Attachment 4 - MDOC Appendix II - Special Working Conditions.pdf

Bidding and Contract Document (R 07/23) Oaks Correctional Facility – Generator File No. 472/25082.RLO

APPENDIX II

SPECIAL WORKING CONDITIONS

(Michigan Department of Corrections)

Bidding and Contract Document (R 07/23) Oaks Correctional Facility – Generator File No. 472/25082.RLO

DEPARTMENT OF CORRECTIONS

The Work comprising this Project will be performed at a State of Michigan Correctional Facility and the Contractor/Professional must comply with the following special working rules.

1. Contractor/Professional must submit a LEIN request consisting of name, driver’s license number, social security number, birth date, and additional information when requested, on all persons to be employed on the Project site. Such form (Vendor/Contractor LEIN Request, CAJ-1037) must be submitted directly to the Department of Corrections Designee for approval before any person's appearance at the site for Work assignments. These employees will be required to attend Contractor/Professional orientation prior to any on site activity.

2. Contractor/Professional will be allowed to work within or on Correctional Facility confines for an eight (8) hour shift as designated by the facility. Four (4) ten (10) hour shifts will be considered. No Work is allowed to be performed on Saturdays, Sundays, or State holidays without written permission from the State Agency.

The State Agency may set other time schedules as discussed during the pre-construction meeting.

Consideration will be given to using alternate shifts to minimize the length of time an area is out of service.

3. All employees of the Contractor/Professional may be subject to individual body search each time they enter the Correctional Facility. Packages or containers of any kind may be opened for inspection. Lunch boxes are not permitted inside the security perimeter. All employees of the Contractor/Professional will be required to have legal picture identification card.

4. All trucks and other mobile equipment may be subject to inspection both on arrival and upon departure from the Correctional Facility. Absolutely no fraternization between inmates and Contractor/Professional's employees will be tolerated. Any attempts at same by prisoners are to be reported immediately to the escorting officer or MDOC employee.

5. No requests for visits with inmates will be granted to Contractor/Professional's employees except where such visiting originated prior to award of the Contract.

6. Contractor/Professional must follow rules pertaining to foot and vehicle traffic as established by the Correctional Facility. Contractor/Professional must observe all off-limit restricted areas beyond which no unauthorized personnel may trespass. The Contractor/Professional and their workers may not leave the assigned Work areas.

7. Heavy equipment, power tools and machinery must be removed from the inside of the security perimeter through the assigned gate at times specified by each facility. Such heavy equipment including but not limited to power shovels, compressors, welding machines, air hammers, welding equipment, etc., must be immobilized in an acceptable manner and may not remain inside unless specifically approved by the Warden. Cutting torches and cutting tools in general must be securely locked as directed by the Agency and checked out as needed. No tools, small pipe, copper, or wire will remain on the site overnight unless acceptably secured as approved by the facility. Any gas powered equipment entering the secured perimeter must be equipped with locking gas caps at all times.

8. MDOC physical plant standards require Contractors/Professionals to provide a properly sized emergency generator(s) to be onsite with all associated equipment to ensure a quick install in an event where power may be disrupted to any part of the facility. Use of the MDOC regional emergency generator may be utilized when applicable and available. See contract documents for any specific generator requirements.

9. In the event of underground excavation work of any kind, ground penetrating radar must be used to document underground utilities, wires, cables, fiber optic, tunnels, structures etc. prior to any work being performed. When the ground must be disturbed within 6’ an underground obstacle as mentioned above, hydro-excavation must take place.

a. Any damage to an underground utility, wire, cable, fiber optic, or underground structure of any kind must be reported immediately to facility staff and a plan of action made to repair the damage immediately. Any wire, cable, or fiberoptic line that has been damaged by the Contractor/Professional, must be replaced in whole.

A splice is not an acceptable means for repair.

10. There will be no exchange, loaning or borrowing of tools, equipment, or manpower between Correctional

Facility personnel and the Contractor/Professional.

Bidding and Contract Document (R 07/23) Oaks Correctional Facility – Generator File No. 472/25082.RLO

11. Specific Facility and MDOC requirements regarding tools & equipment will be covered during the Contractor/Professional orientation process prior to any on site activity. Topics covered include but are not limited to:

a. All tools and equipment within a work area which is not enclosed and secure must be disabled, secured, or removed from the facility if the entire construction crew leaves the work area/facility.

b. Clean up of the site shall be continuously maintained and at the end of each work shift all debris shall be removed from the site or placed into a dumpster as approved by the facility. All building and grounds shall be cleaned using a magnet or metal detector to ensure no debris remains. Demolition work above occupied building requires spotter below area being disturbed to collect potential falling debris.

c. Dumpsters for debris collection/recycle/removal are not allowed to be left inside the security perimeter unless approved by the Warden. In such cases the dumpster location and security will be specified by the Warden and may be required to be secured within a temporary fenced area or provided with a lockable cover. Removal of dumpsters is subject to coordination with the facility.

d. Tools, tool boxes, and equipment of contractors and/or workers performing services inside an institution shall be manifested, inventoried and inspected prior to entry into and exit from the institution. Staff designated to escort workers within the facility shall ensure tools are controlled with proper security and safety procedures and work activities are confined to authorized areas.

e. A list of Dangerous and Critical Tools will be provided to the Contractor as well as all policies and procedures dictating the security, control, and use of these of tools. Tool Control will be thoroughly covered during Contractor/Professional orientation prior to any on site activity.

f. Explosively Driven Tools and Ammunition will not be allowed.

g. Smoking, and the use and possession of tobacco products, is strictly prohibited.

h. It is a felony to bring any of the following items into a correctional facility or onto facility property where prisoners may have access to them without prior written permission of the Warden:

1. Any weapon, including a pocketknife, or other implement which may be used to injure another person, or which may be used in aiding a prisoner to escape.

2. Any alcoholic beverage or poison.

3. Any prescription drug or controlled substance without written certification of need from a licensed physician.

4. Personal cellular telephones and pagers are not permitted on facility grounds except in a locked motor vehicle in designated parking areas.

5. Audio or visual recording devices, including cameras.

12. The assigned gate through which materials, equipment and vehicles must be transported will be opened upon request between the hours as determined by agreement with facility operations.

13. Sanitary facilities will be assigned by the Correctional Facility authorities for the use of the employees of all Contractors. The MDOC or facility may require placement of portable facilities as outlined in the specifications. If used and authorized, portable sanitary facilities shall be locked at all times as when not in use.

14. Guards may be assigned to the working areas. They may inspect and search areas under construction at any time, including the Contractor/Professional's equipment.

15. Areas for employee parking, tool boxes, etc., must be assigned only by Correctional Facility authorities on the site. Remove all firearms, weapons, alcoholic beverages, drugs, medicines, or explosives from vehicles before entering Facility property. Lock vehicles when not attended.

16. Accidents - The Correctional Facility infirmary is not available to Contractor/Professional's employees.

17. The Warden of this Correctional Facility retains the right to revise these "Special Working Conditions" as required to meet facility needs.

18. Unless noted otherwise in the project documents, roofing work is not to occur between November 15th and April 1st each year, unless written authorization is provided to the Contractor.

Bidding and Contract Document (R 07/23) Oaks Correctional Facility – Generator File No. 472/25082.RLO

19. The MDOC will not be responsible for receiving, storing, and handling materials or equipment for a construction contractor.