EV00018084_Price_Sheet.pdf

2.2 BID PRICE SHEET

BPS Safety Exterior Signage

There are two steps to provide your pricing:

1. Please complete the template provided below.

2. Please enter the total price for the entire contract length on the price line when submitting electronically through the Supplier Portal. More detailed instructions are available in Section IV, Submission Instructions. Instructions can also be found on the Procurement Information Page.

Circle Yes or No for the following requirements (a “NO” response or failure to respond to the following requirements will result in a rejection of your bid)

Bidder has at least five (5) years of sign fabrication and installation for governmental, institutional, commercial, educational, or similar facilities.

YES OR NO (Circle One)

Bidder has the personnel, equipment, vehicles, tools, and resources necessary to provide interior and exterior sign fabrication and installation services, including wall-mounted, fence-mounted, and post-mounted signage.

YES OR NO (Circle One)

The Contractor’s Hourly Rate is conditioned upon and incorporates the following:

● The rate per hour will apply to all general building construction services performed as specified in the specification. The rate per hour shall include all costs for overhead, profit, bond, travel, fuel, labor, truck, owned equipment, tools, uniform, cell phone, and all other costs associated with the performance of this contract.

● The installation labor rate shall apply to both interior and exterior signage.

● The installation labor rate shall include transportation to and from the BPS work location, installers, vehicle usage, standard installation equipment, tools, hardware, and fasteners.

● The Contractor shall be responsible for providing equipment necessary to safely perform the work, including ladders, lifts, bucket trucks, cranes, or similar equipment when required.

Specialized equipment requiring separate rental or reimbursement shall require prior written authorization from BPS.

● BPS shall not be responsible for or pay travel time to the initial BPS location or travel time between BPS locations. Such costs shall be included in the Contractor's pricing.

● The straight-time work hours are 7:00 AM to 3:30 PM, Monday through Friday

● Total straight time is calculated as 8 hours per day for 260 days per year for 3 years. However, the awarding authority reserves the right to adjust the number of days or the type of personnel used at its discretion.

● Contract services outside of the normal working hours (after hours, Saturday, Sunday, and Legal Holidays) shall be performed at the overtime rate of one and a half times the regular hourly rate. All overtime shall be authorized by the City in advance.

http://boston.gov/departments/procurement/how-use-supplier-portal

● If the Contractor chooses to perform work outside of the normal business hours between 6:00 am and 5:00 pm Monday through Friday as a convenience, the City shall not be billed for overtime work.

● The Contractor shall provide site inspection services when requested by BPS. The site visit rate shall include all costs associated with the inspection, including transportation, labor, documentation, measurements, and recommendations.

● Special signage requiring permits shall be coordinated with BPS. Permit costs approved in advance by BPS may be reimbursed separately where specifically authorized.

● Do not add any conditions to your hourly rate. If you have any questions about the hourly rate, please submit them in writing via mail or email, as outlined in the Instructions to Bidders.

● In case of any discrepancy between words and figures in the Bid Price, the words shall govern.

BPS intends to award up to one (1) contract to the responsive and responsible bidder with the lowest Total Bid Price. The contract terms shall be from January 1, 2027 to June 30, 2027, with a total contract amount not to exceed $90,000.

The bidder shall carry an estimated allowance for materials, subcontractors, and equipment used under this contract. The labor, material, subcontractor, and equipment costs are estimates only. The number is an estimate for bid purposes only and is not guaranteed under the contract. The exact distribution among labor, materials, subcontractors, and equipment is subject to change at the discretion of the awarding authority based on the appropriation of funds and/or need.

Each Bidder must submit a regular hourly rate for each man-hour of labor as set out below. These prices shall remain fixed and in effect for the entire contract term and any renewals. Any overtime labor will be paid at 1.5 times the regular hourly rate.

For any material used as part of this contract, BPS shall pay for these materials, plus a 10% mark-up fee. All payment requests shall include copies of an original purchase order from the materials supplier. The Contractor must supply their own tools typical of the trade and work being performed.

The Contractor shall be responsible for carrying and owning equipment such as ladders and lifts (up to 20’-0”). The Contractor shall rent the necessary equipment only if authorized in advance by the awarding authority, and shall be entitled to reimbursement of rental fees at actual cost, with no additional markup. All payment requests shall include copies of the original documentation of records from the rental agency.

If the Contractor seeks to subcontract any portion of the work, it must obtain BPS’s prior written approval before engaging the subcontractor or authorizing the subcontracted services. BPS shall not be responsible for any subcontracted services performed without such approval.

For BPS-approved subcontracted labor, the Contractor may bill BPS at the lesser of (i) the hourly rate charged by the subcontractor to the Contractor, plus a markup of no more than 10%. The Contractor must submit the subcontractor’s invoices as supporting documentation, clearly identifying the number of workers, hours worked, and applicable hourly rates. BPS shall only pay for subcontracted services that have received prior approval and are supported by the required documentation.

PLEASE CHECK OFF THAT YOU HAVE READ AND UNDERSTOOD THE FOLLOWING:

The Total Bid Price provided below will be used to determine the lowest responsive and responsible bidder.

Hourly Rates provided below will remain fixed and in effect for the entirety of the contract Hourly Rates provided below will include all costs for overhead, profit, bond, travel, fuel, labor, owned equipment, tools, uniforms, cell phones, and all other costs associated with the performance of this contract. Bonds shall not be billed separately on invoices.

Subcontractor(s) will be paid by the contractor at cost plus a 10% markup, with copies of the subcontractor invoices provided. Subcontractor (s) service, plus the 10% markup fee, cannot exceed the Hourly Rate provided below by the primary contractor.

Material(s) will be paid to the contractor at cost plus a 10% markup, with a copy of the supplier's invoice.

Specialized equipment to perform and carry out jobs at the sole discretion and authorization of the awarding authority will be paid to the contractor at cost, with a copy of the rental agency's invoice, The following tables are required to be filled out completely:

BID Sheet Description

Bidders must review the Bid Sheet Description and all applicable appendices before submitting a bid.

Submission of a bid indicates full compliance with all specifications and requirements contained in the Invitation for Bid, Bid Sheet Description, and applicable appendices.

A. BPS Standard Signage BPS exterior safety signage designed to meet Boston Public Schools (BPS) safety, accessibility, and durability standards. Please see Appendix II for the list of BPS locations and Appendix III for BPS Signage Photos for examples.

B. Custom Signage Custom signage includes all sign types not quantified within the BPS Standard Signage package. Please see Appendix III for BPS Signage Photos for examples.

Dimensions:

● Sizes may range from 1” x 1” to 24” x 24”, depending on project requirements.

Materials:

● Maximum thickness for wall-mounted signs: ¼” or ½”

● Acceptable materials include:

○ Hard plastic (e.g., acrylic, PVC)

○ Vinyl (adhesive-backed for wall or glass applications)

Aluminum or metal backers for enhanced durability (optional)

Submission of a bid indicates full compliance with all specifications and requirements contained in the Invitation for Bid, Bid Sheet Description, and applicable appendices.

○ Laminated surfaces are recommended for high-traffic areas

Graphics:

● Custom colors must adhere to the BPS-approved color palette

● ADA-compliant features required, including Braille and tactile lettering Graphics may be laser-etched or printed.

Durability & Safety:

● Must be weather-resistant for outdoor use

● Fire-retardant materials are required where applicable

● Impact-resistant construction for high-traffic or public areas

C. Custom Building Renaming / Replacement Signage Signage specifically created to reflect an official school/building name change or to replace an existing, outdated, damaged, or deteriorated primary building identification sign. This includes updating the building’s primary exterior identification signage to reflect the current official name.

Dimensions:

● Sign dimensions shall be determined based on the existing sign location, building façade, visibility requirements, and project specifications.

● Typical sign sizes may range from 24” x 24” to larger building-mounted identification signs, as required.

● Replacement signs shall be fabricated to fit existing mounting locations where practical.

● The contractor shall provide shop drawings or layout drawings for approval prior to fabrication for major building identification signs.

Materials:

● Acceptable materials include:

○ Aluminum composite material (ACM)

Submission of a bid indicates full compliance with all specifications and requirements contained in the Invitation for Bid, Bid Sheet Description, and applicable appendices.

○ Aluminum

○ Acrylic or other rigid exterior-grade plastic, where appropriate

○ Other exterior-grade materials approved by BPS

● Materials shall be suitable for long-term exterior use and appropriate for the building façade and mounting conditions.

● Maximum thickness shall be determined by the sign size, material, mounting method, and structural requirements.

● Aluminum or metal backers may be required for larger signs to provide additional strength and durability.

Graphics and Lettering:

● Building name, logo, and other identifying information shall be provided as specified by BPS.

● Lettering and graphics shall be highly visible and legible from the intended viewing distance.

● Exterior graphics shall be UV-resistant and suitable for long-term outdoor exposure.

● Where applicable, signage shall incorporate ADA-compliant features; however, primary exterior building identification signage shall be designed in accordance with the applicable accessibility requirements for its intended use.

Building Name Changes:

● The contractor shall fabricate replacement signage using the official building/school name provided by BPS.

● The contractor shall not alter, abbreviate, or modify the official building name without written approval from BPS.

● BPS may require removal of obsolete names, logos, or identifying information from existing signage as part of the replacement work.

Removal and Installation:

● The scope may include removing and disposing of existing building identification signage, preparing the mounting surface, fabricating, delivering, and installing the replacement sign.

● The contractor shall protect the existing building façade during removal and installation.

Submission of a bid indicates full compliance with all specifications and requirements contained in the Invitation for Bid, Bid Sheet Description, and applicable appendices.

● Existing mounting hardware may be reused only when determined to be structurally sound and appropriate for the new sign.

● The contractor shall provide all necessary mounting hardware, fasteners, brackets, anchors, supports, and installation materials.

● Installation methods shall be appropriate for the existing building construction and sign weight.

● The contractor shall repair or make good minor surface damage resulting from removal and installation, when included in the project scope.

● The contractor shall report any significant structural, electrical, or façade repairs identified during installation to BPS before proceeding.

Durability & Safety:

● Signs shall be weather-resistant and suitable for exterior installation.

● Materials, finishes, and graphics shall resist UV exposure, moisture, fading, corrosion, and normal environmental conditions.

● Signs shall be constructed to withstand normal wind and weather conditions for the installation location.

● Fire-retardant or fire-rated materials shall be used where required by applicable codes or the building conditions.

● Sign edges and surfaces shall be finished to eliminate sharp or hazardous edges.

● Installation shall comply with applicable building, fire, accessibility, and safety requirements.

Color and Finish:

● Colors and finishes shall be approved by BPS prior to fabrication.

● Exterior finishes shall be selected for durability and resistance to fading and weathering.

● When replacing an existing sign, BPS may require the replacement sign to maintain a similar appearance, size, color, or mounting configuration unless otherwise specified.

Submission of a bid indicates full compliance with all specifications and requirements contained in the Invitation for Bid, Bid Sheet Description, and applicable appendices.

Site Verification:

● The contractor shall conduct a site visit, as required by BPS, to verify existing sign dimensions, mounting conditions, building materials, access requirements, and installation location.

● The contractor shall confirm all field dimensions before fabrication when site conditions could affect the final sign.

● No sign shall be fabricated based solely on assumed dimensions when field verification is required.

Submittals and Approval:

● The contractor shall submit proposed sign dimensions, materials, colors, lettering, graphics, mounting method, and layout for BPS approval prior to fabrication.

● Product data and material samples may be requested by BPS for review.

● Fabrication shall not begin until required submittals have been approved by BPS.

D. Site visits The contractor shall conduct site visits when requested by BPS to review and assess signage needs at a school or facility.

Site visits may include:

● Verification of existing sign dimensions

● Review of mounting conditions

● Verification of building materials

● Review of access requirements

● Identification of appropriate installation methods

● Recommendations regarding signage placement and type

● Documentation of existing conditions

The contractor shall confirm all field dimensions before fabrication when site conditions could affect the final sign.

The site visit rate shall include all labor, transportation, vehicle expenses, and other operating costs associated with the visit.

BPS will not reimburse additional expenses outside of the bid price.

Submission of a bid indicates full compliance with all specifications and requirements contained in the Invitation for Bid, Bid Sheet Description, and applicable appendices.

E. Vertical Post A vertical post is an upright, structural support element used to hold or mount objects—most commonly signs, fences, or lights. Any use of this must be approved by the BPS manager in advance.

F. Specialty Equipment Specialty equipment required for custom or building signage, such as lifts, aerial equipment, scaffolding, or other specialized access equipment, shall be priced separately.

Specialty equipment shall require prior approval from BPS before use.

G. Permit Fees Permit fees shall apply only when permits are specifically required for custom building signage, specialty signage, or other work requiring governmental approval.

Permit requirements shall be identified and approved by BPS before the contractor incurs the expense.

H. Standard Installation Labor for Standard BPS Signage Installation labor hours are as follows:

Monday through Friday, 6:00 a.m. – 5:00 p.m.

This rate is for the routine installation of BPS Standard Signage.

BPS expects the contractor to coordinate and group installations by school or geographic area when practical to maximize efficiency.

The hourly rate shall include:

● Installation labor

● Transportation to and from the BPS location

● Vehicle usage

● Standard tools and equipment

● Standard ladders

● Standard mounting hardware

● Fasteners and anchors

● Incidental materials necessary for routine installation

● Cleanup associated with the installation

The standard installation rate is intended for routine installation of BPS Standard Signage and does not include specialty equipment or permit fees separately identified in this Bid Pricing Sheet.

DIMENSIONS MATERIAL PRODUCT DESCRIPTION

Estimat ed Quantity

Year 1

UNIT PRICE $

Year 1 Total

Cost $

Types of Exterior Signage

12" x 18" .080 Aluminum, baked enamel finish, with laminated UV protection and OSHA-approved

Custodian Parking, Principal Parking, Tow Away, No Dumping, Handicap Parking, Main Office, Fire Department Connection, and similar exterior identification and regulatory signage.

50 A1.

18” x 24” .080 Aluminum, baked enamel finish, with laminated UV protection and OSHA-approved

No Smoking, No Trespassing During School Hours, Restricted Parking, No Dogs, and similar regulatory signage.

100 A2.

24” x 24” .080 Aluminum, baked enamel finish, with laminated UV protection and OSHA-approved

Welcome signage, Do Not Enter, No Dogs, Caution: Pedestrian, and campus identification signage.

50 A3.

A. Total for BPS Standard Signage (A1 + A2 + A3)

Custom Signage Fabrication 100 SF. B1.

Custom Signage Installation 50 hours B2.

B. Total Custom Signage (B1 + B2)

Custom Building Renaming / Replacement Signage Fabrication 150 SF. C1.

Custom Building Renaming / Replacement Signage Installation 75 hours C2.

C. Total Custom Building Renaming / Replacement Signage (C1 + C2)

D. Site Visit (if needed) per hour 15 hours

E. Vertical Post 10

Specialty Lift/ aerial equipment 10 days F1.

Other specialty equipment 5 days F2.

F. Special Equipment fees (F1 + F2)

G. Permit Fees (Allowance) $ 2,000

H. Standard Installation Labor

125 hours

Vendors must review the Bid Sheet Description and Appendix III before submitting a bid.

Submission of a bid indicates full compliance with all specifications and requirements outlined.

Total Cost for Year 1 (A + B + C + D + E + F+H): $ _______________________________________________ (In Numbers) Total Year (1) Bid Price: $__________________________________________________________________

(In Words)

For Bid purposes, the total Bid Price should also be inserted on Page 2 of the Bid Response Form (CM-07) at C.

The undersigned agrees that if he is selected as the Contractor, he will within five (5) days, Saturday, Sunday and legal holidays excluded, after presentation thereof by the Awarding Authority, execute a Contract in accordance with the terms of this Bid and furnish a performance bond and also a labor and materials payment bond, each of a surety company licensed to do business under the laws of the Commonwealth; appearing on the U.S. Treasury List of Approved Sureties; satisfactory to the Awarding Authority; and each in the sum of one hundred percent (100%) of the Contract Price, the premiums for which are to be paid by the Contractor and are included in the Contract Price.

The undersigned hereby certifies that he is able to furnish labor that can work in harmony with all elements of labor employed or to be employed on the Work; that all employees to be employed at the worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least ten (10) hours in duration at the time the employee begins work and who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee; and that he will comply fully with all laws and regulations applicable to awards made subject to M.G.L. 149.

The undersigned further certifies under the penalties of perjury that this bid is in all respects bona fide, fair, and made without collusion or fraud with any other person. As used in this subsection, the word "person" shall mean any natural person, joint venture, partnership, corporation, or other business or legal entity. The undersigned further certifies under penalty of perjury that the said undersigned is not presently debarred from doing public construction work in the Commonwealth under the provisions of M.G.L. Chapter 29, Section 29F, or any other applicable debarment provisions of any other chapter of the General Laws or any rule or regulation promulgated thereunder.

Date: __________________________

Name of Bidder:_______________________________________________________

Name of Authorized Representative (PRINT):_____________________________________

Signature of Authorized Representative: _______________________________________

Title of Authorized Representative:___________________________________________

Business Address:______________________________________________________

Business Phone:___________________Home / Cell Phone: ______________________

Email Address:________________________________________________________

Note: These additional service hours are estimates only. The City may request more, less, or no additional services. Payment will be based on the unit prices provided here and the actual amount of services requested, All materials should be submitted online in the City of Boston Supplier Portal, which can be accessed at boston.gov/procurement. Select the “Supplier Portal” button. You must log in to your vendor account in order to access this bidding opportunity.

END OF BID PRICE SHEET