encl a - Scope of Work.pdf

Public Works Department, Maine

Rev 21

From: PM & E To: Acquisition Date: 04/22/2020 Subject: MM OH - HVAC Repair Space Optimization & Renovation PNSY-43 eProjects #: 1617115 Point of Contact: Erik Rodstrom Attachments:

(1) Bid Form

(2) Specifications

(3) Submittal Register

(4) Drawings

(5) Draft eOMSI Workbook

(6) Draft Internal Service Requirement List

(7) Furniture Scope of Work and Specification

(8) Project Laydown and Construction Barrier Drawings

(9) PWD-Maine ICS Standard

1 SCOPE OF WORK:

The work includes the following and incidental related work:

1.1 ATTIC FLOORING & REMOVALS

1.1.1 Presently, no finished flooring system exists in the attic space. The original exposed subfloor consists of timber planking of varied dimensions (typically 2-inches in thickness and 8 to 12-inches in width). Issues associated with the existing conditions include significant gaps, uneven surfaces, and nuisance dust and noise (HVAC equipment) exposure to occupants below. The project requires leveling the floor with a combination of wood-shimmed 3/4-inch plywood and top layer of cementitious leveling compound to provide a level, uniform subfloor for future attic office renovation. The wooden shims and plywood subfloor shall be attached to the existing wooden plank subfloor using removable screws. The cementitious leveling compound shall be implemented on the western side of the attic, ending approximately 28 feet east of the existing egress stairwell (see drawings). The remainder of the attic shall be leveled with the wood-shimmed 3/4-inch plywood alone including under the HVAC equipment. Several storage areas in the attic shall be removed to facilitate the flooring installation. These consist of metal wire cages and conventional timber-framed (2-inch by 4-inch studs with plywood sheathing). These storage systems are not recognized as historically significant. All original timber framing, exterior walls, windows, and roofing shall not be disturbed or affected by the renovation.

Subj: MM OH - HVAC Repair Space Optimization & Renovation PNSY-43 Date: 04/22/2020 Page: 2 of 21

Rev 21a

1.2 EGRESS IMPROVEMENTS

1.2.1 Currently, a single interior stairwell provides the only means of egress to/from the attic. This project shall provide a new egress stairwell from the attic in the southwest corner of the building. The stairwell shall be constructed of laminated veneer lumber (LVL) and be located entirely within the existing footprint of B43. The egress has been designed to mitigate the obstruction of windows, doors, or other prominent features on the first floor. Due to the location and geometry of nearby doors there is one instance of minor obstruction of a first-floor window where the stair stringer crosses the lower left corner of the window. Any components of the stair visible through the existing window from the exterior of the building shall be painted matte black to reduce visibility of the obstruction. In accordance with relevant life safety codes, tempered glass shall be installed on the interior of the existing window to address potential impact load of occupants using the egress. No changes to the existing historic glazing are expected.

1.2.2 The egress requires the removal of a section of attic framing and decking to keep the stairwell within the building interior thereby mitigating substantial changes to the building exterior. The top landing of the egress shall be enclosed to provide a 1-hour fire rating in accordance with relevant fire and life safety codes. The window on the west gable end wall of the attic shall be enclosed within the stair shaft. To maintain natural lighting in the attic, the majority of the enclosure past the landing shall be constructed of fire-rated glass secured with light-gauge steel posts and supports. The door construction shall primarily be fire-rated glass. Framing for the new enclosure shall be attached to the existing gable end truss. The existing window and surrounding aluminum covering shall not be altered or used for attachment of the new rated wall assembly.

1.3 HVAC IMPROVEMENTS

1.3.1 Some existing heating, cooling, and ventilation (HVAC) equipment in B43 require repair or replacement. Issues include nuisance vibrations and dated, inefficient equipment. New HVAC systems are required for reconfigured and converted office spaces on the first level. Heating and cooling of in-scope spaces on the first floor (room numbers 120, 125 (option 1), 126 (option 1), and 139 (option 2)) as well as the mezzanine (conditioned as a single-zone) shall be provided by new energy efficient air-source heat pumps. Refrigerant piping shall extend between outdoor units and indoor heat pumps. Where practical, existing wall penetrations shall be reused. All non-reused wall penetrations shall be filled with masonry materials (grout or mortar) to match the pre-existing finish and condition. If new wall penetrations are required (refrigerant lines, anchor bolts for exterior equipment wall-mounted local disconnects, electrical conduit) penetrations shall be made in mortar joints to minimize damage to existing concrete masonry unit (CMU) walls.

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1.3.2 See section 11 for excavation monitoring requirements. Excavation is required for the construction of a new six-inch thick concrete pad on the east end of the north elevation to accommodate a 6-ton condensing unit (providing retrofit cooling to HRU-1 in the attic) and vehicle strike bollards. Excavation shall be to a depth of approximately 1 foot with approximate area of 125 square feet (refer to drawing C-101 for further detail). Each bollard (10 in total) requires excavation holes approximately 2-1/2 feet in diameter to a depth of 4-1/2 feet and shall be spaced at 5 feet on center (refer to sheets S-101 and C-101 for further detail). The remaining five (dependent on what options are awarded) outdoor heat pump units shall be mounted on equipment racks secured to the newly constructed concrete pad. Bollards need to be installed in a location that will not impact the van pool parking.

1.3.3 Work in the area of the van pool parking lot must be completed in a timeframe that does not affect van pool parking.

1.3.4 All mechanical equipment within the scope of this project shall be tested, adjusted and balanced (TAB), and commissioned by a third party commissioning agent. The HVAC equipment shall be integrated into the existing Niagara ICS system following the attached NAVFAC PWD-Maine ICS Standard.

1.4 SPACE OPTIMIZATION

1.4.1 Presently, some spaces in B43 are not optimized according to existing uses and operations. The staff break/lunch room is too small to accommodate the current volume of users. In addition to providing kitchen functions, this space is used for daily staff meetings. Many office spaces are shared by multiple users and do not provide adequate space for operations and administrative / supervisory functions.

1.4.2 The existing locksmith shop (southwest space), breakroom, men’s locker room, and rooms 120, 120A, 125 (option 1), 126 (option 1), and 139 (option

2) shall undergo space optimization changes to increase function and occupant capacity. The locksmith shop shall be subdivided to accommodate fire alarm testing operations (currently housed in the attic). This involves the construction of a new partition wall, relocation of an existing entry door, and installation of a new entry door. All affected walls and doors shall be modern framed partition walls.

1.4.3 The breakroom shall be expanded into the adjacent men’s locker room space.

This requires removal of a modern partition wall and acoustic ceiling tile (ACT) system and lighting fixtures. A new wall shall be framed to separate the locker room. The breakroom ceiling shall be left unfinished to expose the open timber framing and decking of the attic floor. Lighting fixtures shall be replaced with LED pendant-style fixtures. Entry into the locker room shall be reconfigured within the modern framed partition wall.

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1.4.4 Rooms 120 and 120A are existing office spaces that shall be combined into a larger space. The existing modern framed partition wall shall be removed to the existing granite column which shall remain exposed to the interior. The ACT system and lighting fixtures shall be replaced. Lighting shall be upgraded to LED fixtures. Floor covering in the renovated spaces shall consists of an epoxy-based coating.

1.4.5 Wherever remaining flooring, walls, and ceilings are affected by demolition or new construction, repairs shall match pre-existing finish and condition.

Windows and all millwork shall remain undisturbed. New Furniture shall be provided as described in the furniture scope of work attachment.

1.4.6 Spaces shall be turned over as soon as possible so that the new space is available for use by the building occupants.

1.5 BID OPTION 1 (Office 125 and Office 126)

1.5.1 Rooms 125 and 126 currently function as storage spaces. These spaces shall be converted to adjoining office spaces. This shall involve removing the existing modern partition wall and constructing a new wall and doors. The ceiling in these spaces shall remain open to the mezzanine flooring to maintain code-compliant ceiling height. Floor covering in the renovated spaces shall consist of an epoxy-based coating. Wherever remaining flooring, walls, and ceilings are affected by demolition or new construction, repairs shall match pre-existing finish and condition. Windows and all millwork shall remain undisturbed. New heat pumps shall be provided for these spaces as well as new finned tube radiators as shown on the drawings. New Furniture shall be provided as described in the furniture scope of work attachment.

1.6 BID OPTION 2 (Office 139A and Office 139B)

1.6.1 Room 139 shall be reconfigured using partition walls to provide improved privacy and function. The ACT system and lighting fixtures shall be replaced.

Lighting shall be upgraded to LED fixtures. All new partition walls shall consist of metal stud and 5/8-inch gypsum board construction. Floor covering in the renovated spaces shall consist of an epoxy-based coating. Wherever remaining flooring, walls, and ceilings are affected by demolition or new construction, repairs shall match pre-existing finish and condition. Windows and all millwork shall remain undisturbed. A new ducted heat pump unit shall be provided for this area as indicated on the drawings. New Furniture shall be provided as described in the furniture scope of work attachment.

2 BASIS OF BID:

2.1 The contractor shall provide a firm fixed price for each work item and reflect the value of the material, labor and equipment with a line item total by completing the attached proposal form.

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3 GENERAL REQUIREMENTS:

3.1 All work performed by the Contractor shall be in accordance with the requirements specified in herein and the project specifications and all local, State and Federal Codes.

3.2 The means and methods of work associated with this project shall be in accordance with the tasks specified on the enclosed contract documents and the following general requirements:

3.3 Division 01 - General Requirements Specification

3.3.1 All requirements of Division 01 apply to this project unless otherwise noted herein or other contract documents or if means and methods do not invoke the requirement (i.e.: no confined space, no hazardous waste, etc.). Refer to the Attachment 3 Submittal Register for additional items that do not apply which are not otherwise explicitly identified as such herein.

3.3.2 The Contractor shall coordinate all work to permit Navy/Facility Operations to be performed during the course of work. It is anticipated that the Contractor may need to work outside normal work hours and /or weekends to ensure Shipyard/Facility operations are not impacted by work performed by Contractor. Additionally, some delays due to periodic work stoppages or changes in work sequence necessitated by the Shipyard/Facility operations should be anticipated and taken into account by the Contractor. The performance period and contract completion date specified by the Contract includes adequate float to cover any such delays that may result.

Consequently, any delay claimed by the Contractor will not be entertained if they are related to such schedule impacts due to Shipyard/Facility operations.

3.3.3 All work shall be fully coordinated with the Contracting Officer’s Representative and PWD-ME and shall comply with all Work Restrictions specified in Specification Section 01 14 00.00 22.

3.3.4 Contractor shall provide all supervision, labor, materials, tools, equipment, and transportation necessary to perform tasks within this project.

3.4 Contractor Security Responsibilities (PNSY)

3.4.1 Contractor employees shall not transport, drink, or have in their possession any alcoholic beverages. Possession of any controlled substances without a physician's prescription is also prohibited. Any Contractor employee appearing to be under the influence of intoxicating liquor or narcotics will be apprehended by Shipyard Police, escorted off of the Portsmouth Naval Shipyard, and turned over to the local Police Department.

3.4.1.1 Any vehicle found to contain controlled substances, including usable residue, may be seized and impounded. Within 24 hours of the work day following any vehicle seizure, the Portsmouth Naval Shipyard

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Police will have determined whether forfeiture of the vehicle is required. If not, the vehicle will be returned to the owner or authorized agent. If the vehicle is determined to be appropriate for forfeiture, the Portsmouth Naval Shipyard's Legal Officer will notify the Drug Enforcement Administration of such seizure and impoundment, for initiation of forfeiture proceedings pursuant to Title 2l, U.S. Code, Section 88l. Such actions may be taken regardless of whether the owner/operator of the vehicle had knowledge of the presence of drugs in the vehicle. The Government may pursue criminal or other disciplinary actions pursuant to Title l8, U.S. Code, Section l382.

3.4.2 Possession of firearms, ammunition and/or explosives is prohibited. In the event explosives are required for construction work, specific handling requirements and approvals shall be obtained from the Security Officer via the Contracting Officer.

3.4.3 Cameras, video equipment, or similar photographic equipment shall not be introduced into nor removed from the Portsmouth Naval Shipyard. In the event such equipment is required for performance of contract work, approvals shall be obtained from the Security Officer via the Contracting Officer.

3.4.4 Weapons (firearms, personal knives with blades 2-1/2 inch long or greater, Mace, Pepper Spray etc.) are not permitted aboard the Shipyard.

3.4.5 Cell phones equipped with cameras are permitted aboard the Portsmouth Naval Shipyard only outside NAVSEA controlled spaces, but taking pictures is prohibited. Cell Phones equipped with cameras are not allowed in the Controlled Industrial Area (CIA), or any NAVSEA controlled space.

3.4.5.1 The following are the penalties for any Contractor personnel or Subcontractor Personnel that are found to be in possession of a camera or cell phone equipped with a camera taking pictures outside NAVSEA spaces:

3.4.5.1.1 1st offense with pictures: Full investigation with security forces and NCIS, camera or cell phone confiscation, and depending on results of investigation 30 days restriction.

3.4.5.1.2 2nd Offense with pictures: The offender will be permanently barred from access to NAVSEA spaces.

3.4.6 Cameras, or cell phones equipped with cameras, are not allowed in any NAVSEA space such as the CIA, NWA, CNIA or Security Island.

3.4.6.1 If a Contractor is found with a camera equipped cell phone in a NAVSEA space, the Standard Access Control Badge (SACB) and Defense Biometric Identification System card (DBIDS) will be

Page: 7 of 21 confiscated. Access to the installation will be denied and a Security Deficiency Log (SDL) will be issued.

3.4.6.2 Cell phones with no pictures of NAVSEA spaces:

3.4.6.2.1 1st Offense: There is a 10 day deadline for completion of the SDL. Credentials will be reissued to the offender once the SDL response is received from the contracting company, reviewed and accepted by the Security office.

3.4.6.2.2 2nd Offense: The offender will be permanently barred from access to NAVSEA spaces.

3.4.6.3 Cell phones with pictures of NAVSEA spaces:

3.4.6.3.1 1st offense: The offender will be permanently barred from access to NAVSEA spaces.

3.4.6.3.2 At a minimum, all Superintendents & SSHO (and anyone acting in this capacity) shall have a CIA compliant mobile phone on their persons any time while work is occurring at the contract jobsite(s). The phone number(s) associated with these phones shall be provided during the pre-con meeting and work will not be allowed to proceed without one.

3.4.7 Laptops and any other computer, regardless of form factor, shall not be introduced nor removed from Portsmouth Naval Shipyard without authorization. Only business use computers are allowed. Contractors are not authorized to bring personally owned computers on-yard. If a computer is required to perform work on-yard, a Visitors Portable Computer Equipment Registration form must be completed and submitted for approval. These forms can be obtained and completed at the pass office upon entrance to the shipyard or your shipyard POC.

3.4.8 Any computing devices that also have or had an installed camera, must follow the same requirements as cell phones. If the computing device is visiting a NAVSEA space, it cannot have a camera. If the device has a camera, the only acceptable remediation is that the camera be professionally removed or drilled out and the resulting void must be filled with an opaque epoxy.

3.4.9 In the event that a camera is required for the performance of the contracted work, approval must be obtained from the C1120 security office. In the event of any deviation from the requirement to remove and epoxy the camera, authorization must be sought from C1120. All requests for camera use and deviations should come to C1120 through your COR or Shipyard POC.

Authorizations and approved computer registrations must remain with the devices and be presentable upon request. Devices without a documented

Page: 8 of 21 approval or observed being used in a manner that violates the terms of the Visitor Portable Computer Equipment Registration agreement are subject to search and seizure.

3.4.10 Use of wireless networking and communication on-yard by a contractor requires prior authorization. Communication devices such as cellular hotspots and wireless routers must also be registered using the same Visitors Portable Computer Equipment Registration. This does not include air-cards and straight cellular data. It does include any device that transmits or broadcasts Wi-Fi, including cellular phones with the personal hot-spot feature enabled.

3.4.11 Broadband internet connections must be authorized prior to use on-yard. All requests for physical cable service from an internet service provider (ISP) must be authorized and coordinated through C109. Contractors must work through their COR to request broadband access.

3.4.12 Driver use of a hand-held cellular phone in a moving vehicle on the Portsmouth Naval Shipyard is prohibited. This prohibition does not include hands-free cellular phone devices. Hands-free devices include console/dash-mounted or otherwise secured cellular phones with integrated features such as voice-activation, speed dial, speakerphone or other similar technology for sending and receiving calls.

3.4.12.1 Driver use of any portable, personal listening device worn inside the aural canal, around or covering the driver's ear while operating a motor vehicle, is prohibited. Listening devices include wired or wireless earphones and headphones (including blue tooth or similar technology), and do not include hearing aids or devices designed and required for hearing protection.

3.4.13 The use of radar or laser detection devices to indicate the presence of speed recording instruments or to transmit simulated erroneous speeds is prohibited in accordance with OPNAVINST 5100.2H.

3.4.14 The Contractor shall indoctrinate personnel on access limitations to ensure security control is maintained as an integral part of their work pattern and habit.

3.4.15 Contractor is advised that any unescorted personnel found in security areas requiring a higher level clearance than the level represented by the badge displayed will be removed from the area with possible confiscation of security badges and vehicle passes.

3.5 Utility Locating Requirements:

3.5.1 The Contractor shall locate all utilities within the limits of ground penetrating work as specified in Specification Section 01 35 26.00 22.

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3.5.2 The contractor shall provide the services of a qualified independent utility locating company/person(s) (Cannot be the Government’s Utility Locating Firm). The utility locating company shall indicate the utility type, size, and depth of all utilities within the proposed area of excavation including, but not limited to, voice/data, electrical, gas, water, sanitary sewer, and storm drainage.

3.5.3 The Contractor shall be responsible for any damage to underground utilities which occur during excavation or ground penetrating work.

3.5.4 The contractor/excavator shall notify Dig Safe (1-888-344-7233) within 14 calendar days, but no more than 30 calendar days, prior to the start of excavation or ground penetrating activity. The contractor/excavator shall comply with the State of Maine “Dig Safe” law (Title 23, MSRA 3360-A). If there are any questions regarding the Dig Safe process or underground utilities, contact the Contracting Officer Representative.

3.5.5 The contractor shall provide the services of a qualified independent utility locating company/person(s) to locate any utilities within or under the floor or in the concrete or masonry walls. If a roofing project, all utilities shall be located below the roof before making any roof penetrations.

3.6 Utilities Within and Under Concrete Slabs, Bituminous Asphalt and Other Impervious Surfaces:

3.6.1 Utilities located within and under concrete slabs or pier structures, bridges, parking areas, and the like, are extremely difficult to identify. Whenever contract work involves chipping, saw cutting, or core drilling through concrete, bituminous asphalt or other impervious surfaces, the Contractor shall provide the services of a third party, independent, private locating company to locate any utilities within the limits of work. The third party, independent, private locating company shall locate utility depth by use of Ground Penetrating Radar (GPR), X-ray, bore scope, or ultrasound prior to the start of demolition and construction. Outages to isolate utility systems must be used in circumstances where utilities are unable to be positively identified.

The use of historical drawings does not alleviate the contractor from meeting this requirement.

3.6.2 The Contractor shall ensure work is conducted and completed in such a manner to allow access for emergency response vehicles throughout the construction period.

3.7 Contractor Laydown Space:

3.7.1 Contractor lay down space is to consist of an area as shown on the contract documents. Any additional space required to complete this work must first be approved by the Contracting Officer.

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3.8 Construction Site Plan

3.8.1 The Contractor shall submit a site construction plan showing the locations and dimensions of temporary facilities (including layouts and details, equipment and material storage area (onsite and offsite), access and haul routes, avenues of ingress/egress to the fenced area and details of the temporary construction safety fencing/barriers systems that complies with EM385-1-1 Sections 4 & 8.

3.8.2 Identify any areas where vehicle track pads will be installed to prevent the tracking of mud onto the pavement outside the project site limits. Indicate if the use of a supplemental or other staging area is desired.

3.8.3 Show locations & types of safety and construction fences/barrier systems, site trailers, construction entrances, trash dumpsters, temporary sanitary facilities, dewatering system storage tanks and infiltration pits. See EM385-1-1 Section 4.

3.9 Temporary Project Safety Fencing

3.9.1 Prior to the start of Construction, the Contractor shall furnish and erect temporary project safety fencing at the work site in accordance with the plans & following requirements:

3.9.1.1 Temporary project fencing (or a substitute acceptable to the Contracting Officer (GDA) and delineated in the APP) shall be provided on all projects. See also EM385-1-1 Sections 4 & 8.

3.9.1.2 Fencing shall extend from grade to a minimum of 4 ft above grade and shall have a maximum mesh size of 2 in. Fencing shall remain rigid/taut with a minimum of 200 lbs of force exerted on it from any direction with less than 4 in of deflection.

3.9.1.3 Signs warning of the presence of construction hazards and requiring unauthorized persons to keep out of the construction area shall be posted on the fencing. At minimum, signs shall be posted every 150

ft. Fenced sides of projects that are less than 150 ft shall, at minimum, have at least one warning sign.

3.9.1.4 Depending upon the nature and location of the project site, The Contractor may request to modify the type of barrier or not install temporary fencing in some sections of the project site. The Contractor’s SSHO shall submit a risk analysis (AHA) to the Contracting Officer for review. This shall be based on a risk analysis of public exposure and other project specific considerations, and shall be included in the applicable AHA.

3.9.2 If the Contracting Officer approves the request and has determined fencing is not required, the Contractor shall install signs, other acceptable barriers systems, warning of construction hazards, shall be conspicuously posted.

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3.9.3 If at any time it is determined the risk to the public changes based on the Contractor’s work, the Contractor shall take immediate action to address any risk to the public.

3.9.4 The Contractor shall dispose of all removed materials in accordance with the Shipyard/Facility, local, State and Federal regulations.

3.10 For any work on or near the roofs

3.10.1 The Contractor shall notify the CM/ET prior to commencing work in these areas as there are potential safety hazards associated with building transmitters. This work shall be fully coordinated with Code 109 (Roy Dodge) to ensure contractor safety.

3.11 Site Work Requirements:

3.11.1 For any Site work projects in the State of Maine:

3.11.1.1 Site work in the State of Maine Shoreland Zone, including any filling, excavation, landscaping, and/or other earthwork in excess of one cubic yard of disturbance, shall comply with State of Maine requirements for certification in erosion and sediment control practices. A certified individual shall be responsible for management of erosion and sediment control practices at the site each day earth moving activities occur. A certified individual is required to visit the site every day to ensure proper erosion and sediment control practices are followed. As an alternative, the Contractor may choose to contract with a certified individual to supervise the Contractor's work in Shoreland areas. Under the State of Maine's Shoreland Zoning Statutes, the Portsmouth Naval Shipyard, Cutler Naval Support Activity & Prospect Harbor Facilities are located within the state's Shoreland zone.

3.11.1.2 Erosion and sediment control measures shall be installed and maintained in accordance with Maine Erosion and Sediment Control Law and Maine Erosion and Sediment Control Practices Field Guide for Contractors, latest edition. Erosion control inspections are required both before and after a precipitation event that has the potential to create runoff and at least weekly at a minimum.

Contractor shall provide inspection reports to CM electronically weekly.

3.11.2 The Contractor shall restore disturbed areas surrounding limits of work to original conditions. Reuse the existing soil material, if considered suitable, to the greatest extent possible, and compact in accordance with technical specifications. Suitable backfill material shall be fine readily compressible soil or granular material, at or near optimum moisture content, and shall not

Page: 12 of 21 contain stones larger than 3 inches, frozen lumps, chunks of clay, mineral matter, or any other objectionable material.

3.11.3 Any pavement and pavement markings removed or disturbed by the construction shall be replaced in-kind.

3.11.4 During construction, the Contractor shall provide sediment erosion controls and dewatering controls to ensure that excavation material (i.e., debris, dust, silted or contaminated water, storm water) does not enter any drainage system.

Erosion and sediment controls shall be installed and maintained in accordance with applicable state Best Management Practices appropriate for the site conditions.

3.11.5 Construction dewatering shall comply with Section 31 23 00.00 22 and State of Maine erosion and sediment control requirements and State water quality standards. Dewatering discharges shall be re-infiltrated within the project limits unless written permission is granted by the Government for an alternative method. Dewatering discharges shall not be released to the storm drain system.

3.12 Soil Management & Disposal Requirements

3.12.1 For this Project, the excavation work is located outside an IR Site.

3.12.2 Any excess soils shall be transported to B357 for Gov’t Disposal

3.13 Access to Unclassified Information

3.13.1 Access to U.S. Navy technical information manuals, documents, drawings, plans, specifications, and other information (e.g., photos, presentations, renderings, papers, etc.) is government propriety and restricted to an official need-to-know basis. Handle, control, and safeguard to prevent oral, visual, and documentary disclosure to the public, to foreign sources, and to personnel not having an official need-to-know.

4 PERIOD OF PERFORMANCE:

4.1 BASE BID PERIOD OF PERFORMANCE 250 Calendar Days

4.2 ESTIMATED ON SITE TIME: 175 Calendar Days

4.3 OPTION 1 PERIOD OF PERFORMANCE: 30 Additional Calendar Days

4.3.1 May be exercised within 90 days of award

4.4 OPTION 2 PERIOD OF PERFORMANCE: 30 Additional Calendar Days

4.4.1 May be exercised within 90 days of award

4.5 The Contractor shall mobilize and commence work as soon as reasonably feasible from date of contract award but no later than 3-4 weeks after award.

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5 NOTIFICATION OF COMMENCEMENT:

5.1 In accordance with the contract award notification & contract requirements, the Contractor shall provide payment and performance bonds for 100% of the contract/task order value, as well as a Certificate of Insurance to the Contracting Officer within ten (10) calendar days of the award notification. Once bonds have been authenticated, the Contractor will be issue a Notice to Proceed.

5.2 The Contractor shall notify the Construction Manager assigned to this project to arrange and hold a pre-construction conference with all interested parties prior to start of work. The Pre-Construction Conference shall be held no later than 30 Calendar days from receiving the Notice to Proceed from the Contracting Officer.

5.3 The following Preconstruction submittals shall be submitted to the Contracting Officer fifteen (15) calendar days prior to the pre-construction conference:

Specification Section

SD

# SD Description Item Submitted Paragraph

01 32 16.00 20 01 Preconstruction Submittals Construction Schedule 1.2

01 32 16.00 20 01 Preconstruction Submittals Construction Schedule (3 Week) 1.6

01 32 16.00 20 01 Preconstruction Submittals Construction Schedule (Outages) 1.8

01 35 26.00 22 01 Preconstruction Submittals Accident Prevention Plan (APP) 1.7

01 45 00.10 22 01 Preconstruction Submittals QC Plan 1.6

5.4 The following Pre-construction submittals shall be submitted to the Contracting Officer at the pre-construction conference:

Specification Section

SD

# SD Description Item Submitted Paragraph

01 14 00.00 22 01 Preconstruction Submittals List of Contact Personnel 1.2.1

01 20 00.00 22 01 Preconstruction Submittals Schedule of Prices 1.3

01 30 00.00 22 01 Preconstruction Submittals NAVFAC Red Zone Checklist 1.6.1

01 30 00.00 22 01 Preconstruction Submittals NAVFAC PWD ME Follow-on Services List

1.6.4

01 31 23.13 20 01 Preconstruction Submittals List of Contractor's Personnel (eCMS)

1.4.2

01 33 00 01 Preconstruction Submittals Submittal Register 1.7

01 33 10.05 20 01 Preconstruction Submittals Consolidated RFP Documents 2.1

01 50 00.00 22 01 Preconstruction Submittals Construction site plan 1.4

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5.5 The following Pre-construction submittals shall be submitted to the Contracting Officer prior to the start of construction:

Specification Section

SD

# SD Description Item Submitted Paragraph

01 50 00.00 22 01 Preconstruction Submittals Traffic control plan 3.3.1

01 57 19.00 22 01 Preconstruction Submittals Preconstruction Survey 1.5.1

01 57 19.00 22 01 Preconstruction Submittals Solid Waste Management Plan 3.4

01 57 19.00 22 01 Preconstruction Submittals Regulatory Notifications 1.5.2

01 57 19.00 22 01 Preconstruction Submittals Environmental Management Plan

(EMP)

3.1

01 57 19.00 22 01 Preconstruction Submittals Dirt and Dust Control Plan 3.14.1

01 57 19.00 22 01 Preconstruction Submittals Contractor Hazardous Material Inventory Log

3.6

01 57 19.00 22 01 Preconstruction Submittals Storm Water Management/Erosion and Sedimentation Control Plan

3.2.1

01 74 19.00 22 01 Preconstruction Submittals Waste Management Plan 1.3

6 DESIGN: NOT APPLICABLE

7 WINTER CONSTRUCTION CONDITIONS

7.1 This Task Order will require construction operations during winter weather. The Contractor shall include all materials, labor, equipment, and supervision required to perform the above work in cold weather conditions.

8 HAZARDOUS MATERIALS

8.1 The following hazardous materials are either known or assumed to be present within the work area based upon recent tests coordinated by PWD-ME or from review of record documents. The Contractor shall provide means and methods of work in conformance with all applicable local, State, Federal, and Shipyard Regulations pertaining to working within or near these materials.

8.1.1 Hazardous Soil: Not expected.

8.1.2 Asbestos: All Thermal System Insulation (TSI), flooring material, roofing material, tar material, and flashing is assumed to contain asbestos. Note: If disposal of ACM Pipe is part of the work, the pipe lengths shall be no longer than 5 ft for disposal. Refer to specification Section 02 82 00.00 22, Asbestos Remediation.

8.1.3 Heavy Metal-Containing Paint: Assume that all paint in B43 contains lead unless otherwise confirmed. Refer to specification Section 02 83 00.00 22, Lead, Chromium and Cadmium Remediation.

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8.1.4 Other (PCBs, Mercury-containing Devices, etc.): It is not predicted that these will be encountered within the scope of this project.

8.2 Unforeseen Hazardous Material

8.2.1 Contract documents identify materials such as friable and non-friable asbestos, heavy metals-containing paints, PCBs, and other OSHA-regulated chemicals (i.e. 29 CFR Part 1910.1000). If other material(s) that may be hazardous to human health upon disturbance are encountered during construction operations, stop that portion of work and notify the Contracting Officer immediately.

8.2.2 If any suspect materials are encountered and not identified as hazardous in the Contract Documents, the Contractor shall have the material tested as follows:

8.2.3 Hazardous Material Sampling:

8.2.3.1 Conduct all required testing and reporting of hazardous materials (e.g. asbestos, heavy metals, PCBs, etc.) per UFC 3-800-10N, General Environmental Requirements.

8.2.3.2 Conduct Asbestos, Heavy Metals, and PCB Surveys for utilities, structures, and any other items as determined necessary to determine if materials are hazardous. Analyze asbestos bulk samples by Polarized Light Microscopy (PLM) and, as appropriate, Transmission Electron Microscopy (TEM). Analyze paint samples (bulk and wipe samples) for RCRA 8 metals by atomic absorption spectrophotometry (AAS). Analyze waste stream samples for RCRA 8 metals using the Toxicity Characteristic Leaching Procedure

(TCLP).

8.2.3.3 Include the cost for sampling and analysis of the following in the base bid proposal for this project:

8.2.3.3.1 10 Asbestos bulk samples

8.2.3.3.2 10 Paint samples (bulk and wipe)

8.2.3.4 If the sampling and laboratory analysis indicate that the material is not hazardous or poses no danger, the Government will direct the Contractor to proceed without change. If material is hazardous and handling of the material is necessary to accomplish the work, the Government will issue a modification pursuant to FAR 52.243-4, "Changes" and FAR 52.236-2, "Differing Site Conditions."

9 CODE/REGULATORY REQUIREMENTS

9.1 All work performed by the Contractor shall be in accordance with the requirements specified in the Project Specifications and all local, State and Federal Codes.

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10 ENVIRONMENTAL PROTECTION REQUIREMENTS

10.1 The Contractor shall prepare and submit an Environmental Protection Plan in accordance with the requirements specified in Specification Section 01 57 19.00 22.

11 CULTURAL AND NATURAL RESOURCE REQUIREMENTS

11.1 The Contractor shall include the following in their means, methods, and scheduling of work:

11.1.1 In the event that archaeological resources are identified during construction, work shall stop immediately and notify the Contracting Officer and PWD-ME ENV (Kerry Vautrot, 207-438-4488/Peter Michaud 207-438-4095) for further direction. Work shall not resume until directed by the Contracting Officer to proceed.

11.1.2 The proposed project is located within an area of archaeological sensitivity and archaeological monitoring by an archaeologist meeting the Secretary of the Interior’s Professional Qualifications and on the Maine approved list is required to be onsite during all ground disturbing activities within this area.

The Contractor shall ensure compliance with the requirements related to Specification Section 01 44 00.22 (Archaeological Monitoring PWD ME).

11.1.3 Building 43 is a historic building and the project has been designed to comply with the Secretary of the Interior's Standards for the Treatment of Historic Properties: Standards for Rehabilitation so as to have no adverse effect on historic properties. Any deviations from the proposed design must be reviewed by the PWD-ME Cultural Resources Manager and may require submission by the GOV to the Maine State Historic Preservation Office (45 day review).

11.2 Any modifications to the proposed action must be reviewed and approved by PWD- ME ENV prior to implementation.

12 SITE SUPERVISION

12.1 The Project Site Superintendent for this project shall meet the qualifications specified in Specification Section 01 30 00.00 22.

12.2 The Project Superintendent shall be on site during working hours. The Superintendent cannot the Site Safety and Health Officer (SSHO).

12.3 The Site Superintendent can be the Quality Control Manager.

12.4 Approval of the on-site Project Superintendent by the Contracting Officer is required prior to start of construction. Provide resumes for the proposed on-site Project Superintendent describing their experience with references and qualifications to the Contracting Officer for approval. The Contracting Officer reserves the right to

Page: 17 of 21 interview the proposed on-site Project Superintendent at any time in order to verify the submitted qualifications.

12.5 The Site Superintendent is subject to dismissal if the above duties are not being effectively carried out. If the Site Superintendent is dismissed, project work will be stopped and will not be allowed to resume until a suitable replacement is approved and the above duties are again being effectively carried out.

12.6 Site Superintendent Qualifications

12.6.1 The project site superintendent must have a minimum of five (5) years' experience in construction with at least three (3) of those years as a superintendent on projects similar in size and complexity. See Div 1 Section 01 30 00.00 22 ADMINISTRATIVE REQUIREMENTS (PWD ME) for additional requirements.

13 SITE SAFETY

13.1 The Contractor shall provide a competent Site Safety and Health Officer (SSHO) in accordance with the requirements specified in Specification Section 01 35 26.00 22.

13.2 The SSHO cannot perform the duties of the Site Superintendent. The SSHO cannot perform the duties of the QC Manager.

13.3 The Contractor shall be responsible for maintaining a work site compliant with EM 385-1-1 Safety and Health Requirements Manual (Latest Edition), including latest errata and changes) and all other OSHA regulations associated with the completion of the work.

13.4 Approval of the SSHO by the Contracting Officer is required prior to start of construction. Provide resumes for the proposed SSHO describing their experience with references and qualifications to the Contracting Officer for approval. The Contracting Officer reserves the right to interview the proposed SSHO at any time in order to verify the submitted qualifications.

13.5 The SSHO is subject to dismissal if the above duties are not being effectively carried out. If the SSHO is dismissed, project work will be stopped and will not be allowed to resume until a suitable replacement is approved and the above duties are again being effectively carried out.

14 QUALITY CONTROL

14.1 The Contractor shall implement a Quality Control Program in accordance with the requirements specified in Specification Section 01 45 00.10 22. Provide a Site QC Manager in accordance with Section 01 45 00.10 22 to manage to implement and manage the QC Program.

14.2 The QC Manager cannot perform the duties of the SSHO.

14.3 The QC Manager can perform the duties of the Site Superintendent.

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14.4 Approval of the QC Manager by the Contracting Officer is required prior to start of construction. Provide resumes for the proposed QC Manager describing their experience with references and qualifications to the Contracting Officer for approval.

The Contracting Officer reserves the right to interview the proposed QC Manager at any time in order to verify the submitted qualifications.

14.5 The QC Manager is subject to dismissal if the above duties are not being effectively carried out. If the QC Manager is dismissed, project work will be stopped and will not be allowed to resume until a suitable replacement is approved and the above duties are again being effectively carried out

15 MEASUREMENTS

15.1 Contractor shall verify all measurements in the field prior to starting work.

Coordinate with the Contracting Officer Representative when scheduling visits to the site prior to construction activities.

16 CLEANUP

16.1 Contractor shall clean up the job site daily, and shall use his or her own equipment to clean the work area to the satisfaction of the Contracting Officer Representative.

Upon completion of project work, contractor shall clean the work area free of equipment, tools, materials, trash, debris and dust. Upon site stabilization as defined by State and Federal erosion and sediment control laws, all temporary erosion and sediment controls shall be removed and disposed of in accordance with State and Federal disposal regulations.

17 SUBMITTALS

17.1 Provide submittals as defined herein and in the contract documents including, but not limited to, the following in accordance with Specification Section 01 33 00 Submittal Procedures:

17.2 For any projects that are awarded with a contract value of greater than $250,000, the Contractor shall utilize NAVFAC’s Electronic Construction & Facility Support Contract Management System (eCMS).

17.3 See Section 01 31 23.13 22 for eCMS requirements. The eCMS can be accessed at http://wl001.uat.navfac.us/cmicuat/SdMenu/. The administrator will provide a user name and password to log in.

17.4 The eCMS Processes & Procedures can be found at

https://www.navfac.navy.mil/content/dam/navfac/Capital%20Improvements/PDFs/ci _ecms_processes_contractors.pdf.

18 AVAILABILITY AND USE OF UTILITY SERVICES

18.1 The following utilities will be made available to the Contractor without charge:

18.1.1 Electricity

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18.1.2 Potable Water

18.2 See Specification Section 01 50 00 for additional requirements.

19 ORDER OF PRECEDENCE:

19.1 In the event of conflict or inconsistency between any of the requirements included in the scope of work outlined herein conflict with the attached Div 1 Specs or the Div 1 Specs included in the original IDIQ Contract, the requirements outlined in this scope of work document will take precedence.

20 FACILITY TURNOVER PLANNING MEETINGS (NAVFAC Red Zone - NRZ)

20.1 The Contractor shall meet with the Government to identify strategies to ensure the project is carried to expeditious closure and turnover to the Client in accordance with Specification Section 01 30 00.00 22. Start the turnover process at the Pre Construction Conference meeting and convene at the Facility Turnover Meetings once the project has reached approximately 75 percent completion or three to six months prior to Beneficial Occupancy Date (BOD), whichever comes first.

20.2 See Appendix A of Section 01 30 00.00 22 for an example of the Facility Turnover Planning Meeting Agenda, NRZ Checklist & POAM.

21 OPERATION & MAINTENANCE MANUALS

21.1 The Contractor shall submit O&M Manuals in accordance with Specification Section 01 78 00.00 22. Contractor shall provide three (3) hard copies and two (2) electronic copies on CD’s of the operation and maintenance manuals. Data shall be submitted for final approval no later than 30 calendar days prior to project completion.

Operation and Maintenance Manuals shall be consistent with manufacturer’s standard brochures, schematics, printed instructions, general operating procedures, and safety precautions.

21.2 For this Project the following Data Packages are required for the following equipment:

21.2.1 Split System AC Units Data Package No. 5

21.2.2 Condensing Units Data Package No. 5

21.2.3 DDC Controls and ICS Integration Data Package No. 5

22 eOMSI

22.1 The Contractor shall provide the eOMSI Facility Data Workbook and complete the actions outlined in accordance with Specification Section 01 78 24.00 22.

22.2 An initial, pre-edited draft of the Model & Facility Data Matrix tab within the eOMSI Facility Data Workbook is attached (Attachment 5).

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22.3 The Government will provide this eOMSI Facility Data Workbook electronically to the Contractor upon award. The Contractor shall add, delete, and update Master systems, Systems, and Subsystems that may have changed during construction, or any items that may have been omitted or missed during design, at no additional cost to the Government. Complete the KTR Facility Data File tab based on the selection of Master systems, Systems, and Subsystems installed.

23 INTERNAL SERVICE REQUIREMENTS LIST

23.1 The Contractor shall furnish a list of installed equipment furnished under this contract.

23.2 An initial, pre-edited draft of the Internal Service List is attached (Attachment 6).

23.3 Include all information usually listed on manufacturer's name plate. The Internal Service Requirements List should include, as applicable, the following for each piece of equipment installed: description of item, location (by room number), manufacturer, model number, serial number, capacity, floor coverings, wall and ceiling surfaces;

types and square footage of coverage, lighting fixtures, bathroom fixtures, windows and HVAC filters.

24 WARRANTY MANAGEMENT PLAN

24.1 The Contractor shall submit a warranty management plan in accordance with Specification Section 01 78 00.00 22 at least 30 days before the planned pre-warranty conference, submit the warranty management plan for Government approval.

25 AS-BUILTS/ RECORD DRAWINGS

25.1 The Contractor shall provide Record Drawings in accordance with Specification Section 01 01 78 00.00 22.

26 DD FORM 1354 - REAL PROPERTY RECORD CARD: NOT APPLICABLE

27 TRAINING

27.1 Prior to acceptance of the facility by the Contracting Officer for Beneficial Occupancy/ Placed in Service Date, the Contractor must provide a comprehensive project-specific Government personnel training program for the systems and equipment of the facility specified in the technical specifications of this Contract. The trainees must include the Facilities Management Specialist, maintenance staff, and applicable building occupants.

27.2 Coordinate, schedule, and ensure that training is completed. Instructors shall be well-versed in the particular systems that they are presenting. For each training session;

submit dates start and finish times, and locations; outline of the information to be presented; names and qualifications of the presenters; and list of texts and other materials required to support training.

27.3 Training for this project shall include the following:

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27.3.1 Split System AC Units

27.3.2 Condensing Units

27.3.3 DDC Controls and ICS Integration

END