Bid Specifications

Photographing of Graffiti on Private Property and

Abatement of Graffiti from Sensitive Surfaces, Elevated Locations and from other Locations and Surfaces

Bid Event 4180

June 29, 2026

Solid Waste & Recycling

June 29, 2026

To whom it may concern:

An optional pre-proposal conference will be held at 2:00 p.m. on July 22, 2026 via Teams. The pre-proposal conference may be accessed by phone at 612-276-6670 using conference number 498308931 or online through Microsoft Teams using meeting code Meeting ID: 289 866 896 427 651. Attendance at the pre-bid meeting is strongly encouraged.

Thank you for your consideration.

Sincerely, Nicholas Gerold, Director Solid Waste and Recycling, Division https://teams.microsoft.com/meet/289866896427651?p=pSMjztNv491cJglhSL

Table of Contents

1 BACKGROUND

2 DEFINITIONS

3 GENERAL SERVICES

4 DOCUMENTATION OF WORK

4.1. Graffiti Photo Work Orders

4.2. Graffiti Abatement Work Orders

4.3. Digital Photographs

4.4. Submittal of Completed Work Orders

5 SERVICE LEVEL

5.1. Photo Work Orders

5.2. Abatement Work Orders

6 SPECIFIC TASKS FOR PHOTO WORK ORDERS

7 SPECIFIC TASKS FOR ABATEMENT WORK ORDERS

7.1. Confirmation of Abatement Eligibility

7.2. Methods of Abatement

8 CONTRACTOR QUALIFICATIONS

8.1. Previous Similar Experience

8.2. Use of Sub-Contractors

8.3. Citations

8.4. Financially Responsible

9 PAYMENT STRUCTURE AND COST SUBMITTAL

9.1. Photo Rate for Photo Work Orders Only

9.2. Mobilization Rates for Abatement Work Orders Only

9.3. Special Equipment Fees

9.4. Sensitive Surface Removal Fees (per Square Foot)

9.5. Graffiti Paint-Out Fees (per Square Foot)

10 EQUIPMENT

11 INVOICE AND PAYMENT FOR SERVICES RENDERED

12 TERM OF AGREEMENT

13 FORM NO. 1: COST SUBMITTAL

14 FORM NO. 2: EQUIPMENT SUBMITTAL

15 FORM NO. 3: SOLVENT SUBMITTAL

16 FORM NO. 4: EXPERIENCE SUMBITTAL

ATTACHMENT A ABATEMENT WORK ORDER SAMPLE

ATTACHMENT B PHOTO WORK ORDER SAMPLE

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1 BACKGROUND

The City of Minneapolis Division of Solid Waste and Recycling manages the Graffiti Enforcement and Abatement program for vandalized private property. The City intends to enter into one contract for the photographing of Graffiti on affixed objects or structures located on private property, and the Abatement of Graffiti from affixed objects or structures located on private property. Graffiti Photo Work Orders are issued prior to City enforcement efforts. Graffiti Abatement work orders are issued after City enforcement efforts.

The City of Minneapolis estimates it will issue approximately 600 Graffiti Photo Work Orders per year to photograph graffiti on private property, and an approximately 800 Graffiti Abatement Work Orders per year, for Sensitive Surfaces and Non-Sensitive Surfaces, located At Grade level to thirty-seven feet from At Grade. This estimate is not a guarantee of work. In rare circumstances, the City may issue Abatement Work Orders for Graffiti that is located more than thirty-seven feet from At Grade.

Graffiti photographing services, and Graffiti Abatement services specifically exclude Interior Graffiti, and Graffiti located on mobile objects such as dumpsters, garbage carts, vehicles, and trailers. During the term of this Agreement, it is the intent of the City to issue all private property Graffiti Photo Work Orders and all private property Graffiti Abatement Work Orders to the selected Contractor. Due to the nature of the Graffiti Enforcement and Abatement program, the selected contractor may receive Graffiti Photo Work Orders that do not result in a subsequent Graffiti Abatement Work order; and may receive Graffiti Abatement Work Orders for Graffiti the Contractor did not previously receive a Graffiti Photo Work Order for.

While the City does not intend to utilize its own staff for the Graffiti photographing services or Graffiti Abatement services, the City reserves the right to do so at its own discretion.

Table A Graffiti Photo Work Orders Issued by Year Year 2023 2024 2025 Photo Work Orders 521 675 625

Table B Graffiti Photo Work Orders Issued by Month Month 2023 2024 2025 January 49 33 52 February 22 46 58 March 47 55 63 April 47 92 47 May 51 92 100 June 35 67 55 July 39 59 40 August 74 54 43 September 45 49 45 October 47 45 58 November 33 50 48 December 32 33 16 Total 521 675 625

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Table C Graffiti Abatement Work Orders Issued by Year Year 2023 2024 2025 Abatement Work Orders 868 828 812

Table D Graffiti Abatement Work Orders Issued by Month Month 2023 2024 2025 January 57 43 57 February 48 59 56 March 73 48 107 April 83 70 86 May 74 126 84 June 83 61 77 July 72 90 66 August 76 70 64 September 104 66 65 October 70 61 55 November 63 59 51 December 65 75 44 Total 868 828 812

Table E Graffiti Abatement Work Orders by Distance from At Grade Distance from At Grade 2023 2024 2025 Not Recorded 0% 1% 11% Eight Feet and below 91% 93% 82% Nine to Eighteen Feet 7% 4% 4% Eighteen Feet to 37 Feet 1% 2% 2% More than 37 Feet 0% 0% 0%

Table F Graffiti Abatement Work Orders by Contractor Action Action Taken 2023 2024 2025 Painted 19% 19% 21% Removed 12% 15% 15% Both Painted and Removed 10% 10% 11% Other 2% 3% 2% Already Clean 57% 53% 51%

2 DEFINITIONS

For the purposes of this RFP the following terms and definitions will apply:

Abatement is defined as the complete removal or complete covering of Graffiti with no remaining markings or Shadows

At Grade is defined as the lowest point of elevation, equal to the surface of the ground.

City is defined as the City of Minneapolis as an entity.

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Color Match is defined as the closest possible if not exact color as the original paint, prior to the Graffiti vandalism.

Documentation of Work is defined as recording the Graffiti characteristics, structure attributes, action(s) taken and all other requested details as provided in Section 4, Documentation of Work.

Eight Feet and Below is defined as the greatest distance between At Grade and the Graffiti’s highest point being equal to or less than eight feet.

Eighteen Feet to 37 Feet is defined as the greatest distance between At Grade and the Graffiti’s highest point being greater than eighteen feet and no more than thirty-seven feet.

Extenuating Weather Conditions is defined as excessively wet or snowy weather that limits the contractor’s ability to successfully paint over or remove Graffiti, subject to the approval of the Clean City Coordinator.

Ghosting is defined as the visible remnants of a Graffiti marking, usually occurring when Abatement has been attempted but was not completely successful. Also known as a Shadow.

Graffiti is defined in City Ordinance 226.30; and shall include any unauthorized marking inscription, symbol, design, and/or configuration of letters and/or numbers written, drawn, scribed, etched, marked, painted, stained, stuck on or fully adhered to any surface, including unauthorized markings from paint, ink, dye or other similar substance, or Snipe placed upon affixed objects or structures such as primary or accessory structures, windows, roofs, fences, planters, retaining walls, trees, paths, walks, or pavement where the markings are visible from a premises Open to the public.

Interior markings and mobile objects such as dumpsters, garbage carts, vehicles, and trailers are specifically excluded.

Historic is defined as a property that is believed to have historical, cultural, architectural, archaeological or engineering significance that has been or in the process of obtaining designation. Most historic properties are listed on https://mn.gov/admin/shpo/registration/nr-listings/

Interior is defined as space within a building or part of a building bounded by four (4) or more of the following barriers: floor, ceiling, or walls. A wall includes any retractable divider, garage door, or other physical barrier, whether temporary or permanent, open or closed.

Major Holiday is defined as New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day.

Mobilization Charge is defined as the cost to prepare all necessary equipment and/or supplies to take the appropriate Graffiti Abatement action.

More Than 37 Feet is defined as the greatest distance between At Grade and the Graffiti’s highest point being greater than thirty-seven feet.

Nine to Eighteen Feet is defined as the greatest distance between At Grade and the Graffiti’s highest point being more than eight feet and less than eighteen feet.

https://mn.gov/admin/shpo/registration/nr-listings/

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Non-Sensitive Surface is defined as those surfaces that were painted prior to the occurrence of Graffiti and would not be damaged with the application of Primer and paint, those surfaces include, but are not limited to painted brick, wood, cinderblock, concrete, plywood, etc.

Open to the public for the purposes of the resulting agreement includes any public right-of-way, any publicly owned property, and any private property onto which the public is regularly invited or permitted to enter for any purpose

Original Graffiti is defined as specific markings applied in the format and colors described on the Graffiti Abatement Work Order, or as shown on the supplemental photographs.

Paint-Out is defined as covering with Primer, followed by Color Matched paint.

Photo Fee is defined as the cost to prepare all necessary equipment and/or supplies to complete a Graffiti Photo Work Order.

Primer is defined as the first complete coat of paint applied in a painting system.

Satisfactory is defined as acceptable in the judgment of the Director of Solid Waste and Recycling or the Director’s designee

Sensitive Surface is defined as those surfaces that were unpainted prior to the occurrence of Graffiti, have a patina, visual aesthetic, or are Historic and could be damaged without experienced Graffiti removal or surfaces such as unpainted brick, wood, stucco, metal, block, limestone, marble, granite, vinyl, etc.

Shadow is defined as the visible remnants of a Graffiti marking, usually occurring when Abatement has been attempted but was not completely successful. Also known as Ghosting.

Snipe means a fully adhesive poster or sticker, often produced on paper, that is pasted or otherwise adhered to any structure or affixed object without authority or permission. Postings without a full adhesive backing are specifically excluded.

Solid Waste and Recycling is defined as the City of Minneapolis’ Division of Solid Waste and Recycling and the designated employees of that division.

Abatement Work Order is defined as the written work request provided by the City of Minneapolis, Division of Solid Waste & Recycling to the contractor for the removal or paint-out of Graffiti at a specific Work Site.

Photo Work Order is defined as the written work request provided by the City of Minneapolis, Division of Solid Waste & Recycling to the contractor for the photographing of Graffiti at a specific Work Site with no Abatement tasks.

Work Site means the distinct boundaries of the parcel of land for the service address provided on the Abatement Work Order. A visual representation of parcel boundaries is available to the public at https://gis.hennepin.us/property/ visual representations are not exact.

https://gis.hennepin.us/property/

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Working Day is defined as any day Monday through Friday, excluding Major Holidays.

3 GENERAL SERVICES

In general, the Contractor shall perform the following services, on residential, commercial, or industrial buildings, or any of their accessory structures or affixed accessory objects and in rare cases bridge substructures or superstructures, as directed by City issued work order. The following services shall be accomplished at each Work Site according to the specific tasks, provided in Section 6 and Section 7. All Work Sites shall be located within the City of Minneapolis limits.

A. Photographing of Graffiti without Abatement B. Removal of Graffiti from Sensitive Surfaces At Grade level and up to 37 feet from At Grade C. Paint-Out of Graffiti on Non-Sensitive Surfaces At Grade level and up to 37 feet from At Grade, which shall include the application of Primer and Color Matched paint D. Removal of Snipe from Sensitive and Non-Sensitive Surfaces At Grade level and up to 37 feet from

At Grade E. Abatement of Graffiti from Sensitive and Non-Sensitive surfaces located more than 37 feet from At

Grade

4 DOCUMENTATION OF WORK

The Contractor must document all work performed at each Work Site in writing and through digital images. Failure to meet the outlined requirements may result in non-payment.

4.1. Graffiti Photo Work Orders

Solid Waste and Recycling will email all photo requests to the email address(es) provided by the Contractor. The Contractor shall document all Graffiti at the Work Site by digital image.

Photographs must be taken when Graffiti has been found, and when Graffiti is not found. All photographs must be taken from the Public Right-of-Way or a space that routinely invites the public. At a minimum the Contractor shall correctly and fully complete all fields on the Photo Work Order, including address verification, structure details and completed photo tasks in writing. The Contractor may, at their discretion include additional detail. A sample Photo Work Order has been provided in Attachment B. Solid Waste and Recycling reserves the right to change the Photo Work Order at any time.

4.2. Graffiti Abatement Work Orders

Solid Waste and Recycling will email all Abatement requests to the email address(es) provided by the Contractor. The Contractor shall document all Graffiti at the Work Site by digital image prior to and after Abatement. The Contractor shall document when Graffiti is not found by digital image of each vandalized object shown in the original photograph(s).

All photographs must include a reference object. The reference object must be the same size in all photographs. The reference object must be visible whenever practical. The preferred size for the reference object is one square foot. The Contractor may use an alternate method to demonstrate scale and ensure measurement accuracy upon approval of the Clean City Coordinator. Any alternate methods must be the same in all photographs. When possible, photographs must be taken from the same angle(s) shown in the original photograph(s).

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At a minimum the Contractor shall correctly and fully complete all fields on the Abatement Work Order including all structure details and Graffiti Abatement tasks in writing. The Contractor may, at their discretion, include additional detail for the tasks completed. A sample Abatement Work Order has been provided in Attachment A. Solid Waste and Recycling reserves the right to change the Abatement Work Order at any time.

4.3. Digital Photographs

Images must be taken using a digital device with a minimum of 5 mega-pixel image. Each image file shall not exceed 500 KB in size. Images with a date and time stamp visible on the image are preferred. All image files must carry a unique name and be unaltered. Digital photographs taken at a Work Site shall be submitted on a contact sheet containing thumbnail images with the file name, and shall also be submitted as individual files in their original format. The Contractor is responsible for storing a back-up copy of each image until payment for the Abatement has been made. All images delivered to Solid Waste and Recycling become the property of Solid Waste and Recycling.

4.4. Submittal of Completed Work Orders

The Contractor shall email or share completed Work Orders and supporting documentation by email or through a cloud based storage tool such as Google or One Drive using the email address(es) provided by the City. The Contractor shall email or share written work orders, digital images, and any supporting documentation within five (5) Work Days of completing the Graffiti Abatement Work Order. The Contractor shall include one Work Order with digital images, and supporting documentation per email or shared folder. The Contractor shall title each email or folder using the Service Date, Work Order Type, and Location or Case Number.

Each email or folder shall contain the following information:

Digital copy of the completed work order Contact sheet(s) containing thumbnail images and file name for each digital photograph related to the written work order in a grid format with no more than 25 per page.

Individual image files for each photograph Invoice for the completed work order Any supplemental information deemed appropriate by the Contractor

5 SERVICE LEVEL

The Contractor shall meet the following response times.

5.1. Photo Work Orders

Response time for Graffiti Photo Work Orders shall be no more than 5 working days measured from the date the Contractor is provided with the Photo Work Order until the Photo Work Order has been Satisfactorily completed in compliance with Section 6, Specific Tasks for Photo Work Orders. Upon written request by the Contractor, Extenuating Weather conditions, or other circumstances may supersede the response time at the discretion of the Clean City Coordinator.

5.2. Abatement Work Orders

Response times for Graffiti Abatement Work Orders that do not require prior approval shall be measured from the date the Contractor is provided with the Abatement Work Order until the Graffiti Abatement Work Order has been Satisfactorily completed in compliance with Section 6, Specific Tasks.

Response times for Graffiti Abatement Work Orders that do require prior approval shall be measured

Page | 10 from the date the Contractor has received such approval until the Graffiti Abatement Work Order has been Satisfactorily completed in compliance with Section 7, Specific Tasks for Abatement Work Orders.

A. From April 1 to October 31: Work Orders shall be completed within five (5) Working Days from the date issued.

B. From November 1 to March 31: Work Orders shall be completed within the first seven (7) consecutive calendar days with a daily minimum temperature of 22 degrees Fahrenheit after the date issued. For the purpose of determining compliance with this Service Level, Twin Cities Local Climatological Data published by the Minnesota Department of Natural Resources, shall be used.

http://www.dnr.state.mn.us/climate/historical/lcd.html?loc=msp

C. In the event of extenuating circumstances that prevent the Contractor from meeting the required response time, the Contractor shall notify the Clean City Coordinator in writing including the specific reason(s) for the delay.

Failure to meet the outlined Service Level may result in non-payment.

6 SPECIFIC TASKS FOR PHOTO WORK ORDERS

The Contractor shall verify or correct the Work Site address and all other details provided on the Graffiti Photo Work Order. The Contractor shall photograph all Graffiti at the Work Site using a digital camera.

All photographs must be taken from the Public Right-of-Way or a space that routinely invites the public.

Photographs must be taken when Graffiti has been found, and when Graffiti is not found. Once the Contractor commences Graffiti photographing, the Contractor is expected to continuously photo Graffiti at the Work Site until all Graffiti at the Work Site has been photographed. Graffiti photographing at a site is not expected to span multiple days. When photographing of graffiti commences at a graffiti site, the Contractor is expected to continuously photograph graffiti from the site until all graffiti has been photographed.

The Contractor shall document all outcomes, and work performed, if any, on the Graffiti Photo Work Order, and obtain supporting information in accordance with Section 4, Documentation of Work.

Failure to meet the Specific Tasks may result in non-payment.

7 SPECIFIC TASKS FOR ABATEMENT WORK ORDERS

The Contractor shall verify that the Original Graffiti is still present prior to commencing Abatement. The Contractor shall obtain prior approval, when required, before commencing Abatement. The Contractor shall use the Graffiti Abatement technology and techniques provided herein for Abatement.

Once the Contractor commences Graffiti Abatement, the Contractor is expected to continuously abate Graffiti at the Work Site until all Graffiti at the Work Site has been thoroughly and Satisfactorily abated.

Graffiti Abatement may span multiple days when required due to volume of Graffiti or Abatement complexity at the Work Site. Any pause in Graffiti Abatement that exceeds a period of twenty-four consecutive hours is done at the Contractor’s own risk. Graffiti that appears during such pause requiring the Contractor to abate the exact same area more than one time, may not qualify for payment. The Contractor shall plan large or complex Abatements accordingly.

http://www.dnr.state.mn.us/climate/historical/lcd.html?loc=msp

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The Contractor shall document all outcomes, and work performed, if any, on the Graffiti Abatement Work Order, and obtain supporting information in accordance with Section 4, Documentation of Work.

Failure to meet the Specific Tasks may result in non-payment.

7.1. Confirmation of Abatement Eligibility

A. Work Site Access If upon arrival, the Contractor is denied access to the Work Site the Contractor shall complete and return the Work Order without performing any abatement.

If the Contractor has commenced Graffiti Abatement and is threatened, asked to vacate the

Work Site, or otherwise denied access to the Work Site, the Contractor shall stop Abatement, complete and return the Work Order.

If the Contractor determines adequate access to the Work Site, the Contractor shall determine if the Original Graffiti is present before performing any Abatement.

B. Original Graffiti The Contractor shall verify the Original Graffiti as described on the Work Order or shown on the supplemental photographs is present prior to commencing Abatement. The Original Graffiti in its initial form or a legible Shadow of the Original Graffiti is considered present.

The Contractor shall verify the Original Graffiti is located at the Work Site address provided on the Work Order.

If upon arrival the Contractor determines the Original Graffiti has already been completely and successfully painted over or removed, the Contractor shall complete and return the Work Order without performing any Abatement.

If the Contractor determines the Original Graffiti is located at an address that is different from Work Site address provided on the Work Order the Contractor shall complete and return the Work Order without performing any Abatement.

If the contractor determines the Original Graffiti is present at the Work Site, the Contractor shall determine if prior approval is required before performing any Abatement.

C. Prior Approval Once the Contractor has determined the Original Graffiti is present, the Contractor shall verify whether prior approval is required prior to commencing Abatement. If one or more of the following circumstances exist the Contractor shall contact the Clean City Coordinator for approval to proceed before performing any Abatement.

1. The total cost of Abatement is estimated to exceed $500

2. The Abatement of non-Original Graffiti would result in 50% or more of the total

Abatement cost

If approval to proceed is not granted, the Contractor shall complete and return the Work Order without performing any Abatement.

If approval to proceed is granted, the Contractor shall abate all Graffiti from the Work Site in accordance with the Methods of Abatement, and complete and return the Work Order.

If prior approval is not required, the contractor shall abate all Graffiti from the Work Site in accordance with the Methods of Abatement.

7.2. Methods of Abatement

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A. Painted Surfaces Apply adequate coats of primer and Color Matched paint to cover Graffiti on previously painted surfaces including but not limited to stucco walls, wood walls, wood fences, concrete walls and other objects and surfaces.

All paint used to cover existing painted surfaces shall be compatible with the underlying paint and shall be of equal or better quality.

Paint shall be Color Matched color and quality matching shall be Satisfactory as determined by the City. A patchwork look is to be avoided. Mismatched paint shall be redone by the Contractor at no additional cost to the City.

To promote uniformity, painted walls with obvious adjacent patchwork or Graffiti within 3-5 feet of each other and on the same property shall be painted over with a Color Matching that of the original paint over.

Picture framing look is to be avoided. The Contractor shall not paint over Graffiti with a block of paint in color that is not Color-Matched.

B. Unpainted Surfaces

Unpainted surfaces, including the various surfaces noted above and those not listed, shall not be painted over to abate the Graffiti. Abatement of Graffiti from unpainted surfaces shall use the most updated Graffiti removal technology available or other techniques as approved by the City so as not to alter the patina of the unpainted surface.

C. Surfaces with Snipe Graffiti

Snipe Graffiti shall be removed. Snipe Graffiti shall not be painted over. Removal of Snipe Graffiti shall be accomplished in accordance with Methods of Abatement, part B, Unpainted Surfaces. Removal of Snipe Graffiti from a painted surface may require the application of paint following removal. If required this shall be accomplished in accordance with Methods of Abatement, part A, Painted Surfaces.

D. Surfaces with Etching Etched glass is specifically excluded. The Contractor shall only complete etchings that can be repaired using a fill and paint method. If the Contractor is aware of irreparable etched glass, it is the duty of the Contractor to complete the Abatement of all other markings and report the items that cannot be repaired to the Clean City Coordinator on the provided Work Order.

E. Miscellaneous Methods for All Surfaces

When pre-approved, methods with limited risk of damaging or alter the original surface may be used as an alternative Abatement methods with the approval of the Clean City Coordinator.

F. Historic Property Abatement

The Paint-Out or removal of Graffiti from registered Historic Landmarks shall follow the guidelines set forth by the United States Department of the Interior, Technical Preservation Services.

8 CONTRACTOR QUALIFICATIONS

This section of the specifications focuses on Contractor experience in providing Graffiti Photographing Services and Graffiti Abatement services.

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This section shall include the following information:

8.1. Previous Similar Experience

The Contractor must be familiar with the City of Minneapolis and have at least one (1) year experience with a digital camera.

The Contractor must have at least five (5) years continuous, successful experience in the following areas:

Removal of Graffiti from porous surfaces At Grade to 37 feet from At Grade.

Removal of Graffiti from smooth surfaces At Grade to 37 feet from At Grade.

Removal of Graffiti Shadowing or Ghosting from various surface types.

Color-matching previously applied paint.

Paint Out of Graffiti on previously painted surfaces At Grade to 37 feet from At Grade.

Graffiti Abatement from Historical property.

Operation of a high-temperature, high-pressure washer, with varying PSI, spray tips, and temperature for proper Graffiti Abatement.

Handling and proper use of professional grade Graffiti removal solvents.

Abatement of Graffiti from any surfaces more than 37 feet from At Grade.

8.2. Use of Sub-Contractors

Services must be provided by the bidder. Sub-contracting is specifically prohibited.

8.3. Citations

The Contractor shall not have any regulatory citations, Notice of Violations, or any other pending violations from OSHA or any governmental safety agency for the last two (2) years.

8.4. Financially Responsible

the Contractor’s company, affiliates, subsidiaries, officers, or directors must not have filed for federal bankruptcy protection within seven (7) years of the date of this specification.

9 PAYMENT STRUCTURE AND COST SUBMITTAL

The payment structure shall only apply to work completed at the direction of Solid Waste and Recycling in accordance with the specifications of the Agreement.

The Contractor shall be paid one (1) Photo Fee per Photo Work Order. The Photo Fee is paid for Satisfactory completion of each Photo Work Order whether the Graffiti is found or not found. Multiple visits to a Work Site whether voluntary or required for the Satisfactory completion of a single Graffiti Photo Work Order shall not result in the payment of additional Photo Fees. The Photo Fee is the only form of compensation for a Photo Work Order. The Photo Fee does not apply to Graffiti Abatement Work Orders.

The Contractor shall be paid one (1) Mobilization Charge per Abatement Work Order. The Mobilization Fee is paid whether the Graffiti is found or not found. Multiple visits to a Work Site whether voluntary or required for the Satisfactory completion of a single Graffiti Abatement Work Order shall not result in the payment of additional Mobilization Charges. When Graffiti Abatement occurs, the Contractor shall

Page | 14 be paid the applicable Abatement fees in addition to the Mobilization Charge for the completed work.

The Mobilization Charge does not apply to Graffiti Photo Work Orders.

The Contractor shall be paid one (1) Special Equipment for each Abatement Work Order when Special Equipment is required for successful Abatement, and the Special Equipment is transported to the Work Site. The Special Equipment Fee is paid in addition to the Mobilization Fee when Graffiti is not found.

The Special Equipment Fee is paid in addition to the Mobilization Fee and applicable Abatement fees when Graffiti Abatement occurs.

All bidders shall respond with a unit price per each. Each unit price shall be before tax and encompass all related costs. A valid bid response shall include the price for each of the required services. Each bidder must provide the required costs identified herein using the Bid Form. This information will become the basis for the evaluation of the bid. The Bid Form must be filled out in Excel and attached to the bid response. No handwritten prices will be accepted. The spreadsheet will auto-calculate the Base Bid. In the event of a mathematical error, the unit price shall govern.

9.1. Photo Rate for Photo Work Orders Only

Cost to photo Graffiti at a Work Site

9.2. Mobilization Rates for Abatement Work Orders Only

A. Removal from Sensitive Surfaces All Graffiti is located At Grade to eight (8) feet from grade.

The highest Graffiti is located nine (9) feet to eighteen (18) feet from grade.

The highest Graffiti is located more than eighteen (18) feet up to 37 feet from grade.

The highest Graffiti is located more than thirty-seven (37) feet from grade.

B. Paint-Out on Non-Sensitive Surfaces All Graffiti is located At Grade to eight (8) feet.

The highest Graffiti is located nine (9) feet to eighteen (18) feet from grade.

The highest Graffiti is located more than eighteen (18) feet from grade.

C. Paint-Out and Removal All Graffiti is located At Grade to eight (8) feet.

The highest Graffiti is located nine (9) feet to eighteen (18) feet from grade.

The highest Graffiti is located more than eighteen (18) up to 37 feet from grade.

The highest Graffiti is located more than thirty-seven (37) feet from grade.

9.3. Special Equipment Fees

When needed for Abatement from Sensitive Surfaces > 18 feet from Grade When needed for Abatement from Non-Sensitive Surfaces > 18 feet from Grade When needed for Abatement from Sensitive and Non-Sensitive Surfaces > 18 feet from Grade

9.4. Sensitive Surface Removal Fees (per Square Foot)

Graffiti located At Grade to eight (8) feet.

Graffiti located nine (9) feet to eighteen (18) feet from grade.

Graffiti located more than eighteen (18) feet up to 37 feet from grade.

The highest Graffiti is located more than thirty-seven (37) feet from grade.

9.5. Graffiti Paint-Out Fees (per Square Foot)

Graffiti located grade to eight (8) feet.

Graffiti located nine (9) feet to eighteen (18) feet from grade.

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Graffiti located more than eighteen (18) feet up to 37 feet from grade.

The highest Graffiti is located more than thirty-seven (37) feet from grade.

10 EQUIPMENT

Handing Graffiti photographing for the City is anticipated to require several different types of equipment. At a minimum, the Contractor shall demonstrate the availability or intended availability of the equipment needed to properly manage all anticipated Graffiti photographing requests.

Computer with Internet Access Digital Camera Vehicle

Handling Graffiti Abatement for the City is anticipated to require several different types of equipment.

At a minimum, the Contractor shall demonstrate the availability or intended availability of the equipment needed to properly manage all anticipated Graffiti Abatement requests.

The equipment utilized shall be itemized by the Contractor on the Equipment Form provided as Proposal Form No. 2. Equipment utilized must include:

High-Temperature Pressure Washer and/or High-Pressure Washer Mobile Water Supply

11 INVOICE AND PAYMENT FOR SERVICES RENDERED

All work requested under this Contract shall include the City issued Purchase Order number. Bidder shall submit invoices and documentation in an electronic format as required in Section 4.

The Contractor shall also submit each invoice independent of supporting documentation directly to SubmitInvoices@MinneapolisMn.gov, and Graffiti@MinneapolisMn.gov. Upon receipt of invoice, confirmation of Contractor compliance with Section 4, and final inspection and acceptance of the service, the City will render payment within thirty (30) days unless any items thereon are questioned, in which event payment will be withheld pending verification of the amount claimed and the validity of the claim.

The Supplier shall provide complete cooperation during any such investigation.

12 TERM OF AGREEMENT

It is the intent of the City to award one contract for a term of three (3) years, with the possibility of (2) one (1) year extensions, commencing on August 1, 2026 mailto:SubmitInvoices@MinneapolisMn.gov mailto:Graffiti@MinneapolisMn.gov

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13 FORM NO. 1: COST SUBMITTAL

All costs shall be listed before tax. Sales tax will be automatically calculated on applicable lines.

Photo Rate

Description Bid Price per Completed Photo Work Order

AVERAGE

ESTIMATED

QUANTITY

SUB-TOTAL

(Average of Cost per Work Order)

(Average Multiplied by Estimated

Quantity)

Photo Fee Use spreadsheet for submittal Calculated Field. 600 Calculated Field.

Mobilization Rates

Description

Eight Feet and below

Nine to Eighteen Feet

Eighteen Feet to 37 Feet

AVERAGE

ESTIMATED

QUANTITY

SUB-TOTAL

Cost per Work Order

Cost per Work Order

Cost per Work Order

(Average of Costs per Work Order)

(Average Multiplied by Estimated

Quantity) Removal from Sensitive

Use spreadsheet for submittal

Use spreadsheet for submittal

Use spreadsheet for submittal

Calculated Field. 336 Calculated Field.

Paint-Out of Non-

Use spreadsheet for submittal

Use spreadsheet for submittal

Use spreadsheet for submittal

Calculated Field. 219 Calculated Field.

Both Removal and Paint-Out

Use spreadsheet for submittal

Use spreadsheet for submittal

Use spreadsheet for submittal

Calculated Field. 117 Calculated Field.

Special Equipment

Description Type of

Equipment At height needed

Lift Cost

ESTIMATED

QUANTITY

SUB-TOTAL

Cost per Work Order, When Needed (Average Multiplied by Estimated Quantity)

Removal from

Lift >18 feet from

At Grade Use spreadsheet for submittal 11 Calculated Field.

Paint-Out of Non-

Lift >18 feet from

At Grade Use spreadsheet for submittal 8 Calculated Field.

Both Removal and Paint-Out

Lift >18 feet from

At Grade Use spreadsheet for submittal 3 Calculated Field.

Page | 17

FORM NO. 1: COST SUBMITTAL PART 2 OF 3

All costs shall be listed before tax. Sales tax will be automatically calculated on applicable lines.

Sensitive Surface Graffiti Removal

Description

1– 50 Total Square Feet

51 – 100 Total Square Feet

> 101 Total Square Feet AVERAGE

ESTIMATED

QUANTITY

SUB-TOTAL

Cost per Square Foot

Cost per Square Foot

Cost per Square Foot

(Average of Square

Foot Costs)

(Average Multiplied by

Estimated Quantity)

Eight Feet and below

Use spreadsheet for submittal

Use spreadsheet for submittal

Use spreadsheet for submittal

Calculated Field.

4641 Calculated Field.

Nine to Eighteen Feet

Use spreadsheet for submittal

Use spreadsheet for submittal

Use spreadsheet for submittal

Calculated Field.

5259 Calculated Field.

Eighteen Feet to 37 Feet

Use spreadsheet for submittal

Use spreadsheet for submittal

Use spreadsheet for submittal

Calculated Field.

1341 Calculated Field.

Non-Sensitive Surface Graffiti Paint-Out

1– 50 Total Square Feet

51 – 100 Total Square Feet

> 101 Total Square Feet

AVERAGE

ESTIMATED

QUANTITY

SUB-TOTAL

Cost per Square Foot

Cost per Square Foot

Cost per Square Foot

(Average of Square

Foot Costs)

(Average Multiplied by

Estimated Quantity)

Eight Feet and below

Use spreadsheet for submittal

Use spreadsheet for submittal

Use spreadsheet for submittal

Calculated Field.

7013 Calculated Field.

Nine to Eighteen Feet

Use spreadsheet for submittal

Use spreadsheet for submittal

Use spreadsheet for submittal

Calculated Field.

7941 Calculated Field.

Eighteen Feet to 37 Feet

Use spreadsheet for submittal

Use spreadsheet for submittal

Use spreadsheet for submittal

Calculated Field.

1959 Calculated Field.

TOTAL

(Sum of Sub-Totals)

Calculated Field.

Page | 18

FORM NO. 1: COST SUBMITTAL PART 3 OF 3

All costs shall be listed before tax. Sales tax will be automatically calculated on applicable lines.

Mobilization Rates for Graffiti More Than 37 Feet from Grade

More Than 37 Feet from Grade

ESTIMATED

QUANTITY

SUB-TOTAL

Cost per Work Order (Average Multiplied by Estimated Quantity)

Any Surface Use spreadsheet for submittal 1 Calculated Field.

Special Equipment Rates for Graffiti More Than 37 Feet From Grade

Type of

Equipment At height needed

Lift Cost ESTIMATED

QUANTITY

SUB-TOTAL

(per Work Order, When Needed)

Special Equipment

Lift >37 feet from At Grade Use spreadsheet for submittal 1 Calculated Field.

Sensitive Surface Removal Rates for Graffiti More Than 37 Feet from Grade

1– 50 Total Square Feet

51 – 100 Total Square Feet

> 101 Total Square Feet

AVERAGE

ESTIMATED

QUANTITY

SUB-TOTAL

Cost per Square Foot

Cost per Square Foot

Cost per Square Foot

(Average of Square

Foot Costs)

(AVERAGE

MULTIPLIED BY EST'D

QUANTITY)

Sensitive Surface Use spreadsheet for submittal Use spreadsheet for submittal Use spreadsheet for submittal Calculated

Field.

125 Calculated Field.

Non-Sensitive Surface Paint-Out Rates for Graffiti More Than 37 Feet from Grade

1– 50 Total Square Feet

51 – 100 Total Square Feet

> 101 Total Square Feet

AVERAGE

ESTIMATED

QUANTITY

SUB-TOTAL

Cost per Square Foot

Cost per Square Foot

Cost per Square Foot

(Average of Square

Foot Costs)

(AVERAGE

MULTIPLIED BY EST'D

QUANTITY)

Non-Sensitive Surface

Use spreadsheet for submittal

Use spreadsheet for submittal

Use spreadsheet for submittal

Calculated Field. 125 Calculated Field.

Page | 19

14 FORM NO. 2: EQUIPMENT SUBMITTAL

Pressure Washer

1. Do you, the bidder, have regular access to a pressure washer capable of up to 3,500 PSI, at least 165 degrees Fahrenheit, at least 3.5 GPM, with the option of up to five nozzles for various spray patterns?

Yes, please provide details below. No

Type Make Model Year Owned or Leased

Mobile Water Supply

2. Do you, the bidder, have regular access to vehicle capable of transporting at least 200 gallons of water to supply the pressure washer?

Other Vehicles

3. Do you, the bidder, have regular access to a vehicle other than the vehicle used to transport water, that will be utilized to provide Graffiti Photographing and Graffiti Abatement services?

Other Equipment

4. Do you, the bidder, have regular access to a minimum 5 mega-pixel digital camera with a VGA setting option (640 x 480) to provide photos with a file size of less than 500 KB each for Graffiti Photographing and Graffiti Abatement services?

5. Do you the bidder, have regular access to a computer with internet access for uploading and sharing documentation of Graffiti Photographing and Graffiti Abatement work?

Page | 20

15 FORM NO. 3: SOLVENT SUBMITTAL

Unpainted Porous Surfaces

6. Do you, the bidder, have regular access to Elephant Snot® Graffiti removal solvent?

Yes No, please provide details for equivalent solvent

Required Information for Equivalent Solvent Please Provide your Response:

Product Name

Product Manufacturer

Has solvent been proven effective in temperatures 24° F – 90° F? Yes No

Has solvent been proven effective in returning Graffiti marred surfaces to their original appearance?

Yes No

Does this solvent carry the United States Green Seal certification?

Yes No

Does this solvent carry the Canadian ECOLOGO certification? Yes No

Unpainted Smooth Surfaces

7. Do you, the bidder, have regular access to Smooth Max® Graffiti removal solvent?

Product Manufacturer

Has solvent been proven effective in temperatures 24° F – 90° F? Yes No

Has solvent been proven effective in returning Graffiti marred surfaces to their original appearance?

Yes No

Does this solvent carry the United States Green Seal certification?

Page | 21

FORM NO. 2: SOLVENT SUBMITTAL PART 2 OF 2

Graffiti Ghosting Removal from Unpainted Surfaces

8. Do you, the bidder, have regular access to Shadow Max® Graffiti removal solvent?

Product Manufacturer

Has solvent been proven effective in temperatures 24° F – 90° F? Yes No

Has solvent been proven effective in returning Graffiti marred surfaces to their original appearance?

Yes No

Does this solvent carry the United States Green Seal certification?

Page | 22

16 FORM NO. 4: EXPERIENCE SUMBITTAL

1. Do you, the bidder, have at least one (1) year continuous, successful experience in using a digital camera?

2. Do you, the bidder, have at least five (5) years continuous, successful experience in the removal of Graffiti from porous surfaces At Grade to 37 feet from At Grade?

3. Do you, the bidder, have at least five (5) years continuous, successful experience in the removal of Graffiti from smooth surfaces At Grade to 37 feet from At Grade?

4. Do you, the bidder, have at least five (5) years continuous, successful experience in the removal of Graffiti Shadowing or Ghosting from various surface types?

5. Do you, the bidder, have at least five (5) years continuous, successful experience in color-matching previously applied paint?

6. Do you, the bidder, have at least five (5) years continuous, successful experience in the Paint Out of Graffiti on previously painted surfaces At Grade to 37 feet from At Grade?

7. Do you, the bidder, have at least five (5) years continuous, successful experience in the Removal of Graffiti More Than 37 feet from At Grade?

8. Do you, the bidder, have at least five (5) years continuous, successful experience in Graffiti Abatement from Historical property?

9. Do you, the bidder, have at least five (5) years continuous, successful experience in the operation of a high-temperature, high-pressure washer, with varying PSI, spray tips, and temperature for proper Graffiti Abatement?

10. Do you, the bidder, have at least five (5) years continuous, successful experience in handing and proper use of professional grade Graffiti removal solvents?

Page | 23

ATTACHMENT A ABATEMENT WORK ORDER SAMPLE

Page | 24

ATTACHMENT B PHOTO WORK ORDER SAMPLE