EXHIBIT A - SCOPE OF SERVICES.pdf
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- Attached to
- Thirty-Five (35) Electric Carts
- Solicitation number
- DR141431
- Issued by
- California
About this file
This is a Scope of Services exhibit for an Invitation for Bid (IFB No. DR141431) issued by the Los Angeles County Metropolitan Transportation Authority (LACMTA) for the purchase of thirty-five (35) new electric carts. The equipment must be new, latest factory model year, and fully operational upon delivery. All components must be Original Equipment Manufacturer (OEM) parts with no rebuilt or remanufactured items acceptable. The contractor must deliver the equipment within 150 days from the contract effective date to LACMTA's Division 10 - Non-Revenue Maintenance Operation facility located at 742 North Mission Road, Los Angeles, California 90033. Delivery must occur Monday through Friday between 7:30 a.m. and 1:00 p.m., with the contractor providing notification two working days prior to delivery. The contractor is responsible for pre-delivery inspections at the factory and must deliver equipment fully charged or with full fuel tanks via a truck equipped with a lift gate.
The equipment must comply with all current applicable local, California State, and Federal regulations, including Federal Railroad Administration (FRA), California State Air Quality Management District (AQMD), Air Resources Board (ARB), US Environmental Protection Agency (EPA) Tier 4, and OSHA standards. Payment terms are Net 30, with separate invoices required for each unit including VIN or serial numbers. California sales tax applies to purchases from licensed California dealers, while use tax liability falls to LACMTA for out-of-state dealer purchases. The contractor must include all required accessories, installation, operating manuals, and staff training at no additional cost. Final acceptance occurs only after post-delivery inspection confirms full compliance with technical specifications and all identified issues are resolved.
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Text version
Specification Number MA-25-29
August 10, 2026
EXHIBIT A – SCOPE OF SERVICES
IFB No. DR141431 – Thirty-Five (35) Electric Carts
Equipment (Description): Electric Carts
1.0 Scope
1.1 This Contract is for the purchase of thirty-one (35) new electric carts. THE CONTRACTOR
SHALL PROVIDE THE REQUESTED EQUIPMENT IN FULL COMPLIANCE WITH
LACMTA’S TECHNICAL REQUIREMENTS IDENTIFIED IN EXHIBIT A.1.
1.2 The Contractor shall furnish, deliver, and warrant each equipment according to these specifications and shall include all items and/or accessories not mentioned, but required, for operation of the equipment.
2.0 General Requirements
2.1 All equipment classified as standard and/or required to operate the equipment shall be provided at no additional cost to LACMTA. Items inadvertently omitted from this specification that are classified and or otherwise designated by the equipment manufacturer as required to operate the specified equipment shall be brought to the attention of the designated LACMTA representative.
2.2 OEM & Aftermarket Components
The equipment with their components shall be new and of the latest factory model year released at the time the purchase order is awarded. They shall be complete, and ready to operate upon delivery. No rebuilt or remanufactured components will be acceptable. All components shall be Original Equipment Manufacturer (OEM), no aftermarket components shall be acceptable unless referenced in this specification and/or approved by the designated LACMTA representative.
All accessory installations shall be securely affixed and comply with OEM, Federal, State and OSHA standards. No installation shall interfere with the OEM systems nor render the equipment warranty invalid.
All electrical installations shall have all wires securely affixed to the running path. Wiring shall have protective shielding with loom, fabric, or PVC, as well as rubber grommets to protect wires that pass-through plates and panels, and insulated wire clamps for mounting. All accessory circuits shall have proper circuit protection adequately to prohibit damage to the unit’s OEM systems and prevent electrical shorts or fires.
2.3 Regulatory Compliance
The equipment shall be, at the date of the delivery, in compliance with all current applicable local, California State and Federal Code of Regulations.
Regulatory compliance shall include, but not limited to, compliance with all current and applicable Federal Railroad Administration (FRA), California State Air Quality Management District (AQMD), Air Resources Board (ARB), US Environmental Protection Agency (EPA) Tier 4, California Code of Regulations, Title 8, section 8470 and local laws pertaining to this equipment. Contractor may be required to furnish proof of compliance.
2.4 Delivery Requirements
Requested delivery is within 150 days from date of Contract effective date.
Contractor must notify designated LACMTA personnel two (2) working days prior to equipment delivery to LACMTA so that LACMTA staff can make the necessary scheduling and travel arrangements to perform pre-delivery inspections and pre-acceptance of the equipment at the factory.
The equipment shall be prepared and cleaned before it is presented for the post-delivery inspection.
Delivery must be made Monday through Friday between 7:30am to 1:00pm.
It is the Contractor’s responsibility to make a delivery by a truck equipped with a lift gate to offload the equipment and any equipment to a location as designated by Metro personnel.
The equipment shall be delivered to Metro fully charged, if electric, or with a full fuel tank.
2.5 Delivery Location
All equipment shall be delivered to:
Los Angeles County Metropolitan Transportation Authority Division 10 - Non-Revenue Maintenance Operation 742 North Mission Road Los Angeles, CA 90033
Attention: Sona Darakjian Equipment Engineering Supervisor
2.6 Sales Tax & Use Taxes
California Sales Tax:
o California sales tax applies to all vehicles and/or other equipment purchased from a licensed California dealer.
o Dealers are required to collect taxes by invoicing LACMTA and then paying it directly to the BOE.
Use Tax:
o Use tax applies to all vehicles and/or other equipment purchased from an out-of-state dealer.
o Use tax is the liability of the buyer to pay at the time of registration either to the
DMV or BOE.
o Paying California use taxes on behalf of LACMTA by the sellers and/or manufacturers that are located out-of-state and not a licensed California dealer is not preferred per the California DMV manual and California Board of Equalization (BOE) publications.
If the Contractor elects not to pay use tax, tax will still be calculated on the price page at the rate indicated but will not be invoiced as LACMTA will pay use tax directly to the DMV.
If the seller unintentionally pays use taxes to California Board of Equalization (BOE) on behalf of Metro and then invoices Metro, the seller or manufacturer then must provide the following documents at the time of delivery:
o Proof of use tax payment to BOE o Seller’s BOE account/certificate
2.7 Inspection & Acceptance
The equipment shall not be inspected or accepted without prior compliance with this specification’s requirement.
The equipment shall be subjected to a pre-delivery inspection, if required, and to post-delivery inspection by LACMTA to determine if the equipment delivered is fully operational and in their final configuration, is in full compliance with the technical and performance specification and they did not sustain any damage upon delivery to LACMTA.
The Contractor shall conduct a vehicle walk-through with Metro staff after the delivery of the vehicle. This walk-through is intended to make Metro staff aware of vehicle’s features, functions, proper operations and safety-related systems and procedures.
Final acceptance shall be made after post-delivery inspection is performed by LACMTA to determine full compliance with the technical specification with all “punch list” items and pending issues are resolved and satisfied. This includes provision, if specified, operating and maintenance manuals, and training to demonstrate that the equipment is fully operational.
2.8 Technical Specification Compliance Requirements
The equipment must meet all requirements, including the technical requirements in Exhibit A.1.
2.9 Payments
Payment terms are Net 30. Refer to Contract Article IV – Compensation and Payment for additional requirements.
2.10 Invoices
Separate Invoices shall be provided for each equipment. The Contractor is responsible for submitting the original invoices to Accounts Payable. Refer to Contract Article IV – Compensation and Payment for additional requirements.
Each invoice must include the VIN number or serial number of the equipment delivered.
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