Ex. 1 Additional SOW Requirements.pdf
PDF 444 KB Posted
- Attached to
- SGHC - Snow Removal Services
- Solicitation number
- BPM058032
- Issued by
- Maryland
About this file
This is a Scope of Work document issued by the State of Maryland for snow removal and salting services at Spring Grove Hospital Center in Catonsville, Maryland. The project involves comprehensive snow and ice removal at the 55 Wade Avenue campus, which includes designated staff-only buildings, patient areas, parking lots, walkways, and interior roads. The contractor must respond to notifications within one hour and complete clearing operations within two to three hours for billable events, defined as snowfall accumulation of two or more inches. Minimum equipment requirements include one five-ton truck with plow and salt spreader, one three-quarter-ton truck with hydraulic plow, two skid loaders with plows and buckets, and two crews of four shovelers each equipped with power equipment. The contractor must maintain 24/7 availability with backup equipment and personnel, provide all de-icing materials including salt and magnesium chloride, and assign an on-site supervisor fluent in English to oversee all operations. A Work Initiation Conference is required at contract start to review procedures and campus layout.
The contractor bears full responsibility for labor, materials, equipment, supervision, and insurance necessary to perform the work. The contract is a single award with no guarantee of volume, and the State reserves the right to prioritize critical patient care areas during operations. Contractors must submit service tickets documenting each event, including date, location, crew composition, and equipment used, which serve as authorization for invoice payment; invoices without approved service tickets may be delayed or rejected entirely. All contractor employees must comply with Spring Grove Hospital Center's policies and procedures, attend pre-snowfall meetings as directed, and have access to restroom facilities at designated locations. Two current contact numbers representing the contractor must be available at all times for notifications during normal hours, after-hours, evenings, weekends, and state holidays.
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Scope of Work Statement A. This Invitation for Bids (IFB) is issued to procure the goods or services, as specified in this Section 2, from a contract between the successful bidder(s) and the State of Maryland (“State”): Vendor shall provide all labor, material, equipment, supervision, insurance, and services necessary for and reasonably incidental to provide snow removal and salting at Spring Grove Hospital center, 55 Wade Avenue, Catonsville, Maryland 21228. It is the State’s intention to obtain goods and services, as specified in this IFB, from a contract between the selected Bidder and the State. This is a single award IFB. A Contract award does not ensure a Contractor will receive all or any State business under the Contract.
B. The Contractor shall assign a Site Supervisor to be on site at all times while the snow removal work is in progress. The Site Supervisor is responsible for supervising the entire snow removal activities and must be able to communicate in English with SGHC representatives.
C. The contractor is responsible for snow and ice fall accumulation above two (2) inches upon notification from SGHC. The contractor shall be on SGHC campus within one (1) hour of notification from SGHC.
D. The Contractor must provide a crew large enough to clear the campus designated areas of snow and ice within two (2) to three (3) hours of notification from SGHC.
E. A billable snow/ice fall event is defined as a snow fall event with two or more inches of accumulation that the Contractor has responded to within one hour of notification and has cleared within two to three hours. Continuous snow/ice falls resulting in multiple events will be invoiced according to this definition.
F. Notification from SGHC to the contractor may be by phone, email, or text.
G. The Contractor shall provide at a minimum the following equipment and staff:
1. One (1), five (5) ton truck, equipped with a driver, plow and salt Spreader to clear all campus roads
2. One (1), three-quarter (3/4) ton truck, equipped with a driver, hydraulic mounted snowplow and attached salt spreader. Vehicle must have capability to push or plow snow from parking lots.
3. Two (2), skid loader’s with rubber tires and/or tracks, a driver, and equipped with a minimum of a bucket and plow for snow removal from parking lots and walk ways.
4. Two (2) Crews of four (4) shovelers equipped with snow throwers, snow brooms and/or other hand held power equipment to clear walkways, ramps, steps and etc. as needed and to spread salt.
5. Nothing shall preclude the Contractor from using larger crews as needed and more equipment at no extra cost to SGHC.
H. The designated areas are:
1. Valley Road entrance, Wade Avenue entrance and Asylum Lane entrance and all interior roads.
Staff Only Buildings
2. Administration
3. Central kitchen / Store Room
4. Cottage C and G
5. Dix
6. Garage
7. Garrett
8. Hill
9. Mitchell
10. MPRC
11. Preston
12. Maintenance Mall
13. Tuerk
14. Voc Rehab / Dental Board
Total 16
Patient Areas
15. Dayhoff
16. Jamison
17. Noyes
18. Red Brick 1
19. Red Brick 2
20. Red Brick 3
21. Red Brick 4
22. Tawes
23. White
Total 09 See attached Map of campus
I. The Contractor shall provide all equipment in good working condition as all equipment required to perform the work shall be readily available on call 24 hours a day 7 days a week. Equipment shall be prepared to commence clearing and removal of snow and ice from campus within one hours notification from SGHC.
j. SGHC reserves the right to inspect the required equipment and vehicles prior to award of the Contract, and during the term of the Contract.
k. The Contractor must have the ability and financial capacity to lease/rent additional or back/up equipment during the snow event as needed.
l. The Contractor shall have back-up equipment operators and equipment readily available to be used, if necessary, due to breakdown of equipment or unavailability of primary personnel.
m. The Contractor shall provide the deicing materials, Salt and Magnesium chloride, for the Contractor to spread on sidewalks and surfaces when there is any ice on the lots, or if the weather forecast would indicate a forecasted icing condition.
n. SGHC may prioritize specific critical patient areas as needed.
o. The Contractor shall plow the snow to the perimeter (outside boundaries) of the parking lots and onto grassy areas unless directed otherwise by SGHC.
p. Contractor shall not block access to handicap ramps building entrances, fire hydrants, and already cleared sidewalks, etc.
q. The Contractor shall clear all inlet storm drains of snow and ice.
r. The Contractor's employee may use restroom facilities located at both the Maintenance
Mall & Garage, during snow emergency operations.
s. The Contractor shall supply the SGHC with two (2) current working telephone numbers and names of their representative to be contacted at all times. These telephone numbers are needed for reaching contract representatives during:
1. Normal working hours
2. "After" normal working hours
3. Evenings
4. Saturdays and Sundays
5. State Holidays
t. Upon completion on site, the Contractor shall submit to the SGHC Representative a service ticket for review and signature, and must include:
1. Date of service
2. Location
3. Description of crew and equipment
4. Count of the number removal events performed
5. The Contractor shall maintain a copy for records and verification upon invoicing.
6. The service ticket is the authorizing document for verification of satisfactory work completion and must be submitted with the Contractor's invoice. If Contractor's service tickets are not submitted with the invoice, and/or was not approved by the SGHC designee, the invoice processing may be delayed and possibly not paid at all.
u. At the start of the contract, the awarded Contractor shall attend a Work Initiation Conference to discuss the full scope of work, learn the work site, and meet the SGHC staff the Contractor will be working with, and review all pertinent policies related to the work.
The Contractor and all employees shall review the SGHC's Policy & Procedures Contractor Guidelines and adhere to all requirements.
v. The Contractor shall attend presnow fall meetings initiated by the SGHC Representative.
Meetings may be virtual or in person.
Project Goals
The Goal of this contract is to achieve snow and ice removal during the winter season to make the campus safe to drive and walk on.
State Staff and Roles
The SGHC shall designate staff to conduct meetings with the Contractor and accept the Contractors’ work.
Contractor Responsibilities and Tasks A. The contractor is responsible for completing the scope of work as stated in this solicitation within the parameters set within this solicitation.
B. The contractor is required to comply to the states terms and conditions.
C. The contractor is required to adhere to the Insurance Requirements of this solicitation throughout the duration of the contract.
Supplemental Category of Work Requirements and Responsibilities See the attached Facilities Maintenance Supplement starting at section 6 associated with this solicitation.
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Spring Grove Hospital Center Catonsville, Maryland
From Washington, DC I-95 N to I-695 West (Baltimore Beltway)
From the Baltimore Beltway (I-695) Exit 12C, Wilkens Ave., west.
Follow one-half mile to Valley Rd. Turn right.
Hospital entrance is 300 feet on the right.
Buildings
1. Administration
2. Bland Bryant
3. Carpenter Shop
4. Central Kitchen & Storeroom
5. Chapel
6. Dayhoff
7. Dix
8. Dwelling
9. Electric Sub Station
10. Employees’ Cafeteria
11. Employees’ Cottages
12. Foster Wade
13. Garage
14. Garrett
15. Gazebo
16. Greenhouse
17. Hamilton
18. Hill
19. Jamison
20. Laundry
21. Lawn Shop
22. Mitchell
23. Moylan
24. Noyes
25. Paint Shop
26. Preston
27. Powerhouse
28. Red Brick Apts.
29. Red Brick Cottage 1
30. Red Brick Cottage 2
31. Red Brick Cottage 3
32. Red Brick Cottage 4
33. Red Brick Powerhouse
34. Research
35. Rice Auditorium
36. Smith Medical/Surgical
37. Maintenance Mall
38. Stone Cottage C
39. Stone Cottage D
40. Stone Cottage E
41. Stone Cottage F
42. Stone Cottage G
43. Sullivan
44. Superintendent’s House
45. Tawes
46. Tuerk
47. Vocational Rehab.
48. White to Frederick Rd to Bloomsbury Av to Valley Rd/Wilkins Av
Spring Grove Hospital Center
Hospital Map
■ From the Northern Baltimore Area
Follow the Baltimore Beltway, I-695, South and West to Exit 13, Frederick Road.
At the end of the exit ramp, turn right onto Frederick Road and take an immediate left onto to Wade Avenue (The McNabb Funeral Home is located on the corner).
Follow Wade Avenue for approximately 0.25 miles, at which point it leads directly into the campus of Spring Grove Hospital Center.
■ From the Southern Baltimore Area
Follow the Baltimore Beltway, I-695, north and west to Exit 12C, Wilkens Avenue, west.
At the bottom of the exit ramp, turn right onto Wilkens Avenue, proceed through the traffic signal, and follow Wilkens Avenue for approximately 0.5 miles to Valley Road.
Turn right onto Valley Road, and in approximately 500 feet turn right again into the entrance of Spring Grove Hospital Center.
Spring Grove is located in Catonsville, Maryland.
We are approximately 10 miles west/southwest of downtown Baltimore, and approximately 45 minutes north of Washington, D.C.
Follow the entrance road up the hill and onto the grounds of Spring Grove Hospital Center. Bear left at the fork in the road
■ From Metropolitan Washington, DC
Take I-95 North towards Baltimore. Just south of the city take the Catonsville exit, marked I-195 and Route 166.
Once on the exit ramp, bear left onto Route 166.
Follow Route 166 for approximately 3 miles until it ends at Rolling Road.
Turn right onto Rolling Road and, at the first traffic sig-nal, turn right again onto Wilkens Avenue.
Follow Wilkens Avenue for approximately 1.5 miles to Valley Road. Turn left onto Valley Road and continue for approximately 500 feet to the entrance to Spring Grove Hospital Center, located on the right.
Follow the entrance road up the hill and onto the grounds of Spring Grove.
Catonsville
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