Exhibit C

Page 1 of 9 Ex_AddProv_GA_CostReim_10-25A

Additional Provisions

ABBREVIATIONS

• C.R.S. – Colorado Revised Statutes

• CDEC – Colorado Department of Early Childhood

• CDHS – Colorado Department of Human Services

• CFR – Code of Federal Regulations

• FAR - Federal Acquisition Regulation

• GAAP - Generally Accepted Accounting Principles

• GAE – General Accounting Encumbrance

• GSA – Federal General Services Administration

• OIT – Governor’s Office of Information Technology

• SLFRF – State and Local Fiscal Recovery Funds

• SOW – Statement of Work

• U.S.C. – United States Code

• WCAG – Web Content Accessibility Guidelines

1. SERVICE PROVISIONS

A. The Grantee shall provide the services according to the plans submitted in the “Statement of Work”, attached and incorporated herein by this reference as EXHIBIT A. In all cases, the descriptions, plans, timetables, tasks, duties, and responsibilities of the Grantee as described in the SOW, shall be adhered to in the performance of the requirements of this Grant. In the event of a conflict, the terms and conditions of this Grant shall control over the SOW. Any significant changes to the SOW require an amendment to the Grant.

2. GOALS AND OBJECTIVES

A. The Grantee shall be responsible for the achievement of any goals and objectives as specified within the SOW (EXHIBIT A) of this Grant unless written notice of any modifications are furnished by the State to the Grantee allowing adequate time for compliance during the term of this Grant.

3. COPY OF SUBCONTRACT

A. The Grantee shall provide to the State a copy of any executed subcontract between the Grantee and any provider of services to fulfill any requirements of this Grant.

Subcontracts shall be emailed to the CDEC Representative upon execution.

4. PAYMENT

A. In consideration of the provision of services and reporting and subject to all payment and price provisions and further subject to verification by the State of full and satisfactory compliance with the terms of this Grant Agreement, the State shall pay to the Grantee an

Hurt,Genette If these abbreviations are not remaining after making any updates as needed, please review the corresponding abbreviation.

Examples:

- No GAE section - remove GAE from abbreviations.

- No SLFRF contract change - remove SLFRF.

- No Mandatory Reporting - remove CDHS

- No Employment Eligibility Verification, remove FAR.

Page 2 of 9 Ex_AddProv_GA_CostReim_10-25A amount not to exceed the amount specified in the Budget (EXHIBIT B), of this Grant Agreement.

B. The Grantee shall submit requests for payment to the OnBase Invoice Submission Process no less than monthly on forms prescribed and provided by the State.

i. Link to Frequently Asked Questions about the OnBase Invoice Submission Process.

ii. Link to Vendor Invoice Guidance

a) Under this Grant Agreement, the Vendor shall submit their invoices by selecting [enter program].

iii. For technical issues please contact the OnBase Administrator at CDEC_OnBase_Admin@state.co.us.

iv. For invoice issues, including but not limited to questions about which program to select or program manager emails to enter, please contact CDEC_Invoicing@state.co.us.

C. Payment shall be made on a cost reimbursement basis for services rendered.

D. It is understood any vacancy savings in the personnel category and/or any savings in any other category shall require written approval from the State prior to any redistribution of any savings by the Grantee. ANY COST SAVINGS THAT ARE REDISTRIBUTED BY GRANTEE

WITHOUT WRITTEN APPROVAL SHALL NOT BE REIMBURSED BY THE STATE.

E. IT IS UNDERSTOOD ANY COSTS THAT EXCEED THE GRANTED AMOUNT SHALL NOT BE PAID

BY THE CDEC. If Grantee has a legitimate need for additional funds, the Grantee shall request additional funds from the CDEC 60 days prior to projected depletion of Granted funds. CDEC shall review each request and notify Grantee in writing of approval or denial.

Approval of additional funds shall require an official modification to the Grant Agreement by Amendment or Option Letter.

F. Timely Invoicing - Invoices shall be submitted no later than 30 days following the last day of the month.

ADD THIS SECTION FOR STATE FISCAL YEAR GRANT AGREEMENTS - End of State Fiscal Year invoices are on a compressed timeframe. Invoices for all services provided prior to June 30th shall be invoiced by July 7th. Grantees who are unable to provide the invoice by July 7th shall notify the state of the amount to be booked as accounts payable by July 13th by sending an email to OnBase Invoice Submission Process. Final invoices for services prior to June 30th shall be submitted by September 14th. Invoices received after September 14th may not be paid.

ADD THIS SECTION FOR FEDERAL FISCAL YEAR GRANT AGREEMENTS - Final invoices for services provided in September shall be submitted no later than 30 days following the last day of the month.

https://oitco.hylandcloud.com/UnityForm/UnityForm.aspx?d1=AVqisx%2fiaEsGLJLBOFRVK0K7QzF8aRlejwPB6yPMe3TUjP6csr03Pa1G9mwbpWkDpM6RWaA0ccDHUI%2fRwDubU1KwTrEK9POX7PoJE9hSaQNcMBmnwSIXtT1uuLuVu18%2bwvhm%2bs77vFsa4QBHD9tHyyDm%2fWSYuc29CN5sJxkHb9BYtayvBS5E3kVAX%2bQhVFDvvj8ZnW92tfAbCo3Sb%2fowh2PNrRQ4Y1SlSoVG38sH1EtLvScc9IR%2fFTR%2fBxME2QcFyA%3d%3d https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1lIHUeUJ2txwPWbTrz81PO9fgxjpHKECFv3igR0yykHA_edit&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=kPKo7dmQh923T8bH8Y7XgtJAvc2lZ8Hilwk2FbfBTR4&m=pjnizxzlbAw62WFAmjegM3ZVapv4VzF3OjTxUdvUWSgo8xTcXqozLvHBfHN_am7D&s=W2H__7pgMHhlm1da8eo4GcfD3s9GBeysLRvZu4wzNQ8&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_presentation_d_1zMHa-2Duhc3H-2DG9vJaVYeS8lytWXODbEhQ9lCIw7aEfqE_edit-23slide-3Did.g2070c1e8bff-5F2-5F56&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=kPKo7dmQh923T8bH8Y7XgtJAvc2lZ8Hilwk2FbfBTR4&m=pjnizxzlbAw62WFAmjegM3ZVapv4VzF3OjTxUdvUWSgo8xTcXqozLvHBfHN_am7D&s=MHh43Ziftwki9rJl4X2xe6xXuh0JDJvqE3O_URPFIk8&e= mailto:CDEC_OnBase_Admin@state.co.us mailto:CDEC_Invoicing@state.co.us https://oitco.hylandcloud.com/UnityForm/UnityForm.aspx?d1=AVqisx%2fiaEsGLJLBOFRVK0K7QzF8aRlejwPB6yPMe3TUjP6csr03Pa1G9mwbpWkDpM6RWaA0ccDHUI%2fRwDubU1KwTrEK9POX7PoJE9hSaQNcMBmnwSIXtT1uuLuVu18%2bwvhm%2bs77vFsa4QBHD9tHyyDm%2fWSYuc29CN5sJxkHb9BYtayvBS5E3kVAX%2bQhVFDvvj8ZnW92tfAbCo3Sb%2fowh2PNrRQ4Y1SlSoVG38sH1EtLvScc9IR%2fFTR%2fBxME2QcFyA%3d%3d Hurt,Genette Modified 2/27/2025 - Enter the program as entered in OnBase:�Accounting Unit�Analytics & Reporting�Audit & Compliance Unit�BITS - Business Innovation, Technology & Security�BIU - Background Investigation Unit�Budget Unit�CBCAP - Community Based Child Abuse Prevention�CC SUD - Child Care Substance Use Disorder�CCCAP - Division of Colorado Child Care Assistance Program�CCR - Colorado Community Response (discontinued)�CCR&R - Child Care Resource & Referral�CF - Child First�Chief Product Officer�COCAP - Colorado Child Abuse Prevention Trust Fund�Communications Unit�Contracts & Procurement Unit�County Engagement and Economic Mobility�DCFS - Division of Community and Family Support�DECW - Division of Early Childhood Workforce�DELLA - Division of Early Learning Licensing and Administration�DMPG - Data management, Privacy and Governance Unit�E&E - Emerging & Expanding Child Care�EBCCFG - Employer Based Child Care Facility Grant�ECC - Early Childhood Council�ECCS - Early Childhood Comprehensive Systems�ECLC - Early Childhood Leadership Commission�ECMH - Early Childhood Mental Health Unit�EDIA - Equity, Diversity, Inclusion & Accessibility�EDO - Executive Director's Office�EI - Early Intervention�EIE - Early Intervention Evaluations�ELAQ - Early Learning Access & Quality Unit�Enterprise Application Technology Unit�Enterprise Applications Operations Team�Facilities & Operations Unit�Family Engagement�Fatherhood�FC- Family Connects�Finance Unit�FRC - Family Resource Center�FSPP - Family Support for Primary Prevention�FSU - Family Strengthening Unit�Head Start�Healthy Steps�HIPPY - Home Instruction for Parents of Preschool Youngsters�Human Resources Unit�IY - Incredible Years�LCO- Local Coordinating Organizations�Learning, Engagement & Development Unit�Licensing�MIECHV - Maternal Infant Early Childhood Home Visiting�NHVP - Nurse Home Visitor Program�Nurturing Connections Colorado OAS - Office of Administrative Solutions�Office of Finance, Budget & Procurement�OPD - Office of Program Delivery�PACT - Partnerships, Alignments, and Collaboration Team�PDG - Preschool Development Grant�People Operations�PLDU - Professional Learning & Design Unit�Policy & Legislative Unit�PSSF - Promoting Safe and Stable Families�Quality�RCPU - Registry & Career Pathways Unit�SafeCare�SSLU - Strategy & System Leadership Unit�State & Community Partnerships�Strategy Team�UPP - Universal Preschool Program

Hurt,Genette If terminating the contract, change this section to: Timely Invoicing - Invoices shall be submitted no later than 15 days following the execution of this Amendment by sending an email to CDEC_Invoicing@state.co.us.

Remove the language that does not apply.

Page 3 of 9 Ex_AddProv_GA_CostReim_10-25A

ADD THIS SECTION FOR CALENDAR YEAR GRANT AGREEMENTS - Final invoices for services provided in December shall be submitted no later than 30 days following the last day of the month.

(CHECK TO MAKE SURE THERE ARE NOT ANY CONFLICTS IN THE GRANT REGARDING THE

NUMBER OF DAYS THE INVOICE SHOULD BE SUBMITTED)

G. The Grantee shall maintain source documentation to support all payment requested pursuant to this Grant Agreement. All source documentation shall be provided to the State by the Grantee upon request.

H. It is understood that the State reserves the right to offset funds pursuant to this Grant Agreement based on the discovery of overpayment or improper use of funds by the Grantee. Overpayment or improper use of funds is interpreted to apply to specific terms of prior year Grant Agreements and includes without limitation requirements of the GAAP issued by the American Institute of Certified Public Accountants, and applicable sections of the C.R.S.

I. The State shall review monthly invoices throughout the fiscal year. If, after a number of months, the State determines the Grantee is not needing/using the funding allocated for the Grantee’s work in the Grant Agreement, the State shall remove these funds from the Grant Agreement budget by Option Letter for a proportional reduction of services with prior written notification to the Grantee. This provision does not allow for a reduction in the rate of pay. Additionally, the state shall have the ability to issue this option letter for a reduction, allowing the vendor to submit a revised budget for CDEC approval that aligns with the reduction within 30 days.

J. Advanced Payments

i. Grantee may request up to 25% of the allocated amount in Exhibit F for advanced payment by emailing their request to the Program Manager.

ii. Advanced payments shall be reconciled monthly to ensure all funds are accounted for and spent appropriately.

iii. Grantee shall submit backup documentation to support payments and reconciliation of advanced payments.

iv. The final reimbursement invoice for the Universal Preschool Program shall include a reconciliation of advanced payment funds and actual reimbursement, to ensure that the reconciliation is considered in the final payment amount for the fiscal year.

v. Any remaining advanced funds at the end of the fiscal year shall be reverted back to the State.

5. PARTICIPATION

Hurt,Genette If there are any conflicts - the Additional Provisions is the required timing. If we have request to increase the number of days for submitting an invoice or number of days for payment - these require Finance Approval. Please work with your supervisor.

Hurt,Genette Added 2/27/2025

Hurt,Genette Have to have a Fiscal Rule Waiver for Advanced payments to use. If you do not have the approved Fiscal Rule Waiver - please remove this provision.

Page 4 of 9 Ex_AddProv_GA_CostReim_10-25A

A. The Grantee representative(s) is required to participate in any CDEC sponsored meetings related to this Grant Agreement.

6. SUPPLANTING

A. Payments made to the Grantee under this Grant Agreement shall supplement and not supplant other state, local or federal expenditures for services associated with this Grant Agreement.

7. BUDGET CHANGES

A. Grantee may request in writing adjustments to the direct costs in the current year budget (EXHIBIT B) not to exceed 15% of the total budget. Requests shall be made in the form of a written budget revision request to the appropriate program staff. Written approval for the budget revision shall be required prior to any changes to the budget related to the budget revision request. The total dollar amount of the Grant Agreement budget cannot be changed as a result of the budget revision request. Budget adjustment requests over 15%, adding new expense lines, and/or changes to the total dollar amount of the budget require a formal amendment or option letter. No adjustments to the Indirect Costs portion of the budget are allowable without a formal amendment or option letter.

B. Grantee may request in writing up to a 5% increase to the "Gross or Annual Salary" of an individual employee if a position currently listed in the Grant Agreement becomes vacant and the new incoming employee shall be hired at a higher or lower salary. No increase within the salary range is authorized without prior written approval from CDEC.

Adding additional staff requires an amendment or option letter to the Grant Agreement.

Vacancy savings cannot be used to change salary amounts for existing personnel without an amendment or option letter. Any change to personnel, including revisions to allow payments for personnel covering vacancies, requires prior written approval from CDEC staff. This process shall never change the Grant Agreement Maximum Amount. Grantee must use available unused funds from either vacancy savings or another category within the Grant Agreement. The revision request may not at any time compromise the integrity of the funded program as determined by CDEC program staff.

C. OPTION LETTER

i. Option to Extend: The State, at its discretion, shall have the option to extend the performance under this Grant Agreement beyond the Initial Term for a period, or for successive periods, of 1 year or less at the same rates and under the same terms specified in the Grant Agreement (each such period an “Extension Term”). In order to exercise this option, the State shall provide written notice to Grantee in a form substantially equivalent to the Sample Option Letter attached to this Grant Agreement. The total duration of this Grant Agreement, including the exercise of any options under this clause, shall not exceed __ years.

ii. Option to Increase or Decrease: The State, at its discretion, shall have the option to increase or decrease the statewide quantity of Goods or Services based upon

Hurt,Genette Updated 10/17/2025

Hurt,Genette Updated 10/17/2025

Hurt,Genette Updated 2/27/2025 from 10% to 15%

Hurt,Genette Updated 10/17/2025

Hurt,Genette Updated 10/17/2025

2/27/2025 - Updated to allow when a vacancy occurs, the staff covering for the position can be invoiced on the line of the vacant position until a replacement is hired, with Program Manager approval.

Page 5 of 9 Ex_AddProv_GA_CostReim_10-25A rates established in this Grant Agreement, and increase the maximum amount payable accordingly. In order to exercise this option, the State shall provide written notice to Grantee in a form substantially equivalent to the Sample Option Letter attached to this Grant Agreement. Delivery of Goods and performance of Services shall continue at the same rates and terms as described in this Grant Agreement.

iii. Option Letter to modify existing State Grant Agreement Rates as listed in the executed Grant Agreement as follows:

a) The State, at its discretion, shall have the option to revise the budget over 15% to correct typographical errors; add or remove lines within the budget;

increase gross or annual salary of positions listed under Personnel; revisions to personnel; changes between lines of the budget that exceed 15%; and changes to negotiated indirect rates through an Option Letter. In order to exercise this option, the State shall obtain an email agreeing to the changes and follow up with written notice to Grantee in a form substantially equivalent to the Sample Option Letter attached to this Grant Agreement, and any new rates table or exhibit shall be effective as of the effective date of that notice unless the notice provides for a different date.

b) The Option Letter shall not be allowed for changes in the SOW.

8. TRAVEL

A. Travel costs must be listed in Exhibit B – Budget under travel including airfare, hotel, mileage and per diem costs.

B. Mileage shall not exceed the Federal mileage rate per https://www.gsa.gov/travel-resources.

C. Per Diem shall not exceed GSA per diem rates for the area of travel per https://www.gsa.gov/travel-resources.

D. Hotel rates cannot exceed any rate established for conference attendance.

E. Usage of airfare or Out of State Travel requires pre-approval from CDEC.

9. SUBRECIPIENT

A. Grantees determined to be a Sub-recipient of federal funds shall complete the sub-recipient performance report and assessment survey at:

https://forms.gle/hmhn45MXfLJwV8LY6 upon Grant Agreement execution. Failure to complete the performance report and assessment survey shall delay payment to the Grantee.

10. CRITICAL INCIDENT REPORTING

https://www.gsa.gov/travel-resources https://www.gsa.gov/travel-resources https://www.gsa.gov/travel-resources https://forms.gle/hmhn45MXfLJwV8LY6 Hurt,Genette Leave Option Letter Provisions i. and ii. for Interagency Agreements only, remove if Personal Services Contract, Grant Agreement, Intergovernmental Agreement or Purchase Order. (The Option Letter provisions are already in the other templates and not in the IA template)

Hurt,Genette

iii. Is a new option letter provision we want to add to all cost reimbursement contracts.

For the Exhibit - If the original contract was the Contract Wizard, it was referenced in the original contract at the end (no exhibit or section number). Reference as Page x of the original contract.

If there is a sample option letter exhibit, you would reference that exhibit as usual.

Hurt,Genette Added 2/27/2025

6/5/2025 - Same for all contractual agreements going forward regardless of funding source.

Page 6 of 9 Ex_AddProv_GA_CostReim_10-25A

A. Within 48 hours of the occurrence of a critical incident involving any child or family and/or an on-duty agency staff member of any family support program staff funded through the CDEC, the agency must report in writing the details of the critical incident to the CDEC Program Manager for the involved family support program. Critical incidents may include, but are not limited to, awareness of an egregious incident of abuse and/or neglect, near fatality, or fatality of any child currently enrolled in a family support program; involuntary termination of a program staff’s employment; criminal allegations involving program staff and related to his/her employment; negative media attention about the family support program; any major injury or threat to the security of an agency staff member while on duty and visiting an enrolled child or family.

11. MANDATED REPORTING

A. All program staff are required by law to report suspected child abuse and neglect.

Mandatory reporters must report suspected child abuse and neglect to the local county child welfare agency, the local law enforcement agency, or by calling the child abuse reporting hotline system at 1-844-CO-4KIDS (1-844-264-5437).

B. All program staff are required to take the online mandatory reporter training on the CDHS Child Welfare Training System: https://www.coloradocwts.com/mandated-reporter-training.

12. GENERAL ACCOUNTING ENCUMBRANCE (GAE)

A. ENTER SPECIFIC INFORMATION REGARDING THE GAE FOR THIS GRANT

AGREEMENT/PURCHASE ORDER

i. Please refer to Page 1 for the amount available under the GAE for the current fiscal year. [DO NOT ENTER THE AMOUNT IN THIS SECTION]

B. Payment to Grantee is made from available funds encumbered and shared across multiple Grantees. The State may increase or decrease the total funds encumbered at its sole discretion and without formal notice to Grantee. No minimum payment is guaranteed to Grantee. The liability of the State for such payments is limited to the encumbered amount remaining of such funds.

C. Invoices shall be submitted separately for pre-approved expenditures.

i. The Grantee shall submit requests for payment to OnBase Invoice Submission Process.

13. CYBER/NETWORK SECURITY AND PRIVACY LIABILITY (REPLACES GRANT AGREEMENT VERSION

4.07 PAGE 15 SECTION 10(G))

A. Notwithstanding any language to the contrary contained within this Agreement, Liability insurance covering civil, regulatory, and statutory damages, contractual damages, data breach management exposure, and any loss of income or extra expense as a result of actual or alleged breach, violation, or infringement of right to privacy, https://www.coloradocwts.com/mandated-reporter-training https://www.coloradocwts.com/mandated-reporter-training https://oitco.hylandcloud.com/UnityForm/UnityForm.aspx?d1=AVqisx%2fiaEsGLJLBOFRVK0K7QzF8aRlejwPB6yPMe3TUjP6csr03Pa1G9mwbpWkDpM6RWaA0ccDHUI%2fRwDubU1KwTrEK9POX7PoJE9hSaQNcMBmnwSIXtT1uuLuVu18%2bwvhm%2bs77vFsa4QBHD9tHyyDm%2fWSYuc29CN5sJxkHb9BYtayvBS5E3kVAX%2bQhVFDvvj8ZnW92tfAbCo3Sb%2fowh2PNrRQ4Y1SlSoVG38sH1EtLvScc9IR%2fFTR%2fBxME2QcFyA%3d%3d https://oitco.hylandcloud.com/UnityForm/UnityForm.aspx?d1=AVqisx%2fiaEsGLJLBOFRVK0K7QzF8aRlejwPB6yPMe3TUjP6csr03Pa1G9mwbpWkDpM6RWaA0ccDHUI%2fRwDubU1KwTrEK9POX7PoJE9hSaQNcMBmnwSIXtT1uuLuVu18%2bwvhm%2bs77vFsa4QBHD9tHyyDm%2fWSYuc29CN5sJxkHb9BYtayvBS5E3kVAX%2bQhVFDvvj8ZnW92tfAbCo3Sb%2fowh2PNrRQ4Y1SlSoVG38sH1EtLvScc9IR%2fFTR%2fBxME2QcFyA%3d%3d Hurt,Genette Use only if there is a Pooled GAE attached to this Contract/PO.

If no GAE, please remove.

Page 7 of 9 Ex_AddProv_GA_CostReim_10-25A consumer data protection law, confidentiality, or other legal protection for personal information, as well as State Confidential Information with minimum limits as follows:

i. $1,000,000 each occurrence; and

ii. $2,000,000 general aggregate.

iii. Notwithstanding sections (i) and (ii) above, if Grantee has State Confidential Information for 10 or fewer individuals or revenues of $250,000 or less, Grantee shall maintain limits of not less than $50,000.

iv. Notwithstanding sections (i) and (ii) above, if Grantee has State Confidential Information for 25 or fewer individuals or revenues of $500,000 or less, Grantee shall maintain limits of not less than $100,000.

14. GIFT CARDS

A. To comply with CDEC policies and federal guidelines, purchasing gift cards with funds from CDEC Grant Agreement funds is not allowed. Please see citations 45 CFR 75.406 and 45 CFR 75.302.A for more information.

15. GIFT CARDS

A. The Distribution of Gift Cards, where applicable, shall adhere to the following:

B. The Grantee agency must have a written Gift Card Distribution Policy in place and this plan must be approved by the CDEC before gift cards may be purchased. The policy must include maintaining an audit log of gift card purchases and disbursements and a process for routine reconciliations.

C. The Grantee agency’s gift card policy must ensure that gift cards cannot be redeemed for cash and must restrict the recipient from using gift cards for alcohol, firearms, tobacco, lottery tickets, or entertainment.

D. Gift Cards must be distributed to recipients within five (5) business days of purchase.

E. Gift Cards should be given at the conclusion of an event or upon completion of an activity or milestone.

F. Grantee agency staff shall have recipients sign a form that includes the following:

Date, Name of Gift Card Recipient, Purpose of Gift Card, Signature of Gift Card recipient acknowledging receipt of Gift Card and Gift Card Amount.

G. The Grantee cannot request reimbursement for the cost of gift cards until distribution of the gift cards has been made to recipients. Additionally, the Grantee must maintain adequate documentation to show a record of all gift card distributions.

H. The Grantee shall be held responsible for inappropriate use of gift cards.

16. SAM.GOV REQUIREMENT

Hurt,Genette Have to have approval from State Risk Management to use this provision. If you do not have this approval, please remove this provision.

Make sure the reference is correct compared to the original contract/agreement.

Hurt,Genette Only one set of Gift Card Provisions should be included in the Contract/Agreement.

The first option is used for all Contracts/Agreements unless there is an approved Gift Card Waiver from CDEC. If there is an approved Gift Card Waiver - remove this section.

The second option should only be used when there is an approved Gift Card Waiver from CDEC. If there is not an approved Gift Card Waiver - remove this section.

6/5/2025 - Added “CDEC policies and” in this sentence.

Page 8 of 9 Ex_AddProv_GA_CostReim_10-25A

A. Individuals who are excluded from participation in federal health care programs are also prohibited from participating in federal government procurement and non-procurement programs according to title 2 of the CFR §376.147 and 42 CFR part 1001, which clarifies that this applies to individuals and entities.

B. Any individual or entity excluded from participation in Medicare, Medicaid, and other Federal health care programs under Title XI of the Social Security Act, United States Code (U.S.C.) 42 U.S.C. 1320a-7, 1320a-7a, 1320c-5, or 1395ccc, and implementing regulation at 42 CFR part 1001, will be subject to the prohibitions against participating in covered transactions, as set forth in this part and part 180, and is prohibited from participating in all Federal Government procurement programs and non-procurement programs.

C. Grantee shall have a formal written policy regarding SAM.gov checks for all staff upon hiring and not less than annually including procedures for maintaining records of the evidence of this check.

17. CONTRACT REPLACEMENT UPON EXECUTION TO CORRECT SLFRF TERMS AND CONDITIONS.

A. This Grant Agreement replaces and terminates Contract 22 IHIA 123456. By signing this Agreement, Grantee understands this Grant Agreement replaces and terminates 22 IHIA 123456. The Grantee further agrees and understands that SLFRF reporting is required for the work completed through Grant Agreement 22 IHIA 123456 and this Agreement 24 QAAA 789123 utilizing the reporting forms attached to Agreement 24 QAAA 789123.

18. ACCESSIBILITY REQUIREMENTS.

A. All work performed must comply with all applicable provisions of §24-85-101 C.R.S., et seq., and the Accessibility Standards for Individuals with a Disability, as established by the OIT pursuant to §24-85-103 (2.5), C.R.S. and all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the WCAG, incorporated in the State of Colorado technology standards.

https://oit.colorado.gov/standards-policies-guides/technical-standards-policies.

19. EMPLOYMENT ELIGIBILITY VERIFICATION

A. Contractor/Grantee shall comply with the FAR regarding Employment Eligibility Verification located at https://www.acquisition.gov/far/subpart-22.18 for all contracts/agreements funded using federal funds.

20. NOTICE TO VENDOR REGARDING PROHIBITED TERMS PER C.R.S.

A. As of August 9, 2017, the Colorado Procurement Modernization Act is in effect. As a result, the following terms for all existing and future contracts will be void as a matter of law under §24-106-109 C.R.S.:

i. Any term that requires the State to indemnify or hold harmless the vendor or a 3rd party.

https://www.ecfr.gov/current/title-2/subtitle-B/chapter-III/part-376/subpart-A/section-376.147 https://www.ecfr.gov/current/title-42/chapter-V/subchapter-B/part-1001 https://urldefense.proofpoint.com/v2/url?u=https-3A__www.govinfo.gov_link_uscode_42_1320a-2D7&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=X46VVACXwHXyD6ZAdD62D_MmJjRFsYue154qzBt2yt0&m=3JAB7uUVXTn-rbtntQvHyHROWjOMJA1y585zdei6qfriNt8f4V-kgOcaiBkH1qc2&s=1Mhd3WFCVPk9tG4cvsTPFKEi_ovtwfcpIYf48-2lWPg&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__www.govinfo.gov_link_uscode_42_1320a-2D7a&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=X46VVACXwHXyD6ZAdD62D_MmJjRFsYue154qzBt2yt0&m=3JAB7uUVXTn-rbtntQvHyHROWjOMJA1y585zdei6qfriNt8f4V-kgOcaiBkH1qc2&s=Flk-3ebCR9FA8IsWIq-jvSMO_OyYchwrDXWA3XUe9i8&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__www.govinfo.gov_link_uscode_42_1320c-2D5&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=X46VVACXwHXyD6ZAdD62D_MmJjRFsYue154qzBt2yt0&m=3JAB7uUVXTn-rbtntQvHyHROWjOMJA1y585zdei6qfriNt8f4V-kgOcaiBkH1qc2&s=_40eTd6CnZ-9EHIwuy_hntX55d8IddV3NyMtukV-xyE&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__www.govinfo.gov_link_uscode_42_1395ccc&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=X46VVACXwHXyD6ZAdD62D_MmJjRFsYue154qzBt2yt0&m=3JAB7uUVXTn-rbtntQvHyHROWjOMJA1y585zdei6qfriNt8f4V-kgOcaiBkH1qc2&s=DzJKdCSmsdm5eH9X9PIEc-nkY8Zvfy8IPH0RLhqMd44&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__www.ecfr.gov_current_title-2D42_part-2D1001&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=X46VVACXwHXyD6ZAdD62D_MmJjRFsYue154qzBt2yt0&m=3JAB7uUVXTn-rbtntQvHyHROWjOMJA1y585zdei6qfriNt8f4V-kgOcaiBkH1qc2&s=vWTGF37kWngpn-cGk1YSxRN-3NxyL3b-ViTODee-O8A&e= https://oit.colorado.gov/standards-policies-guides/technical-standards-policies https://www.acquisition.gov/far/subpart-22.18 Hurt,Genette 6/5/2025 - Leave in for all contractual documents

Hurt,Genette @Shayne.Cumine@state.co.us Did we get confirmation on whether the SAM.gov check is required for Individuals/Sole Proprietors.

Also, do Individuals and Sole Proprietors need a UEI number?

Please advise.

Hurt,Genette When this is used, correct the language Contract/Grant as needed. We also need to Amend the original contract to terminate the contract in the same DocuSign as this Agreement, so both are effective at the same time so no gap in services.

Would do the Amendment adding the following language to the Modification Section of the Amendment:

This contract is terminated as of the date of execution of this amendment and will be replace by [enter contract/grant agreement number].

Hurt,Genette If this provision is used, it needs to remain in the contract throughout the life of the contract to keep them tied together.

Hurt,Genette Added 1/22/2025

Added 3/20/2025 - This is for use for contracts that have federal funds or any kind of SLFRF funds (not General Funds or Cash Funds).

Page 9 of 9 Ex_AddProv_GA_CostReim_10-25A

ii. Any term that requires the State to agree to binding arbitration or any other binding extra-judicial dispute resolution process.

iii. Any limitation of liability that includes bodily injury, death or damage to tangible property.

iv. Any term that requires legal disputes to be handled by any laws other than those of the State of Colorado. All contracts shall be governed by Colorado law.

v. All contracts containing these terms shall otherwise be enforceable as if they did not contain such terms.

B. Please feel free to contact Shayne Cumine, CDEC Procurement and Contract Director or the State Purchasing and Contracts Office if you have any questions.

5/5/2025 - Please use this section for Purchase Orders or Contracts where negotiations have been completed and there are still prohibited terms in the Vendor’s Terms and Conditions.