13R000002_Sec._G_Final.pdf

U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration

RFP: DTPH56-13-R-000002 G-1

SECTION G—CONTRACT ADMINISTRATION DATA

G.1 REPORTS OF PROBLEMS

In addition to the Progress Reports specified above, the Contractor must bring actual or potential problems to the attention of the Contracting Officer as soon as they are known. Oral reports are to be followed by written narrative reports to the Contracting Officer within 10 working days after discovery.

The Contractor must provide a procedure to address unresolved contractual problems. The procedure must include the names and telephone numbers of those corporate executives who would be involved in resolving any contractual problem.

G.2 RESPONSIBILITY FOR CONTRACT ADMINISTRATION

G.2.1 Contracting Officer: The Contracting Officer (CO) has the overall responsibility for this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to modify contract terms, conditions, requirements, specifications, and delivery schedules. The Contracting Officer for this contract is:

Mr. Warren D. Osterberg

Pipeline and Hazardous Materials Safety Administration (PHMSA) Office of Acquisition Services, PHA-30 1200 New Jersey Avenue, SE, Room E22-317 Washington, D.C. 20590-0001 Telephone: (202) 366-6942 Email: warren.osterberg@dot.gov

G.2.2 Contract Administrator: The Contract Administrator is responsible for the daily contract administration of this contract. The Contract Administrator for this contract is:

Pipeline and Hazardous Materials Safety Administration (PHMSA) Office of Acquisition Services, PHA-30 1200 New Jersey Avenue, SE Washington, D.C. 20590-0001

G.2.3 Contracting Officer’s Representative (COR)

The COR is responsible for the technical administration of this contract and is the technical liaison with the Contractor. The COR will be responsible for the daily operation of the tasks in the functional areas of those tasks. The COR will review invoices that are specific to the functional area and review the Monthly Status Report.

The COR is authorized to give technical direction and review and recommend approval of:

(1) Technical matters not involving a change in the scope, price, terms or conditions of this contract.

(2) Progress Reports.

(3) Inspection and acceptance of supplies/services.

(4) Invoices.

mailto:warren.osterberg@dot.gov

RFP: DTPH56-13-R-000002 G-2

The COR IS NOT AUTHORIZED to issue technical instructions that:

(1) Institute additional work outside the scope of the contract;

(2) Constitute a change as defined in FAR 52.243-3;

(3) Cause an increase or decrease in the estimated cost of the contract;

(4) Alter the period of performance; or

(5) Change any of the other express terms or conditions of the contract.

A COR will be designated on each task order issued under this contract. See Section H, Paragraph H.1 for additional information on the role of the COR.

G.3 SUBMISSION OF VOUCHERS

For each task order issued under this contract, the Contractor must submit a separate monthly voucher in accordance with clause paragraph (g) of FAR Clause 52.212-4, “Contract Terms and Conditions— Commercial Items.” (See Section I, Paragraph I.1.)

Original invoice must be submitted to the following address:

U.S. Department of Transportation PHMSA/Financial Operations, AMZ-160 P.O. Box 269039 Oklahoma City, OK 73126-9039

The three copies (electronic) must be submitted to the following persons:

The Contracting Officer The Contract Administrator The COR specified for each task order.

G.4 CONTRACTOR SUPERVISION

This is a non-personal services contract per FAR 37.101. The Contractor will supervise its staff. The Government personnel are not authorized or permitted to supervise any Contractor personnel. The Contractor’s Program Manager for this contract, [PHMSA will complete this section at time of contract award based on Offeror Proposal], must ensure that these contract requirements are fulfilled.

See Section C, Paragraph C.8 for additional information.

G.5 SUBCONTRACTS - ADVANCE NOTIFICATION AND CONSENT

Under this contract, the requirement of FAR Clause 52.244-2, “Subcontracts (Oct 2010),” have been fulfilled for the following subcontracts:

[PHMSA will complete this section at time of contract award based on Offeror Proposal]

Any future change or revision to the Statement of Work or Other applicable aspects of this contract must include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

G.6 TRAVEL AND PER DIEM

RFP: DTPH56-13-R-000002 G-3

Travel and Per Diem authorized under this contract will be reimbursed in accordance with the Government Travel Regulations currently in effect. Current per diem rates are listed at: http://www.gsa.gov/perdiem.

Travel requirements under this contract are to be met using the most economical form of transportation available. All travel is to be scheduled sufficiently in advance, to the extent practicable, to take advantage of offered discount rates. Other travel arrangements must be authorized in writing by the Contracting Officer.

G.7 HOLIDAYS AND GOVERNMENT AUTHORIZED LEAVE

The Government observes the following Federal Holidays. When any such day falls on a Saturday, the preceding Friday is observed. When any such day falls on a Sunday, the following Monday is observed.

New Year’s Day Labor Day Martin Luther King, Jr.’s Birthday Columbus Day Presidents’ Day Veterans’ Day Memorial Day Thanksgiving Day Independence Day Christmas Day Inauguration Day

In its proposed billing rate, the Contractor shall allow for the Federal Holidays listed above and must not bill those hours as direct billable hours on any invoice. It is the Contractor’s responsibility to determine how its employees are compensated for the day.

Any instance of unscheduled facility closing(s) due to snow or other inclement weather, Executive Order, administrative leave, or other reason determined by the Office of Personnel Management (OPM), will be without loss to the Contractor or Contractor employee. For any Contractor employee scheduled to work during the period of any such excused absence, the Contractor may bill the Government for those hours and the Contractor employee shall be compensated as though the employee had worked those hours.

[END OF SECTION G]

http://www.gsa.gov/perdiem