EXHIBIT A - SCOPE OF SERVICES_MA-25-32_Stakebed Trucks (4).pdf
PDF 180 KB Posted
- Attached to
- Purchase of 4 Stake Bed Trucks
- Solicitation number
- DR141429
- Issued by
- California
About this file
This Scope of Services document outlines equipment specifications for the Los Angeles County Metropolitan Transportation Authority (LACMTA) for the procurement of four new stake-bed trucks under Specification Number MA-25-32, effective July 1, 2026. The contract requires the contractor to furnish, deliver, and warrant each vehicle in full compliance with LACMTA's technical requirements, with all equipment classified as standard or required for vehicle operation provided at no additional cost. The requested delivery timeline is within 180 days from the contract effective date, with vehicles to be delivered Monday through Friday between 7:30 a.m. and 1:00 p.m. to LACMTA's Division 10 - Non-Revenue Maintenance Operation facility located at 742 North Mission Road, Los Angeles, CA 90033. The contractor must notify LACMTA personnel two working days prior to delivery to allow for pre-delivery inspections and pre-acceptance at the factory. All vehicles must be new, of the latest factory model year, complete and ready to operate upon delivery, with only Original Equipment Manufacturer (OEM) components permitted unless otherwise approved by LACMTA representatives.
The contract specifies strict regulatory compliance requirements including adherence to current applicable local, California State, and Federal codes, as well as standards set by the Federal Railroad Administration, California Air Quality Management District, Air Resources Board, and US Environmental Protection Agency Tier 4 standards. All vehicles must be delivered with temporary license plates, fully charged if electric or with full fuel tanks, and accompanied by required documentation including DMV Report of Sale forms, Manufacturer's Statement of Origin, weight certificates, delivery receipts, and transportation permits. The contractor bears responsibility for obtaining transportation permits and ensuring proper sales and use tax compliance, with California sales tax applying to purchases from California dealers and use tax applying to out-of-state purchases. Payment terms are Net 30, with separate invoices required for each vehicle including the VIN or serial number. Final acceptance occurs after LACMTA's post-delivery inspection confirms full compliance with technical specifications, resolution of all punch list items, and provision of operating and maintenance manuals and training demonstrating full vehicle operability.
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Text version
Specification Number MA-25-32
July 01, 2026
EXHIBIT A – SCOPE OF SERVICES
(07.01.2026)
Equipment (Description): Stake-bed Trucks
1.0 Scope
1.1 This Contract is for the purchase of four (4) new stake-bed trucks. THE CONTRACTOR
SHALL PROVIDE THE REQUESTED EQUIPMENT IN FULL COMPLIANCE WITH
LACMTA’S TECHNICAL REQUIREMENTS IDENTIFIED IN EXHIBIT A.1.
1.2 The Contractor shall furnish, deliver, and warrant each vehicle according to these specifications and shall include all items and/or accessories not mentioned, but required, for operation of the equipment.
2.0 General Requirements
2.1 All equipment classified as standard and/or required to operate the vehicle shall be provided at no additional cost to LACMTA. Items inadvertently omitted from this specification that are classified and or otherwise designated by the equipment manufacturer as required to operate the specified equipment shall be brought to the attention of the designated LACMTA representative.
2.2 OEM & Aftermarket Components
The vehicles with their components shall be new and of the latest factory model year released at the time the purchase order is awarded. They shall be complete, and ready to operate upon delivery. No rebuilt or remanufactured components will be acceptable. All components shall be Original Equipment Manufacturer (OEM), no aftermarket components shall be acceptable unless referenced in this specification and/or approved by the designated
LACMTA representative.
All accessory installations shall be securely affixed and comply with OEM, Federal, State and
OSHA standards. No installation shall interfere with the OEM systems nor render the equipment warranty invalid.
All electrical installations shall have all wires securely affixed to the running path. Wiring shall have protective shielding with loom, fabric, or PVC, as well as rubber grommets to protect wires that pass-through plates and panels, and insulated wire clamps for mounting. All accessory circuits shall have proper circuit protection adequately to prohibit damage to the unit’s OEM systems and prevent electrical shorts or fires.
2.3 Regulatory Compliance
The vehicles shall be, at the date of the delivery, in compliance with all current applicable local, California State and Federal Code of Regulations.
Regulatory compliance shall include, but not limited to, compliance with all current and applicable Federal Railroad Administration (FRA), California State Air Quality Management District (AQMD), Air Resources Board (ARB), US Environmental Protection Agency (EPA) Tier 4, California Code of Regulations, Title 8, section 8470 and local laws pertaining to this equipment. Contractor may be required to furnish proof of compliance.
2.4 Delivery Requirements
Requested delivery is within 180 days from date of Contract effective date.
Contractor must notify designated LACMTA personnel two (2) working days prior to equipment delivery to LACMTA so that LACMTA staff can make the necessary scheduling and travel arrangements to perform pre-delivery inspections and pre-acceptance of the vehicles at the factory.
The vehicles shall be prepared and cleaned before they are presented for the post-delivery inspection.
Delivery must be made Monday through Friday between 7:30am to 1:00pm.
It is the Contractor’s responsibility to make a delivery by a truck equipped with a lift gate to offload the vehicles and any equipment to a location as designated by Metro personnel.
All vehicles must be delivered with temporary license plates.
The equipment shall be delivered to Metro fully charged, if electric, or with a full fuel tank.
2.5 Delivery Location
All vehicles shall be delivered to:
Los Angeles County Metropolitan Transportation Authority
Division 10 - Non-Revenue Maintenance Operation
742 North Mission Road
Los Angeles, CA 90033
Attention: Sona Darakjian
Equipment Engineering Supervisor
2.6 DMV Registration
All vehicles’ registration and license plates shall be processed by METRO. Vendors should not submit to DMV any DMV paperwork on behalf of Metro.
2.7 Delivery of DMV Documents and Others
Please provide the following required documents stated herein at the time of delivery:
• DMV Report of Sale form (Reg. 397- Application for Registration of New Vehicle/Trailer) and Statement of Fact.
o For each vehicle sold by CA dealers, submit to METRO, DMV Report of Sale form (Reg. 397- Application for Registration of New Vehicle/Trailer) and Statement of Fact, if required.
o Sold to name and address must be filled out EXACTLY as follows:
L A CNTY METRO TRANS AUTHORITY (with a space between L and A) One Gateway Plaza (NOT 1 Gateway Plaza)
Los Angeles, CA 90012
Lien holder: None
Do not countersign areas that require LA CNTY METRO signature.
o Temporary license plates.
• Manufacturer’s Statement of Origin (MSO)
For out-of-state vehicle delivery, please submit the following documents for each vehicle:
o Manufacturer’s Statement of Origin (MSO), the original copy.
o A copy of the invoice for the vehicle that needs to be registered with a cost breakdown.
• Weight certificate o A weight certificate is required for vehicles with two-axle or three-axle commercial vehicles between 8,000 and 10,000 pounds unladen.
o Dealers shall certify the unladen weight for new commercial vehicles weighing up to 8,000 pounds unladen and over 10,001 unladen for all trailers.
o Weight certificates shall be obtained from California or adjacent state’s (Arizona, Nevada, or Oregon) weight stations.
• Delivery Receipt o Delivery receipts or bill of lading must be provided for each vehicle at the time of delivery.
• Transportation Permits o It is the responsibility of the bidder, if required, to pay and obtain transportation permits to Metro’s delivery address.
2.8 Sales Tax & Use Taxes
• California Sales Tax:
o California sales tax applies to all vehicles and/or other equipment purchased from a licensed California dealer.
o Dealers are required to collect taxes by invoicing LACMTA and then paying it directly to the BOE.
• Use Tax:
o Use tax applies to all vehicles and/or other equipment purchased from an out-of-state dealer.
o Use tax is the liability of the buyer to pay at the time of registration either to the DMV or BOE.
o Paying California use taxes on behalf of LACMTA by the sellers and/or manufacturers that are located out-of-state and not a licensed California dealer is not preferred per the California DMV manual and California Board of Equalization (BOE) publications.
If the Contractor elects not to pay use tax, tax will still be calculated on the price page at the rate indicated but will not be invoiced as LACMTA will pay use tax directly to the DMV.
If the seller unintentionally pays use taxes to California Board of Equalization (BOE) on behalf of Metro and then invoices Metro, the seller or manufacturer then must provide the following documents at the time of delivery:
o Proof of use tax payment to BOE o Seller’s BOE account/certificate
2.9 Inspection & Acceptance
The vehicles shall not be inspected or accepted without prior compliance with this specification’s requirement.
The vehicles shall be subjected to a pre-delivery inspection, if required, and to post-delivery inspection by LACMTA to determine if the vehicles delivered are fully operational and in their final configuration, are in full compliance with the technical and performance specification and they did not sustain any damage upon delivery to LACMTA.
The Contractor shall conduct a vehicle walk-through with Metro staff after the delivery of the vehicle. This walk-through is intended to make Metro staff aware of vehicle’s features, functions, proper operations and safety-related systems and procedures.
Final acceptance shall be made after post-delivery inspection is performed by LACMTA to determine full compliance with the technical specification with all “punch list” items and pending issues are resolved and satisfied. This includes provision, if specified, operating and maintenance manuals, and training to demonstrate that the vehicles are fully operational.
2.10 Technical Specification Compliance Requirements
The vehicles must meet all requirements, including the technical requirements in Exhibit A.1.
2.11 Payments
Payment terms are Net 30. Refer to Contract Article IV – Compensation and Payment for additional requirements.
2.12 Invoices
Separate Invoices shall be provided for each equipment. The Contractor is responsible for submitting the original invoices to Accounts Payable. Refer to Contract Article IV –
Compensation and Payment for additional requirements.
Each invoice must include the VIN number or serial number of the equipment delivered.
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