Exhibit_38_Advertising_Approval_Request_Form.docx
DOCX document 35 KB Posted
- Attached to
- OEIBA Program Commercial HMO, MSP, and MAPD Plans State and local contract opportunity
- Solicitation number
- EV00000681
- Issued by
- Oklahoma County, Hobart City, Oklahoma
About this file
This document is an Advertising Approval Request Form for the Employees Group Insurance Division (EGID) of the State of Oklahoma's Oklahoma Employees Insurance and Benefits Act (OEIBA) Program. The form outlines mandatory requirements for suppliers seeking to advertise or promote services related to state employee insurance and benefits. Suppliers must submit all advertising materials to EGID at least ten business days in advance for review and approval, with the requirement that advertisements must comply with contract requirements and state regulations, provide accurate and non-misleading information, and be approved each plan year.
The document specifies detailed advertising restrictions, including prohibitions on using EGID or OEIBA references in marketing materials, limitations on using organizational logos, restrictions on referencing performance surveys older than two years, and bans on advertising benefits outside contracted plan types or offering monetary gifts to potential members. Suppliers must submit a complete advertising package, including scripts for video or radio ads, and use an email submission process to EGIDVendorReporting@omes.ok.gov with a specific subject line format. The approval process aims to ensure uniform marketing standards, and suppliers bear full responsibility for the accuracy of their marketing materials, including any costs associated with correcting errors.
View the file
Other files for this state and local contract opportunity
Show all 49
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Exhibit 38 Advertising Approval Request Form Employees Group Insurance Division (EGID)
1. All Plan Year advertising/promotional items for Oklahoma Employees Insurance and Benefits Act (OEIBA) Program members must be submitted to EGID for prior approval.
a. All advertising must comply with contract requirements and State of Oklahoma regulations.
b. The information provided in the advertisement must be accurate and not misleading.
c. Supplier must request and receive advertising approval each Plan Year regardless of whether the advertisement was approved in a previous plan year.
d. Suppliers do not require EGID approval when marketing directly to Supplier’s current membership.
2. This form must accompany all ads submitted to EGID for approval at least ten (10) business days in advance of the scheduled advertising date.
a. The advertisement must be submitted for review in its entirety. For example, if a flyer has a front and a back page, the Supplier must submit a copy of both the front and back pages for EGID approval.
b. Multiple items may be attached to one advertising request form.
c. If an item is rejected by EGID, the Supplier must re-submit the item for approval separately with a new Advertising Approval Request Form.
d. Send this form and the proposed advertisement(s) for consideration to: EGIDVendorReporting@omes.ok.gov.
i. Subject line in email must state: “Advertising Approval Request – [Supplier Name] – Date Submitted”
3. Supplier must provide a script in conjunction with any video or radio advertising requests. The script must match the advertisement.
4. EGID advertising restrictions:
a. Suppliers shall not use references to ‘EGID’ and ‘OEIBA’ in marketing materials.
b. Suppliers may use the official EGID logo on member ID cards only. Suppliers must request the official logo from EGID; otherwise, member ID cards with any state logo will be rejected.
c. Advertisements that reference a Supplier’s performance in surveys, awards or recognition by other organizations should be no older than two (2) years. Proof and/or clarification of the accuracy of such statements may be requested by EGID.
d. Suppliers shall not include “confidential” or “proprietary” statements on any advertisements submitted to EGID.
e. Suppliers shall not advertise any benefits outside the specific plan type contracted through EGID (e.g., Dental Supplier advertising vision benefits).
f. Suppliers shall not advertise any monetary gifts/rewards to potential members (e.g., gift cards).
g. Supplier standard PowerPoint presentations:
i. Not to exceed 15 slides.
ii. Must include embedded fonts and slides must be in a landscape/widescreen layout. For instructions on how to use embedded fonts, click here.
NOTE: The advertising approval process is to ensure uniform and equitable marketing standards are in place across all Suppliers. Suppliers are responsible for the accuracy of all information in marketing materials. Any costs incurred by Supplier to correct errors will be borne by Supplier.
Complete the following:
Supplier: _____________________________ Supplier Representative Name and Title: __________________________ Date: ________________________
Type of Advertising: (Flyer, brochure, giveaways, newspaper, outdoor/billboard, poster, Facebook, Twitter, PowerPoint Presentation, other- specify)
Type____________________________________________
Provide a complete description of the item(s) or promotion(s) and attach a copy, if applicable. If the item is a “giveaway,” attach a picture:
Ad Schedule: (List all publications, locations and/or radio/TV stations and corresponding dates that ads are scheduled to run).
| Date(s) |
| Publication(s) |
| Location(s) |
Supplier Additional Disclosures, if any:
File details come from the government source that posted it. Updated .