EXHIBIT A - SCOPE OF SERVICES.pdf
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- Attached to
- PURCHASE OF THREE (3) NEW SEATED FORKLIFTS
- Solicitation number
- OP143265
- Issued by
- California
About this file
This is an Exhibit A Scope of Services document for Invitation for Bid (IFB) No. OP143265 issued by the Los Angeles County Metropolitan Transportation Authority (LACMTA) for the purchase of three new seated forklifts. The solicitation specifications are identified in three separate Exhibit X technical specification documents designated as Specification Numbers MA-24-55, MA-24-56, and MA-24-60. The vendor selected must provide all equipment in full compliance with LACMTA's technical specifications, including all required items and accessories for operation at no additional cost. The requested delivery timeframe is within 180 days from the date of contract award and purchase order issuance. Equipment must be delivered to LACMTA's Division 10 - Non-Revenue Maintenance Operation facility located at 742 North Mission Road, Los Angeles, CA 90033, Monday through Friday between 7:30 a.m. and 1:00 p.m., with the vendor responsible for arranging transportation via lift-gate equipped truck. LACMTA personnel must be notified two working days prior to delivery to schedule pre-delivery factory inspections and pre-acceptance activities. All equipment must be new, of the latest factory model year at time of purchase order award, complete, and ready to operate upon delivery with no rebuilt or remanufactured components acceptable.
Payment terms are Net 30, with separate invoices required for each forklift that must include the vehicle identification number or serial number. All equipment must comply with current applicable local, California State, and Federal regulations including FRA, AQMD, ARB, EPA Tier 4, California Code of Regulations Title 8, and 30 CFR requirements. The vendor is responsible for all applicable sales or use taxes; California sales tax applies to purchases from licensed California dealers, while use tax applies to out-of-state dealer purchases and remains the buyer's liability at time of registration. Equipment must be delivered fully charged if electric or with a full fuel tank, equipped with temporary license plates, and subject to both pre-delivery and post-delivery inspections by LACMTA to verify full operational status, final configuration compliance, and absence of delivery damage. Final acceptance occurs only after post-delivery inspection confirms complete technical specification compliance and resolution of all punch list items, including provision of operating and maintenance manuals and operator training as specified.
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IFB No. OP143265 EXHIBIT A - SCOPE OF SERVICES Purchase of Three (3) New Forklifts
Specification Number MA-24-55, MA-24-56, MA-24-60
October 30, 2025
IFB NO. OP143265
PURCHASE OF THREE (3) NEW FORKLIFTS
EXHIBIT A - SCOPE OF SERVICES
1.0 Scope
1.1 This solicitation is for the purchase of quantity of three (3) new seated forklifts. The selected vendor shall provide the requested equipment in full compliance with LACMTA’s technical specifications identified in three Exhibit X documents.
1.2 The vendor shall furnish, deliver, and warrant each equipment according to these specifications and shall include all items and/or accessories not mentioned, but required, for operation of the equipment.
2.0 General Requirements
2.1 Terms and Definitions
The term “nominal” when used in this specification means + 5% of the true value
(measurement, position, distance, weight, etc.) indicated.
The term “or approved equal” when used means that the bidder will have to submit a request to have the proposed item approved before the bid window closes.
The term “or equivalent” when used means that the item is general enough that the bidder may provide an equivalent substitution for the item without submitting an approved equal request before the bid due date.
2.2 All equipment classified as standard and/or required to operate the equipment shall be provided at no additional cost to LACMTA. Items inadvertently omitted from this specification that are classified and or otherwise designated by the equipment manufacturer as required to operate the specified equipment shall be brought to the attention of the designated LACMTA contract administrator prior to submittal of the sealed bid.
2.3 OEM & Aftermarket Components
The equipment with their components shall be new and of the latest factory model year released at the time the purchase order is awarded. They shall be complete, and ready to operate upon delivery. No rebuilt or remanufactured components will be acceptable. All components shall be Original Equipment Manufacturer (OEM), no aftermarket components shall be acceptable unless referenced in this specification and/or approved by the designated
LACMTA representative prior to submitting each respective bid.
All accessory installations shall be securely affixed and comply with OEM, Federal, State and
OSHA standards. No installation shall interfere with the OEM systems nor render the equipment warranty invalid.
IFB No. OP143265 EXHIBIT A - SCOPE OF SERVICES
All electrical installations shall have all wires securely affixed to the running path. Wiring shall have protective shielding with loom, fabric, or PVC, as well as rubber grommets to protect wires that pass-through plates and panels, and insulated wire clamps for mounting. All accessory circuits shall have proper circuit protection adequately to prohibit damage to the unit’s OEM systems and prevent electrical shorts or fires.
2.4 Regulatory Compliance
The equipment shall be, at the date of the delivery, in compliance with all current applicable local, California State and Federal Code of Regulations.
Regulatory compliance shall include, but not limited to, compliance with all current and applicable Federal Railroad Administration (FRA), California State Air Quality Management District (AQMD), Air Resources Board (ARB), mining standards, US Environmental Protection Agency (EPA) Tier 4, California Code of Regulations, Title 8, section 8470 and 30 Code of Federal Regulations (30 CFR subpart 32 page 229-241) and local laws pertaining to this equipment.
Each bidder may be required to furnish proof of compliance during the technical evaluation period and prior to the award of the bid.
2.5 Delivery Requirements
Requested delivery is within 180 days from date of contract award / purchase order.
If a longer delivery timeframe is offered, submit your request by the deadline for
Questions/Request for Approved Equals as stated in the IFB document. Indicate the timeframe desired and a short explanation as to why the specified timeframe is insufficient.
The successful bidder must notify designated LACMTA personnel two (2) working days prior to equipment delivery to LACMTA so that LACMTA staff can make the necessary scheduling and travel arrangements to perform pre-delivery inspections and pre-acceptance of the equipment at the factory.
The equipment shall be prepared and cleaned before it is presented for the post-delivery inspection.
Delivery must be made Monday through Friday between 7:30am to 1:00pm.
It is the vendor’s responsibility to make a delivery by a truck equipped with a lift gate to offload the equipment and any equipment to a location as designated by Metro personnel.
All vehicles must be delivered with temporary license plates.
The equipment shall be delivered to Metro fully charged, if electric, or with a full fuel tank.
IFB No. OP143265 EXHIBIT A - SCOPE OF SERVICES
2.6 Delivery Location
All equipment shall be delivered to:
Los Angeles County Metropolitan Transportation Authority
Division 10 - Non-Revenue Maintenance Operation
742 North Mission Road
Los Angeles, CA 90033
Attention: Sona Darakjian
Equipment Engineering Supervisor
2.7 Sales Tax & Use Taxes
• California Sales Tax:
o California sales tax applies to all vehicles and/or other equipment purchased from a licensed California dealer.
o Dealers are required to collect taxes by invoicing LACMTA and then paying it directly to the BOE.
• Use Tax:
o Use tax applies to all vehicles and/or other equipment purchased from an out-of-state dealer.
o Use tax is the liability of the buyer to pay at the time of registration either to the
DMV or BOE.
o Paying California use taxes on behalf of LACMTA by the sellers and/or manufacturers that are located out-of-state and not a licensed California dealer is not preferred per the California DMV manual and California Board of Equalization (BOE) publications.
If the bidder elects not to pay use tax, tax will still be calculated on the price page at the rate indicated but will not be invoiced as LACMTA will pay use tax directly to the DMV.
If the seller unintentionally pays use taxes to California Board of Equalization (BOE) on behalf of Metro and then invoices Metro, the seller or manufacturer then must provide the following documents at the time of delivery:
o Proof of use tax payment to BOE o Seller’s BOE account/certificate
2.8 Inspection & Acceptance
The equipment shall not be inspected or accepted without prior compliance with this specification’s requirement.
IFB No. OP143265 EXHIBIT A - SCOPE OF SERVICES
The equipment shall be subjected to a pre-delivery inspection, if required, and to post-delivery inspection by LACMTA to determine if the equipment delivered are fully operational and in their final configuration, are in full compliance with the technical and performance specification and they did not sustain any damage upon delivery to LACMTA.
Final acceptance shall be made after post-delivery inspection is performed by LACMTA to determine full compliance with the technical specification with all “punch list” items and pending issues are resolved and satisfied. This includes provision, if specified, operating and maintenance manuals, and training to demonstrate that the equipment is fully operational.
2.9 Technical Specification Compliance Requirements
Bidders are required to complete in the right column of the technical specification (Exhibit X) sections that the model offered has the technical features required as described and submit it along with other required documents.
All spaces corresponding to the technical requirements must be filled out. Failure to do so may render the bid non-responsive and may be rejected.
Any deviation from the technical specification must be submitted as part of an approved equal process before the bid window closes.
Bids received with non-pre-approved deviations from the technical will render the bid non-responsive and will be rejected.
2.10 Alternate or Equal Models
If alternate or equal models are proposed, bidders must provide manufacturer’s name, model and brochure including Metro’s technical specifications (EXHIBIT X) attached to this bid with the blank column completed, highlighting features equal to all items of Metro’s technical specification.
Alternate/equal models must be preapproved in accordance with the deadline requirements for “Approved Equals” as set forth in Section 2.1 Terms and Definitions. Only written changes issued as an addendum by the Procurement Officer are authorized and binding.
2.11 Payments
Payment terms are Net 30.
2.12 Invoices
Separate Invoices shall be provided for each equipment. The vendor is responsible for submitting the original invoices to Accounts Payable.
Each invoice must include the VIN number or serial number of the equipment delivered.
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