13R000002_Notice_Concerning_Solicitation_Final.pdf

U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration Notice Concerning Solicitation

RFP: DTPH56-13-R-000002 Page 1 of 2

NOTICE CONCERNING SOLICITATION

DTPH56-13-R-000002

“PHMSA’s Administrative Support Services Contract”

1. NOTICE OF 100% 8(a) SET-ASIDE

Your attention is drawn to Section I, Paragraph I.1, Clause 52.219-18, “Notification of Competition Limited to Eligible 8(a) Concerns. (DEVIATION) Alternate III (48 CFR 1252.219-72).”

This procurement has been set-aside 100% for 8(a) concerns. This procurement is being processed under a Memorandum of Understanding (MOU) between the Department of Transportation and the Small Business Administration.

2. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) SIZE STANDARD

The North American Industry Classification System (NAICS) code for this acquisition is 561110 (Other Administrative Services). The small business size standard is $7.0 million.

3. INCUMBENT CONTRACTOR

The services to be procured under this solicitation are currently being performed by a Contractor. The incumbent Contractor is Unispec Enterprises, Inc., of Largo, Maryland.

Unispec Enterprises, Inc. will be eligible to submit a proposal under this solicitation as a Prime Contractor.

4. LIMITATIONS ON SUBCONTRACTING

Your attention is drawn to Section I, Paragraph I.1, Clause 52.219-14, “Limitations on Subcontracting.”

The 8(a) Prime Contractor cannot subcontract for more than 50% of the cost of contract performance incurred for personnel.

5. ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATION (SAM)

Your attention is drawn to Section K, Paragraph K.1, Clause 52.212-3, “Offeror Representations and Certifications—Commercial Items.”

Offerors must provide representations and certifications electronically through the Online Representations and Certifications Applications (SAM). Visit at: https://www.sam.gov/portal/public/SAM/ for further information about SAM and how to enter your information.

6. SUBMISSION OF PAST PERFORMANCE PROPOSAL

Your attention is drawn to Section L, Paragraph L.10.2, “Volume II: Past Performance Proposal.”

An offeror must provide a list of its three (3) most recent and relevant past performance experiences. The Offeror must include three (3) past performance references for each proposed subcontractor, if any subcontractors are proposed.

Additionally, completed Past Performance Questionnaire by the Contracting Officer and Technical Point of Contract for each reference listed must be provided directly to PHMSA, see Section L, Paragraph L.10.2 for details.

https://www.sam.gov/portal/public/SAM/

U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration Notice Concerning Solicitation

RFP: DTPH56-13-R-000002 Page 2 of 2

7. SECURITY REQUIREMENTS

Your attention is drawn to Section H, Paragraph H.3, “Security Requirements.” Contractor employees are not required to have Secret clearances, but will be required to successfully pass background investigations as required by DOT Order 1630.2B.

8. SOLICITATION QUESTION AND ANSWERS

Your Attention is drawn to Section L, paragraph L.5. Any questions on solicitation content, issues, or procedures must be submitted via email to Ms. Maria Munoz at maria.munoz@dot.gov on or before Monday, February 11, 2013 at 5:00 p.m., Eastern Time. Emails must reference solicitation number DTPH56-13-R-000002 in the subject line.

9. DISCUSSIONS WITH THE TECHNICAL PERSONNEL PROHIBITED

Offerors are prohibited from discussions with Government technical personnel concerning any aspect of this RFP.

10. SUBMISSION OF PROPOSALS

Your attention is drawn to Section L, Paragraph L.7. The issuing office MUST receive the Offeror’s complete proposal on or before Wednesday, February 27, 2013 at 5:00 p.m., Eastern Time. The offeror’s complete proposal must be submitted electronically in PDF format. Email submission instructions are noted in Section L, Paragraph L.7.

Additionally, your attention is drawn to Section L, Paragraph L.10.3. Completed RFP must include the signed SF 1449, signed amendments (all issued), and completed RFP Section K.

11. PHASE-IN TRANSITION

There is an incumbent Contractor currently performing similar work for PHMSA. Should a new Contractor be selected, the new Contractor will be required to work with the incumbent Contractor to transition from the existing contract to this contract. During the 30-day transition period, the new Contractor must perform those tasks necessary to achieve full performance by the end of the transition period.

12. DOT SHORT-TERM LENDING PROGRAM (DOT STLP)

ATTENTION: Small and Disadvantaged (SDB), Women-Owned, and Disadvantaged Business Enterprises (DBEs)! The Department of Transportation’s (DOT), Short-Term Lending Program (STLP) offers working capital financing in the form of lines of credit to finance accounts receivable for transportation related contracts. The Maximum line of credit is $750,000. The STLP loan has a variable rate, which is connected to the prime rate. The current rate may be found on the OSDBU website http://osdbuweb.dot.gov or call 1-(800) 532-1169.

PHMSA does not guarantee that this procurement falls under DOT's Office of Small and Disadvantaged Business Utilization's (OSDBU's) definition of "transportation-related contract." For further information and eligibility guidelines, please contact Ms. Nancy Strine of the OSDBU Financial Assistance Division Office directly at (800) 532-1169, nancy.strine@dot.gov, or at http://osdbu.dot.gov/financial/stlp.cfm.

13. RESULTING CONTRACT AWARD

Only one contract will be awarded under this solicitation.

14. CONTRACT AWARD DATE

Tentative contract award date is, April 30, 2013.

mailto:maria.munoz@dot.gov http://osdbuweb.dot.gov/ mailto:nancy.strine@dot.gov http://osdbu.dot.gov/financial/stlp.cfm