Statement_of_Work_-_F15PS00234.pdf

UNITED STATES FISH AND WILDLIFE SERVICE

DAM SAFETY PROGRAM TECHNICAL SUPPORT

STATEMENT OF WORK (SOW)

F15PS00234

Part I - Background

The Fish and Wildlife Service Coordination Act of 1934 established the statutory authority for the FWS to operate facilities associated with fish and wildlife conservation. Under this authority and several later statutes and executive orders, the FWS operates hydraulic structures that have been designed and constructed internally; acquired through purchase, use, and control; acquired through certain agreements; or use and control acquired through the Federal Aid program.

Presently, there are approximately 196 concrete and earthen structures classified as dams which are the responsibility of the FWS at various locations throughout the United States. These dams, other hydraulic structures, and their appurtenant facilities are operated to promote conservation and enhancement of the fish and wildlife resource.

Part II - Definitions and Levels of Professional Responsibility

Definitions

A/E

A firm (individual, partnership, corporation, joint venture) that provides architectural and engineering services, including those professional services of an architectural or engineering nature as well as incidental services that members of these professions and those in their employ may logically or justifiably perform.

CAD

Computer-aided drafting. A term that includes a wide range of computer software that functions in conjunction with computer hardware and printers, plotters, etc., for performance of drafting functions and production of architectural and engineering drawings. Also CADD, computer-aided design and drafting.

CO

Contracting Officer. COs are authorized to enter into and administer contracts for professional services on behalf of the government and to make related determinations and findings within the limitations of the authority delegated to them.

COR

Contracting Officer's Representative. A person duly authorized in writing to act on behalf of the

CO to administer a contract, subject to certain limitations. The primary tasks of the COR are to monitor the A/E performance, to evaluate the work as it progresses, and to recommend final acceptance of the completed work.

FAR

Federal Acquisition Regulations. The governing regulatory authority for all Federal acquisitions.

FWS

United States Department of Interior, Fish and Wildlife Service.

US Fish & Wildlife Service

Dam Safety Program Technical Support

Statement of Work

Interchangeable Terms

For the purpose of this contract and individual task orders, the terms "Contractor," "Architect-

Engineer," and "A/E" may be interchanged and shall be construed to mean the A/E, its subconsultants and officials or joint ventures involving the A/E. The terms "FWS" and "Service" may be interchanged and shall be construed to mean the U.S. Fish and Wildlife Service. The term "order," "delivery order," and "task order" may be used interchangeably throughout this contract.

NEPA

The National Environmental Policy Act of 1969 is a procedural law which is the basic national charter for protection of the environment. The primary objectives of NEPA are to consider every significant aspect of the environmental impact of the proposed action and to inform the public that the agency did consider environmental concerns in its decision-making process. NEPA opens up Federal agency decision-making processes to involvement and scrutiny by state and local governments and other concerned public and private organizations. The Council on

Environmental Quality (CEQ) Regulations tells Federal agencies what they must do to comply with the procedures and achieve the goals of the Act.

Pre-Title I Services

Project Identification/Planning/Feasibility Analysis. Services which result in a description of requirements, goals, and objectives; and development of the preliminary information needed to evaluate the feasibility of the project and provide a preliminary cost and schedule. The design process is considered approximately 10 percent complete at the end of Pre-Title I Services.

Project identification/feasibility services could include studies to determine project scope and design criteria needed to satisfy statutory and Service requirements and ensure project feasibility;

analysis of alternative sites; preliminary conceptual sketches used for development of a preliminary cost estimate range; and identification of applicable codes and design standards.

Title I Services

Project Appraisal/Conceptual Design. Services which include conducting field investigations which may consist of topographical and other field surveys, soil borings, and other subsurface data collection; obtaining permits; preliminary technical analyses and investigations; studies, sketches, layouts, outline specifications, and preliminary drawings; and reports including preliminary estimates of cost of the proposed project and of all structures, utilities, and appurtenances.

Title II Services

Project Final Design. Services which include performing detailed engineering analysis; preparing complete architectural and/or engineering designs; preliminary and final working drawings, specifications, cost estimates, bid proposals, and other construction contract documents; and interpretation of plans and specifications during the construction phase.

Title III Services

Project Construction Management and Inspection. Services which include daily on-site inspection of construction operations and preparation of daily inspection reports to insure compliance with the contract; review and recommendation of construction contractor-prepared time and/or cost schedules; review of and recommendations on construction contractor submittals of shop drawings and product literature for proposed materials for the project;

evaluation of any construction contractor-proposed modifications; preparation of documents for change orders including, but not limited to, sketches, drawings, specifications and maintenance manuals, including as-built drawings for any projects upon completion of construction.

VE

Value engineering is an organized effort to analyze the functions of systems, equipment, facilities, services, and supplies for the purpose of achieving the essential functions at the lowest life cycle cost consistent with required performance, reliability, quality and safety. The services could include VE evaluation and review and study of design documents immediately following completion of the 35 percent design stage or at such stages as the Contracting Officer may direct.

Services could also include review of and recommendations on the viability of construction contractor-submitted VE change proposals.

LEVELS OF PROFESSIONAL RESPONSIBILITY

(Source: National Society of Professional Engineers)

The following descriptions are intended to define the skill/pay levels for both the engineering disciplines and the scientific disciplines (biologist, chemist, archeologist, etc.).

Engineer Level I/II. This is the entry and second level for professional work. Performs assignments designed to develop professional engineering work knowledge and abilities, requiring application of standard techniques, procedures, and criteria in carrying out a sequence of related engineering tasks. Limited exercise of judgment is required on details of work and in making preliminary selections and adaptations of engineering alternatives.

Typical duties and responsibilities: Using prescribed methods, performs specific and limited portions of a broader assignment of an experienced engineer. Applies standard practices and techniques in specific situations, adjusts and correlates data, recognizes discrepancies in results, and follows operations through a series of related detailed steps or processes.

Typical position titles: Junior Engineer, Associate, Detail Engineer, Engineer-in-Training, Assistant Research Engineer, Construction Inspector.

Engineer Level III. Independently evaluates, selects, and applies standard engineering techniques, procedures, and criteria, using judgment in making minor adaptations and modifications. Assignments have clear and specified objectives and require the investigation of a limited number of variables. Performance at this level requires developmental experience in a professional position or equivalent graduate level education.

Typical duties and responsibilities: Performs work which involves conventional types of plans, investigations, surveys, structures, or equipment with relatively few complex features for which there are precedents. Assignments usually include one or more of the following: equipment design and development, test of materials, preparation of specifications, process study, research investigations, report preparation, and other activities of limited scope requiring knowledge of principles and techniques commonly employed in the specific narrow area of assignment.

Typical position titles: Engineer or Assistant Engineer, Project, Plant, Office, Design, Process, Research, Inspector, Engineering Instructor.

Engineer Level IV. As a fully competent engineer in all conventional aspects of the subject matter of the functional area of the assignments, plans and conducts work requiring judgment in the independent evaluation, selection, and substantial adaptation and modification of standard techniques, procedures, and criteria. Devises new approaches to problems encountered. Requires sufficient professional experience to assure competence as a fully trained worker. Completion of all requirements for a doctoral degree may be substituted for experience.

Typical duties and responsibilities: Plans, schedules, conducts or coordinates detailed phases of the engineering work in a part of a major project or in a total project of moderate scope.

Performs work which involves conventional engineering practice but may include a variety of complex features such as conflicting design requirements, unsuitability of conventional materials, and difficult coordination requirements. Work requires a broad knowledge of precedents in the specialty area and a good knowledge of related specialties.

Typical position titles: Engineer or Assistant Engineer, Resident, Project, Plant, Office, Design, Process, Research, Chief Inspector, Assistant Professor.

Engineer Level V. Applies intensive and diversified knowledge of engineering principles and practices in broad areas of assignments and related fields. Makes decisions independently on engineering problems and methods, and represents the organization in conferences to resolve important questions and to plan and coordinate work. Requires the use of advanced techniques and the modification and extension of theories, precepts, and practices of their field and related sciences and disciplines. The knowledge and expertise required for this level of work usually result from progressive experience.

Typical duties and responsibilities: One or more of the following: 1) In a supervisory capacity, plans, develops, coordinates, and directs a large and important engineering project or a number of smaller projects with many complex features. A substantial portion of the work supervised is comparable to that described for Engineer IV; 2) As individual worker, carries out complex or novel assignments requiring the development of new or improved techniques and procedures.

Work is expected to result in the development of new or refined equipment, materials, processes, products and/or scientific methods; 3) As staff specialist, develops and evaluates plans and criteria for a variety of projects and activities to be carried out by others. Assesses the feasibility and soundness of proposed engineering evaluation tests, products, or equipment when necessary data are insufficient or confirmation by testing is advisable. Usually performs as a staff advisor and consultant as to a technical specialty, a type of facility or equipment, or a program function.

Typical position titles: Senior or Principal Engineer, Resident, Project, Office, Design, Process, Research, Assistant Division Engineer, Associate Professor, Project Leader.

Engineer Level VI. Has full technical responsibility for interpreting, organizing, executing, and coordinating assignments. Plans and develops engineering projects concerned with unique or controversial problems which have an important effect on major organization programs. This involves exploration of subject area, definition of scope, and selection of problems for investigation and development of novel concepts and approaches. Maintains liaison with individuals and units within and outside their organization, with responsibility for acting independently on technical matters pertaining to their field. Work at this level usually requires extensive, progressive experience.

Typical duties and responsibilities: One or more of the following: 1) In a supervisory capacity, a) plans, develops, coordinates, and directs a number of large and important projects or a project of major scope and importance, or b) is responsible for the entire engineering program of an organization when the program is of limited complexity and scope. The extent of their responsibilities generally require a few (3 to 5) subordinate supervisors or team leaders with at least one in a position comparable to Engineer V. 2) As individual researcher or worker, conceives, plans, and conducts research in problem areas of considerable scope and complexity.

The problems must be approached through a series of complete and conceptually related studies, are difficult to define, require unconventional or novel approaches, and require sophisticated research techniques. Available guides and precedents contain critical gaps, are only partially related to the problem or may be largely lacking due to the novel character of the project. At this level, the individual researcher generally will have contributed inventions, new designs, or techniques which are of material significance in the solution of important problems. 3) As a staff specialist, serves as the technical specialist for the organization (division or company) in the application of advanced theories, concepts, principles, and processes for an assigned area of responsibility (i.e., subject matter, function, type of facility or equipment, or product). Keeps abreast of new scientific methods and developments affecting their organization for the purpose of recommending changes in emphasis of programs or new programs warranted by such developments.

Typical position titles: Senior or Principal Engineer, Division or District Engineer, Production

Engineer, Assistant Division, District or Chief Engineer, Consultant, Professor, City or County

Engineer.

Engineer Level VII. Makes decisions and recommendations that are recognized as authoritative and have an important impact on extensive engineering activities. Initiates and maintains extensive contacts with key engineers and officials of other organizations and companies, requiring skill in persuasion and negotiation of critical issues. At this level, individuals will have demonstrated creativity, foresight, and mature engineering judgment in anticipating and solving unprecedented engineering problems, determining program objectives and requirements, organizing programs and projects, and developing standards and guides for diverse engineering activities.

Typical duties and responsibilities: One or both of the following: 1) In a supervisory capacity, is responsible for a) an important segment of the engineering program of an organization with extensive or diversified engineering requirements, or b) the entire engineering program of an organization when it is more limited in scope. The overall engineering program contains critical problems, the solution of which requires major technological advances and opens the way for extensive related development. The extent of their responsibilities generally requires several subordinate organizational segments or teams. Recommends facilities, personnel, and funds required to carry out programs which are directly related with and directed toward fulfillment of overall organization objectives. 2) As individual researcher or consultant, is a recognized leader and authority in their organization in a broad area of specialization or in a narrow but intensely specialized field. Selects research problems to further the organization's objectives. Conceives and plans investigations of broad areas of considerable novelty and importance for which engineering precedents are lacking in areas critical to the overall engineering program. Is consulted extensively by associates and others with a high degree of reliance placed on their scientific interpretations and advice. Typically, will have contributed inventions, new designs, or techniques which are regarded as major advances in the field.

Typical position titles: Principal Engineer, Division or District Engineer, Department Manager, Director or Assistant Director of Research, Consultant, Professor, Distinguished Professor or

Department Head, Assistant Chief or Chief Engineer, City or County Engineer.

Engineer Level VIII. Makes decisions and recommendations that are recognized as authoritative and have a far-reaching impact on extensive engineering and related activities of the organization. Negotiates critical and controversial issues with top level engineers and officers of other organizations. Individuals at this level demonstrate a high degree of creativity, foresight, and mature judgment in planning, organizing, and guiding extensive engineering programs and activities of outstanding novelty and importance.

Typical duties and responsibilities: One or both of the following: 1) In a supervisory capacity, is responsible for a) an important segment of a very extensive and highly diversified engineering program, or b) the entire engineering program when the program is of moderate scope. The programs are of such complexity that they are of critical importance to overall objectives, include problems of extraordinary difficulty that often have resisted solution and consist of several segments requiring subordinate supervisors. Is responsible for deciding the kind and extent of engineering and related programs needed for accomplishing the objectives of the organization, for choosing the scientific approaches, for planning and organizing facilities and programs, and for interpreting results. 2) As individual researcher or consultant, formulates and guides the attack on problems of exceptional difficulty and marked importance to the organization or industry. Problems are characterized by their lack of scientific precedents and source material, or lack of success of prior research and analysis so that their solution would represent an advance of great significance and importance. Performs advisory and consulting work for the organization as a recognized authority for broad program areas or in an intensely specialized area of considerable novelty and importance.

Typical position titles: Chief Engineer, Bureau Engineer, Director or Research, Department Head or Dean, County Engineer, City Engineer, Director of Public Works, Senior Fellow, Senior Staff, Senior Advisor, Senior Consultant, Engineering Manager.

Engineer Level IX. An engineer at this level is either 1) in charge of programs so extensive and complex as to require staff and resources of sizeable magnitude (e.g., research and development, a department of government responsible for extensive engineering programs, or the major component of an organization responsible for engineering required to meet the objectives of the organization); or 2) is an individual researcher or consultant who is recognized as a national and/or international authority and leader in an area of engineering or scientific interest and investigation.

Typical position titles: Director of Engineering, General Manager, Vice President, President, Partner, Dean, Director of Public Works.

Part III - Scope of Services and Responsibilities

A. The Architect/Engineer (A/E) shall furnish any or all of Safety Evaluation of Existing

Dams (SEED) Inspections Pre-Title I, Title I, Title II, Title III, and National

Environmental Policy Act (NEPA) Compliance Services to the FWS for projects at various locations throughout the United States. Typical projects may include new dams, rehabilitation/reconstruction/ modification of existing dams, other hydraulic structures, their appurtenant facilities (such as spillways, outlet works, gates, etc.), and associated work. Typical task orders may include, but are not limited to inspections; analysis;

design; preparation of drawings, specifications, and other construction documents; field investigations; stability studies; hydraulic and hydrologic studies; biological and cultural studies, documentation, construction supervision, and consultation; and Clean Water Act certification and permitting.

B. The A/E is professionally responsible for the services performed under this contract. The

A/E shall be responsive to Government-furnished criteria, information, guidance, and review comments. All services shall be in full compliance with Federal, State and FWS requirements.

C. Professional disciplines required for performance of this contract could include any or all of the following technical areas:

- Civil Engineering - Estimating

- Structural Engineering - Hydrology

- Hydraulic Engineering - Archaeology

- Soils Engineering - Architecture

- Geotechnical Engineering - Diving

- Environmental Engineering - Surveying

- Mechanical Engineering - Biology

- Electrical Engineering - Botany

- Construction Engineering and - Ecology

Inspection - Water Quality

D. Standard Responsibilities

1. The services specified in each task order could include visits to the project sites;

meetings with Government representatives and other key personnel or consultants; and making presentations of proposed design solutions to selected officials. The location for these visits, meetings, and presentations will be specified in the individual task orders and could include the A/E's office, the FWS offices in Arlington, Virginia or any other site as deemed appropriate by the government for the particular requirement.

2. The A/E shall, without additional cost to the Service, obtain the necessary permits, licenses, and approvals from all local, State, and Federal authorities as are necessary for the performance of the services by the A/E required by the individual task orders issued under this contract. Should it become necessary in the performance of the work to secure the right of ingress and egress to perform any of the work on properties not owned or controlled by the Government, the

A/E shall secure the consent of the representative, or agent prior to effecting entry on such property.

3. The A/E shall prepay shipping charges on all charts, sketches, drawings and documents submitted to the FWS Project Manager, Contracting Officer (CO), or

Contracting Officer's Representative (COR).

4. The A/E shall closely coordinate the work for which they are responsible under this contract with related work being performed by FWS personnel.

5. During the construction phase of a project, when required by the FWS in a task order, the A/E shall check and recommend for Service approval/rejection submittals by the construction contractor (shop drawings, samples, equipment lists, data sheets, etc.) associated with the A/E's portion of the design work.

6. The A/E may be required to assist the FWS in conferring and coordinating with state and local government agencies.

7. The A/E may be required to be a member of the final inspection team on all new construction and major repair and alteration projects; however, final acceptance shall be predicated exclusively upon the inspection performed by Government personnel.

8. The use of trade names, proprietary items, and the drafting of a specification by adapting a manufacturer's description of a commercial article is permissible but is not intended to be restrictive to free and open competition among suppliers. The item shall be specified by giving its functional or salient characteristics, such as chemical composition, physical characteristics, laboratory test results, performance in actual use, etc. The phrase "or approved equal" shall be used when designating a commercial article or its salient characteristics.

E. Tasks to be Performed

As the Government identifies project requirements, a task order will be issued in accordance with the procedures outlined in Special Contract Requirements. The A/E may be required to perform any or all of the following tasks:

1. SEED Inspections

a. Inspections shall be conducted in accordance with the Federal Guidelines for Dam Safety, Department of the Interior and Fish and Wildlife Service

(Service) standards and publications, and accepted engineering principles.

b. An assessment of previous analyses.

c. Identify problems and provide information so that the Service can make fully informed decisions regarding the need for repairs, operational changes, modifications, or additional analyses.

d. A review of existing Emergency Action Plans (EAP’s) of the high and significant hazard dams.

e. Review the previous SEED reports.

f. Perform an on-site examination to determine the current condition of the dam.

g. A conference shall be held between the inspecting engineer and the accompanying Service representative at the conclusion of the field inspection.

h. An assessment of any changes in the floodplain and the adequacy of the current Hazard Classification.

i. Recommendations for additional stability, seepage, hydrology-hydraulics, etc., analyses needed to assess the performance of the dam will be provided.

2. Pre-Title I (Project Identification/Planning/Feasibility Analysis) tasks could include any or all of the following:

a. Determination of feasible engineering solutions/alternatives which satisfy the project goals, objectives, and user requirements.

b. Studies to determine project scope and design criteria.

c. Analysis of alternative sites.

d. Preparation of sketches.

e. Development of a preliminary cost estimate range and schedule.

f. Identification of applicable codes and design standards.

g. Other task(s) as determined by project-specific requirements.

3. Title I (Conceptual Design) tasks could include any or all of the following:

a. Collection and development of design data (e.g., surveying, drilling, sampling, testing, etc.).

b. Performance of engineering analysis and studies (e.g., hydraulic, stability, etc.).

c. Preparation of alternative conceptual designs.

d. Preparation of a report presenting the various alternative designs including:

(1) description of the study and investigations;

(2) descriptions of the alternatives considered;

(3) drawings and sketches required to illustrate the alternatives;

(4) listing of data used and assumptions made;

(5) evaluation of the alternative designs;

(6) comparative evaluation of the alternative designs;

(7) recommendation for final design, including discussion of the basis for the recommendation; and

(8) summary of results, conclusions and recommendations.

e. Performance of value engineering (VE) studies.

f. Other task(s) as determined by project-specific requirements.

4. Title II (Final Design) tasks could include any or all of the following:

a. Performance of design analysis and engineering calculations.

b. Preparation of construction drawings.

c. Determination and documentation of reservoir operation during construction.

d. Determination and documentation of dewatering requirements and other construction considerations.

e. Preparation of technical specifications.

f. Preparation of a construction cost estimate.

g. Preparation of a material and equipment source listing and associated manufacturer's data.

h. Documentation of designer's operating criteria.

i. Other task(s) as determined by project-specific requirements.

5. Title III (Construction Management) tasks could include any or all of the following:

a. Performance of construction inspection.

b. Review of contractor submittals.

c. Preparation of construction progress reports.

d. Photographing/documentation of construction progress.

e. Review of VE change proposals submitted by the construction contractor.

f. Review of construction contractor claims, modifications, etc.

g. Other task(s) as determined by project-specific requirements.

6. NEPA Compliance

The A/E may be required to perform studies, documentation and consultations necessary to comply with the requirements of the National Environmental Policy

Act (NEPA) and to obtain certification and permits required under the Clean

Water Act. Tasks could include any or all of the following:

a. Perform studies to determine impacts to wildlife, vegetation, water, soil, air, cultural resources, wetlands, floodplains, and recreation caused by the project design alternatives.

b. Participate in Section 7 consultation for threatened and endangered species.

c. Perform cultural resources activities in accordance with the requirements of the National Historic Preservation Act of 1966, including: conduct surveys, prepare reports, assess affects/impacts, and consult with the State

Historic Preservation Officer (SHPO).

d. Prepare NEPA documentation (Environmental Assessment, Environmental Impact Statement, Finding of No Significant Impact, Record of Decision, etc.)

e. Conduct/participate in public involvement activities (scoping meetings, public hearings, etc.)

f. Perform studies and prepare applications for certification and permits required under the Clean Water Act (i.e., Section 401, 402, 404)

g. Develop design considerations for mitigation of potential impacts.

h. Other task(s) as determined by project-specific requirements.

F. The A/E may be required to provide other design and/or construction data needed for state approvals, permits, etc. Specific requirements will be stated in individual task orders, as required.

Part IV - Objective

The objective of this contract is to provide comprehensive technical support for the dam safety program and for other water resource related responsibilities of the U.S. Fish and Wildlife

Service (FWS). The services required under this contract could include any or all of the activities associated with inspection, planning, design, construction supervision, repair, modification, new construction, and reconstruction of dams, other hydraulic structures, their appurtenant facilities, and associated work.

Funded projects, that are the responsibility of the Service Engineering Center and are not performed by in-house staff, will be accomplished through individual task orders, issued under this basic contract. Firm fixed-price task orders will include specific statements of work and be negotiated as individual projects.

Part V - Requirements for Deliverables

Unless specified differently in a Task Order, the following requirements shall apply to submittals for Title I (Conceptual Design) and for Title II (Final Design). Submittal requirements for other levels of project development will be as designated in the individual task orders.

A. Drawings shall be titled, numbered, and formatted to the standards used by the FWS, DEN and shall be produced in AutoCAD (release 14 or newer) format. The 100-percent submittal package for final design shall include:

1. Final drawings on 22" x 34", 3 mil (minimum) double matte mylar or mylar sepia.

2. One set of prints upon which the A/E has affixed their professional seal adjacent to the title block.

3. One copy of all AutoCAD files on CD ROMs.

B. Specifications shall comply with CSI (Construction Specifications Institute) format and shall be produced in latest Word document.

The specifications shall be of sufficient detail so that when used with associated drawings, and with any specifications and standards incorporated by reference, construction bids can be sought by the Government on a full and open competitive basis.

The technical specifications shall precisely state what is expected from the construction contractor in clear and concise statements. All materials shall be described, where possible, by reference to standards generally known to the industry. The standards include nationally recognized industry, technical society, Federal, or military specifications and standards. Each cited specification or standard shall include its publication date. The standard which best represents no more and no less than the

Government's minimum needs shall be selected for incorporation into the specification.

The 100-percent submittal for final designs shall include:

1. One set of 8-1/2" x 11" reproducible masters and

2. One (1) copy of the Word files on a CD Rom.

C. Cost estimates shall be accurate and realistic, reflecting current prices for work and materials, and shall take into account possible labor shortages or other local conditions that may affect the cost of the work. Sufficient supporting data shall be furnished to enable the Government to determine how the estimated costs were established.

Cost Estimates for SEED Recommendations – Develop cost estimates associated with recommendations to improve the integrity and operational adequacy of the dam. Develop cost estimates associated with additional studies and analyses required to further evaluate the integrity of the dam.

Cost Estimates for Conceptual Designs - Cost estimates for conceptual designs shall be developed from drawings of the conceptual designs and other data. The estimates shall be broken down into the major items of construction with the quantities and cost of each shown. Lump sum amounts for major items which cannot be readily evaluated will not be accepted. Estimates prepared at this stage of completion shall be prepared in as much detail as possible. The Estimate Summary Sheet shall be fully developed to determine its adequacy even though the full details of some sections or items may not be available at the time.

Cost Estimates of Design for Construction - Cost estimates of designs for construction shall be comparable to estimates prepared by bidding construction contractors taking into consideration the local bidding climate. It is intended that the Government estimate reflect a value in the lower end of the overall bidding range, but not a competing low bid.

The estimate is an updated version of the conceptual design estimate and is developed from complete drawings and specifications and the Government's review comments on the conceptual estimate. This estimate shall be a firm and realistic estimate of the project cost based on accurate cost data and takeoff quantities.

Since the cost estimates prepared by the A/E will be used for evaluating construction contractor bids, the estimates are considered confidential material and are intended for official government use only. This material shall not be divulged to other than authorized

Government personnel. In the event that the A/E intends to employ parties other than its own staff in preparing cost estimates, written approval of the Contracting Officer of such parties is required. The Government will not grant approval of the same, unless assurances are submitted that the contracting firm will keep the cost estimates confidential and will not later submit an offer or serve as a subcontractor to an offerer on the construction contract. Cost estimates shall remain the sole property of the

Government and shall not be made available to others for any purpose. The sale or provision of quantity takeoffs and associated costs by the A/E to prospective bidders is prohibited.

Standard units of measure, common to the trade involved, are to be used. The accuracy of the quantity takeoff shall be carefully verified. A reasonable allowance for waste shall be included where applicable. The estimate shall cover all work to be performed by the construction contractors, including handling and installation of any Government-furnished equipment. Unit prices shall be to the nearest cent and extensions to the nearest dollar.

Cost estimates shall be prepared in two parts:

1. The Estimate Summary Sheet; and

2. Supporting data consisting of quantity takeoff worksheets, indexed compilation of quotations from manufacturers and suppliers, and data to support the A/E's unit prices.

D. Catalog Cuts. Two (2) sets of catalog cuts and design data shall be provided for all specified equipment.

E. Design Summary. The A/E shall prepare and furnish bound draft and final design summaries, as required by the task orders. The design summary shall include chapters on designer's operating criteria and construction considerations. Design data shall be included in an appendix of the design summary. The design summary shall be included as an integral part of the reports produced for the preliminary design review, progress review, draft final, and final design.

F. Design calculations shall be included in the design summary and shall consist of all functional and engineering criteria, design information, and calculations to support the design drawings and specifications. The design calculations shall be represented in a clear and legible form incorporating a title page and a table of contents. Pages shall be numbered consecutively and identified in the table of contents. Cross-referencing shall be clear. All sources of information, formula, tables, and references shall be identified.

Assumptions and conclusion shall be explained.

The design calculations shall be presented on 8-1/2- by 11-inch paper, except that larger sheets may be used when required for graphs or other special calculations forms.

Computer printouts shall be reduced to 8-1/2- by 11-inch paper. The material may be typewritten, hand-lettered, handwritten, or a combination thereof, provided it is legible, clearly expressed, and properly indexed. All design calculations shall be reproduced so as to be fully legible.

No portion of any design analysis shall be both computed and checked by the same person.

G. Other reports and deliverables and/or changes to the above requirements will be specifically detailed in each individual task order.

Part VI – Task Order Procedures

A. Task Orders shall be issued by the Contracting Officer in accordance with the following procedures after the award of this contract:

1) The Contracting Officer shall issue a Request for Proposal (RFP) letter to the

Contractor which shall include a scope of work for the proposed project, description of expertise required, and the number of calendar days to complete this project and the number of days to complete the proposal.

2) The Contractor shall then respond to the Contracting Officer’s RFP by including: (i)

A brief technical discussion describing how the work will be performed and any variations in the original scope of work. (ii) A cost proposal identifying labor categories and number of hours within each category required for the performance of the proposed work. (iii) Identify and provide rational for all non-labor cost elements required for performance. (iv) Identify any Government property required for performance.

3) Upon receipt of the proposal, the Contracting Officer will analyze the proposal for technical capability and costs and, if acceptable, issue a Task Order directing the

Contractor to commence performance, or if the proposal is not fully acceptable as offered, negotiations shall be conducted prior to issuance of Task Order. In the event issues pertaining to a proposed work item cannot be resolved to the satisfaction of the

Contracting Officer, the Contracting Officer reserves the right to withdraw and cancel the proposed work. In such event, the Contractor shall be notified via letter, of the

Contracting Officer’s decision. This decision shall be final and conclusive and shall not be subject to the Disputes clause or the Contract Disputes Act.

4) The Contractor is not authorized to commence performance prior to the issuance of the Task Order by the Contracting Officer.