Exhibit_A-Scope.pdf

Wastewater Pump Station Rehabilitation

I. PURPOSE

It is the intent of Seminole County to secure qualified vendor(s) for the purpose of awarding various maintenance, repair, refurbishment, and equipment renewal projects associated with utility facilities (wastewater pump stations). The successful bidders shall furnish all parts, materials, equipment, labor and supervision as necessary to complete the assigned repair, refurbishment and equipment replacement project(s). The successful bidders shall supply construction services for the purpose of maintaining and rehabilitating Seminole County Utilities Department’s (SCUD) wastewater pump stations and associated facilities.

II. SPECIAL CONDITIONS

A. GENERAL VENDOR RESPONSIBILITIES

The Owner, Engineer, and/or their Representatives/Agents shall not be responsible for any actions taken by the Vendor, negligence of the Vendor, and/or the failure of the Vendor to maintain safe working conditions during the Vendor’s performance of the work included under this Contract.

The Vendor shall be solely responsible for the quality of work performed and the construction means, methods, procedures, techniques, and sequences of construction performed in the execution of the work. Vendor shall also be responsible for insuring that the work is performed in accordance with the Contract Documents and associated permits.

B. EXISTING STRUCTURES AND UTILITIES

Locations, elevations, size, and materials of existing structures, utilities, piping, electrical equipment, etc., are not guaranteed. It shall be the Vendor’s responsibility to physically locate and verify the locations of all facilities and utilities prior to starting any portion of the contracted work. The Vendor shall immediately notify the Engineer and the SCUD of any differing site conditions, which may affect existing or proposed utilities. Cost of locates and verification shall be considered incidental to the project, and no additional payment shall be made.

The Vendor shall be responsible for and repair all damage to pavement, concrete, buildings, telephone, or other cables and conduits, pipes, or other structures within and beyond the limits of this Contract which may be affected, whether or not shown on the Plans.

C. PROTECTION OF PRIVATE PROPERTY

It shall be the Vendor’s responsibility to protect private and public property. The Vendor shall notify the fire department at least seven days prior to beginning any construction

EXHIBIT A

activities. Private property outside the limits of construction and/or street rights-of-way that are disturbed by the Vendor’s construction activities shall be restored by the Vendor to the original condition at the Vendor’s expense. There shall be no extra pay for this work, and the anticipated cost of the work must be included in the Contract price.

C. SAFETY

Prior to the start of any construction, the Vendor shall submit to the Engineer, the company’s Safety Plan, including the name of the safety person responsible for implementing and overseeing the plan.

Ill. PROJECT ASSIGNMENT AND PRICING:

1. For each project, the vendors shall submit a complete written estimate prior to initiation of any work. An authorized representative from Seminole County shall evaluate the estimates, and if found acceptable, shall provide written authorization in the form of an executed Work Order prior to the vendor proceeding with the work. The County shall not honor any unauthorized charges.

2. The Vendor shall have completed not fewer than five (5) projects of similar scope and complexity within the preceding two (2) years, specifically involving wastewater pump station rehabilitation.

IV. SUB-VENDORS, PERMITS AND PARTS:

1. Sub-vendors shall only be utilized after receiving written approval in the form of an executed Work Order from the County. Charges for sub-vendors shall be marked up per the bid schedule, and the vendor shall be required to provide supporting documentation of sub-vendors' charges.

2. The Vendor shall be responsible for applying for and obtaining all permits required to complete the assigned projects. Charges for permits' fees shall not be marked up, and the Vendor shall provide supporting documentation of all permit fee charges.

3. All parts necessary to complete the assigned projects shall be marked up at a rate no greater than the maximum mark-up as shown on the bid schedule form. No additional delivery costs will be paid. The Vendor will be required to provide supporting documentation of actual parts costs for every invoice submitted.

4. The vendor shall self-perform not less than fifty-one percent (51%) of the work.

V. SCOPE OF WORK:

The scope of work for the projects may include the following:

1. General Requirements

2. Force Main Connection for Bypass Pumping

3. Bypass Pumping

4. Dewatering

5. Draining and Cleaning Wet Wells

6. Wet Well Coating Removal

7. Wet Well Coating/Liner Replacement

8. Reconstruction of Wet Well Fillet

9. Wet Well Top Replacement

10. Pump/Piping Replacement

11. ARV Replacement

12. Electrical Work

13. I&C Work

14. General Restoration

15. Concrete Work

16. Erosion Control

17. Confined Space Work

18. Pump Piping Work

VI. QUANTITIES:

The estimated quantities serve only as a guideline for preparing the bid and shall not be construed as representing actual quantities to be purchased under this contract. The County makes no covenant or promises as to the number of available projects, or quantity of hours, or amount of work that the Vendor will perform on any project for the County during the life of this Agreement.

VII. EMERGENCY SERVICES:

1. Emergency Services are those services initiated during non-normal business hours and/or requiring priority response. Emergency Services shall be billed at the scheduled hourly rates plus the emergency service multiplier. Planned or scheduled work during non-business hours shall not be considered emergency service and shall be invoiced at the normal scheduled rates.

2. Normal Business Hours under this agreement are Monday through Friday, 0600 through 1800 hours, excluding published County holidays.

3. The Vendor shall maintain a 24-hour, 365 day answering service for incoming service calls.

All service calls shall be logged, and the log shall be submitted to SCUD on a monthly basis.

4. The Vendor shall pay a fee of $250 per incident penalty for not responding within the contracted one (1) hour emergency response time. “Responding” shall mean either (a) the Vendor answering the emergency call when placed, or (b) the Vendor returning the call within one (1) hour of the initial contact attempt.

VIII. OBLIGATIONS OF THE VENDOR:

During the performance of work pursuant to this Contract, the Vendor will:

1. Ensure that all work must be done according to the SCUD’s standards as described in SCUD’s Engineering Manual and the Approved Materials List.

2. Provide the SCUD with a monthly schedule for all planned work and reschedule such work when notified by the SCUD that the work cannot be performed at that time. The Vendor will not be compensated if work cannot be performed due to foreseeable circumstances.

3. Employ professional, qualified, and responsible pump mechanics and/or electricians to perform the work. The Vendor is expected to employ pump mechanics and/or electricians trained in the maintenance and installation of the specific types of equipment used in the SCUD systems and as mentioned in the SCUD’s Approved Materials List.

4. Observe all SCUD site access and security procedures. As these procedures are subject to change, the Vendor is responsible for familiarizing the pump mechanics and/or electricians with current requirements; violation of site access and security procedures shall be considered a serious breach of the terms of this Contract. Failure to personally and properly notify the SCUD SCADA Operations staff as required is a violation of the terms of this Contract. For each on-site visit to a SCUD facility the Vendor's pump mechanics and/or electricians shall, at a minimum:

a. Notify the SCUD SCADA Operations staff at (407)665-2767 for proper entry

b. Upon entry, document the date, time of arrival, name of all personnel, and reason for the visit into the facility's log book

c. Document into the facility's log book completion of the work prior to exiting the facility and notify the SCUD SCADA Operations at (407)665-2767

5. Maintain documentation of all work performed under this Contract on forms provided or approved by SCUD. All such documentation will become the property of SCUD upon termination of this Contract. Invoices submitted by the Vendor will not be approved for payment unless written documentation of all work for which the Vendor seeks payment is attached. At a minimum, documentation will include:

a. Vendor name, complete address, and contact information

b. Date, time, and location of site visit

c. Reason for site visit

d. Brief description of work performed or accomplished

e. Any observed deficiencies or operational issues and recommendations for resolution

f. Required or recommended follow-up

g. Parts and/or consumables used

h. Labor hours

i. Participating Vendor personnel

j. Approval by a SCUD representative

k. Approval by Vendor Operations Manager

IX. LOCATION OF FIRM

Vendor represents and warrants that its principal place of business, or a fully staffed and operational branch office capable of performing the Services, is located within one hundred (100) miles of Seminole County, Florida. Vendor shall maintain such location for the duration of this Agreement. Failure to comply with this requirement shall constitute a material breach of this Agreement.

X. WARRANTY

All projects and work performed under this agreement shall have a minimum of 24-month parts and labor warranty. Should the manufacturer's warranties exceed 24-months, the manufacturers' warranty shall prevail with only the vendor's normal labor rates being charged after the initial 24-month period.