GUARD_MINUTES.docx

U.S. Department U.S. Merchant Kings Point, New York 11024-1699 Of Transportation Marine Academy Maritime Office of Procurement Administration

MEETING MINUTES

DATE: Monday, August 19, 2013 at 09:45 A.M. EST

ATTENDEES:

This meeting was held to review the Invitation to Bid (IFB) solicitation DTMA-95-B-2014-0001, to clarify the scope of work and contractual requirements for the Academy’s requirement of armed security guard services.

INTRODUCTION / REVIEW OF PROJECT

An introduction of Academy personnel was conducted. Contract specialists, Deborah Porter and Douglas Pader and the Program Manager (COR) Dave Ebert provided a basic overview of the project description and solicitation review.

Project Brief

USMMA is soliciting a request for bids for armed security guard services at the U.S. Merchant Marine Academy in Kings Point, NY. This requirement is a competitive 8(a) set-aside with applicable NAICS code 561612 and the size standard is $19 million dollars. The Small Business Administration should be consulted for any issues regarding computation of gross receipts. The contract consists of one (1) base year and four (4) option years. It is the Government’s sole discretion to renew option years. The period of performance is to start October 1, 2013 through September 30, 2014.

Contract Clarifications

· A revised solicitation was posted August 17, 2013. This edition supersedes all information in previous posting. Please review Amendment 0001 that includes the revised solicitation, updated attachments, and exhibits on www.FBO.gov. The correct revised solicitation date is August 17, 2013.

· The Minimum Standards for Armed Contract Security Officers in Federal Facilities Manuel will be uploaded after the conclusion of the pre-bid meeting on www.FBO.gov.

· The Service Contract Act Wage Determination is applicable and will also be applicable to the subcontractor. An amendment will be provided with the most updated version of the Service Contract Act wage determination.

· The Small Business Administration (SBA) will make the final decision on eligibility of awardee.

BIDS

Bidders are to submit completed and signed 1449 Forms along with acknowledgement of all posted amendments. Electronic copies will NOT be accepted. Paper submission bids must be received at the Academy by NO LATER THAN Thursday, September 5th, 10:00 A.M. EST by U.S. certified Mail, U.S. Express Mail or delivering in person one (1) hard copy to the below address:

Deborah Porter, Contract Specialist U.S. DOT/Maritime Administration U.S. Merchant Marine Academy Procurement Department (Room 212) 300 Steamboat Road Kings Point, NY 11024

A public bid-opening will be held Thursday, September 5th, 2013 at 11:00 A.M. at Furuseth, USMMA to announce and record all submitted bids. A firm fixed price contract will be awarded to the responsible, responsive bidder that submitted the lowest bid.

ACADEMY TOUR

All interested parties toured campus to preview site of performance.

QUESTIONS / REQUEST FOR INFORMATION

Questions addressed to the contract specialist and the COR during the meeting will be addressed in the included attachment. Further questions for clarification shall be submitted in writing via email to the Contract Specialist Deborah Porter at porterd@usmma.edu. The latest date for questions to be submitted is August 30, 2013 at 3:00 P.M. EST. Request for Information (RFIs) will be posted as an amendment at FedBizOpps.gov (www.FBO.gov).

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