EVENT_4317_-_BID_SPECIFICATIONS.pdf

BID SPECIFICATIONS FOR

BID EVENT #: 0000004317

SNOW SERVICES FOR SPECIAL SERVICE DISTRICTS

THE CITY OF MINNEAPOLIS

PUBLIC WORKS DEPARTMENT

TRANSPORTATION MAINTENANCE AND REPAIR DIVISION

SEPTEMBER 2026

SSD SNOW SERVICES PAGE 1

TABLE OF CONTENTS

Introduction

Division “A” - General Specifications

Division “B” - 48th & Chicago Special Service District service details and service area map

Division “C” - 50th & France Special Service District service details and service area map

Division “D” - Bloomington-Lake Special Service District service details and service area map

Division “E” - Central Avenue Special Service District service details and service area map

Division “F” - Chicago-Lake Special Service District service details and service area map

Division “G” - Dinkytown Special Service District service details and service area map

Division “H” - Eat Street Special Service District service details and service area map

Division “I” - Lowry Hill Special Service District service details and service area map

Division “J” - Lyndale-Lake Special Service District service details and service area map

Division “K” - Stadium Village Special Service District service details and service area map

Division “L” - Uptown Special Service District service details and service area map

INTRODUCTION

The City of Minneapolis Department of Public Works is seeking bids to provide snow services in eleven Special Service Districts. Services vary by individual district but may include sidewalk snow clearing operations, sidewalk snow hauling operations, sidewalk ice control operations, sidewalk corners only snow clearing and ice control operation, or parking lot snow clearing, hauling, and ice control services.

The required snow services for each individual district and its respective service areas are described in Divisions “B” through “L”.

Each district is a separate potential contract award. Work shall be awarded by district to the lowest responsive and responsible bidder meeting all specifications. Bidders may submit pricing for one, several, or all districts and may be awarded multiple districts.

For each district bid, bidders shall enter pricing on the provided bid form for every active line item shown for that district. The City will evaluate a bidder’s ability to serve multiple districts simultaneously based on the equipment, personnel, supervision, experience, references, and subcontractor information provided.

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DIVISION “A”

I. SCOPE OF WORK

The work to be done shall include the furnishing of all labor, materials, articles, equipment, incidentals, items, tools, services, supplies, methods, operations, skills in such quantities as may be necessary to provide the services (“Snow Services”) for each Project Location described and specified in Divisions “B” through “L”.

A. Sidewalk Area The sidewalk areas for Snow Services shall be as follows:

1. In areas where there is a paved surface (concrete sidewalk, asphalt, brick, etc.)

between the building wall or an obvious equivalent (parking lot, fence, grass, landscaping, etc.) and the curb, snow and ice shall be completely cleared from the sidewalk including the sidewalk carriageways and pedestrian ramps and excluding recessed doorways and steps.

2. In areas where there is a landscape boulevard (e.g. turf or plantings) between the curb and inside edge of the sidewalk, special care must be taken not to damage landscaping. Snow shall be completely cleared from the sidewalk including sidewalk carriageways and pedestrian ramps. The Contractor shall clear enough of any accumulated snow windrow from the gutter and immediately adjacent to the curb to allow parking and access to any parking meters.

B. Sidewalk Snow Clearing Operations Where shown for an individual district in Divisions “B” through “L”, Contractor shall clear snow from Sidewalk Areas for each snowfall during the term of this agreement in accordance with the following:

1. For each snowfall, the Contractor shall begin sidewalk snow clearing operations at a trace of snow accumulation and shall proceed with continuous snow clearing until the snowfall has ceased. Contractor shall be responsibility for determining when snow accumulation has occurred.

2. Contractor shall clear all snow from Sidewalk Areas and place snow in windrows along the back of the curb.

3. Contractor shall perform sidewalk clearing operations along secondary streets (side streets) at the same time sidewalks along primary streets are cleared.

Under no circumstances shall Contractor clear only primary street sidewalks with the intention of later clearing the sidewalks along the secondary streets.

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4. Contractor shall clear all snow from the sidewalks, pedestrian ramps, curbs, gutters, and curbside lane at all corners. No windrows shall be placed on the corner. Contractor shall maintain the sidewalk clear of snow extending from the far edge of one pedestrian ramp, wrapping the corner through to the far edge of the adjacent (perpendicular) pedestrian ramp as shown in example below.

5. Contractor shall create openings in the windrows between the street and the sidewalk in front of at least four property entrances per block face roughly equally spaced apart. Openings shall be a minimum of 48 inches wide. Openings shall also be created for the full width of all driveway and alley entrances.

6. Contractor shall create openings in the windrows between the street and the sidewalk in front of each bus bench and bus shelter. Openings shall include the width of the structure and continue in each direction no less than 48 inches, including the curb, gutter and curbside parking lane or traffic lane.

7. All work shall be completed within two hours of the cessation of the snowfall, or by 7:00AM if the snowfall has ceased between the hours of 12:00AM and

5:00AM.

8. Contractor shall ensure that no mechanical equipment of any kind is used within 12 inches of any building or Streetscape Component. All snow must be cleared within these 12 inches using shovels or other hand tools. Any damage to any building or Streetscape Components shall be the responsibility of the Contractor. The Contractor may, at its discretion, complete a photographic survey (either video or still) of existing conditions prior to the winter season.

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9. During a snow event where six or more inches of accumulation is forecasted, Contractor shall perform snow clearing operations continuously so as to maintain a pedestrian walkway clear of snow of no less than 72 inches wide along the sidewalks. In cases where the streetscape features do not allow for such width, the maximum width shall be the greatest allowed.

10. Contractor shall be responsible for clearing any post-event windrows created by ongoing public sector snowplow operations in the days following any snow event, including, but not limited to, corners, driveways, alley entrances, intersections, bus stops, and windrow openings.

11. Contractor shall not leave any hazardous conditions.

C. Sidewalk Snow Hauling Operations Where shown for an individual district in Divisions “B” through “L”, Contractor shall provide sidewalk snow hauling services including all windrows created by Contractor’s sidewalk clearing operations AND all windrows created by public sector snowplow operations, i.e. street and alley plowing, in accordance with the following:

1. The Contractor shall haul all snow from the sidewalks, curbs, gutter and curbside lane (parking lane or traffic lane). After each operation is complete, the sidewalk shall be bare and deicing material shall be applied to sidewalks and curbside lanes.

2. For snowfall events where the City does not declare a Snow Emergency, the forecasted time of snow cessation as published solely at https://tinyurl.com/MSPsnow as of 2:00PM (1400) C.S.T. on the day of the snow event shall determine when the Contractor shall complete snow hauling operations. For the purposes of this provision, only the forecast information displayed in the row labeled “Snow” in the table on the referenced webpage shall be utilized. Forecast information displayed in the rows labeled “Precipitation Potential”, “Freezing Rain”, and “Sleet” shall be ignored. A dash symbol in the table indicates no snow is forecast during that hourly period. It is recommended that the Contractor screenshot the 2:00PM forecast information on this site on snow event days for documentation purposes.

a) When cessation of snow is forecasted as of 2:00PM on the day of the snow event to end before 11:59PM the same day, the Contractor shall complete snow hauling operations no later than 7:00AM the first day following cessation.

For example, if on a Monday the 2:00PM forecast indicates that cessation of snow is expected by 9:00PM, snow hauling operations shall be completed no later than 7:00AM Tuesday morning.

b) When cessation of snow is forecasted as of 2:00PM on the day of the snow event to end after 11:59PM, the Contractor shall complete snow hauling operations no later than 7:00AM the second day following snow cessation. For example, if on a Monday the 2:00PM forecast indicates that cessation of snow is

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expected by 1:00AM, snow hauling operations shall be completed no later than 7:00AM Wednesday morning.

3. For snowfall events where the City declares a Snow Emergency, the Contractor shall complete snow hauling operations no later than 7:00AM of “Day 3” of the snow emergency. For example, if “Day 1” of a snow emergency starts at 9:00PM on a Monday, snow hauling operations shall be completed no later than 7:00AM Wednesday morning.

4. As part of the snow hauling operations, the Contractor may temporarily store snow in piles only in locations approved by the City. Piles must be behind intersection lines, and/or the corner light pole, and not take up an area wider than the parking lane, thereby not impeding traffic.

5. Contractor shall ensure snow storage piles do not block pedestrian access to any crosswalk, business, property, parking ramp, valet parking zone, bus shelter, bus stop, transit stop, mailbox or Streetscape Component.

6. Contractor shall ensure snow storage piles do not block vehicular access to and from all driveways (alleys and parking ramp entrances and exits), and both pedestrian and vehicular visibility of vehicles in all lanes of traffic, and conform to all City of Minneapolis restrictions. For more information on restrictions, please contact the Public Works Traffic Division at 612-673-5755.

7. Hauled snow shall be stored at an off-site location in accordance with the provisions of section II.S below.

8. Contractor is responsible for hauling snow from around parked vehicles at the time of snow hauling operations, including from around vehicles that may be parked illegally.

9. Contractor shall not leave any hazardous conditions.

D. Sidewalk Ice Control Operations Where shown for an individual district in Divisions “B” through “L”, Contractor shall maintain Sidewalk Areas free of ice during the term of this agreement in accordance with the following:

1. Contractor shall furnish and apply deicing material along Sidewalk Areas as necessary to maintain sidewalks free of ice at all times. This includes, but is not limited to, during, after, or in-between periods of snowfall and/or snow events;

where freezing drizzle creates icy conditions; dripping and drainage from buildings and street fixtures; to address slick or icy spots on sidewalk surfaces after snow clearing and hauling services have been completed; or when directed by the City.

2. Granular deicing material may include calcium chloride and/or magnesium chloride. With City approval, liquid deicing material may be used where and when appropriate.

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3. Deicing material shall not include sand, sodium chloride, or any other material unless directed by City.

4. Deicing material shall be applied using walk behind broadcast spreaders to prevent overapplication.

5. All deicing material and labor to distribute and apply material shall be included in the costs as provided on the Bid Form.

6. The Contractor may use deicing material to soften snow which has become packed onto the sidewalk, provided that the softened snow is cleared in a timely manner.

7. Contractor shall possess and maintain Minnesota Pollution Control Agency Level 1 Snow and Ice Control Best Practices Certification, and ensure its personnel apply deicing materials in accordance with these best practices. See additional information at https://www.pca.state.mn.us/water/smart-salting-training.

8. Contractor shall take care not to spill deicing material before, during or after any application. Contractor shall report the location of any spills to City regardless of size and shall clean-up any spills within twenty-four hours of any occurrence.

9. Contractor shall ensure deicing material bags or containers are properly disposed of and shall not be left at the Project Location.

E. Sidewalk Corners (Only) Snow Clearing and Ice Control Operations Where shown for an individual district in Divisions “B” through “L”, Contractor shall provide corner-only snow clearing and ice control services for each snowfall during the term of this agreement in accordance with the following:

1. Contractor shall maintain the sidewalk corners and roadway clear of snow extending from the far edge of one pedestrian ramp, wrapping the corner through to the far edge of the adjacent (perpendicular) pedestrian ramp.

Sidewalk and roadway shall be bare of snow and ice. Snow shall be stored to either side of the corner on the adjacent boulevard. See sample illustration below.

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2. All work shall be completed within four hours of the cessation of the snowfall, or by 7:00AM if the snowfall has stopped between the hours of 12:00AM and

5:00AM.

3. When windrows of snow are created either by Contractor or public sector snowplow operations, Contractor shall maintain the sidewalk corners clear of snow extending from the far edge of one pedestrian ramp, wrapping the corner through to the far edge of the adjacent (perpendicular) pedestrian ramp.

4. Contractor shall ensure that no mechanical equipment of any kind is used within 12 inches of any building or Streetscape Component. All snow must be cleared within these 12 inches using shovels or other hand tools. Any damage to any building or Streetscape Components shall be the responsibility of the Contractor. The Contractor may, at its discretion, complete a photographic survey (either video or still) of existing conditions prior to the winter season.

5. Contractor shall be responsible for clearing any post-event windrows created by ongoing public sector snowplow operations in the days following any snow event, including, but not limited to, corners, driveways, alley entrances, intersections, bus stops, and windrow openings.

6. Contractor shall apply deicing material as necessary to maintain sidewalk corners free of ice at all times in accordance with the provisions of section I.D.

above.

7. Contractor shall not leave any hazardous conditions.

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F. Parking Lot Snow Clearing, Hauling and Ice Control Operations Where shown for an individual district in Divisions “B” through “L”, Contractor shall provide snow clearing (plowing), hauling, and ice control services within parking lot(s) for each snowfall during the term of this agreement in accordance with the following:

1. For snowfall events commencing between 6:00AM and 9:00PM, Contractor shall begin parking lot snow clearing operations at 1 inches of snow accumulation at the Project Location and repeat clearing operations for each subsequent 1 inches of accumulation.

2. For snowfall events commencing between 9:00PM and 6:00AM, Contractor shall complete snow clearing operations no later than 7:00AM and repeat clearing operations for each subsequent 1 inches of accumulation.

3. Contractor shall clear all snow from the entire parking lot, including handicap stalls, and temporarily place snow in one on-site storage location. Care shall be taken to minimize the number of parking stalls used for snow storage which shall not exceed three stalls. Snow shall not be stored in handicap stalls.

4. Stored snow shall be hauled within 72 hours following cessation of each snowfall.

5. Hauled snow shall be stored at an off-site location in accordance with the provisions of section II.S below.

6. Walkways to and from the parking lot shall be manually cleared beginning at a trace of accumulation and continuing until snowfall has stopped.

7. Care shall be taken to prevent any damage to fencing and landscaping surrounding the parking lot. Contractor shall be responsible for any repairs caused by snow clearing and hauling operations.

8. Contractor shall apply deicing material as necessary to maintain parking lot and walkways free of ice at all times in accordance with the provisions of section I.D.

above.

G. Implementation of Services

1. All Snow Services specified under this Contract shall continue until 24 inches of snow has fallen in the winter season as measured by the National Weather Service at the Minneapolis/St. Paul International Airport, unless extended by the Director of TM&R.

2. Should accumulated snowfall exceed 24 inches in the winter season, the Contractor may be directed by the Director of TM&R to continue Snow Services until directed to stop or until the end of the winter season. In such an event, this Contract may be extended for snowfall in increments of one-tenth (1/10) of one

(1) inch.

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3. Snow accumulation measurement will be based on “Preliminary Monthly Climate Data (CF6)” data for the “Minneapolis/St Paul” location as found at https://www.weather.gov/wrh/climate?wfo=mpx

4. Snow accumulation measurement shall commence with the first snowfall of any winter season, which may occur before November 1 of any winter season.

5. The City reserves the right to direct the Contractor to perform only Sidewalk Snow Clearing Operations, Sidewalk Ice Control Operations, and/or Parking Lot Snow Clearing, Hauling, and Ice Control Operations.

H. Equipment Requirements Contractor shall possess equipment in sufficient quantities and the ability to deploy equipment and equipment operator personnel to the Project Location and simultaneously within each indicated Service Area in a timely and efficient manner consistent with the following service requirements:

1. Sidewalk Snow Clearing Operations:

a) Ability to clear snow using mechanical snow brooming equipment in a timely and efficient manner.

b) Ability to clear snow using mechanical snow pushing equipment in a timely and efficient manner.

c) Ability to clear snow using mechanical snow throwing equipment in a timely and efficient manner.

d) Ability to clear snow using hand tools in a timely and efficient manner.

2. Sidewalk Snow Hauling Operations:

a) Ability to remove bulk volumes of snow from sidewalks, boulevard, and curb areas in a timely and efficient manner.

b) Ability to move, pile, load and unload bulk volumes of snow in a timely and efficient manner.

c) Ability to haul and dispose of bulk volumes of snow in a timely and efficient manner.

3. Sidewalk Ice Control Operations:

a) Ability to transport bulk volumes of deicing materials to the Project

Location in a timely and efficient manner.

b) Ability to apply bulk volumes of deicing materials throughout Project

Location in a timely and efficient manner.

c) Ability to remove ice and slippery conditions using mechanical equipment in a timely and efficient manner.

d) Ability to remove ice and slippery conditions using hand tool equipment in a timely and efficient manner.

4. Sidewalk Corners (Only) Snow Clearing Operations:

a) Ability to clear snow using mechanical snow brooming equipment in a timely and efficient manner.

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b) Ability to clear snow using mechanical snow pushing equipment in a timely and efficient manner.

c) Ability to clear snow using mechanical snow throwing equipment in a timely and efficient manner.

d) Ability to clear snow using hand tools in a timely and efficient manner.

5. Parking Lot Snow Clearing, Hauling, and Ice Control Operations:

a) Ability to remove bulk volumes of snow from parking lots in a timely and efficient manner.

b) Ability to move, pile, load and unload bulk volumes of snow in a timely and efficient manner.

c) Ability to haul and dispose of bulk volumes of snow in a timely and efficient manner.

d) Ability to clear snow from walkways using mechanical snow brooming equipment in a timely and efficient manner.

e) Ability to clear snow from walkways using mechanical snow pushing equipment in a timely and efficient manner.

f) Ability to clear snow from walkways using mechanical snow throwing equipment in a timely and efficient manner.

g) Ability to clear snow from walk walkways using hand tools in a timely and efficient manner.

The City reserves the right to require additional equipment when necessary. All equipment to be used under this Contract shall be approved by the Director of TM&R prior to its use at the Project Location.

I. Performance Tracking Contractor shall maintain detailed records of all services performed in accordance with the following provisions:

1. Contractor shall log information described below within 36 hours of performing any services via a spreadsheet shared with City, and its representatives, via a cloud-based file sharing system of City’s choosing. Any costs to Contractor resulting from a cloud-based file sharing system subscription shall be considered incidental to this contract.

a) Dates of service including arrival and departure time to the Project

Location.

b) Description of service performed (e.g. “snow clearing”, “snow hauling”, etc.).

c) Number of personnel deployed.

d) Equipment deployed, if any.

e) Amount, in pounds, of deicing material applied, if any.

f) Any field observations, incidences or comments Contractor feels City should be made aware of.

g) Observations of any improper or illegal snow operations performed by or on behalf of private property owners (e.g. moving snow from private property to the public right-of-way).

h) Air temperature at the time of service commencement

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i) Sidewalk temperature at the time of service commencement.

j) Any other information the City may require.

2. At the conclusion of each phase of services, Contractor shall document conditions by taking a minimum of one (1) digital photo per each serviced block face captured using a GPS-enabled smart device and the ArcGIS Survey123 application. The City shall provide a pre-built survey link to utilize with the ArcGIS Survey123 application. All photos captured using ArcGIS Survey123 are automatically uploaded and stored on the ArcGIS cloud platform. ArcGIS Survey123 is downloadable at no cost for Android and IOS devices via each platform’s app store.

3. The City reserves right to require Contractor utilize GPS tracking equipment while Contractor’s equipment and personnel are deployed within Project Location to further assist performance monitoring. If utilization is directed, required equipment would be furnished to Contractor at no cost to Contractor provided that Contractor may be required to maintain equipment (e.g. charging device batteries).

4. Failure to submit information in a timely manner may result in penalties as provided for in section II.J.

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II. ADDITIONAL REQUIREMENTS

A. Contract Administration The contract will be administered by the Director of Public Works through his/her Director of Transportation Maintenance & Repair (TM&R). Monitoring and evaluation of the services performed by the Contractor will be handled by the Director TM&R, Department of Public Works.

Questions regarding the daily implementation of this Contract should be addressed to:

City of Minneapolis Department of Public Works David Bauer 1901 East 26th Street Minneapolis, MN 55404 Telephone Number: (612) 581-3098 Email: david.bauer2@minneapolismn.gov

B. Terms of Contract This contract shall be effective November 1, 2026, or upon Contract approval and end April 30, 2027. This contract may be extended for up to four (4) additional winter seasons (2027-2028 Winter Season (November 1, 2027 – April 30, 2028), 2028-2029 Winter Season (November 1, 2028 – April 30, 2028), 2029-2030 Winter Season (November 1, 2029 – April 30, 2030), and 2030-2031 Winter Season (November 1, 2030 – April 30, 2031) if mutually agreed to by both the City and the Contractor on or before July 1st of each calendar year for that year’s upcoming winter season. For any winter season, services may be required before November 1 and/or after April 30.

C. Price Escalations If the City and Contractor mutually agree to extend the terms of the Contract as described in section II.B, the Bid Unit Prices may be adjusted for each additional winter season extension based upon demonstrable industry-wide, regional and/or operational increases in the Contractor’s costs. For documented evidence to be considered, it must be submitted to the City on or before June 15th for the upcoming winter season. The exact amount of escalation, if any, will be governed by the validity of the documentary evidence submitted. No price increase will be effective until approved by the City. With the exception of extraordinary circumstances, the amount of any increase shall not exceed the Consumer Price Index (CPI) or five (5) percent, whichever is higher. For the purposes of this Contract, the Consumer Price Index shall be based on the Federal Reserve Bank of Minneapolis most recent non-estimated Consumer Price Index published at https://www.minneapolisfed.org/about-us/monetary-policy/inflation-calculator/consumer-price-index-1913-.

D. Bid Submittal Requirements The following information shall be submitted with the bid. The City retains the right to reject bids that do not provide the information requested below.

1. The Contractor shall provide a list of all proposed equipment that will be used in performing this work.

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2. The Contractor shall provide a list of person(s) who will supervise the work of this project and the number of years of experience.

3. The Contractor shall provide a list of personnel available for this project.

4. The Contractor shall provide a minimum of five (5) references where they have performed similar services for other governmental and commercial entities for at least three previous years. The reference shall include a contact name and telephone number.

5. Completed Bid Forms.

E. Bid Award Procedures

1. Work shall be awarded to the lowest responsive and responsible bidder meeting all specifications.

2. An incomplete Bid Form or Supplemental Bid Submittals Form shall be deemed unresponsive and shall be automatically rejected.

3. The City reserves the right to reject all or any part of any bid, waive informalities, and award the contract to the lowest responsive and responsible bidder(s) to best serve the interest of the City. Informality shall mean a minor defect or variation of a bid from the exact requirements of the Request for Bid which does not affect the price, quality, quantity, or delivery schedule for the goods, services or construction being procured.

F. Bid Evaluation The Bidder shall have the capacity to furnish, at its sole cost, all labor, materials, articles, equipment, incidentals, items, tools, services, supplies, methods, operations, skills in such quantities as may be necessary to provide Snow Services as specified herein.

Criteria to determine a bidder’s responsiveness shall include, but is not limited to, the following:

1. Bidder’s proposed equipment (e.g. type and available quantity).

2. Bidder’s proposed available personnel.

3. Bidder’s level of experience providing similar work.

4. Bidder’s client references.

5. If applicable, bidder’s ability to perform services in multiple districts simultaneously based on its proposed equipment and available personnel.

G. Bid Unit Prices All bid prices shall be for all costs associated with the performance of the work including, but not limited to, parts, labor and overhead. Bid should include Unit Prices for all elements of the work to be considered. Quantities in the Bid Form are estimates of expected work. Payment will only be made for work requested. The City reserves the right to increase and/or decrease services frontages for any reason during the term of the Contract. The City reserves the right to prorate the Contractor’s bid unit prices based on any increase or decrease in total lineal service

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frontage in such instances.

H. Invoices All work requested under this Contract shall be placed on a City issued Purchase Order.

Contractor shall make all reasonable efforts to submit invoices and documentation in an electronic format, such as PDF or other format compatible with City software capabilities, in lieu of paper invoices and documentation, when so requested by City.

Upon delivery and acceptance of the service, the Contractor shall submit an invoice on a monthly basis detailing the appropriate charges for the previous month.

Invoices shall be submitted to:

City of Minneapolis – Accounts Payable 505 Fourth Ave S, Room 310 Minneapolis, MN 55415 Emails: submitinvoices@minneapolismn.gov and ssd@minneapolismn.gov

Upon receipt of invoice and final inspection and acceptance of the service, the City will render payment within thirty (30) days unless any items thereon are questioned, in which event payment will be withheld pending verification of the amount claimed and the validity of the claim. The Contractor shall provide complete cooperation during any such investigation.

The City will not pre-pay for goods or services. All invoices shall state the Project Location and dates of service being billed. All fees, taxes, charges, surcharges, and revenue payments are to be itemized.

No payment will be made for material stored off-site except in situations where payments may be considered by the City for materials which are stored in a secured area, to be verified by the City and where the Contractor maintains adequate insurance coverage protecting specific materials from loss. Proof of insurance shall be supplied prior to payment for any materials stored off-site.

I. Payments

The Contractor may bill the City according to the following:

1. Bid Item 1: Sidewalk Snow Clearing Operations and Sidewalk Ice Control Operations – 24 inches of Seasonal Snowfall. Lump sum bid price shall include all labor, materials, and equipment cost to perform all Sidewalk Snow Clearing Operations and Sidewalk Ice Control Operations as specified herein. For each winter season, the Contractor may bill the City monthly for 20% of its 24-inch bid amount for services in November, December, January, February and March.

In addition, if Contractor is directed to provide additional Sidewalk Snow Clearing Operations and Sidewalk Ice Control Operations above 24 inches of seasonal snowfall, the Contractor may bill the City for any additional increments of snowfall (in accordance with sections I.G.2. and I.G.3. above) at the end of

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each month. The rate for additional 1-inch increments shall be 1/24th of the Sidewalk Snow Clearing Operations and Sidewalk Ice Control Operations 24-inch lump sum bid amount. Additional increments shall be invoiced to the tenth (1/10) decimal place.

2. Bid Item 2: Per Person Hourly Rate for Sidewalk Snow Clearing Operations and

Sidewalk Ice Control Operations. Hourly per crew person rate price shall include all labor, materials, and equipment cost to perform any requested Sidewalk Snow Clearing Operations and Sidewalk Ice Control Operations as specified herein. The Contractor may bill the City, on a monthly basis, for the value of the work to date. The Contractor shall itemize all work completed during the billing period of each bill submitted.

3. Bid Item 3: Sidewalk Snow Hauling Operations – 24 inches of Seasonal Snowfall.

Lump sum bid price shall include all labor, materials, and equipment cost to perform all Sidewalk Snow Hauling Operations as specified herein. For each winter season, the Contractor may bill the City monthly for 20% of its 24-inch bid amount for services in November, December, January, February and March.

In addition, if Contractor is directed to provide additional Sidewalk Snow Hauling Operations above 24 inches of seasonal snowfall, the Contractor may bill the City for any additional 1-inch increments of snowfall (in accordance with sections I.G.2. and I.G.3. above) at the end of each month. The rate for additional 1-inch increments shall be 1/24th of the Sidewalk Snow Hauling Operations 24-inch lump sum bid amount. Additional increments shall be invoiced to the tenth (1/10) decimal place.

4. Bid Item 4: Sidewalk Corners (Only) Snow Clearing and Ice Control Operations – 24 inches of Seasonal Snowfall. Lump sum bid price shall include all labor, materials, and equipment cost to perform all Sidewalk Corners (Only) Snow Clearing and Ice Control Operations as specified herein. For each winter season, the Contractor may bill the City monthly for 20% of its 24-inch bid amount for services in November, December, January, February and March.

In addition, if Contractor is directed to provide additional Sidewalk Corners (Only) Snow Clearing and Ice Control Operations above 24 inches of seasonal snowfall, the Contractor may bill the City for any additional 1-inch increments of snowfall (in accordance with sections I.G.2. and I.G.3. above) at the end of each month. The rate for additional 1-inch increments shall be 1/24th of the Sidewalk Corners (Only) Snow Clearing and Ice Control Operations 24-inch lump sum bid amount. Additional increments shall be invoiced to the tenth (1/10) decimal place.

5. Bid Item 5: Per Person Hourly Rate for Sidewalk Corners (Only) Snow Clearing and Ice Control Operations. Hourly per crew person rate price shall include all labor, materials, and equipment cost to perform any requested Sidewalk Corners (Only) Snow Clearing Ice Control Operations as specified herein. The Contractor may bill the City, on a monthly basis, for the value of the work to

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date. The Contractor shall itemize all work completed during the billing period of each bill submitted.

6. Bid Item 6: Parking Lot Snow Clearing, Hauling, and Ice Control Operations – 24 inches of Seasonal Snowfall. Lump sum bid price shall include all labor, materials, and equipment cost to perform all Parking Lot Snow Clearing, Hauling, and Ice Control Operations as specified herein. For each winter season, the Contractor may bill the City monthly for 20% of its 24-inch bid amount for services in November, December, January, February and March.

In addition, if Contractor is directed to provide additional Parking Lot Snow Clearing, Hauling, and Ice Control Operations above 24 inches of seasonal snowfall, the Contractor may bill the City for any additional 1-inch increments of snowfall (in accordance with sections I.G.2. and I.G.3. above) at the end of each month. The rate for additional 1-inch increments shall be 1/24th of the Parking Lot Snow Clearing, Hauling, and Ice Control Operations 24-inch lump sum bid amount. Additional increments shall be invoiced to the tenth (1/10) decimal place.

The City may, at is discretion, withhold final payment until the Contractor has filed with the City an affidavit showing evidence that all claims against him/her, by reason of the Contract, have been paid or satisfactorily secured. In case evidence is not furnished, the City may retain from any amount due said Contractor, sums sufficient to cover all claims unpaid.

If Contract is terminated, for any reason, Contractor shall be compensated for any services performed to-date less any penalties imposed. In such cases, total compensation paid to Contractor for snow services for any given winter season shall not exceed 1/24th of Contractor’s 24-inch bid price for each inch of actual snow accumulation for that winter season as determined via section I.G.3. above, plus compensation for any hourly services actually performed to-date, less any penalties imposed.

J. Penalties Failure of Contractor to comply with the terms of this Contract shall subject Contractor to monetary penalties. City shall notify Contractor of failure to comply with the terms of this Contract, including, but not limited to, any substandard performance. Contractor shall correct problem(s) within two (2) hours of City providing notification. Failure to correct the problem(s) within this time period shall subject Contractor to the following penalties:

1st Incident 1/24th of Bid Amount 2nd Incident 2/24th of Bid Amount 3rd Incident 4/24th of Bid Amount 4th Incident and subsequent incidences 6/24th of Bid Amount or Immediate Termination of Contract

Penalties will be deducted from Contractor’s payment. City reserves right to terminate Contract at any time following the third incident.

SSD SNOW SERVICES PAGE 17

K. Responsibility for Damage Claims The Contractor shall indemnify and hold harmless the City of Minneapolis, its officers and employees from all suits, actions, and claims of any character brought because of injuries or damages received or sustained by any person(s), or property on account of the operations of the said Contractor; or on account of or in consequence of any neglect in safeguarding the work; or through use of unacceptable materials in constructing the work; or because of any act or omission, neglect, or misconduct of said Contractor; or because of any claims arising or amounts recovered from infringements of patent, trademark, or copyright; or because of any claims arising or amounts recovered under the Workers’ Compensation Act; or under any other law, ordinance, order or decree.

In addition, Contractor shall be responsible for the City’s costs to repair any damage to landscaping resulting from implementation of services. Damage may include, but it is not limited to, ruts, gouges, and/or damage from de-icing chemicals within turf and landscaping areas. The City shall determine the extent of any damage resulting from the implementation of services and shall perform all necessary restoration work. The Contractor agrees to reimburse the City for the City’s actual cost of restoration within thirty (30) calendar days after receipt of written notice and supporting documentation from the City. Contractor shall not be responsible for damage to landscaping caused by creating the openings in windrows described in section I.B.5.

If the Contractor shall fail so to pay and to satisfy all claims and demands for labor and materials as aforesaid, the City may apply the money due and coming to said Contractor under the contract towards paying and satisfying such claims and demands; provided that nothing herein contained shall be construed as impairing the right of the City or of those to whose benefit any contract bond shall insure, to hold the Contractor or surety liable on said bond for any breach of the conditions of the same nor as imposing upon the City any obligation to laborers, material suppliers, contractors, or sureties to pay or retain for their benefit any moneys coming to the Contractor.

L. Definitions

1. Contractor: As used in this Article, shall include the Contractor, its officers, its employees, its agents, anyone directly or indirectly employed by the Contractor.

2. City: As used in this Article, shall include the City of Minneapolis, its officers, its employees, its agents, the City Council and anyone directly or indirectly employed by the City.

3. TM&R: Transportation Maintenance & Repair Division of the City of Minneapolis Public Works Department.

4. Addendum: A supplement to any Bid Specifications as originally issued or printed, covering additions, corrections, or changes in the bidding conditions for the advertised work, that is issued by the contracting authority to prospective bidders prior to the date set for opening of bids.

5. Business hours are defined as: 12:00AM to 11:59PM daily, including weekends and holidays.

SSD SNOW SERVICES PAGE 18

6. Snowfall Amount: The total amount of snowfall will be the amount officially recorded by the National Weather Service at “Minneapolis/St Paul.”

7. Streetscape Component: Shall include, but is not limited to, light poles, bus shelters, transit benches, trash receptacles, recycling receptacles, bike racks, benches, fencing, railings, turf, trees, landscape planting beds, mulch beds, sidewalk planters, retaining walls, kiosks, electrical system components, irrigation system components, and utility cabinets.

M. Interpretation of Proposed Contract Documents A bidder desiring an explanation regarding the meaning or interpretation of the plans, Bid Specifications or any form contained therein must submit a written request to the City and must allow sufficient time for a reply to reach bidders before their submission of their bids. Any interpretation will be in the form of an addendum. The City will not be responsible for any other explanations or interpretations of the contract documents or forms contained therein. It shall be the bidder’s responsibility to make inquiry as to addenda issued and all bidders shall be bound by such addenda, whether or not received by the bidders.

N. Night Work, Weekends and Overtime Work performed after dark shall be adequately illuminated and suitable and sufficient lighting facilities shall be provided by the Contractor for this work. Work will be required at night and on weekends. No extra compensation will be given to the Contractor for night work, weekend work, or overtime under this contract.

O. Truck Routes The Contractor may use all the approved Truck Routes. Any alternate routes must have the written approval of the Department of Public Works, City Traffic Engineer, prior to their use.

P. Job Conditions Bidder shall visit the Project Location and inform themselves as to existing conditions, and failure to do so shall in no way relieve the successful bidder from the necessity of furnishing all equipment and materials and performing all work required for completion of the contract in accordance with the plans and specifications. No allowance will be made for failure of a bidder to estimate correctly the cost and the difficulties attending performance. This includes weather, temperature, condition of the snowpack and conditions or requirements relating to traffic and parked vehicles. Bidder shall not assume enforcement of on-street parking regulations. By submitting a bid, the Contractor acknowledges compliance with this section and has based the bids accordingly.

Bidder is expected to base bid on materials and equipment complying fully with the plans and specifications, and in the event it names in its bid materials and equipment which do not conform, it will be responsible for furnishing materials and equipment which fully conform at no change in the bid price.

Q. Coordination Work will require coordination with the City of Minneapolis Public Works Department and its representatives.

SSD SNOW SERVICES PAGE 19

R. Access to Project Location Contractor shall have use of the Project Location for operations being that all work takes place in the public right-of-way. Contractor must tailor operations to ensure full access to all businesses, buildings, bus shelters, etc., at all times. Contractor shall be responsible for securing all city required right-of-way permits, if any, via https://minneapolis.mn.roway.net/. Traffic control shall be provided as necessary to perform the Work. The Contractor shall be solely responsible for determining the extent of traffic control measures required and for implementing such measures in accordance with applicable regulatory requirements and local jurisdictional standards.

S. Off-Site Snow Storage The City will not provide off-site snow storage. Hauled snow shall be stored at a legal and proper snow storage site provided by the Contractor at its sole expense. A legal and proper snow storage site is a location where snow storage is authorized by the local municipality where the site is located and is in compliance with all regulatory requirements for snow storage. This may include, but is not limited to, a site’s zoning classification, land use classification, permits, and/or on-site stormwater management.

On request, Contractor shall provide documentation that all hauled snow is stored at a legal and proper snow storage site. Requested documentation may include, but is not limited to, address(es) of snow storage site(s), property owner approval/lease agreement, and/or proof that snow storage is a permitted use for the site(s) under the local municipality’s zoning code.

For each snow hauling operation, Contractor shall track and log detailed information including, but not limited to, date, time, point of origin, point of destination, and total number of loads hauled. On request, Contractor shall provide this information to City. Requested information may also include, but is not limited to, receipts from subcontracted haulers, if utilized.

T. Non-Exclusivity Any contract(s) resulting from this Request for Bid will not be an exclusive contract and the City reserves the right to hire other contractors, to perform similar work, and seek bids from other vendors.

U. Subcontracting Subcontracting of any work covered by this contract is permitted by prior written consent of the City. Contractor agrees to bind any subcontractor(s) and every subcontractor shall agree to be bound by the terms of the fully executed Agreement, specifications and drawings. The names and contact information for any and all proposed subcontractors shall be submitted on the Bid Form at the time of bidding.

V. Licenses, Certifications, and Registrations Including all certification requirements described above, the Contractor shall meet the license, certification, registration and any other requirements of the Federal, State, and local regulations with jurisdiction in such matters as necessary to perform the contractual services requested in this solicitation. Copies of such licenses, certifications, registrations and any other requirements shall be made available upon request by the City throughout the period of the agreement.

SSD SNOW SERVICES PAGE 20

W. Unhoused Individuals and Itinerant Shelters Unhoused individuals and/or itinerant shelters may be present within the Project Location. If encountered, the presence of unhoused individuals and/or itinerant shelters shall be reported to the Contract Administer. The Contract Administer will report these instances to the appropriate department. Contractor shall perform services around individuals and/or itinerant shelters taking care to do so in a safe manner.

X. Performance Bond and Payment Bond The Contractor shall furnish the City with a performance bond and a payment bond each in the fixed amount described in Divisions “B” through “L” for each district it is awarded.

SSD SNOW SERVICES PAGE 21

DIVISION “B”

Special Service District: 48th & Chicago Special Service District

Project Location: South Minneapolis, Intersection of East 48th Street and

Chicago Avenue South, and Vicinity, Minneapolis, Minnesota

District-Specific Services:

A check mark indicates the type of service(s) specified for this district.

See map on next page for specific service locations.

Sidewalk Snow Clearing Operations Sidewalk Snow Hauling Operations Sidewalk Ice Control Operations Sidewalk Corners (Only) Snow Clearing and Ice Control Operations Parking Lot Snow Clearing, Hauling, and Ice Control Operations

Performance Bond and Payment Bond:

Bond amounts shall be equal to the bid amount entered into Row 15 on the Bid Form or $50,000.00 whichever is less.

SSD SNOW SERVICES PAGE 22

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DIVISION “C”

Special Service District: 50th & France Special Service District

Project Location: Southwest Minneapolis, Intersection of France Avenue South and 50th Street West and Vicinity service(s) specified for this district.

See map on next page for specific service locations.

Sidewalk Snow Clearing Operations Sidewalk Snow Hauling Operations Sidewalk Ice Control Operations Sidewalk Corners (Only) Snow Clearing and Ice Control Operations

Bond amounts shall be equal to the sum of the Extended Price amounts entered into Row 25 and Row 27 on the Bid Form or $50,000.00 whichever is less.

SSD SNOW SERVICES PAGE 24

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SPECIAL SERVICE DISTRICT 2026-09-17 OFl

DIVISION “D”

Special Service District: Bloomington-Lake Special Service District

Project Location: South Minneapolis, East Lake Street between Cedar Avenue and 12th Avenue South, and Vicinity, service(s) specified for this district.

See map on next page for specific service locations.

Sidewalk Snow Clearing Operations Sidewalk Snow Hauling Operations Sidewalk Ice Control Operations Sidewalk Corners (Only) Snow Clearing and Ice Control Operations

Row 38 on the Bid Form or $50,000.00 whichever is less.

SSD SNOW SERVICES PAGE 26

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DIVISION “E”

Special Service District: Central Avenue Special Service District

Project Location: Northeast Minneapolis, Central Avenue NE between 19th

Avenue NE and 26th Avenue NE, and Vicinity service(s) specified for this…