Enclosure 3 (Supplemental Safety Health and Environmental Information).pdf

SOLICITATION NUMBER 80GSFC21R0037

NASA SOUNDING ROCKET OPERATIONS CONTRACT IV

(NSROC IV)

ENCLOSURE 3

SUPPLEMENTAL SAFETY, HEALTH,

AND ENVIRONMENTAL INFORMATION

JULY 2021

Solicitation No. 80GSFC21R0037 NASA Sounding Rocket Operations Contract IV

ENCLOSURE 3 – Supplemental Safety, Health, and Environmental Information

Supplemental Safety, Health, and Environmental Information

NASA’s Safety Statement

“Our vision for Safety Culture at NASA is to create an environment characterized by safe attitudes and behaviors, modeled by leaders and embraced by all. This environment should foster an atmosphere of open communication and mutual trust, as well as shared values and lessons.”

Role of WFF Safety and Mission Assurance Division

Wallops Flight Facility (WFF) provides a low-cost national resource for the purpose of launching, flying, landing, and testing space and aeronautical vehicles and associated technologies. In order to perform these services safely, it is WFF's policy to protect the public, the NASA workforce, high-value equipment and property, and the environment from potential harm. All activities at WFF shall include safety as a fundamental element and certify readiness through a formal validation and verification review of safety requirements. Included in this process is rigorous evaluation, and elimination (when possible) or mitigation of hazards and their associated risks.

The Wallops Safety and Mission Assurance (SMA) Division is GSFC Code 390. The primary responsibility of the organization is to provide a safe environment for all employees, customers, and visitors as well as the protection of the public from our operations around the world. The WFF SMA Division provides this service by using highly trained safety and mission assurance professionals and contractor personnel who use the latest tools and information to support WFF programs and projects.

Additionally, the Wallops SMA Division conducts an annual assessment of WFF workplaces to identify safety and health deficiencies and areas for improvement. The

Fire Department conducts fire safety inspections of our buildings and Wallops SMA

Division supports workplace inspections via supervisors and Facilities Operations

Managers (FOMs). Finally, the Wallops SMA Division provides training in safety and health and works with supervisors to assist them in fulfilling their safety obligations.

The Wallops SMA Division’s Ground Safety (GS) organization is GSFC Code 391. GS encompasses those safety considerations, procedures, and resultant restrictions associated with hazardous systems during storage, handling, prelaunch, launch, and recovery/abort operations, whereby operations can be performed in a reasonable and prudent manner without undue risk to people, property, or the environment. GS also implements facility programs and controls for the safety of personnel, protection of property, and reliable operations of facilities.

The Wallops SMA Division’s Flight Safety (FS) organization is GSFC Code 392. FS encompasses all pre-launch, flight, and post-launch safety activities that pertain to the flight of a vehicle after it is launched. It is a philosophy and methodology whereby rocket, balloon, drone, Uninhabited Aerial Vehicles (UAV’s) and aircraft flight operations can be performed in a reasonable and prudent manner without undue risk to people or property or embarrassment to NASA or the United States Government. The range at WFF is used quite frequently for all types of scientific missions, so FS is a key part of the success and integrity of each mission. FS has the responsibility to ensure safe mission activities from preparation through operation and post-operations; both for missions launched from the range here at WFF and for those supported off range.

GSFC-STD-8009T – SRPO, Goddard Space Flight Center (GSFC) Wallops Flight Facility

Range Safety Manual (RSM) (tailored for the NASA Sounding Rocket Program)

The WFF SMA Division has created this standard to identify and document WFF range requirements to implement safety policies and criteria defined in NPR 8715.5, Range

Flight Safety Program, NASA-STD-8719.25 Range Flight Safety Requirements, and sections of NPR 8715.3, NASA General Safety Program Requirements applicable to range safety. The standard defines the technical design requirements, restrictions, operations procedures, and other support requirements. It identifies data requirements and general schedule requirements for WFF to perform appropriate safety analysis per

800-PG-8715.5.1, Range Safety Process for Programs and Projects. This particular version (8009T-SRPO) has been tailored specifically for the NASA Sounding Rocket

Program. The successful NSROC Contractor shall be following and adhering to the requirements contained in this standard.

GSFC Protective Services Division (Code 240)

The Protective Services Division provides a professional, responsive, and multidisciplinary security service that ensures the security and well-being of all GSFC personnel, facilities, programs, information, and other assets. The division is responsible for physical security, information/industrial security, personnel security, counterintelligence, and emergency management.

The WFF Emergency Management Office develops all hazard plans, conducts exercises, works to mitigate hazards and stands ready to respond in the event of a broad spectrum of incidents. In addition, the WFF Emergency Management Office conducts an annual

Threat and Hazard Identification Assessment to focus planning and exercise efforts on our highest risk areas. The WFF Emergency Management Office also works with all

Facility Operations Managers (FOMs) to ensure accuracy of all Building Emergency

Plans (BEPs) which are critical to ensuring building occupants are safe during emergencies. Finally, the Emergency Management Office provides training in the

Incident Command System (ICS) and incident management and works with supervisors to assist them in fulfilling their emergency obligations.

The WFF Fire Department has two locations: one on the Main Base and the other on

Wallops Island. The WFF Main Base Fire Station is staffed 24 hours per day, 7 days per week and consists of personnel trained in rescue, fire fighting and emergency medical services. The Wallops Island Fire Station is staffed 7 days per week, 7:00 am to 7:00 pm;

outside of this timeframe, response to island emergencies will be performed by personnel from the WFF Main Base Fire Station. When operations are being performed on Wallops

Island outside of the normal staffing days and hours of the Wallops Island Fire Station, the Wallops Island Fire Station may be staffed upon prior request and via contract task order.

To report an emergency, dial 911 from any Government desk phone, or call (757) 824-

1333 from any cellular phone.

Emergency Response at Launch Ranges (other than WFF)

Emergency response requirements are documented in Campaign Mishap Preparedness and Contingency Plans (MPCPs) created by the SRPO. The SRPO also develops a

Mission Reference Book for each sounding rocket mission. Contractor personnel are expected to participate and support the Interim Response Team (IRT) activities should an incident occur. In order to support an IRT, contractor personnel shall be familiar with

IRT, the MPCP, and the mission hazards and activities identified in the Mission

Reference Book.

The Sounding Rocket Program is well known for establishing launch locations in remote regions of the world (“we go where the science is”). Emergency Response may be substantially limited at some remote sites. On-site response may just be available as first aid, and transportation for advanced medical care may be required. It is recommended that contractor personnel traveling to support remote campaigns be familiar with First

Aid and Cardiopulmonary Resuscitation (CPR). It is recommended that a First Aid kit and Automated External Defibrillator (AED) be provided for remote campaigns in which that equipment may not be otherwise available. Training in AED use is required for select personnel (not the entire workforce unless the Contractor so desires) traveling as part of the remote campaign.

WFF Health Unit

The WFF Health Unit is located on the Main Base Building F-160 and is available for limited medical services in the event of an emergency during normal working hours

(during COVID restrictions, the WFF Health Unit is open Monday and Tuesday from

8:00am – 4:30pm). Minor health emergency response may be performed at the WFF

Health Unit, otherwise ambulance transport may occur to an appropriate hospital.

In addition, by appointment, the Health Unit provides occupational physical examinations, stress tests, traveler’s health services, immunization and allergy shots, and attend to minor/acute illnesses (i.e., sore throat, fever, cold symptoms, etc.). The WFF

Health Unit can be contacted at (757) 824-1266.

Nearby Hospitals (to WFF)

Riverside Shore Memorial Hospital

20480 Market Street

Onancock, Virginia 23417

(757) 302-2100

Atlantic General Hospital

9733 Healthway Drive

Berlin, Maryland 21811

(410) 641-1100

TidalHealth Peninsula Regional Hospital

100 East Carroll Street

Salisbury, Maryland 21801

(410) 546-6400

Sentara Norfolk General Hospital

600 Gresham Drive

Norfolk, Virginia 23507

(757) 388-3000

Note: Additional hospitals are located in the Norfolk, Virginia Beach, and the Hampton

Roads area as well as points further north.

Facility Operations Managers (FOMs) and Fire Wardens (FWs)

Facility Operations Managers (FOMs) are assigned to each building on center and are responsible for that building’s daily operations. FOMs perform many operations to support the employees of their building. FOMs are a POC for building lost and found, coordinating building events, and informing occupants of upcoming building activities.

FOMs generate the Building Emergency Plan (BEP) which contains plans for responding to facility incidents. SRPO will identify Government Civil Servants as the Primary

FOMs for sounding rocket facilities; the Contractor shall identify Alternate FOMs.

Fire Wardens (FWs) guide employees to closest stairwell and sweep area and ensure constant flow of people down the stairs during a fire, evacuation, or drill. Upon exiting the building, FWs proceed to the assembly area and report issues/status to the FOM. The

NSROC Contractor shall identify personnel to perform the role of FWs for building which the Contractor occupies at WFF.

Hazardous Material Management Program/Process at GSFC/WFF

NPR 1800.1, NASA Occupational Health Program Procedures, requires that “Hazardous materials and/or articles shall not be procured or otherwise acquired until hazards have been analyzed and adequate controls selected” (paragraph 4.7.1.2). If the Contractor has a process in place whereby a corporate authority (competent person) performs this task, the WFF SMA Division will typically agree with this process as documented in the

Safety and Health Plan. Otherwise, a process needs to be established whereby this review role is performed and possibly by the WFF SMA Division; purchasing of hazardous materials/chemicals in this manner may be facilitated by the use of GSFC 23-

59, Initiator’s Acquisition Checklist, which requires approval by the WFF SMA Division and the WFF Environmental Office (Code 250).

Hazardous Materials shipped to WFF will arrive at WFF Central Receiving (Building F-

19). Receiving will contact the Contractor listed to determine who the material user is and where the material will be stored. An entry is made into the Hazardous Material

Management System (HMMS) for the item(s), a barcode inventory tag is provided and applied to the material, and its Safety Data Sheet (SDS) is placed into HMMS. All hazardous materials procured and brought onto WFF are required to be entered into

HMMS (with the exception of explosives and bulk materials like fuel and liquid nitrogen). When received into the Contractor’s work area, a paper copy of the SDS is placed with the material.

Disposal of hazardous material (hazardous waste) is performed by calling the Hazardous

Waste Hotline at (757) 824-1718 or by request through the Management Operations

Services and Information (MOSI) website (https://mosi.ndc.nasa.gov). A member of the

WFF Environmental Office (Code 250) will come to the work area to collect the waste material. At this time, the barcode inventory tag is removed and returned to Code 200C

HMMS, in Building F-19.

https://mosi.ndc.nasa.gov/

The WFF Environmental Office (Code 250) offers Resource Conservation and Recovery

Act (RCRA) Hazardous Waste Training annually. Additional information is available through the following resources:

• GPR 1700.8, GSFC Hazard Communication Program

• GPR 4100.2, Hazardous Material Data Management

• GPR 5100.1, Procurement

• GPR 8715.2, Safety During the Acquisition Lifecycle

• WFF Environmental Office Hazardous Waste Management website:

https://code200-external.gsfc.nasa.gov/250-WFF/program-areas-hazardous-waste-management

Mishap, Close Call, and Hazard Reporting

Mishaps and close calls are defined in NPR 8621.1, NASA Procedural Requirements for

Mishap and Close Call Reporting, Investigating, and Recordkeeping. Reporting of mishaps and close calls are to be timely reported in accordance with contract requirements. Two systems are available for reporting incidents and hazards:

1. NASA Mishap Information System (NMIS). NMIS (https://nmis.sma.nasa.gov/) may be used by any NASA civil servant or contractor to report a mishap, close call, or hazard. The NSROC Contractor shall be utilizing NMIS to document initial incident information and in some cases, to document incident findings and corrective actions.

2. NASA Safety Reporting System (NSRS). NSRS is used for hazard reporting.

Reporting a hazard is performed by completion of an NSRS Form and mailing it to the address provided. NSRS reporting is anonymous. Additional information regarding NSRS can be found at https://sma.nasa.gov/sma-disciplines/nsrs.

Operations Safety Specialist (OSS) Program

Somewhat unique to the WFF is the Operations Safety Specialist (OSS) Program. An

OSS is a certified and qualified person, either contractor or civil servant, whose role is as an independent observer of a ground hazardous operation. The OSS has authority to accept real-time changes to procedures, may stop a hazardous operation if a concern regarding its safe conduct is warranted, and utilizes checklists that have been developed by the WFF SMA Division for the hazardous operation being performed. The NSROC

Contractor shall participate in the OSS Program by having personnel trained and certified as OSSs. Additional information regarding the OSS Program can be found in 800-PG-

8715.0.4, Certification Procedures for Operations Safety Specialists at Wallops Flight

Facility (WFF).

https://code200-external.gsfc.nasa.gov/250-WFF/program-areas-hazardous-waste-management https://code200-external.gsfc.nasa.gov/250-WFF/program-areas-hazardous-waste-management https://nmis.sma.nasa.gov/ https://sma.nasa.gov/sma-disciplines/nsrs

GSFC Explosive Safety Program

The GSFC Explosive Safety Program is defined in GPR 8715.10 and is established to comply with and define the local requirements for Explosive Safety as contained in

GSFC-STD-8715.1, GSFC Explosives Safety Program Requirements. An ordnance inventory shall be performed monthly and reported. GPR 8715.11, Training and

Certification Procedures for Ordnance Handlers, is a key document since the Contractor is expected to provide certified Ordnance Handlers. The Explosive Safety Program is currently administered by the GSFC Explosive Safety Officer (ESO) who is located within the Wallops SMA Division.

Safety Inspections and Audits

The Wallops SMA Division conducts annual facility and equipment inspections and occasional impromptu inspections. Findings are documented in the Marshall Space

Flight Center (MSFC) Safety, Health, and Environmental-Finding Tracking system

(SHEtrak). The Contractor will be expected to utilize SHEtrak to report corrective action planning and completion. SHEtrak may be replaced with another inspection documentation system; the Contractor will be expected to become familiar and utilize any follow-on system identified by the Government.

The NASA Safety Center (NSC) routinely conducts Institutional, Facility, Operational

Safety Audits (IFOSAs) and Quality Audits, Assessments, and Reviews (QAARs) at

WFF through the GSFC. NSROC, through the SRPO, is typically evaluated as part of these audits. Additional information can be found at https://nsc.nasa.gov/audits.

WFF Safety Committees and Working Groups:

In addition to the three WFF Safety Committees created under the auspices of Code 800

(Executive Safety and Health, Employee Safety, and Contractor Safety), there are other committees and working groups which the Contractor is expected to participate, such as:

• GSFC Electrical Safety Committee;

• GSFC Explosive Safety Advisory Committee;

• Wallops Lifting Devices and Equipment Committee;

• WFF Metrology Calibration Working Group.

https://nsc.nasa.gov/audits

Sample Safety and Health Plan

A detailed Safety and Health Plan is submitted as part of a contract proposal, showing how the contractor intends to protect the life, health, and well-being of the public, and NASA and contractor employees as well as property and equipment. The plan should include detailed discussions of the policies, procedures, and techniques for all anticipated working conditions that will be encountered throughout the performance of the contract. The safety and health of subcontractor employees should be included in the plan for any proposed subcontract whose value is expected to exceed $1,000,000 including commercial services and services provided in support of a commercial item. An approved Safety and Health Plan will be included as a part of any resulting contract.

The Safety and Health Plan should discuss measures to be taken to ensure the protection of property, equipment, and the environment in the production of contractor deliverables and/or in the pursuit of any of its activities. The contractor will develop and subsequently implement a

Safety and Health Program based on the approved plan that will includes policies and procedures for compliance with pertinent NASA policies and requirements, and Federal, State and local regulations for safety, health, environmental protection, and fire protection. The contractor's

Safety and Health Program will be used to assure integration of the onsite contractor as a full participant in the GSFC Safety and Health Program.

The Safety and Health Plan is not a sales or marketing document. The plan should clearly identify how the prospective offeror intends to meet the Government’s safety, health, and environmental requirements throughout the contract period. The Safety and Health Plan is a living document and is expected to be maintained (including modification and update as necessary) throughout the contract period.

The proposed Safety and Health Plan should contain the following information.

CONTENTS OF THE PROPOSED SAFETY AND HEALTH PLAN

1.0 MANAGEMENT LEADERSHIP AND EMPLOYEE PARTICIPATION.

1.1 Policy. Provide the contractor's corporate safety policy statement. Compare this policy statement with that of NASA and discuss any differences.

1.2 Goals and Objectives. Describe specific goals and objectives of the Safety and Health Plan.

Discuss these goals and objectives using the framework of the elements of a safety and health management system (management leadership and employee involvement; worksite analysis;

hazard prevention and control; and safety and health training). Describe the approach (including milestone schedule) to achieve and maintain this safety and health management system.

1.3 Management Leadership. Describe the process and procedures for implementing management commitments to safety and health through visible activities and initiatives including the exercise of controls to ensure workplace safety and health. Include a statement from the

Program Manager or Designated Safety Official (DSO) indicating that the plan will be implemented as approved and that the Program Manager will take personal responsibility for its implementation.

1.4 Employee Involvement. Describe procedures to implement and promote employee (e.g., non-supervisory) involvement in safety and health program development, implementation, and decision making. Describe the scope and breadth of employee participation so that all safety and health risk areas are addressed.

1.5 Assignment of Responsibility. Describe the line and staff responsibilities for safety and health program implementation. Identify any other personnel or organizations that provide safety services or exercises any form of control or assurance in these areas. State the means of communication and interfaces concerning related issues used by line, staff, and others (such as documentation, concurrence requirements, committee structure, sharing of the work site with

NASA and other contractors, or other special responsibilities and support). As a minimum, the contractor will identify the following:

a. Safety Representative. Identify, by title, the individual who will be responsible for the contractor's adherence to Center-wide safety, health, environmental, and fire protection concerns and goals, and will participate in meetings and other activities related to the Center's Safety and

Health Program.

b. Company Physician. Provide the identification of a company physician to facilitate communication of medical data to the head of the NASA clinic. The contractor shall identify the point of contact by name, address, and telephone number to the NASA Center Clinic. Any changes that occur in the identity of the point of contact will be promptly conveyed to the WFF

Health Clinic.

c. Alternate Facility Operations Manager (FOM). Each building occupied by the contractor will have a Government civil servant assigned as the Facility Operations Manager (FOM). The FOM is responsible for serving as the building occupant’s point of contact for coordinating maintenance, repair, rehabilitation, and modifications; maintain the Building Emergency Plan

(BEP); performs periodic building inspections; coordinates facility outages; ensures compliance with GSFC smoking policies. The contractor shall identify an Alternate FOM for each building the contractor occupies to assist in performing FOM duties. Note: the FOM and Alternate FOM roles are considered additional duties, not primary job assignment.

d. Building Fire Wardens (FWs). Each building occupied by the contractor will have an assigned individual to facilitate the Center's fire safety program. Duties will include coordination of fire-related issues with the FOM/Alternate FOM, and emergency planning and response officials and their representatives. Identify the assigned contractor Building FW. Note:

the Building FW role is considered an additional duty, not a primary job assignment.

d. Designated Safety Official (DSO). Identify, by title, the official(s) responsible for implementing the proposed Safety and Health Plan. Identify all formal contacts with regulatory agencies and with NASA.

Note: It is perfectly acceptable that some of the roles identified previously be performed by the same individual.

1.6 Provision of Authority. Compare the provisions and procedures in the proposed Safety and

Health Plan with applicable NASA requirements and contractual directions, and applicable

Federal, State, and local regulations. Identify the lines of authority and responsibility for each requirement and regulation. Discuss how the subsequent contractor's Safety and Health Program will be controlled to maintain the identified lines of authority and responsibility for the life of the contract.

1.7 Accountability. Describe the procedures for ensuring that management and employees will be held accountable for implementing their tasks in a safe and healthful manner. The use of traditional and/or innovative personnel management methods (including discipline, motivational techniques, or any other technique that ensures accountability) should be referenced, as a minimum, and described, as appropriate.

1.8 Contractor Safety and Health Program Internal Evaluation. The program evaluation shall consist of a contractor internal review resulting in a written report that documents the methods and procedures for determining the existence and criticality of the contractor's hazardous operations. Evaluations and reports shall be performed at least annually.

The review and the submitted report should include, but not be limited to, methods and procedures for the following: identification of the contractor's hazardous operations and products (used for the prior period and planned for the coming period); approach used for conducting risk evaluations (used for the prior period and planned for the coming period); the approach used for risk ranking with respect to consequence severity (used for the prior period and planned for the coming period), risk management techniques to be applied to unacceptable safety risks (used for the prior period and planned for the coming period), and a summary of the prior year results. The report should also include an identification of the personnel who conducted the reviews and evaluations, to whom the reports are made (within the contractor’s organization as well as the Government). The reviews and evaluations should include subcontracted tasks.

If performed on an annual basis, the submitted report shall be delivered to the Government no later than 30 days after the end of each contract year (if performed more frequently, the contractor shall define the review and delivery milestones). Distribution of these program reviews and evaluations will be the same as that for the Safety and Health Plan.

As part of the Safety and Health Plan, the contractor shall describe the method to be used for internal program reviews and evaluations.

1.9 The prospective contractor will describe the approach to be taken to document its safety and health program performance to provide necessary visibility and insight. This description should include: the identification, acquisition, and processing of safety and health data; development of procedures; recordkeeping; statistical analyses including metrics; and the furnishing of data and reports to the Government. Electronic access by the Government to this data is preferred as long as Privacy Act requirements are met and the Government safety and health professionals and their representatives have full and unimpeded access for review and audit purposes.

The contractor will acknowledge the following as a standing request of the Government to be handled as described below.

a. Roster of Terminated Employees. NASA expects the contractor to identify and report terminated employees to the Wallops SMA Division Occupational Health Officer no later than

30 days after the end of each contract year. At the contractor's discretion, the report may be submitted for personnel changes during the previous year or cumulated for all years.

Information required:

(1) Date of report, contractor identity, and contract number.

(2) For each person listed: provide name, social security number, assigned Center badge number, and date of termination.

(3) Name, address, and telephone number of contractor representative to be contacted for questions or other information.

b. Hazardous Material Safety Data. Describe the procedure to be used by the contractor to evaluate, prepare and/or deliver to NASA, Material Safety Data for hazardous materials brought onto Government property or included in products delivered to the Government. These data are required by the Occupational Safety and Health Administration (OSHA) regulation, 29 CFR Part

1910.1200, Hazard Communication, and Federal Standard 313 (or FED-STD-313), Material

Safety Data, Transportation Data and Disposal Data for Hazardous Materials Furnished to

Government Activities, as revised. An electronic (PDF) single copy of each Safety Data Sheet

(SDS) will be sent upon receipt of the material for use on NASA property to the HMMS

Repository, email GSFC-HMMS-Support@mail.nasa.gov. Information on new or changed locations and/or quantities of hazardous materials onsite should also be sent to the HMMS

Repository. If the SDS arrives with the material and is needed for immediate use, the SDS should be delivered to the HMMS Repository by close of business of the next working day after it enters the site.

c. Hazardous Materials Inventory. The contractor will be responsible to compile and report the inventory of all hazardous materials within the scope of 29 CFR Part 1910.1200, Hazard

Communication, and Federal Standard 313 (or FED-STD-313), Material Safety Data, Transportation Data and Disposal Data for Hazardous Materials Furnished to Government

Activities, as revised and its located on Government property. Submission of SDS and inventory mailto:GSFC-HMMS-Support@mail.nasa.gov information to the HMMS Repository satisfies this requirement. The inventory should contain the following information:

(1) The identity of the material.

(2) The location of the material onsite by building and room.

(3) The quantity of each material at each location.

1.10 Government Access to Safety and Health Program Documentation. The contractor shall recognize in its plan that it will be expected to make all safety and health documentation

(including relevant personnel records) for contractor activities conducted on NASA property and remote sites under the scope of NASA operations, available for inspection or audit at the

Government's request. For the purpose of this plan, safety and health documentation includes, but is not limited to, logs, records, minutes, procedures, checklists, statistics, reports, analyses, notes, or other written or electronic document which contain in whole or in part any subject matter pertinent to safety, health, environmental protection, or emergency preparedness. The contractor will identify what records it will make available to the Government.

1.11 The contractor may be requested to participate in the review and modification of safety requirements that are to be implemented by the Government including any referenced documents therein. This review activity will be implemented at the direction of the NASA Contracting

Officer's Representative (COR) in accordance with established NASA directives and procedures.

1.13 Procurement. Identify procedures used to assure that the contractor's procurements are reviewed for safety considerations and that specifications contain appropriate safety criteria and instructions. Set forth authority and responsibility to assure that safety tasks are clearly stated in subcontracts.

2.0 WORKPLACE ANALYSIS. Describe the method and techniques the contractor will use to systematically identify the hazards within the workplace for the duration of the contract. The discussion should describe the information collection process including a combination of surveys, analyses, inspections of the workplace, investigations of failures and anomalies, and mishaps and close calls, and the collection and trend analysis of safety and health data such as records of occupational injuries and illnesses; findings and observations from preventive maintenance activities; reports of spills and inadvertent releases to the environment; facilities-related incidents related to partial or full loss of systems functions; and employee reports of hazard. Every hazard identified by any of the techniques given below shall be ranked and processed in accordance with Center procedure. All hazards identified on NASA property that are immediately dangerous to life or health should be reported immediately to the Wallops SMA

Division and to the Contractor's President/Program Manager in order to ensure that proper attention and correction is given to these hazards. All safety engineering products, which address operations, equipment, and other aspects of safety engineering, on NASA property will be subject to the review and concurrence of the Wallops SMA Division. The contractor is expected to have processes to address similar instances in contractor facilities utilizing contractor resources to manage such instances.

2.1 Hazard Identification. Describe the procedures and techniques to be used to compile an inventory of hazards associated with the work to be performed on this contract. This inventory of hazards shall address the work specified in the contract as well as the hazards associated with operations and work environments in close proximity to contract operations. The hazard inventory results will be reported to the Government in a manner suitable for inclusion in facilities baseline documentation as a permanent record. Specific techniques to be considered include:

a. Comprehensive Survey. A "wall-to-wall" engineering assessment of the work site including facilities, equipment, processes, and materials (including waste).

b. Change Analysis. Address modifications in facilities, equipment, processes, and materials

(including waste); and related procedures for operations and maintenance. Periodic change analyses will be driven by new or modified regulatory and NASA requirements.

c. Hazard Analysis. Address facilities, systems/subsystems, operations, processes, materials

(including waste), and specific tasks or jobs.

2.2 Inspections. This paragraph should include the procedures and frequency for regular inspections and evaluations of work areas hazards and who will be accountable for implementing corrective measures. The contractor will describe administrative requirements and procedures for the control of regularly scheduled inspections for fire and explosive hazards. The contractor has the option, in lieu of the above detail, to identify policies and procedures with the stipulation that the results (including findings) of inspections conducted on NASA property or involving

Government furnished equipment will be documented in safety program evaluations or monthly

Accident/Incident Summary reports. Inspections will identify the following:

a. Discrepancies between observed conditions and current requirements.

b. New (not previously identified) or modified hazards.

2.3 Employee Reports of Hazards. The contractor will identify the methods to be used to encourage employees to report hazardous conditions (e.g., close calls) and analyze/abate hazards.

The contractor will describe steps to be taken to create reprisal-free employee reporting with emphasis on management support for employees and describe methods to be used to incorporate employee insights into hazard abatement activities.

2.4 Hazard and Risk Communications. The contractor will identify the methods for communicating hazards and risks associated with operations, both planned and unplanned, and materials within the contractor’s control. Communications paths include to and from: the

Government, employees (including subcontractors), and other contractors independent of this contract who are working at the site(s).

2.5 Delegation of Authority. The contractor may delegate authority to those subcontractors best capable of identifying, evaluating, and controlling health and safety risks. This recognizes some subcontractors possess specialized knowledge, skills, methods, and means. This does not eliminate the organization’s responsibility for the health and safety of its own employees. The contractor will identify the methods for delegation of authority and the coordination of this delegation inclusive of Government notification.

3.0 MISHAP AND CLOSE CALL INVESTIGATION AND RECORD ANALYSIS.

3.1 Mishap and Close Call Investigation and Reporting. The contractor will identify the methods to assure that the investigations and reporting of mishaps and close calls including corrective actions to be implemented to prevent recurrence. The contractor will describe the methods to be used to investigate and report on NASA property and on contractor or third-party property. The contractor will describe procedures for implementing the NASA mishap investigation and reporting using NASA forms or using alternate contractor forms with emphasis on the timely notification of NASA. The contractor discussion should include: investigation procedures;

exercise of jurisdiction over a mishap investigation involving NASA and other contractor personnel; follow up of corrective actions; communication of lessons learned to NASA; and solutions to minimize duplications in reporting and documentation including use of alternate forms or other solutions. The contractor will discuss its procedures for the immediate notification of fires, hazardous materials releases, and other emergencies. The contractor will include appropriate details to address the use of the NASA Mishap Information System (NMIS), including 24-hour and ten-day mishap reports to the Contracting Officer (CO), Sounding Rocket

Program Office (SRPO) management, and the Wallops SMA Division. Note: NASA is not responsible for the Contractor’s OSHA reporting requirements as defined in 29 CFR 1904.

3.2 Trend Analysis. The contractor will describe the approach to be used to perform trend analysis of data (occupational injuries and illnesses; facilities, systems, and equipment performance; maintenance findings; etc.). The discussion should include methods to identify and abate common cause failures or occurrences indicated by the trend analysis. The contractor should discuss the following methods of providing data, in support of site-wide trend analysis to be performed by the Government. Further, the contractor should describe how the results of these trend analysis will be shared with employees so that they are aware of potential safety problems or hazards.

a. Accident/Incident Summary Report. The contractor will describe how monthly

Accident/Incident Summary Reports are prepared and delivered, as specified on [specify locally used format]. All new and open mishaps, including vehicle accidents, incidents, injuries, fires, and any close calls will be described in summary form along with their current status. Negative reports are also required monthly; date due is the 10th day of the month following each month reported. Reports will be delivered to the Wallops SMA Division.

b. Log of Occupational Injuries and Illnesses. For each location on or off NASA property that performs work on this contract, the contractor will deliver to the Government (under separate contractor's cover letter), a copy of an annual summary of occupational injuries and illnesses (or equivalent) as described in 29 CFR Part 1904.32, Annual Summary. If contractor is exempt by regulation from maintaining and publishing such logs, equivalent data in the contractor's format is acceptable (such as loss runs from insurance carrier). This data will be compiled and reported each calendar year and provided to the Government within 45 days after the end of the year to be reported (e.g., not later than February 15 of the year following).

4.0 FAILURE AND ANOMALY INVESTIGATION

4.1 Failure and Anomaly Investigation and Reporting. For failures and/or anomalies, the contractor may be asked to identify a contractor led and managed Anomaly Investigation Board

(AIB) or participate in an AIB led and managed by the Government. In either case, the outcome is typically a report documenting the findings and corrective actions associated with the failure or anomaly. For this Safety and Health Plan, the contractor will identify the methods used to perform investigations and reporting of failures. The contractor discussion should include:

investigation procedures; the general contents of the documenting report; and documentation and communication of lessons learned.

4.2 Corrective Actions. AIB investigations will typically identify corrective actions that should be performed to prevent recurrence. The SRPO shall assign corrective actions to the contractor for implementation. The contractor will identify what processes will be used to implement corrective actions, methods used to verify the appropriateness of the corrective actions to the extent that failure or anomaly recurrence prevention is assured, and the means of reporting the progress and closure of these activities.

5.0 HAZARD PREVENTION AND CONTROL. Identified hazards must be eliminated or controlled. In the multiple employer environment of the Center, it is required that hazards including discrepancies and corrective actions be recorded in the appropriate Center information data system for risk management purposes:

• SHEtrak for Facility hazard findings, or

• NMIS for immediate safety concerns for any hazards located onsite, or

• The WFF Geographic Information System (GIS) for confined spaces across WFF.

Describe the approach to implementing this requirement.

5.1 Appropriate Controls. Discuss the approach to be used for considering and selecting controls. Discuss the use of the hazard reduction precedence sequence. Discuss the approach to be used to identify and accept any residual risk. Discuss the implementation of controls including verifying their effectiveness. Discuss the scope of coverage (hazardous chemicals, equipment, discharges, waste, energies, or other). Discuss the need for coordination with safety, health, environmental service, and emergency authorities at NASA.

5.1.1 Hazardous Operations. Establish methods for notifying personnel when hazardous operations are to be performed and when hazardous conditions are found to exist during the course of this contract. NASA policy will serve as a guide for defining, classifying, and prioritizing hazardous operations. Develop and maintain a list of hazardous operations to be performed during the life of this contract. The list of hazardous operations will be provided to the CO as part of the safety and health plan for review and approval. The CO (with the assistance of the Wallops SMA Division) and the contractor will decide jointly which operations are to be considered hazardous, with the CO having final authority. Before hazardous operations commence, the contractor will provide a schedule for the development of written hazardous operations procedures with particular emphasis on identifying the safety steps required. The contractor will identify and submit hazardous operations procedures to the Wallops SMA

Division for review and approval.

5.1.2 Written Procedures. Provide methods to assure that relevant hazardous situations and proper controls are identified in documentation such as inspection procedures, test procedures, or other, and other related information. Describe methods to assure that written procedures are developed for all hazardous operations, including testing, maintenance, repairs, and handling of hazardous materials and hazardous waste. Procedures will be developed in a format suitable for use as safety documentation and be readily available to personnel as required to correctly perform their duties.

5.1.3 Protective Equipment. Describe procedures for obtaining, inspecting, and maintaining protective equipment, as required, or reference written procedure pertaining to this subject.

Describe methods for keeping records of such inspections and maintenance programs.

5.1.4 Hazardous Operations Permits. Identify facilities, operations, and/or tasks where hazardous operations permits will be required as specified in:

• GPR 1700.6, Confined Space Program Requirements

• GPR 1869.1, Ionizing Radiation Protection

• GPR 1860.2, Laser Radiation Protection

• GPR 1860.3, Radio Frequency Radiation Protection

Describe the process to be used to ensure guidance adherence to established GSFC procedures.

Clearly state the role of the safety group or function to control such permits.

a. Operations Involving Potential Asbestos Exposures. Describe methods for assuring compliance with GPR 1840.1, Asbestos Management Program.

b. Operations Involving Exposures to Toxic or Unhealthful Materials. Such operations must be evaluated by the Wallops SMA Division and must be properly controlled as advised by same.

Describe the process to be used to notify the Wallops SMA Division prior to initiation of any new or modified operation potentially hazardous to health and safety.

c. Operations Involving Hazardous Waste. Identify procedures to be used to manage hazardous waste from the point of generation through disposal. Clearly identify divisions of responsibility between contractor and NASA for hazardous waste generated throughout the life of the contract.

Operations which occur on site must also be evaluated by the WFF Environmental Office and must be properly controlled as advised by same. Describe the process to be used to notify the

WFF Environmental Office prior to initiation of any new or modified hazardous waste operation on site.

d. Operations Involving New or Modified Emissions/Discharges to the Environment. Describe methods for identifying new or modified emissions/discharges and coordinating the results with the WFF Environmental Office. Discuss procedures to minimize or eliminate environmental pollution. Address the management of hazardous materials; substitution of non-hazardous or less hazardous materials for hazardous materials; proper segregation of hazardous wastes from non-hazardous wastes; and other methods described by NASA. Emphasis shall be placed on providing sufficient lead-time for processing permits through the appropriate State agency and/or the Environmental Protection Agency (EPA).

5.2 Discuss responsibilities for maintaining facility baseline documentation in accordance with

NASA and GSFC requirements. The contractor will implement any facility baseline documentation tasks (including safety engineering) as provided in the contractor's safety and health plan approved by NASA or as required by Government direction.

5.3 Preventive Maintenance. Discuss the approach to be used for preventive maintenance.

Describe scope, frequency, and supporting rationale for the preventive maintenance program including facilities and/or equipment to be emphasized or de-emphasized. Discuss methods to promote awareness in the NASA community (such as alerts, safety flashes, or others) when preventive maintenance reveals design or operational concerns in facilities and equipment (and related processes where applicable).

5.4 Medical Program. Discuss the medical surveillance program used to evaluate personnel and workplace conditions, identify specific health issues, and prevent degradation of personnel health as a result of occupational exposures. Discuss the approach for using cardiopulmonary resuscitation, first aid, and emergency response. Note: The Contractor’s program should be compliant with OSHA 29 CFR 1910.

6.0 EMERGENCY RESPONSE. Discuss the approach to be used for emergency preparedness and contingency planning that addresses fire, explosion, inclement weather, environmental releases, etc. Discuss compliance with 29 CFR Part 1910.120, Hazardous Waste Operations and

Emergency Response, and the role the contractor will play in the local Incident Command

System (ICS). Discuss methods to be used for notification of need for WFF Emergency Services or Protective Services. Discuss the establishment of pre-planning strategies through procedures, training, drills, or other. Discuss methods to verify emergency readiness.

7.0 SAFETY AND HEALTH TRAINING AND CERTIFICATION. Describe the contractor's training program including the identification of responsibility for training employees in safe work practices, hazard recognition, and appropriate responses (including protective and/or emergency countermeasures). Address the management techniques used to identify and utilize any GSFC training resources (such as asbestos worker training/certification, hazard communication, confined space entry, lockout/tagout, or other), as appropriate, with particular emphasis on programs designed for the multiple employer work environment on NASA property. Describe the approach to be used for training personnel in the proper use and care of protective equipment. Discuss tailoring of training towards specific audiences (management, supervisors, and employees) and topics (safety orientation for new hires, specific training for certain tasks or operations). Discuss the approach to ensure that training is retained and practiced. Discuss personnel certification programs. Certifications should include documentation that training requirements have been satisfied and learning validated by one or more of the following: physical examination, testing, on-the-job performance, or other. All training materials and training records will be provided for NASA review upon request.