DTMB-0427 Project Statement 25082.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

472/25082.RLO

PROPOSAL DUE DATE

Thursday, April 24, 2025 @ 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Corrections

PROJECT NAME AND LOCATION

Oaks Correctional Facility - Emergency Generator, ATS and Primary Switchgear Replacement

PROJECT ADDRESS (if applicable) 1500 Caberfae Hwy, Manistee, MI 49660

CLIENT AGENCY CONTACT

Richard White

TELEPHONE NUMBER

517-242-3599

DTMB - DCD PROJECT DIRECTOR

Ronda Osga

TELEPHONE NUMBER

989-619-6426

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

11:00 a.m., EASTERN on April 9, 2025, at the Oaks Correctional Facility, Administration Building Lobby, 1500 Caberfae Hwy, Manistee, MI 49660. Telephone Number: 231-723-8272.

MANDATORY (Check box if Mandatory)

LEIN CHECK (Dept. of Corrections ONLY) All contractor/vendor representatives attending a Pre-Bid Walk Through Meeting must submit a Vendor/Contractor LEIN Request five business days prior to the meeting date, (See the attached Vendor/Contractor LEIN Request form). Send the LEIN Request form, filled out and signed, by email to Daniel T. Smith & Sharon Frost at email addresses: SmithD76@michigan.gov & FrostS1@michigan.gov .The email “Subject” must include (Facility Name, Project Name, Date & Time of Pre-Bid Walk Through Meeting).

NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.

PROJECT DESCRIPTION/SERVICES REQUESTED:

On behalf of the Michigan Department of Corrections (MDOC), the Department of Technology, Management, and Budget (DTMB) is requesting professional design services for the evaluation, design, bidding, and construction administration for the repair, replacement and upgrade the emergency power system and associated electrical infrastructure at the Oaks Correctional Facility. The existing emergency power system currently supports critical systems and facilities and requires expansion to support the whole Oaks Correctional Facility campus. This request is to provide a Phase 100 Study, Phase 300 Schematic Design, Phase 500 Final Design, Phase 600 Construction Administration/Office, and Phase 700 Construction Administration/Field Inspection services.

The original generator and switchgear are still in place and nearing the end of their useful life, they may be undersized to meet the facilities current needs. A phase 100 study is required to evaluate the existing medium voltage emergency power equipment including but not limited to the medium voltage switches, transformers, and primary switch gear and provide recommendations for repairs and upgrades to the system to meet current code requirements. Limited drawings are available, the PSC must field verify all conditions.

mailto:SmithD76@michigan.gov mailto:FrostS1@michigan.gov

We anticipate at least two phases of construction:

Phase 1: The facility has an immediate need for additional emergency circuits to support: heating systems in housing units 1,2,6 &7 and cooling system for the administration building.

Phase 2: Upgrade of emergency power system to support the entire Oaks Correctional Facility campus.

Additional Considerations:

• Emergency power system shall be capable of operating uninterrupted for a minimum of 72 hours without re-fueling. Upgrades to the existing diesel fuel system may be required as a part of this work.

• Provide transfer switch that will allow the facility to connect a portable generator in the event of a generator failure.

• Provide additional emergency circuits to support the Administration building Warden’s suite.

• Emergency power equipment must be programmed to communicate with the facility’s existing control center.

• A new structure may be required to house generator and associated electrical equipment.

• Existing emergency power system to remain operational throughout project. Full emergency power shall be available during equipment change- over.

• Unable to trace existing utilities on-site, directional boring or hydro-excavation is required to avoid existing utilities.

• Construction to be completed outside of winter/heating season.

• MDOC Utility and Security Shut Down Standards and Special Working conditions apply.

In addition to the requirements described in the DTMB Contract for Professional Services: Billing Rate – Not to Exceed sample contract, please include the following in your proposal:

• Clearly document the number of meetings proposed and indicate which meetings will be on-site.

Design meetings shall be held via electronic format to the greatest extent possible.

• The PSC will be responsible for leading the construction progress meetings which will take place twice per month during construction. Meeting minutes will be required to be sent out within 5 business days after the meeting.

• Provide construction estimates for owner review at the 50% and 90% of each phase. Review the construction budget at every design review meeting.

• Coordinate all field work, construction phasing and scheduling with MDOC in advance to minimize disruption to their operations. Conduct field work in a manner that complies with MDOC policies currently in effect or which may come into effect.

• Develop contract documents to include alternates for the improvement work to use all available funding.

• Include code compliance, plan review fees and all testing required for the requested services as a reimbursable expense.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

• Please remember that attachments can be no larger than 30mb.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90607, 92531, 92533, 92578, 92595

DESIRED SCHEDULE OF WORK

TBD, coordinated with design professional

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Ronda Osga at osgar@michigan.gov address no later than 2:00 p.m., Eastern on April 16, 2025.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s)

1) As-Built Site Electrical Drawings E2, E4, E5, E7, E8, E12, E14_6-19-1997

2) Oaks CF- Emergency Generator & Transfer Switch Gear Retro Commissioning_ 2021

3) Jan24 Electrical Bill

4) MDOC Appendix II – Special Working Conditions mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov mailto:osgar@michigan.gov