm present and past performance information identified by offerors in their proposals. The Government may consider relevant information performed for other agencies of the federal, state or local Governments and commercial customers. The following relevancy definitions apply:

mission system operations and maintenance, communications-electronics maintenance, supply, communications operations and maintenance, facilities and grounds maintenance, Program Management (to include staffing, training, retention and transition), and Cost/Price at two (2) or more separate operating locations.

(3) Quality. In evaluating the extent to which the Offeror's present and past performance met mission requirements, a Quality rating will be assigned. The ratings are listed in the table below. The Government will consider things such as the Offeror's quality of performance, adherence to schedules (including the administrative aspects of performance), reasonable and cooperative behavior, ability to manage subcontracts, commitment to customer satisfaction, and responsiveness. For the quality rating, the Government may consider any present or past performance information available on the Offeror and partners. When any present of past performance indicates performance problems, the Government will consider the number and severity of the problems and the appropriateness and effectiveness of any corrective actions taken (not just planned or promised). The Government may review more recent contracts or performance evaluations to ensure corrective actions have been implemented and to evaluate their effectiveness. If the Offeror clearly demonstrates management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified, this may allow the Offeror to be rated higher than might otherwise be indicated. All Offerors will be given an opportunity to respond to any adverse present and past performance information obtained by the PCAG that the Offerors did not previously have an opportunity to address, provided the subcontractor/teaming partners submit the Consent Letter and /or Transmittal Letter for Commercial Contracts, Client authorization letters. Adverse present and past performance is defined as present and past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received.

c. Performance Confidence Assessment. Each offeror will receive a single integrated Performance Confidence Assessment, which is the rating for the Past Performance Factor 1. The overall confidence assessment is derived based upon the recency, relevancy and quality evaluation of all information reviewed. Each offeror will receive one of the ratings described in AFFARS Mandatory Procedure (MP) 5315.304 Table 3, as shown below:

Offerors without a record of relevant past performance, or for whom information on past performance is not available, will not be evaluated favorably or unfavorably on past performance and as a result, will receive an “Unknown Confidence” rating for the Past Performance factor.

2. Technical Capability (Factor 2). The government technical evaluation team shall evaluate the technical proposals on a pass/fail basis, assigning ratings of Acceptable or Unacceptable for each sub-factor under the Technical Capability Factor. The proposals shall be evaluated against the following sub-factor criteria:

a. FENCE Mission System Operations and Maintenance Training and Qualification (Subfactor 1, Pass/Fail). The proposal is technically acceptable when it demonstrates:

(1) Training methodology for initial and recurring training, using a task-based approach, addresses the mission requirements in PWS Chapters 1.2 and 1.3,

(2) Evaluation and qualification methodology addresses how the contractor will maintain proficient system operators and maintainers, and

(3) Documentation and reporting process addresses how the contractor will monitor and report operations and maintenance activities over the life of the contract.

b. Staffing…