ESBD_514821_1781547148307_SOL_ADD_3_26R0017289.pdf

Procurement and Contract Services

Revised-March 10, 2015 PCS form 004

ADDENDUM OF SOLICITATION

1. SOLICITATION NO.

405-26R0017289

2. ADDENDUM NO.

3. EFFECTIVE DATE

06/15/2026

4. ISSUED BY

Department of Public Safety Procurement and Contract Services 5805 North Lamar Blvd. Bldg. A 1st floor Austin, Texas 78752

5. NAME AND ADDRESS OF OFFEROR

6. The above numbered solicitation is amended as set forth in Item 7. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this addendum prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 5 and 8, and returning 3 copies of the addendum; (b) By acknowledging receipt of this addendum on each copy of the offer submitted; or (c) By separate letter or e-mail which includes a reference to the solicitation and addendum numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by e-mail or letter, provided each e-mail or letter makes reference to the solicitation and this addendum, and is received prior to the opening hour and date specified.

7. DESCRIPTION OF ADDENDUM:

The purpose of this addendum is to:

1. Answer questions received, and

2. Post attendance rosters from the site visits that were conducted. See the attached attendance rosters.

Except as provided herein, all terms and conditions of the solicitation, as heretofore changed, remain unchanged and in full force and effect.

8a. NAME AND TITLE OF SIGNER (Type or Print)

8b. OFFEROR

(Signature of Person Authorized to Sign) Date Signed

Question 1: In Exhibit F.4, Statement of Work, Section 1.0, the solicitation indicates that “The Contractor is responsible for verifying the elevator(s) identified in Attachment A.” However, Attachment A appears to be a form and does not identify the specific elevator units intended to be covered under this solicitation. Additionally, the solicitation references DPS Headquarters in Austin, Texas, and the DPS Training Center in Florence, Texas, but does not appear to identify the quantity or inventory of elevator units at each location. Please provide a list of the units intended to be covered under this solicitation.

Answer 1: A list of elevator is attached.

Question 2: In Exhibit F.4, Statement of Work, Section 10.0 states that a courtesy copy of the invoice must be sent to “Choose an item.” Please clarify the intended recipient and/or contact information for where the courtesy copy of the invoice should be sent.

Answer 2: Send to the contract monitor. danny.newlin@dps.texas.gov

Question 3: In Exhibit F.4, Statement of Work, Section 6.0(C), please clarify the requirement that “The Contractor must furnish wiring diagrams to be mounted on Masonite.” Specifically, will existing wiring diagrams currently maintained with the units, if any, remain with the equipment and be made available to the awarded Contractor upon contract transition?

Additionally, does DPS expect the Contractor to furnish available wiring diagrams only, or to provide diagrams reflecting current field conditions, including prior equipment modifications or alterations? Please also clarify whether an equivalent durable format for maintaining wiring diagrams with the equipment would satisfy the “mounted on Masonite” requirement.

Answer 3: Every elevator mechanical room has a mounted binder holder with past information, diagrams, and service records. Any new contractor would be expected to continue maintaining those service records in the same manner.

Question 4: Several sections of the Statement of Work reference the use of attached forms and logs (including, but not limited to, Attachments B–F for Service Logbooks, Preventative Maintenance Checklists, Call Back / Repair Logs, Oil Usage Charts, and Fire Service Test Logs).

Please clarify whether Contractors are required to utilize the exact DPS-provided forms or whether Contractor-generated forms are acceptable, provided they capture all required information and meet the documentation requirements of the solicitation.

Answer 4: Contractor provided forms with the required information are acceptable, understanding that those provided forms remain with each elevator referenced and become agency property even after the life of the contract.

Question 5: In Exhibit F.1 DPS Standard Terms and Conditions under section 7.6, it indicates "Contractor represents and warrants that it has read and understood DPS’s Anti-Fraud Policy….". Can you provide a copy of or a link to DPS's Anti-Fraud Policy for review.

Answer 5: https://comptroller.texas.gov/about/policies/ethics.php

Question 6: Please confirm that any equipment that is not currently in maintainable condition will be repaired before contract or will be billable upon acceptance of contract.

Answer 6: Confirmed https://comptroller.texas.gov/about/policies/ethics.php

Question 7: Are 3rd party inspectors included with maintenance?

Answer 7: Yes. we require an annual 3rd party inspection involving the owners, the service contractor, and the 3rd party inspector. It is the owner’s responsibility to pay the 3rd party.

Question 8: Scope section 6.0. D. states “Contractor must furnish wiring diagrams to be mounted on Masonite, which must become part of the elevator equipment.” Does DPS already have copies of the wiring diagrams? Can we change the phrasing to DPS provided contractor maintained?

Answer 8: See answer 3 above.

Question 9: Scope section 3.0 K. 2. states, “The labor quoted in the bid must be the rate charged.

If overtime is required, no more than one and one-half times the hourly rates quoted may be charged.” The elevator industry standard has negotiated double time rates for overtime heavy repair. Can we change the wording from one and one half to double?

Answer 9: No. One and one half is the offer.

Question 10: Scope section 6.0 D. lists the excluded equipment. Jack casing and underground piping are excluded items, but the hydraulic jack cylinders are not listed on the exclusions.

Elevator industry standard is anything underground is typically excluded; can we add this wording into the contract?

Answer 10: Underground piping includes the jack cylinder, and the contract wording will remain the same.

DPS Installed # Bldg. Mech Rm. ELBI Decal Serial # Speed Wt. Cap. Drive Altered

#1 A2 to A4 Roof top 7986 28451 CTS70266 150 3000 Traction 1971/1992 #2 EOC to A3 A-001M 7986 74331 3271503 100 2500 Traction 1971/2010 #3 EOC to A3 A-026.11 7986 28456 EC5656 125 2500 Hydraulic 1991 #4 A3 to A4 A-201.01E 7986 28454 ED7251 100 2000 Hydraulic 1993 #12 EOC Freight inside elev. 7986 28455 A2385 50 2500 Hydraulic 1971 #5 B- Passenger B-001 7987 75-103 100 2500 Hydraulic 1975/2020 #6 B- Freight B-009 7987 75-104 100 4000 Hydraulic 1975/2020 #7 C - Right side Roof top 7988 28460 C24425 350 2500 Traction 1971/2023 #8 C- Left side Roof top 7988 28461 C24426 350 2500 Traction 1971 #9 G- G1 to G2 G-111.01E 7989 28459 EC2801 100 2100 Hydraulic 1992 #10 E- E0 to E2 E-008M 6840 28453 ED1785 125 3000 Hydraulic 1992 #11 E- E0 to E3 E-001.01 6840 86927 92-12254 125 2500 Hydraulic 1992/2015 #13 I- Regulatory I-100.01s 30845 57678 FU0678 100 2500 Hydraulic 2005 #14 GA-Left side GA-116.02 7989 28301 454289 125 2500 Hydraulic 1992 #15 GA-Right side GA-116.02 7989 28302 454290 120 2500 Hydraulic 1992 #16 CA- HR CA-002 7988 22291 EF0473 125 2500 Hydraulic 1995 #17 Capital Decomm. 1832 28462 E63235 100 2000 Hydraulic 1981/2023 #18 U-Passenger U-108.04M 34636 74882 EAH245 160 2500 Hydraulic 2010 #19 U-Freight Roof top 34636 74883 EAH246 150 4500 Hydraulic 2010 #20 TTC-Florence A-116M 38281 86604 H0605 150 2500 Hydraulic 2014

Dover DMC Motion-2000

TKE TAC 20

ESCO Relay Logic

TDLR ID

Mont. Miprom Motion-4000 Dover DMC Dover DMC Johnson Relay ESCO Relay Logic

DPS Elevator Information 2026 Revised

Make / Model

Schindler 330A

Otis 211 Otis 211 Dover DMC Dover Solid State

TKE TAC 20

TKE TAC 20

Dover Composite Dover Composite Dover DMC

108255 108256

DN17390

Cross-Out

Cross-Out

TEXAS DEPARTMENT OF PUBLIC SAFETY

5805 N. LAMAR BLVD. - BOX 4087 - AUSTIN, TEXAS 78773.001

Elevator Maintenance ServicesPROJECT NAME:

PROJECT NO. TIME: 10:00 a.m.405-26R0017289 DATE: June 1,2026

PURPOSE OF MEETING: Site Visit - DPS Headquarters

5805 N. Lamar Blvd, Austin,TX78752

Name of Person: Dan Newlin

Name of Firm: Texas

Firm's il Address:

me of Person: William Meiske me of Firm: Txas

:512-424-7357

Lil Address: william.meis

Phone#:

LOCATION:

PURCHASER:

Phone#:

Cassandra J. Cuvelier, CTCD, CTCM of Public

:5805 N Lamar of Public

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ATTENDANCE REGISTER

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5805 N, LAI\4AR BLVD. . BOX 4087 - AUSTIN, TEXAS 78773-001

ATTENDANCE REGISTER

PLEASE PRINT LEGIBLY

Elevator Maintenance ServicesNAME:

NO. TIME: 10:00 a.m.405-26R0017289 DATE: June'3, 2026

Site Visit - DPS Training CenterPURPOSE OF MEETING:

LOCATION:

PURCHASER:

810 Co Road 240, Florence, TX76527

Name of Person:

Name of Firm:

Address:

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Address: t Person:

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Cassandra J. Cuvelier, CTCD, CTCM

Dan Newlin

Texas of Public

8'10 Co Rd 240 Florence, Texas 76527

(512) 633-6484 dan ny. newlin@d ps.texas. gov

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5805 N, LAI\4AR BLVD. . BOX 4087 - AUSTIN, TEXAS 78773-001

ATTENDANCE REGISTER

PLEASE PRINT LEGIBLY

Elevator Maintenance ServicesNAME:

NO. TIME: 10:00 a.m.405-26R0017289 DATE: June'3, 2026

Site Visit - DPS Training CenterPURPOSE OF MEETING:

LOCATION:

PURCHASER:

810 Co Road 240, Florence, TX76527

Name of Person:

Name of Firm:

Address:

of Person:

Address: t Person:

of Person:

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Cassandra J. Cuvelier, CTCD, CTCM

Dan Newlin

Texas of Public

8'10 Co Rd 240 Florence, Texas 76527

(512) 633-6484 dan ny. newlin@d ps.texas. gov

Sri..

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5805 N. LAMAR BLVD. - BOX 4087 - AUSTIN, TEXAS 78773-001

ATTENDANCE REGISTER

PLEASE PRINT LEGIBLY

Elevator Maintenance ServicesROJECT NAME:

ROJECT NO.

URPOSE OF MEETING:

)CATION:

JRGHASER:

405-26R0017289 DATE: June j,2026

Site Visit - DPS Headquarters

TIME: 10:00 a.m.

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Larry Ortiz Texas Deprtment of public Safety 5805 N Lamar Austin, Texas 78773 512-424-7596 danny.newlin@dps.texas.gov